97-1470�
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SAINT PAUL,
Presented
Referred
Council File # 9� - 14�1 �
2
3 WHEREAS, the State of Minnesota through its Deparirnent of Transportation has funds
4 available for its Community Roadside Landscaping Partnership Program; and
6 WHEREAS, Concordia University wishes to work with the City for the project identified
7 as the Hamline Avenue/Concordia University Landscape Partnership on the state truuk highway
8 I-94, to be conducted during the period from April 15, 1998 to October 15, 1998; and
9
10
11
12
13
14
15
16
17
18
' WHEREAS, the project would provide funds to purchase landscape materials for the
south side of I-94 from Hamline Avenue North west to the railroad; now, therefore, be it
RESOLVED, that the City of Saint Paul will act as the sponsoring unit for the Hamline
Avenue/Concordia Universit� Landscape Partnership and T.K. Walling and Bob Holtz, of the
Division of Parks & Recreation are designated as primary contact persons for the project on
behalf of the City and aze authorized to apply to the Minnesota Department of transportation for
funding of this project.
Adopted by Council: Date � �,,����
Requested by Department of:
By: ��
Form Approved by City Attorney
i
Bv: � r1 , a.�
Adoption Certified by Council Secretary Approve y M o for S ssion to Council
i Ll/ i
By: � . By: ��
Approved by Mayor: Date / i�'Z Y�� T.
B i �..�� � - /
Green Sheet # 3 � a a o
��7
PARKS & RECREATION
10/5/97
GREEN SHEET
INITIAUDATE—
FOP
TOTAL # OF SIGNATURE PAGES
� CITYATTORNEV
O BUDGET DIRECTOR
� FhAYOP (OR ASSISTI
(CLIP ALL LOCATIONS FOR SIGNATUR�
���ao
q'1-1
— INRIALIOATE 1
O CITY COUNCIL _
O QTY CLEflK
� FIN. & MGT. SERVICES
[�]Parkc R Re�
Approval of agreement between the State of Minnesota Department of Transportation,
Concordia University and the "CITY"
or
_ PLANNING COMMISSION _ (
__ CIB CAMMITTEE _ _
_ STAFF , _
_ D15TRIGT COURT _ _
SUPPOFTS WHICH COUNCIL O&IECTNE?
PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOILOWING �UESTIONS:
t, Has thi�s persontfirm ever worketl under a contract for this departmeM?
VES NO
2. Has this person�rtn ever been a city employee?
YES NO
3. Does this person/firm possess a skill not normally possessed 6y any current city employee?
YES NO
Explain all yes answers on separo�e sheet antl ettach to green sheet
State of Minnesota Department of Transportation would like to pay the city $5,372.28
to purchase landscape materials for this partnership. MNDOT needs this agreement
signed before the state can issue a check to the city.
IF
I-94 will be landscaped on the south side of I-94 from Namline Avenue N- west to
the railroad with MNDOT funding.
�t�������
�� 26 199�C
DISADVANTAGES IFAPPROVED.
None
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fl.�.an � �� = u = 'iS ' '� -< " �':; `. ,�.�.'� ��d
- A � :'� "� �� � � a '�s' E'`� v . .... '�
ff a
DISADVANTAGES IF NOTAPPROVEO:
This area would not be landscaped using city funds.
R S
NOV 2 � 1�9?
�
T07ALAMOUNTOFTRANSACTION $ 5 COST/REVENUEBUDGETEp(CIRCLEONE) YES NO
FUNDIHG SOURCE Stdte of Mi nnesota AC71VI7Y NUMBER
FINANCIAL INFORAfiAT10N: (EXPLAIN)
a�1- ����
� i�// l � �
COMMUNITY ROADSIDE LANDSCAPING
PARTNERSHIP PROGRAM
APPLICATION MANUAL
(Apri11997 Revision) �
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A Growing Partnership
Improving Our Communities and Envirozunent
.
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From Wildflowers to Trees
q�"���
7) Seek free sources prior to purchasing.
2) MnDOT has 22-5-10 at Camden shop.
3) 2" depth for wildflowers.
Voluatee[s needed:
Planting daY:
large trees
smail. trees
shrubs
flowers
Total =
plant quantity rate per hr, planting hrs.
0 (1/hr.) 0
190 (3/hr) 63
�45 . (3/hr.) 48
450 (15/hc) 30
785 142
47 = minimum number peopie needed for a 3 hour planting day
8/27197
I-94 Landscape Partnership Estimate
a�-t�+'j
PART I - COMMUNITY ROADSIDE LANDSCAPING PARTNERSHIP PROGRAM
PROGRAM DESCRIPTION
The Minnesota Depar�►ent of Transportation's Community Roadside Landscaping Partnership
Program is designed to provide technical and financial assistance to communities that are
interested in landscaping state highway rights of way. The program has three goals: (1) roadside
beautification, (2) community improvement, and (3) environmental stewardship.
This manual describes the program and application requiremenu, and provides examples of documents
required. Part One (pp.2-4) is the general pro�am description. Part Two (pp. 5-7) contains the
application form and the instructions to complete the form. Part Three (pp. 8-24) contains appendices
that provide other information pertinent to the apglication requirements.
Completed applications may be submitted to Mn/DOT for consideration at any time of the year
but prioritization will be given to appiications submitted before September lst to take advantage
of the opportunity for fall preparatory work prior to spring planting.
If you have any quesrions about the program or application requirements, please call (612)779-5076 to
speak with Mn/DOT's Landscaping Programs Coordinator.
APPLICANT ELIGIBILITY
For purposes of this program, communities are defined as counties, home rule charters, statutory
cities or towns. Ineligible applicants will not be considered unless they are sponsored by a
community or other unit of government that can execute and honor a cooperative agreement with
MnIDOT (a necessary requirement for Mn/DOT to transFer funds.)
ELIGIBLE COMPONENTS
Funds awarded under this pr aQram must be used for roadside landscaping located on state trunk
highway rights of way with fee or easement title. Most areas of interstate freeways and high
volume divided highways with controlled access are excluded from this program due to liability,
safety, and access problems. Components that support the goals of the pr b�ram include, but aze not
lunited to, the following:
- Planting and maintenance of trees, shrubs, vines, perennial groundcovers, wildflowers and
grasses.
- Incorporation of soil amendments, herbicides, edging, raised planters, tree grates, weed
fabric, wood fiberblanket,mulch, rodentprotection, staking and guying, seedling shelters, etc.
PROGRAM REQUIREMENTS
Communifies seekina approval to initiate a proposed landscape partnership project with provi-
sion of Mn/DOT technical and design assistance must submit a written request for participation
and services to the appropriate Ntn/DOT District /Metro Division Enaineer (see Appendix III.)
Project components must support at least one of the three goals of the program (roadside beautification,
community improvement, and environmental stewazdship.)
In the formative stages of the project, the applicant must form and designate a committee of at least
three contact people for the projec� At least one of the three contact people must be an employee
or official representative of the Iceal government unit requesting or sponsering the projec� The
designated individuals on the committee would then be responsible for overall project Iiaison and
coordination prior to and during the submission of the application, as well as during unplementation
stages afterthe projectis awarded.
At least one of the committee members will be required to attend a sis hour landscape project
inspection, installation and mainfenance training school. The comrnittee member or members will
be responsible for providing community workers and volunteers with Mn/DOT supplied instructions,
videos, and information packets pertaining to safe aad proper worker supervision, materiats handling,
plant installation and plant maintenance.
The application must include a formal resolution or letter indicating community support for the
desired improvements and authorization of a primary contact person to apply to Mn/DOT for
funding. (See Appendix I for sampie resolution or letter.)
If volunteers are to be used , the application must include a volunteer pledge list identifying
sufficient numbers of volunteers to complete the scope of work within an acceptable time period.
A Mn/DOT approved (Disirict Metro Division and L.andscaping Pro�ams Coordinator) landscape
plan at a scale of not more than 100'=1" must be included as part of the application (11" x 17"
reductions are acceptable for application purposes.) The landscape plan shall incorporate by reference
or attachment, standazd Mn/DOT pianting detaiIs, materiai specifications and speciat provisions as
applicable. The plan may be prepared by Mn/DOT's Landscape, Forestry and Turf Section with
no obtigatioa, as scheduled work loads permi� Potential applicants may use the services of local
landscape design professionals to prepare plans, thereby minim;zing time delays that may occur as a
result of Mn/DOT's workload. Mn/DOTs Landscape, Forestry, and Turf Section will assisst applicants
in obtaining basemapping information, design guidelines required reviews, and necessaryapprovals.
Funding assistance is limited to the estimated cost of providing the required lanscape materials.
(soil amendments, herbicides, plant materials, seed, sod, mulch, rodent guards and other miscellaneous
materials necessary for the project.) Elib bie projects must include a minunum of $1,000 worth of
materials and the maximum awazd of funds for any project or pmject phase shall not exceed �20,000 in
any b ven year.
The program requires that a community provide the funds or in-kind services to instatl and
maintain the state funded materials. Applicants may utilize their own labor forces, service organiza-
tions, volunteers or contractors. The communiry must act as the contract letting and adminisiration
authority where contract installation is desired. Volunteers must be 13 years of age or older unless
accompanied and supervised by an aduit at all times. A ratio of at least one adutt supervisor for
every five children under the aae of 13 is required.
�
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Successful applicanu are required to enter into a Cooperative Aa eement with Mn/DOT to install and
maintain the roadside landscape improvements. A detailed landscape plan showing actual locations and
quanrities of materials along with the specifications and special provisions will form the basis of the
Agreement together with the applicarion and schedule of maintenance requirements.
CRITERIA FOR EVALUATING APPLICATIONS
_;_�.__.__
to the Mn(DOT I:anHscaping
Di'stiict/Me�o=Division and
After the completed application has been submitted ta Mnl1�OT, additional information may b e required.
Clarification of vague or ambiguous application materials may be requested by the Mn/llOT zeview
team. Incomplete applicarions (i.e., missina supporting documents> etc.) may not be considered for
funding. Completed applications should be submitted at least three months prior to the desired
planting date. Applications submitted by September lst will be given priority to take advantage
of the opportunity for fall preparatory work prior to spring planting.
In order for an application to be reviewed, it must contain the basic, minimal requirements as ouflined
in this manual. Applications may be approved for funding in the fuil amount requested or in an amount
less than requested.
The criteria to be used in reviewing and ranking qualifying applications inctude:
1. Extent to which the groposed project meets one or more of the goais of the program.
2. Extent to which the proposed project is consistent with Mn/DOT policy, safety, desi�, and
operations guidelines.
3. Extent to which the proposed project and partner demonstrate a strong likelihood foz successful
installation, establishment and maintenance of ttie roadside landscaping investment.
AWARD OF PROJECT FUNDS
Award of project funds is subject to availability of funds at the time the application is approved
and wiil be announced by letter. Unsuccessful applicants may be deferred to the next cycle of availabie
fundin� or may be asked to resubmit revised applications.
Award of project funds is contingent upon esecution and appmvai of the Cooperative
Agreement. Funds may be tcansferred to the community upon receipt of a written request with a
copy of the purchase orders for landscape materials.
Fall season preparatory work (weed control and rototilling) and Spring season planting is
recommended for roadside projects. AII components of the project phase, as awazded, must be
completed by the end of the first full �owing season (early Aprii to early November) as scheduled.
� .'
Address �a • �� ' RrKw-a
• .S'f a ,n M dl �" /U 3
Name � � ; ��/L Phone ���"
Name - T ��'. h/a ll� h ra— Phone �F�'� 7e -PH`3�G
PART II - Mn/DOT COMMUNITY ROADSIDE LAA'DSCAPING PARTNERSAIP PROGRAM
PROJECT APPLICATION
(1) APPLICANT
Locai Government Unit ! Community C ' � S� u w/ Co h car �% a�n ��rr; f
Address �7 " N� S S: MN 3�/G' "
%'C! b r� o b r f G. /�G! y
(2) COMMITTEE OF PRIMARY CONTACT PERSONS * One of the Committee members must
be employed a staff member o repre�e�ntative of the Local Government Unit q
Name �o � �'r7 f= • �d I7z Phone � �
Address o n Cpr 1.-a �{ h; v�P�s,'��
��s �U� SH n d. �- S�`. �aN�, �h n s5 ioy
7
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(3) DESCRIBE THE LOCATTON OF THE PROJECT
of t � h ! e project.) Trun Highway: Sd K. k f �
li-rA�v.��1.0 /7'Ff. h-0on (71'�Gnr
�lude county, city and the limits
P. �Z. bri J�i 1`t
� ✓'t r r r E..
(4) BRIEFLY STATE THE GOALS ANB SCOPE OF YOUR PR�POSED PROJECT.
(� BRIEFLY STATE TI� PUBLIC PARTICIPATION AND APPROVAL PROCESS USED
AND SIGNIFTCANT COORDINATION WTI'H OTF�R PROGRAMS.
5
°1�-1W�o
(� LIST THE REQUIRED MATERIALS ONLY AND THE ESTIMATED MATERIAL COSTS
FOR THE PROJECT (soil amendmenu, herbicide, plant materiais, seed, sod, construction materi-
als, weed fabric, muich, rodent protection, etc.) DO NOT INCLUDE LABOR OR EQUIPMENT.
PROJECT MATERIALS
(on state right of way only)
QUANTITY ESTIMATEA COST
�
TOTAL MATERIAL COST
(7) SHOW THE DESIRED TIMETABLE FOR COMPLETION OF EACH MA70R COMPO-
NENT OF THE PROPOSED PROJECT FROM PREPARATION OF PLANTING AREAS
(Iuclude Sales Tas and Shipping)
THItOUGH COMPLETION OF INSTALLATION.
(8) DESCRIBE THE TYPES OF LABOR FORCES AND THE ESTIMATED QUANTITY OF
PERSONNEL THAT WII.L INSTALL AND MAINTAIN THE PROJECT. (city crews, youth
service corp., contracYOrs, volunteers) *If the majority of work is to be performed by volun-
teers, a preliminary pledge list of volunteers must be attatched.
STATEMENT OF ASSURANCES
To the best of my Imowledge and belief, data in this application are true and correct, and the document
has been duly authorized by the govemment unit of the applicant with fiill understanding of the program
requirements. Tt is a�eed that at least one primary contact person wili attend a s� hour Mn/DOT
landscape project inspection, installation and maintenance training school to ensure that community
workers, volunteers and contractors are provided with proper direction and information packets. It is
a�eed that if volunteer workers aze to be used, they will meet minunum age or eligibility requirements.
It is agreed thatthe government unit of the applicant will enterinto an A�eement with Mn/DOT ensuring
that the government unit of the applicant will ensure or provide required maintenance of the landscape
improvements on roadside areas per the Agreement.
�
Signature of the Primary Contact Person
Authorized By The Local Government Unit
�0 7 �7
Date
REQUIRED ATTACHN�NTS
TO BE LrICLUDED AS PART OF THE APPLICATION:
(A) � RESOLUTION OR LE'I'TER AUTHORIZING APPLICATION AND
bESIGNATLNG AUTHORIZED PRINIARY CONTACT PERSON.
(B) � MAP OF PROJECT LOCATION.
(C) � MN/DOT APPROVED LANDSCAPE PLAN (Approval Stamped and Dated By
District / Meiro Division and Lan3scaping Pro�ams Staf£)
(D) �� VOLUNTEER PLEDGE LIST (If volunteers are to be used)
S-2Q f-1-2-... F a b c r-F
The documents submitted in support of this application shall be considered part of this application.
�t't - I �I'7o
PART III - COiVIMUNITY ROADSIAE LAI�DSCAPING PARTNERSHIP PROGRAM
APPENDICES
I. SAMPLE OF RESOLUTION OR LETTER AUTHORZZING APPLICATION AND
DESIGNATING AUTHORIZED PRIMARY CONTACT PERSON.
II. LIST OF RESOURCES.
III. MAP OF MN/DOT DISTRICTS AND LIST OF DISTRICT / METRO DIVISION
ENGINEERS WITH ADDRESSES AND PHONE NUMBEI2S.
IV. SAMPLE LANDSCAPE PARTNERSHIP AGREEMENT.
V. PARTIAL LIST OF ACTIVITIES TO INSURE SUCCESS OF PARTNERSHIP
PLANTINGS.
VI. MNIDOT LANDSCAPING PARTNERSHIP PROCESS FLOW DIAGRAM.
�
APPENDIX I
COMMUNITY ROADSIDE LAl�'SCAPING PARTNERSHIP PROGRAM
RESOLUTION OR LETTER AUTHORIZING
APPLICATION AND PRIMARY CONTACT PERSON
Applicants must adopt the foilowing as a resolution or letter and submit it with the application.
Applications without a completed and signed resolution or letter wiIl not be considered.
Be it resolved that �t�Ycr- Sr4/N i {�1k(,� �(��;Q��q u,����R,SIT�� act as sponsoring
(applicanUlocal govemment unit)
unit for the project indenrified as
PA2 TlSE�2,5�►�
on the state trunk highway(s)
! Uf��
to be conducted daring the period APru � c� t��S' through C�GiO.�2- l5, Z�
(duration dates)
Be it further resolved
u�A�c�.�
(name 6f primary contact person)
is hereby
authorized to apply to the Minnesota Department of Transportation for funding of this project on
behalf of � Gl` O� �l�N [ P�1GyIr I certify that the
(applicant/local �ovemment uait)
above resolution was adopted or approved by ��C: (�iYL �GL�i,j'/
(City Council or Ciry/ County offical)
of i'1 jc= G i 7`z-/ GF S�iic1� �L on
(applicanUlocal �ovemment unit) (date)
WITNESSED:
(si�ature)
(rifle)
(date)
q�-�y 7D
APPENDIX II
LIST OF RESOI3RCES which may be able to provide assistance or information affecting your
project.
Minnesota Department of Transportation
District I Metro Division Offices and the
O�ce of Environmental Services - Appendix III
Minnesota Extension Service
University of Minnesota
St. Paul, MN 55108
General Info - (612) 625-1915
Publicarions - (612) 625-8173
Forest Resources Info - (612) 624-3020
Dial U Insect and Plant Info - 1-900-988-0�00
(Charge To Calling Party)
Minnesota State Horticultural Society
Minnesota Green
1755 Prior Avenue North
Falcon Heights, MN 55113
(612)645-7066 or(800) 676-6747
Minnesota State Historical Society
State Historical Preservation Compliance Officer
History Center, 345 Kellogg Blvd. W.
St. Paul, MN (612) 246-5462
Iron Range Aesources And Rehabilitation Board
Community Development Division
P.Q. Box 441, Highway 53 South
Eveleth, NLN 55734 (218) 744-2993
University of Minnesota
School of Architecture and Landscape Architecture
125 Architecture
89 Church Street S.E.
Minneapolis, MN 55455
(612)625-6860
University of Minnesota Landscape Arboretum
3675 Arboretum Drive
Chanhassen, MN 55317 (612) 443-2460
Minnesota Nursery and Landscape Association
P_O. Box 130307
St. Paul, MN 55113 (612) 633-4987
Minnesota Chapter of the
American Society of Landscape Architects
275 Market Street Suite 54
Minneapolis, MN 55405 (612) 339-0793
Minnesota Desi� Team
AIA Minnesota
275 Market Street
Minneapolis, MN 55405 (612) 338-67b3
Local O'Y£ices of the following:
- County Agricultural Extension Service
- Department of Natural Rescsurces (D.N.R.)
Division of Forestry
- Re� onal / Metropolitan Planning
Commissions and Councils
- Soii Conservation Service (S.C.S.)
- Soil and Water Conservation Dishicts
(S.W.C.D.)
- U.S. Forest Service (U.S.F.S.)
10
- - --- ,�:,� - - - -
APPENDIX III
CENTRAL OFFICE
Scott Bradley
T andscape Prograrns Coordinator
Office of Environmental Services
3485 Hadley Avenue North
Oakdale, MN 55128
(612)779-5076
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MINNESOTA DEPARTMENT
OF TRANSPORTATION DISTRICTS
Q Dist�taHaaGuanea
DISTRICT ENGINEERS
DISTRICT 1 Mr. Mike Robinson
F I23 Mesaba Avenue
Duluth, MN 55811
(218) 723-4820
DISTRIC'T 2 Mr. Steven Baker
P.O. Box 490
Bemidji, MN 56601
(218}755-38I5
DISTRICT 3 Mr. Donald Raisanen
1991 Indusaial Pazk
Baxter, MN 56401
(218)828-2463
DISTRICT 4 Mr. David Smilonich
1000 West Highway 10
� Box 666
Detroit Lakes, MN 56502
(218)847-1552
�..
DISTRICT 6
o�ann� ���
��e,.q«
DISTRICT 7
DISTRICT 8
METRO
DIVISfON
Mr. Kermit K McRae
290 48th St N.W.
P.O. Box 6177
Rochester, MN 55903-6177
(507) 285-7374
Mr. James Swanson
501 South Viciory Drive
P.O. Box 4039
Mankato, MN 56001
(507) 389-6868
Mr. David Trooien
2505 Transportation Road
P.O. Box 768
Willmar, MIQ 56201
(612) 231-5497
Mr. Chazles Si�emd
2500 West Coanry Road B2
Roseville, MN SS1I3-3105
{613)582-1359
�t
APPENDIX IV
OFFICE OF STATE OF MINNESOTA
ENVIRONMENTAL DEPARTMEN`I' OF T12ANSPORTATION
SERVICES LANDSCAPE PARTNEI�SHIP
AGREEMEZQT
q � -14'70
Mn/DOT
AGREEMENT NO_
S.P: -969 (T.H. )
State Funds
The State of Minnesota
Department of Transportation, and
The Citv o£
Re: State cost landscape materials
acquisition by the City for use
along T.H. _
ORIGINAL
AMOUNT ENCUM
AMOUNT RECEIVABLE
(NOne)
THIS AGREEMENT is made and entered into by and between the State of
MirLZeso�a, Department of Transportation, hereinafter referred to as
"Mn1DOT", and the City of , Minnesota, acting by and through
its City Council, hereinafter referred to as the "City".
WHEREAS the City is about to perform landscaping along Trunk High-
way No. from to within the corporate City limits in
accordance with City-prepared plans, specifications and/or special
provisions designated as the " Landscaping Plan", which project
has been designated by Mn/DOT as State Project No. -969
(T.A. _); and
WHEREAS the City has requested participation by Mn/DOT in the costs
of landscape materials acquisition in accordance with the terms of
Mn/DOT's "Community Roadside Landscaping Partnership Program'�; and
12
� ' .�. � � � ��I
_ . .-'�'.. .t, + . _ _ _ _ _
4dHEREAS Mn/DOT is willing to participate in the costs of the land-
scape material5 acquisition as hereinafter set forth; and
WHEREAS Minnesota Statute Section 161.20, subdivision 2(1996) au-
thorizes the Commissioner of Transportation to make arrangements
with and cooperate with any governmental authority for the purposes
of constructing, maintaining and improving the trunk highway sys-
tem_
IT IS, TBEREFORE, MU'tITALLY AGREED AS FOLLOWS:
ARTICLE I- PROJECT ADMINISTRATION 8Y THE CITY
SeCtion A. Landscane Materials Acauisitioa
The City shall acquire landscape materials in accordance with Mn/
DOT-approved City plans, specifications and/or special provisions
designated as the " Landscaping Plan�. Landscaping sha11 be
perfcrmed by City forces in accordance with M�/DOT-approved City
plans, specifications and/oz special provisions which are on file
in the City's office and in Mn/DOT`s Office of Environmental Ser-
vices in Oakdale, and are made a part hereof by reference with the
same force and efiect as though iully set forth herezn.
Sectioa B. Purchase Order to be E�rnished to Mn/DOT
The City shall, within 7 days after ordering the landscape materi-
a1s, submit to Mn/DOT's Landscape Programs Coordinator in Oakdale a
copy of the purchase order for the �andscape materiaZs.
Section C. Directioa Sunervision aad Insnectioa
Landscape materials acquisition periormed in accordance with this
Agreement shall be under the direction of the City; however, the
Mn/DOT cost participation landscape materials to be acquired under
this Agreeme:�t sha11 be open to inspection by Mn/DOT's authorized
representatives. The City shall give Mn/DOT's Landscape Programs
Coordinator five days notice of its intention to receive delivery
of the landscape materials.
Responsibility for the control of the Mn/DOT cost participation
landscape materials acquisition covered under this Agreement shall
]3
9'1-1 �{ 70
be on the City and shall be carried out in accordance with Mn/DOT-
approved City plans, specifications andlor special provisions des-
ignated as the " Landscaping Plan".
The City must verify whether or not nursery vendors are under a
Gypsy Moth Compliance Agreement between the Minnesota Department of
Agriculture, hereinafter referred to as the "NIDA", and the United
States Department of Agriculture or under an NIDA Japanese Beetle
Quarantine. All plant material shipped from nursery vendors sub-
ject to quarantines must be accompanied by a Current Certificate of
Compliance for gypsy moth and/or Japanese beetle. To determine if
vendors are subject to quarantines, ca11 the MDA Supervisor of
Plant Regulatory Services at (612) 296-8388.
Section D. Cox[mletion of Materials Acauisition and Installation
The City shall cause the acquisition and installation of landscape
materials to be started and completed in accordance with the time
schedule in the Community Roadside Landscaping Partnership Program
Project Application, which is on file in Mn/DOT's Of£ice of Envi-
ronmental Services and is made a part hereof by reference with the
same £orce and effect as though fully set forth herein_ The
completion date for the landscape materials acquisition and instal-
lation may be extended, by an exchange of letters between the ap-
propriate City official and Mn/DOT's Landscape Programs Coordina-
tor, for unavoidable delays encountered in the performance thereof.
Section E. Comoliance with Laws, Ordinaaces aad Reaulatioas
The City shall, in connection with the acquisition of the landscape
materials, comply with all Federal, State and Local laws, including
Minnesota Statute Section 16B.101 (1996), and all applicable ordi-
nances and regulations_
Section F. Rivht-of-Wav, Easements and Permits
The City is hereby authorized to work on Mn1DOT right-of-way £or
the purposes of installing and maintaining the laadscape materials,
including any necessary replacement of landscape materials that
fail to survive.
14
The City sha11, without cost or expense to Mn/DOT, obtain all
rights-of-way, easements, construction permits and/or any other
permits and sanctions that may be required in connection with the
installation of landscape materials. Prior to advance payment by
Mn/DOT, the City shall furnish Mn/DOT with certified copies of the
documents for those rights-of-way and easements, and certified cop-
ies of those construction permits and/or other permits and sanc-
tions required for Mn/DOT landscaping.
ARTICLE II - MN/DOT COST
Section A. Basis
Mn/DOT's fu11 and complete share of the costs of the landscaping to
be performed along Trunk Elighway No. from to within
the corporate City limits under State Project No.. -969
(T.A. _) shall be equal to the delivered cost of the landscaping
materials acquired in accordance with the " Landscaping Plan",
however, the maximum obligation of Mn/DOT under this Agreement
shall not exceed $ , unless the maximum obligation is increased
by execution o£ an amendment to this Agreement. It is estzmated
that the cost of the landscape materials acquisition is $
Section 8. Pavmeat
Mn/DOT shall pay to the City an amount equal to tYie delivered cost
of the landscape materials, not to exceed the maximum obligation,
after the following conditions have been met:
1. Encuzabrance by Mn/DOT of Mn/DOT's total cost share.
2. Execution and approval of this Agreement and Mn/DOT's transmit-
tal of same to the City.
3. Provision by the City to Mn/DOT's Landscape Programs Coordinator
of copies of the purchase orders for the landscape materials, as
provided for in Article I, Section B. of this Agreement_
a. Provision by the City to Mn/DOT's Landscap2 Programs Coordinator
of certified copies of the documents, as provided for in the
second paragraph of Article I, Section F. of t2zis Agreement.
15
a'1— ►'� � a
5. Provision by the City to Mn/DOT's Landscape Programs Coordinator
of a written request for payment, accompanied by copies of sup-
plier invoices for the landscape materials acguisition and de-
livery.
ARTICLE III - GENERAL PROVISIONS
3ection A. Iastallation and Mainteaance bv the Citv
After acquisition of the landscape materials, the City shall in-
stall the landscape materials along Trunk Highway No. and pro-
vide for the proper maintenance thereof, without cost or expense to
MnlDO`P. Maintenance shall include, but not be limited to, removal
and replacement of all materials that fail to survive. Criteria
for maintenance and replacement are shown and described in
EXHIBIT "A", Maintenance Responsibil,ities Plan and Schedule, which
is attached hereto and made a part hereof by reference.
Section 8. Resoonsibilities of the Citv
The City shall, in connection with the landscape materials acquisi-
tion, installation and maintenance, comply v,iith the following con-
ditions:
l. Use of Mn/DOT right-of-way shall in no way impair or interfere
with the safety or convenience of the traveling public in its
use of the highway.
2. Preserve and protect all utilities located on lands covered by
this Agreement, without cost or expense to MnlDOT.
3. As reauired by Minnesota Statute 216D (1996), notify Gopher
State One Call System (1-800-252-1166) at least 48 hours before
any excavation is done on this project.
4. No advertising signs or devices of any form or size shall be
constructed or shall be permitted to be constructed or placed
upon Ms�{DOT right-of-way covered by this Agreement.
5. Upon completion of the installation of landscape materials and
during performance of maintenance operations, restore all dis-
16
turbed areas of Mn/DOT right-of-way so as to pemetuate satis-
factory drainage, erosion control and aesthetics.
Any use of Mn/DOT right-of-way permitted by this Agreement shall
remain subordinate to the right of Mn/DOT to use the property for
highway and transportation puxposes_ This Agreement does not grant
any interest whatsoever in land, nor does it establish a permanent
park, recreation area or wildlife or waterfowl refuge facility that
would become subject to Section 4(f) of the Federal-Aid Aighway Act
of 1968_
Section C_ E�camination of 800ks Records Etc
As provided by Minnesota Statute Section 16B.06, subdivision 4
(1996), the books,.records, documents, and accounting procedures
and practices of Mn/DOT and the City relevant to this Agreement are
subject to examination by Mn/DOT and the City, and either the leg-
islative auditor or the State auditor as appropriate.
Section D. Cancellatioa of Aareement
Mn/DOT may cancel and terminate this Agreement for any cause or
reason, including Mn/DOT's desire to use any portion of Mn/DOT
right-of-way subject to this Agreement for transportation purposes,
by giving the City written notice at least 90 days prior to the
date which such termination shall become effective. Upon cancella-
tion of this Agreement, the City wi11 be required to restore and
return the area to a condition satisfactory to Mn/DOT's District
Engineer at
Sectioa E. Claims
All employees of the City and all other persons employed by the
City or volunteering in the perfo� of landscape materials ac-
a_uisition, insCallation and/or maintenance covered tu�der this
Agreement shall not be considered employees of Mn/DOT. All claims
that arise under the Worker�s Comz>ensation Act of the State of Min-
nesota on behalf of the employees or volunteers while so engaged
and all claims made by any third parties as a consequence of any
act or omission on the part of the employees or volunteers while so
engaged on landscape materials acquisition, installation and/or
}7
q1-i�t�1�
maintenance covered under this Agreement shall in no way be the
obligation or responsibility of Mn/DOT.
Section F. Nondiscriminatioa
The provisions of Minnesota Statute Section 181_59 (1996) and of
any applicable law relating to civil rights and discrimination
shall be considered part of this Agreement as if fully set forth
herein.
Section G. Aareement Afl�ronal
Before this Agreement shall become binding and effective, it shall
be approved by a City Council resolution and receive approval of
State and City officers as the law may provide in addition to the
Commissioner of Transportation or his authorized representative.
ARTICLE IV - AUTHORIZED AGENTS
Mn/DOT's Authorized Agent for the purpose of the administration of
this Agreement is Scott Bradley, Landscape Programs Coordinator, or
ris successor. His current address and telephone number are
3485 Hadley Avenue North, Oakdale, Minnesota 55128, (612) 779-5076.
The City's Authorized Agent for the purpose of the administration
oi this Agreement is , , or his/her successor. His/Her
current address and telephone number are ,() __
m
>.�_ __
IN TESTIMONY WHEREOF the parties have executed this Agreement by
their authorized officers.
DEPARTMENT OF TRANSPORTATION
Recommended for approval:
CITY OF
By
Mayor
By
Director
Office of Environmental Services Date
By B m
District Engineer r � c � � �
Approved: /�-a ��
IIate
By
State Design Engineer
DEPAR'T'�N'�' OF ADMINISTRATION
Date
B y —
OFFICE OF THE ATTORNEY GENERAL
Date
Approved as to form and execution:
�
Assistant Attorney General
19
��,n�
EXHIBIT A- MAINTENANCE RESPONSIBILITIES SCHEDULE �
TABLE la REQUIRED LANDSCAPE MAINTENANCE ACTIVITIES
MAINTENANCE CONSIDERATION
PLANT PRUNING WEED FERTILIZATION
GROUPS CONTROL See Table 5,
Ferrilization Schedule
When To Type Of
Evergeen Trees Anytime - Dry Conecrive and Maintain mulch at 3" Yes
Deadwood Removal minimum azound trees
in mowed areas, keep
weed free.
Shade Trees Anytime - Dry* Trainin� and Correcrive Yes
Omamental Winter** Cosecfive Yes
Trees
Evergreen Anytime - Dry Deadwood Removal Yes
Shrubs
Deciduous Dormant Conective and Maintain minimum 3" Yes
Shrubs Renewal woodclilp mulch in a
weed free condition until
shrub crown closure.
Vines Dormant Deadwood Removal No
Groundcovers
* Do not prune oaks during April, May and June. Do not prune honeylocust while dormant or when humid or wet.
** Do not prune apples, crabapples or mountain ash during April, May, and June.
TABLE lb. REQUIRED LANDSCAPE MAINTENANCE ACTIVITIES
MAINTENANCE CONSIDERATION
PLANT WATERING INSECT AND RODENT REMOVALS AND
GROUPS DISEASE PROTECTION REPLACEME.NTS
COri'TAOL
Ever�een Trees Yes until esrablished (2 yrs). As needed. Yes - Pine only Remove all dead plants.
Supplemental waterin� may Remove diseased Replace dead or dyin�
be needed during drought plants which pose plants unless the visual
periods (especially durin� tkueats to adjacent appearance or desi�a
� 7uly aad Auzust) even after plantines. i¢tent aze not nouceably
plants aze established. compromised by the
lost plants.
Shade Tzees Yes
Omamenrai Yes
Trees
Ever�een No*
Shribs
Deciduous No*
Shrubs
Vines No*
Groundcovers No*
Rodent protection is �enerally not pracrical for mass shrub plantings, maintainin� clean mulched plantin� azeas free
of weed �rowth will reduce problems. Mowed turf in forznal planting azeas will help reduce rodent problems.
m
TABLE 2a CALENDAR OF LANDSCAPF. MATNTF.NANCF.
ACTNIIy Januarv Febmarv March A ril Mav June
Pru❑in� See Table ta for Best Time for S cific S cies.
W'eed Convol: Ptanting beds must be kept in a weed free condiuon.
Remulch
Herbicide
OXX � XO
Must be lied 6 a licensed Pescicide A licator.
Fer[ilization:
Turf �
Stwbs. Trees
Insect & Disease Tune of wncrol de nds on the of insect or disease and when i[ is detected.
Sunscald Protectioa Remove
x
Watering During first and second growing season appro�cimately once a week or as needed to maimain ad
buc not excessive soil moisture.
Maintai Rodent OOOQ Q0p0 OG00 OOOQ QQpQ QppO
Protection
Turf Maintenance ppX }�,y7{
Mowine
Mower damage X Xl'J.7C X�7.'7C
Prevention � - �
Replanting
Evergreen Tcees OXX XXO
Deciduous Trees OXX X}�.\7C
Container Plants �C XX.l'7C �.YO
Turf O XX17C XXOO
TABLE 26. CALENDAR OF LANDSCAPE MAINTENANCE
ACTNITY 7uly AuEUSt Se tember October A'ovember December
Prumn_ See Table la for Best Tune for S ecific S cies.
Weed Conttol: Plantin� beds must be kept in a weed free condiuon.
Remulch
Herbicide
X7�C X7O..'Y X}L1X �'Y 00 XO
Must be a lied bv a licensed Pesacide A licator.
Fettilization:
Turf �{
Shrubs. Trees �
Insect & Aisease Time of conrrol de nds on the of insect or diseue aad when it is detected.
Sunscald Apply or
Protecrion maimain
. paint Insiall
W Y
Waterins Durine first and second arowins season an roximaul once a week or as needed.
Maintain Rodent 0000 0000 X1'Sx XX17C XO00 0000
Protecdon
Turf Maintenance:
Mowin� X,Ylx Xa'�7{ �i }�{pp
Mower dama�e XX,YX X}Lti,'Y X&S�C 7{y,pp
Prevention
Replanano
Everareen Tcees OX 7LYX0
Deciduous Trees OXl.'Y XO
Container Planu 0000 OOOX X}.,'YO
Turf 0000 OOXX X?�,Y Qp
X - Optimum Time
O- Less than Opfimum Time
_- Undiluced white tacex pain[ is recommended, repaint as necessary unfil trees reach 4" caliper.
21
q� -I y�i'°
TABLE 3. DESCRIPTIONS OF TYPES OF PRUNING.
TYPE OF PRlii�ING WHEN TO DESCRIPTIO?�
PRU;VE
Disease Removal ABer Diagnosis Removal of fun�al bacterial �ow[hs. Sterilize prune� between
cuts.
Deadwood Removal See Table 1 Removal of dead branches, normally from the interior portion
of the crown.
Trainina See Table 1 Maintaining cenual leaders and acceptabie symmetry in
evergeen, shade and omamental trees. Removal of Suckers
and water routs.
Coaective See Table 1 Removal of scorm- maaed vehicle-damaged oz vandalized
limbs.
Renewal See Table 1 Removing all top �owth at or neaz the �ound lioe and
remulch. Or removal of 1/3 of the oldest stems at the gound
line.
TABLE 4. WEED CONTROL METHODS - INTEGRATED APPROACA
METHOD CATEGORY
TREES SHRUB BEDS TURF
Replanting-Filling VOidS X X
Fettilizarion X X X
Remulch* X X X
Herbicides X X X
Weed Wkrip No X
* Wood chip mulch should be replenished azound shade trees and low b owina shrubs every 3-5 yeazs. Place
mulch to a 4" depth. Mulching will help con[rol weeds, reduce mower dama�e and conserve moisture.
TABLE 5. FERTILIZATION SCHEDULE
CATEGORY FREQUENCY TIME OF ANALYSIS RATE
APPLICATION
Mowed Turf Every 3 Years April or October 12-12-12 3001bslac
Sluub Beds* Every 3 Yeazs October or April 12-12-12 251bs/1000 sq. $.
Shade Trees* Every 3 Years October or April 12-12-12 10 Ibs/1000 sq. fr.
Note: Do oot fertilize nees and turf durin� the same season. Offset ffee fertilizauon by one season in order
to prevent fertilizer bum on turf:
� Plaou that fix niuogen, like silverbuffalobecry, caza�ana honeylocust, Russian olive or other le�umes, should
not be fertilized except under special conditions.
Tall shrubs do not need to be ferulized if leaf color remains normal.
PLANTS OF SPECIAL CONCERN:
22
APPENDIX V
PARTIAL LIST OF SUGGESTED ACTIVIT'IES TO INSURE
SUCCESS OF ROADSIDE PARTNERSHIP PROJECTS
ACTiVITIES - BEFORE PLANTINC= DAY RESPONSIBLE PARTY/PERSON
Overall coordination ................._--•--------........------°--------°°-----Ciry, Beaufification Committee
Request Mn/DOT sanction and tec6nical assistance .....................Ciry
Secure assistance from local resources, services, and sponsers .... Ciry, Beauafication Committee
Inival scopina and strategy meedngs ............................................ City, MN/DOT, Local Resource Personnel and Services
Prepaze plan _-° .............._-------°-.----°--------........._.----.....--°--------..MN/DOT or Ciry, Consultant Designer, Resource Pe�on-
nel
Review plan ....--•°-----° ................................................................_MN/DOT, City and Beautification Committee
Identify preliminary work force capabilities and ..........................City. Beautification Committee and Mo/DOT
volunteerpledges
Identify preliminary equipment and supply needs and ..................Ciry. Beautification Committee and Mn/DOT
provider committments / terms
Approve plan ........................._------°---------...-°---...._•°------------Mn/DOT and City
Obtai¢ cost esrimates / bids ........................................................... City. Beautification Commit[ee and Mn/DOT
for provisiou of landscape materials
Secure Commitrnents to maintain planrin�s ..................................City
Develop phasing strateay and schedule ......................................... Ciry, Beautification Committee and Mn/DOT
Submit completed partnership application with
Beaufification Committee
Mn/DOT approved pian
Noafy successful applicants of projects to be awazded ................. Mn/DOT
Pcepaze and execute the Landscape Partnership A�eement......._Mn/DOT and Ciry
Submit purchase orders and schedule delivery of .........._..........._ Ciry
planrs and materials
Provide training school, videotape and info packeu ..................... Mn/DOT
Attend training school ..................................................................Beautification Committee Representaave(others welcome)
Plan a Planun� Day Ceremony ro Honor the Effort and ............... Beaudficarion Committee
Pazticipants
Publicize plantina day and line up sponsors, services,....._...........Beautification Committce
'7eaders", work crews (volunteers, conuactors, etc.)
Hold orientaaon meeting(s) to schedule and p1an .........................Beautificarion Committee
installation; to assign tasks; and to review proper procedures and info packeu / videos
Supply stakes .-------° .............°----°----------°----------.........--•-°--.....MN/DOT
Stake plantiocauons
Crew Leaders and MN/DOT
Reviewstakin� ........................._---------..........----..._..-°°-°°--------..MNlDOT
I.ocate and mazk utiliues ............................................................... Ciry, Beautificaaon Committee
Locate mazerial stora�e sites and sta�in� azeas ............................. Beautificaaon Committee and MN/DOT
Spray Roundup in planung azeas ...................................................Experienced and Licensed Personnel (City, County,
(opuonal and preferably in laze summer or early fall) Mn/DOT or Contractor)
Haul compost / soil ammendmenu to plantin� beds ..................._ Ciry / Community "Forces"
Till plantin� beds {incorporate compost or other ........................_ City / Community "Forces"
soil ammendments preferably in fall)
Haul wood chips to storage locaaons neaz plantin� beds ..............Ciry / Community "Forces"
Layout flower beds and line up flowers ........................................Community Gazden Club
Receive and inspect nursery stock (preferably in sprin�) ..........._Trained Community Pecsonnel with assistance from Local
Conservation and Environmental Resource Personnel
E��Cl
, -�-- -_ . .__.� r� _ _ �
�� -ly'1 �°
ACTI VITIES - PLANTING DAY
Breakfast �atherin� su�ested .........
Or�anizers, Crewleaders, Service Providers
Check-In Station with Informauon Providers, Refreshments .......Ciry / Community "Forces" and Sponsors
Traffic Convol, Si�ning and access / pazldng directions .............. Mn/DOT, L.ocal Law Enforcement Personnel, and
Desiwated City / Community Safety Officer
Provision of "porta-potties° ----°-------°° ....................._--------------Ciry / Communities Sponsers
Planring and safery demonstrations ...............................................MN/DOT, I.ocal Resource Personnel and Crew Leaders
Distribution of planu and mateziaLs from and to stora�e sites _.....I,ocal Resource Personnel and Crewleaders
Supervise planting crews (crew leaders) .......................................Local Resource Personnel, Trained Community
Peisonnel and Mn/DOT
Insure proper handling and protecuon of plants before .................Crew I,eaders
and during planting
Insure safe work methods and behaviors .......................................Crew Leaders
Insure proper plant and material installation ................................. Crew Leaders
Install planu, seed, sod, mulch, rodentprotection, etc ..................City / Communiry'Porces"
Waterin� ........................................................................................Fire Department and City / Community „ Forces"
TAKE PICT[JRES tUroughout project ..........................................Mn/DOT, Volunteers and Media
Provide Simple Lunch ........................................................
Conduct a Ceremony to Honor the Effort and Participanu
ACTIVITIES AFTER PLANTING
Send letters of appreciation ................
City / Community Sponsors and Service Oraanizations
Beautification Coaunittee, Die itaries, Participanu
and Beaufificauon Committee
Watering ................................---_.......----..........-°--°-----...---°------Fire Depaztment and Ciry / Community "Forces"
Weeding, Monitoring for disease, insect, drainage problems ....... Ciry ! Communiry "Forces"
POTENTIAL WORK GROUPS
Civic a oups Gazden Clubs Army Reserve Unit Sentence to Service
Scouu Youth goups Vo-Ag Class Businesses
City Pazks/Public Works Crews FFA 4H Clubs Contractors
24
APPENDIX VI
NLN/DOT LANDSCAPING PARTNERSHIP PROCESS FLOW DIAGRAM
Proarams Coordinator for
Sponsorina Local Govemment Unit(LGU) must send a leaer or resolution to the Mn/DOT Dis�ict / Metro Division
Engineer requestina sancaon and technical assistance to develop a proposed landscaping parmership pmject.
f Mn/DOT District / Metro Division Staff consider the project request feasible and desirable, the Landscapina Pro�dm
Coocdinator will be asked to assign a Project Manager ro provide desi� and/or technical assistance to the Community.
Pcoject Manager (landscape azchitect or forester) and District / Me�o Division Liaison meet with the
to discuss project plannino, implementaaon, and mainteaance concems.
Mn/DOT Project Mana�er prepazes or assists the Community designer in preparing conceptual Plans. District / Metro
ivision Liaison obtains preliminary review for safety and operational concerns prior to Plan review with the Communit
Project Maoager, District / Metro Division Liaison , and LGU / Communiry meet to review the Plan and
idenfify desired modifications, options, timetables, implementatioa strateges and phasina.
Mn/DOT Project Manager finalizes or assists the Cominunity designer in finalizina detailed Plans, Cost Esamates, and
Specifications for review and approval by Mn/DOT and LGU / Communiry representaaves.
Mn/DOT and LGti approval of landscape Plans, the LGU / Authorized Primary Contact Person prepazes a"coa
Partnership Project Application and submits it in duplicate to the MnlDOT Landscaping Pro�mc Coordinator.
,caping Proa mc Coordinator screens Application with Project Mana�er for accuracy / completeness and forwards a
recommendation for approvai / rejecaon of Fanding with the Applicaaon to IIistrict / Meno Division Liaison.
ro Disffict / Metro Division feedback, the Landscapin� Pro�ams Coordinator notifies applicants of
rejection, or deferral of their Application and Ma/DOT fundin�.
; the Appfication and Fundin� are approved, the Mn/DOT Project Manager will draft a Coopecaave A�eement detailin
the LGU's procurement, installatioq and maintenance responsibilities. The Mn/DOT Mu¢icipal A�eemenu En�neer
coordinates execution of the A�reement and encumbrance of District / Metro Division landscape partnership Fu¢ds.
DOT Project Mana�er provides techaical assistance to help the Community or�anize their efforts, procure qualiry
materials, obtain training, and coordinaze safe and successful installation and main[enance of their plantings.
Mo/DOT Municipal A�eements En�ineer authorizes a Lump Sum Payment of the Approved Fundin� Amount to the L
upon receiving copies of the Purchase Orders for Approved Materials specified in the Project Applicauon and Plan.
Mn/DOT Project Manager Evaluates Compliance / Snccess of Project relauve ro intent by written report including Correc-
ave Actions if needed and continues providin� technical assistance ro CommuniN as necessary.
Mn/DOT Project Mana�er sends Thank Yoo Letters and Certificates of Appreciauon.
25
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I-94 Landscape Partnership Estimate
1) Seek free sources prior to purchasing.
2) MnDOT has 22-5-10 at Camden shop.
3) 2" depth for wildflowers.
Voiunteers needed:
Planting day:
large trees
small. trees
shrubs
plant quantity rete per hr. planting hrs.
0 (tlhr.) 0
190 (3lhr) 63
145 , (3lhr.) 48
flowers 450 (15/hr.) 30
ToNat= 785 ]42
47 = minimum number people needed for a 3 hour pianting day
q�- iy�v
8/27/97
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I-94 Landscape Partnership Estimate
t) Seek free sources prior to purchasing.
2) MnDOT has 22-5-10 at Camden shop.
3) 2" depth for wildflowers.
Volunteero needed:
Planting day:
large trees
small. trees
shrubs
plant quantity rate per hr. planting hrs.
0 (1lhr.) 0
190 (3/hr) 63
145 . (3lhr.) 48
flowers 450 (15/hr.) 30
Total = 785 142
47 = minimum number people needed for a 3 hour pianting day
q�-Iy7o
8l27l97
�
'^.-°•( ^ta,�,"; �
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� � . �"�i �
.e ..o�a., .
SAINT PAUL,
Presented
Referred
Council File # 9� - 14�1 �
2
3 WHEREAS, the State of Minnesota through its Deparirnent of Transportation has funds
4 available for its Community Roadside Landscaping Partnership Program; and
6 WHEREAS, Concordia University wishes to work with the City for the project identified
7 as the Hamline Avenue/Concordia University Landscape Partnership on the state truuk highway
8 I-94, to be conducted during the period from April 15, 1998 to October 15, 1998; and
9
10
11
12
13
14
15
16
17
18
' WHEREAS, the project would provide funds to purchase landscape materials for the
south side of I-94 from Hamline Avenue North west to the railroad; now, therefore, be it
RESOLVED, that the City of Saint Paul will act as the sponsoring unit for the Hamline
Avenue/Concordia Universit� Landscape Partnership and T.K. Walling and Bob Holtz, of the
Division of Parks & Recreation are designated as primary contact persons for the project on
behalf of the City and aze authorized to apply to the Minnesota Department of transportation for
funding of this project.
Adopted by Council: Date � �,,����
Requested by Department of:
By: ��
Form Approved by City Attorney
i
Bv: � r1 , a.�
Adoption Certified by Council Secretary Approve y M o for S ssion to Council
i Ll/ i
By: � . By: ��
Approved by Mayor: Date / i�'Z Y�� T.
B i �..�� � - /
Green Sheet # 3 � a a o
��7
PARKS & RECREATION
10/5/97
GREEN SHEET
INITIAUDATE—
FOP
TOTAL # OF SIGNATURE PAGES
� CITYATTORNEV
O BUDGET DIRECTOR
� FhAYOP (OR ASSISTI
(CLIP ALL LOCATIONS FOR SIGNATUR�
���ao
q'1-1
— INRIALIOATE 1
O CITY COUNCIL _
O QTY CLEflK
� FIN. & MGT. SERVICES
[�]Parkc R Re�
Approval of agreement between the State of Minnesota Department of Transportation,
Concordia University and the "CITY"
or
_ PLANNING COMMISSION _ (
__ CIB CAMMITTEE _ _
_ STAFF , _
_ D15TRIGT COURT _ _
SUPPOFTS WHICH COUNCIL O&IECTNE?
PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOILOWING �UESTIONS:
t, Has thi�s persontfirm ever worketl under a contract for this departmeM?
VES NO
2. Has this person�rtn ever been a city employee?
YES NO
3. Does this person/firm possess a skill not normally possessed 6y any current city employee?
YES NO
Explain all yes answers on separo�e sheet antl ettach to green sheet
State of Minnesota Department of Transportation would like to pay the city $5,372.28
to purchase landscape materials for this partnership. MNDOT needs this agreement
signed before the state can issue a check to the city.
IF
I-94 will be landscaped on the south side of I-94 from Namline Avenue N- west to
the railroad with MNDOT funding.
�t�������
�� 26 199�C
DISADVANTAGES IFAPPROVED.
None
�
�aav � z �ss7
fl.�.an � �� = u = 'iS ' '� -< " �':; `. ,�.�.'� ��d
- A � :'� "� �� � � a '�s' E'`� v . .... '�
ff a
DISADVANTAGES IF NOTAPPROVEO:
This area would not be landscaped using city funds.
R S
NOV 2 � 1�9?
�
T07ALAMOUNTOFTRANSACTION $ 5 COST/REVENUEBUDGETEp(CIRCLEONE) YES NO
FUNDIHG SOURCE Stdte of Mi nnesota AC71VI7Y NUMBER
FINANCIAL INFORAfiAT10N: (EXPLAIN)
a�1- ����
� i�// l � �
COMMUNITY ROADSIDE LANDSCAPING
PARTNERSHIP PROGRAM
APPLICATION MANUAL
(Apri11997 Revision) �
, �
1��� ; :.-::� ��,
�%.=--, ��.���
a�.-:.--.....-.. .�..._. _.. :.. ..
f'
` ?1
E #' �
F� �
� =
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A Growing Partnership
Improving Our Communities and Envirozunent
.
,�
����
0
. •.�1� 3 � ,i � 3 ;
�
� r � � -
From Wildflowers to Trees
q�"���
7) Seek free sources prior to purchasing.
2) MnDOT has 22-5-10 at Camden shop.
3) 2" depth for wildflowers.
Voluatee[s needed:
Planting daY:
large trees
smail. trees
shrubs
flowers
Total =
plant quantity rate per hr, planting hrs.
0 (1/hr.) 0
190 (3/hr) 63
�45 . (3/hr.) 48
450 (15/hc) 30
785 142
47 = minimum number peopie needed for a 3 hour planting day
8/27197
I-94 Landscape Partnership Estimate
a�-t�+'j
PART I - COMMUNITY ROADSIDE LANDSCAPING PARTNERSHIP PROGRAM
PROGRAM DESCRIPTION
The Minnesota Depar�►ent of Transportation's Community Roadside Landscaping Partnership
Program is designed to provide technical and financial assistance to communities that are
interested in landscaping state highway rights of way. The program has three goals: (1) roadside
beautification, (2) community improvement, and (3) environmental stewardship.
This manual describes the program and application requiremenu, and provides examples of documents
required. Part One (pp.2-4) is the general pro�am description. Part Two (pp. 5-7) contains the
application form and the instructions to complete the form. Part Three (pp. 8-24) contains appendices
that provide other information pertinent to the apglication requirements.
Completed applications may be submitted to Mn/DOT for consideration at any time of the year
but prioritization will be given to appiications submitted before September lst to take advantage
of the opportunity for fall preparatory work prior to spring planting.
If you have any quesrions about the program or application requirements, please call (612)779-5076 to
speak with Mn/DOT's Landscaping Programs Coordinator.
APPLICANT ELIGIBILITY
For purposes of this program, communities are defined as counties, home rule charters, statutory
cities or towns. Ineligible applicants will not be considered unless they are sponsored by a
community or other unit of government that can execute and honor a cooperative agreement with
MnIDOT (a necessary requirement for Mn/DOT to transFer funds.)
ELIGIBLE COMPONENTS
Funds awarded under this pr aQram must be used for roadside landscaping located on state trunk
highway rights of way with fee or easement title. Most areas of interstate freeways and high
volume divided highways with controlled access are excluded from this program due to liability,
safety, and access problems. Components that support the goals of the pr b�ram include, but aze not
lunited to, the following:
- Planting and maintenance of trees, shrubs, vines, perennial groundcovers, wildflowers and
grasses.
- Incorporation of soil amendments, herbicides, edging, raised planters, tree grates, weed
fabric, wood fiberblanket,mulch, rodentprotection, staking and guying, seedling shelters, etc.
PROGRAM REQUIREMENTS
Communifies seekina approval to initiate a proposed landscape partnership project with provi-
sion of Mn/DOT technical and design assistance must submit a written request for participation
and services to the appropriate Ntn/DOT District /Metro Division Enaineer (see Appendix III.)
Project components must support at least one of the three goals of the program (roadside beautification,
community improvement, and environmental stewazdship.)
In the formative stages of the project, the applicant must form and designate a committee of at least
three contact people for the projec� At least one of the three contact people must be an employee
or official representative of the Iceal government unit requesting or sponsering the projec� The
designated individuals on the committee would then be responsible for overall project Iiaison and
coordination prior to and during the submission of the application, as well as during unplementation
stages afterthe projectis awarded.
At least one of the committee members will be required to attend a sis hour landscape project
inspection, installation and mainfenance training school. The comrnittee member or members will
be responsible for providing community workers and volunteers with Mn/DOT supplied instructions,
videos, and information packets pertaining to safe aad proper worker supervision, materiats handling,
plant installation and plant maintenance.
The application must include a formal resolution or letter indicating community support for the
desired improvements and authorization of a primary contact person to apply to Mn/DOT for
funding. (See Appendix I for sampie resolution or letter.)
If volunteers are to be used , the application must include a volunteer pledge list identifying
sufficient numbers of volunteers to complete the scope of work within an acceptable time period.
A Mn/DOT approved (Disirict Metro Division and L.andscaping Pro�ams Coordinator) landscape
plan at a scale of not more than 100'=1" must be included as part of the application (11" x 17"
reductions are acceptable for application purposes.) The landscape plan shall incorporate by reference
or attachment, standazd Mn/DOT pianting detaiIs, materiai specifications and speciat provisions as
applicable. The plan may be prepared by Mn/DOT's Landscape, Forestry and Turf Section with
no obtigatioa, as scheduled work loads permi� Potential applicants may use the services of local
landscape design professionals to prepare plans, thereby minim;zing time delays that may occur as a
result of Mn/DOT's workload. Mn/DOTs Landscape, Forestry, and Turf Section will assisst applicants
in obtaining basemapping information, design guidelines required reviews, and necessaryapprovals.
Funding assistance is limited to the estimated cost of providing the required lanscape materials.
(soil amendments, herbicides, plant materials, seed, sod, mulch, rodent guards and other miscellaneous
materials necessary for the project.) Elib bie projects must include a minunum of $1,000 worth of
materials and the maximum awazd of funds for any project or pmject phase shall not exceed �20,000 in
any b ven year.
The program requires that a community provide the funds or in-kind services to instatl and
maintain the state funded materials. Applicants may utilize their own labor forces, service organiza-
tions, volunteers or contractors. The communiry must act as the contract letting and adminisiration
authority where contract installation is desired. Volunteers must be 13 years of age or older unless
accompanied and supervised by an aduit at all times. A ratio of at least one adutt supervisor for
every five children under the aae of 13 is required.
�
�
�{'t -� `�'?
Successful applicanu are required to enter into a Cooperative Aa eement with Mn/DOT to install and
maintain the roadside landscape improvements. A detailed landscape plan showing actual locations and
quanrities of materials along with the specifications and special provisions will form the basis of the
Agreement together with the applicarion and schedule of maintenance requirements.
CRITERIA FOR EVALUATING APPLICATIONS
_;_�.__.__
to the Mn(DOT I:anHscaping
Di'stiict/Me�o=Division and
After the completed application has been submitted ta Mnl1�OT, additional information may b e required.
Clarification of vague or ambiguous application materials may be requested by the Mn/llOT zeview
team. Incomplete applicarions (i.e., missina supporting documents> etc.) may not be considered for
funding. Completed applications should be submitted at least three months prior to the desired
planting date. Applications submitted by September lst will be given priority to take advantage
of the opportunity for fall preparatory work prior to spring planting.
In order for an application to be reviewed, it must contain the basic, minimal requirements as ouflined
in this manual. Applications may be approved for funding in the fuil amount requested or in an amount
less than requested.
The criteria to be used in reviewing and ranking qualifying applications inctude:
1. Extent to which the groposed project meets one or more of the goais of the program.
2. Extent to which the proposed project is consistent with Mn/DOT policy, safety, desi�, and
operations guidelines.
3. Extent to which the proposed project and partner demonstrate a strong likelihood foz successful
installation, establishment and maintenance of ttie roadside landscaping investment.
AWARD OF PROJECT FUNDS
Award of project funds is subject to availability of funds at the time the application is approved
and wiil be announced by letter. Unsuccessful applicants may be deferred to the next cycle of availabie
fundin� or may be asked to resubmit revised applications.
Award of project funds is contingent upon esecution and appmvai of the Cooperative
Agreement. Funds may be tcansferred to the community upon receipt of a written request with a
copy of the purchase orders for landscape materials.
Fall season preparatory work (weed control and rototilling) and Spring season planting is
recommended for roadside projects. AII components of the project phase, as awazded, must be
completed by the end of the first full �owing season (early Aprii to early November) as scheduled.
� .'
Address �a • �� ' RrKw-a
• .S'f a ,n M dl �" /U 3
Name � � ; ��/L Phone ���"
Name - T ��'. h/a ll� h ra— Phone �F�'� 7e -PH`3�G
PART II - Mn/DOT COMMUNITY ROADSIDE LAA'DSCAPING PARTNERSAIP PROGRAM
PROJECT APPLICATION
(1) APPLICANT
Locai Government Unit ! Community C ' � S� u w/ Co h car �% a�n ��rr; f
Address �7 " N� S S: MN 3�/G' "
%'C! b r� o b r f G. /�G! y
(2) COMMITTEE OF PRIMARY CONTACT PERSONS * One of the Committee members must
be employed a staff member o repre�e�ntative of the Local Government Unit q
Name �o � �'r7 f= • �d I7z Phone � �
Address o n Cpr 1.-a �{ h; v�P�s,'��
��s �U� SH n d. �- S�`. �aN�, �h n s5 ioy
7
�
�
(3) DESCRIBE THE LOCATTON OF THE PROJECT
of t � h ! e project.) Trun Highway: Sd K. k f �
li-rA�v.��1.0 /7'Ff. h-0on (71'�Gnr
�lude county, city and the limits
P. �Z. bri J�i 1`t
� ✓'t r r r E..
(4) BRIEFLY STATE THE GOALS ANB SCOPE OF YOUR PR�POSED PROJECT.
(� BRIEFLY STATE TI� PUBLIC PARTICIPATION AND APPROVAL PROCESS USED
AND SIGNIFTCANT COORDINATION WTI'H OTF�R PROGRAMS.
5
°1�-1W�o
(� LIST THE REQUIRED MATERIALS ONLY AND THE ESTIMATED MATERIAL COSTS
FOR THE PROJECT (soil amendmenu, herbicide, plant materiais, seed, sod, construction materi-
als, weed fabric, muich, rodent protection, etc.) DO NOT INCLUDE LABOR OR EQUIPMENT.
PROJECT MATERIALS
(on state right of way only)
QUANTITY ESTIMATEA COST
�
TOTAL MATERIAL COST
(7) SHOW THE DESIRED TIMETABLE FOR COMPLETION OF EACH MA70R COMPO-
NENT OF THE PROPOSED PROJECT FROM PREPARATION OF PLANTING AREAS
(Iuclude Sales Tas and Shipping)
THItOUGH COMPLETION OF INSTALLATION.
(8) DESCRIBE THE TYPES OF LABOR FORCES AND THE ESTIMATED QUANTITY OF
PERSONNEL THAT WII.L INSTALL AND MAINTAIN THE PROJECT. (city crews, youth
service corp., contracYOrs, volunteers) *If the majority of work is to be performed by volun-
teers, a preliminary pledge list of volunteers must be attatched.
STATEMENT OF ASSURANCES
To the best of my Imowledge and belief, data in this application are true and correct, and the document
has been duly authorized by the govemment unit of the applicant with fiill understanding of the program
requirements. Tt is a�eed that at least one primary contact person wili attend a s� hour Mn/DOT
landscape project inspection, installation and maintenance training school to ensure that community
workers, volunteers and contractors are provided with proper direction and information packets. It is
a�eed that if volunteer workers aze to be used, they will meet minunum age or eligibility requirements.
It is agreed thatthe government unit of the applicant will enterinto an A�eement with Mn/DOT ensuring
that the government unit of the applicant will ensure or provide required maintenance of the landscape
improvements on roadside areas per the Agreement.
�
Signature of the Primary Contact Person
Authorized By The Local Government Unit
�0 7 �7
Date
REQUIRED ATTACHN�NTS
TO BE LrICLUDED AS PART OF THE APPLICATION:
(A) � RESOLUTION OR LE'I'TER AUTHORIZING APPLICATION AND
bESIGNATLNG AUTHORIZED PRINIARY CONTACT PERSON.
(B) � MAP OF PROJECT LOCATION.
(C) � MN/DOT APPROVED LANDSCAPE PLAN (Approval Stamped and Dated By
District / Meiro Division and Lan3scaping Pro�ams Staf£)
(D) �� VOLUNTEER PLEDGE LIST (If volunteers are to be used)
S-2Q f-1-2-... F a b c r-F
The documents submitted in support of this application shall be considered part of this application.
�t't - I �I'7o
PART III - COiVIMUNITY ROADSIAE LAI�DSCAPING PARTNERSHIP PROGRAM
APPENDICES
I. SAMPLE OF RESOLUTION OR LETTER AUTHORZZING APPLICATION AND
DESIGNATING AUTHORIZED PRIMARY CONTACT PERSON.
II. LIST OF RESOURCES.
III. MAP OF MN/DOT DISTRICTS AND LIST OF DISTRICT / METRO DIVISION
ENGINEERS WITH ADDRESSES AND PHONE NUMBEI2S.
IV. SAMPLE LANDSCAPE PARTNERSHIP AGREEMENT.
V. PARTIAL LIST OF ACTIVITIES TO INSURE SUCCESS OF PARTNERSHIP
PLANTINGS.
VI. MNIDOT LANDSCAPING PARTNERSHIP PROCESS FLOW DIAGRAM.
�
APPENDIX I
COMMUNITY ROADSIDE LAl�'SCAPING PARTNERSHIP PROGRAM
RESOLUTION OR LETTER AUTHORIZING
APPLICATION AND PRIMARY CONTACT PERSON
Applicants must adopt the foilowing as a resolution or letter and submit it with the application.
Applications without a completed and signed resolution or letter wiIl not be considered.
Be it resolved that �t�Ycr- Sr4/N i {�1k(,� �(��;Q��q u,����R,SIT�� act as sponsoring
(applicanUlocal govemment unit)
unit for the project indenrified as
PA2 TlSE�2,5�►�
on the state trunk highway(s)
! Uf��
to be conducted daring the period APru � c� t��S' through C�GiO.�2- l5, Z�
(duration dates)
Be it further resolved
u�A�c�.�
(name 6f primary contact person)
is hereby
authorized to apply to the Minnesota Department of Transportation for funding of this project on
behalf of � Gl` O� �l�N [ P�1GyIr I certify that the
(applicant/local �ovemment uait)
above resolution was adopted or approved by ��C: (�iYL �GL�i,j'/
(City Council or Ciry/ County offical)
of i'1 jc= G i 7`z-/ GF S�iic1� �L on
(applicanUlocal �ovemment unit) (date)
WITNESSED:
(si�ature)
(rifle)
(date)
q�-�y 7D
APPENDIX II
LIST OF RESOI3RCES which may be able to provide assistance or information affecting your
project.
Minnesota Department of Transportation
District I Metro Division Offices and the
O�ce of Environmental Services - Appendix III
Minnesota Extension Service
University of Minnesota
St. Paul, MN 55108
General Info - (612) 625-1915
Publicarions - (612) 625-8173
Forest Resources Info - (612) 624-3020
Dial U Insect and Plant Info - 1-900-988-0�00
(Charge To Calling Party)
Minnesota State Horticultural Society
Minnesota Green
1755 Prior Avenue North
Falcon Heights, MN 55113
(612)645-7066 or(800) 676-6747
Minnesota State Historical Society
State Historical Preservation Compliance Officer
History Center, 345 Kellogg Blvd. W.
St. Paul, MN (612) 246-5462
Iron Range Aesources And Rehabilitation Board
Community Development Division
P.Q. Box 441, Highway 53 South
Eveleth, NLN 55734 (218) 744-2993
University of Minnesota
School of Architecture and Landscape Architecture
125 Architecture
89 Church Street S.E.
Minneapolis, MN 55455
(612)625-6860
University of Minnesota Landscape Arboretum
3675 Arboretum Drive
Chanhassen, MN 55317 (612) 443-2460
Minnesota Nursery and Landscape Association
P_O. Box 130307
St. Paul, MN 55113 (612) 633-4987
Minnesota Chapter of the
American Society of Landscape Architects
275 Market Street Suite 54
Minneapolis, MN 55405 (612) 339-0793
Minnesota Desi� Team
AIA Minnesota
275 Market Street
Minneapolis, MN 55405 (612) 338-67b3
Local O'Y£ices of the following:
- County Agricultural Extension Service
- Department of Natural Rescsurces (D.N.R.)
Division of Forestry
- Re� onal / Metropolitan Planning
Commissions and Councils
- Soii Conservation Service (S.C.S.)
- Soil and Water Conservation Dishicts
(S.W.C.D.)
- U.S. Forest Service (U.S.F.S.)
10
- - --- ,�:,� - - - -
APPENDIX III
CENTRAL OFFICE
Scott Bradley
T andscape Prograrns Coordinator
Office of Environmental Services
3485 Hadley Avenue North
Oakdale, MN 55128
(612)779-5076
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MINNESOTA DEPARTMENT
OF TRANSPORTATION DISTRICTS
Q Dist�taHaaGuanea
DISTRICT ENGINEERS
DISTRICT 1 Mr. Mike Robinson
F I23 Mesaba Avenue
Duluth, MN 55811
(218) 723-4820
DISTRIC'T 2 Mr. Steven Baker
P.O. Box 490
Bemidji, MN 56601
(218}755-38I5
DISTRICT 3 Mr. Donald Raisanen
1991 Indusaial Pazk
Baxter, MN 56401
(218)828-2463
DISTRICT 4 Mr. David Smilonich
1000 West Highway 10
� Box 666
Detroit Lakes, MN 56502
(218)847-1552
�..
DISTRICT 6
o�ann� ���
��e,.q«
DISTRICT 7
DISTRICT 8
METRO
DIVISfON
Mr. Kermit K McRae
290 48th St N.W.
P.O. Box 6177
Rochester, MN 55903-6177
(507) 285-7374
Mr. James Swanson
501 South Viciory Drive
P.O. Box 4039
Mankato, MN 56001
(507) 389-6868
Mr. David Trooien
2505 Transportation Road
P.O. Box 768
Willmar, MIQ 56201
(612) 231-5497
Mr. Chazles Si�emd
2500 West Coanry Road B2
Roseville, MN SS1I3-3105
{613)582-1359
�t
APPENDIX IV
OFFICE OF STATE OF MINNESOTA
ENVIRONMENTAL DEPARTMEN`I' OF T12ANSPORTATION
SERVICES LANDSCAPE PARTNEI�SHIP
AGREEMEZQT
q � -14'70
Mn/DOT
AGREEMENT NO_
S.P: -969 (T.H. )
State Funds
The State of Minnesota
Department of Transportation, and
The Citv o£
Re: State cost landscape materials
acquisition by the City for use
along T.H. _
ORIGINAL
AMOUNT ENCUM
AMOUNT RECEIVABLE
(NOne)
THIS AGREEMENT is made and entered into by and between the State of
MirLZeso�a, Department of Transportation, hereinafter referred to as
"Mn1DOT", and the City of , Minnesota, acting by and through
its City Council, hereinafter referred to as the "City".
WHEREAS the City is about to perform landscaping along Trunk High-
way No. from to within the corporate City limits in
accordance with City-prepared plans, specifications and/or special
provisions designated as the " Landscaping Plan", which project
has been designated by Mn/DOT as State Project No. -969
(T.A. _); and
WHEREAS the City has requested participation by Mn/DOT in the costs
of landscape materials acquisition in accordance with the terms of
Mn/DOT's "Community Roadside Landscaping Partnership Program'�; and
12
� ' .�. � � � ��I
_ . .-'�'.. .t, + . _ _ _ _ _
4dHEREAS Mn/DOT is willing to participate in the costs of the land-
scape material5 acquisition as hereinafter set forth; and
WHEREAS Minnesota Statute Section 161.20, subdivision 2(1996) au-
thorizes the Commissioner of Transportation to make arrangements
with and cooperate with any governmental authority for the purposes
of constructing, maintaining and improving the trunk highway sys-
tem_
IT IS, TBEREFORE, MU'tITALLY AGREED AS FOLLOWS:
ARTICLE I- PROJECT ADMINISTRATION 8Y THE CITY
SeCtion A. Landscane Materials Acauisitioa
The City shall acquire landscape materials in accordance with Mn/
DOT-approved City plans, specifications and/or special provisions
designated as the " Landscaping Plan�. Landscaping sha11 be
perfcrmed by City forces in accordance with M�/DOT-approved City
plans, specifications and/oz special provisions which are on file
in the City's office and in Mn/DOT`s Office of Environmental Ser-
vices in Oakdale, and are made a part hereof by reference with the
same force and efiect as though iully set forth herezn.
Sectioa B. Purchase Order to be E�rnished to Mn/DOT
The City shall, within 7 days after ordering the landscape materi-
a1s, submit to Mn/DOT's Landscape Programs Coordinator in Oakdale a
copy of the purchase order for the �andscape materiaZs.
Section C. Directioa Sunervision aad Insnectioa
Landscape materials acquisition periormed in accordance with this
Agreement shall be under the direction of the City; however, the
Mn/DOT cost participation landscape materials to be acquired under
this Agreeme:�t sha11 be open to inspection by Mn/DOT's authorized
representatives. The City shall give Mn/DOT's Landscape Programs
Coordinator five days notice of its intention to receive delivery
of the landscape materials.
Responsibility for the control of the Mn/DOT cost participation
landscape materials acquisition covered under this Agreement shall
]3
9'1-1 �{ 70
be on the City and shall be carried out in accordance with Mn/DOT-
approved City plans, specifications andlor special provisions des-
ignated as the " Landscaping Plan".
The City must verify whether or not nursery vendors are under a
Gypsy Moth Compliance Agreement between the Minnesota Department of
Agriculture, hereinafter referred to as the "NIDA", and the United
States Department of Agriculture or under an NIDA Japanese Beetle
Quarantine. All plant material shipped from nursery vendors sub-
ject to quarantines must be accompanied by a Current Certificate of
Compliance for gypsy moth and/or Japanese beetle. To determine if
vendors are subject to quarantines, ca11 the MDA Supervisor of
Plant Regulatory Services at (612) 296-8388.
Section D. Cox[mletion of Materials Acauisition and Installation
The City shall cause the acquisition and installation of landscape
materials to be started and completed in accordance with the time
schedule in the Community Roadside Landscaping Partnership Program
Project Application, which is on file in Mn/DOT's Of£ice of Envi-
ronmental Services and is made a part hereof by reference with the
same £orce and effect as though fully set forth herein_ The
completion date for the landscape materials acquisition and instal-
lation may be extended, by an exchange of letters between the ap-
propriate City official and Mn/DOT's Landscape Programs Coordina-
tor, for unavoidable delays encountered in the performance thereof.
Section E. Comoliance with Laws, Ordinaaces aad Reaulatioas
The City shall, in connection with the acquisition of the landscape
materials, comply with all Federal, State and Local laws, including
Minnesota Statute Section 16B.101 (1996), and all applicable ordi-
nances and regulations_
Section F. Rivht-of-Wav, Easements and Permits
The City is hereby authorized to work on Mn1DOT right-of-way £or
the purposes of installing and maintaining the laadscape materials,
including any necessary replacement of landscape materials that
fail to survive.
14
The City sha11, without cost or expense to Mn/DOT, obtain all
rights-of-way, easements, construction permits and/or any other
permits and sanctions that may be required in connection with the
installation of landscape materials. Prior to advance payment by
Mn/DOT, the City shall furnish Mn/DOT with certified copies of the
documents for those rights-of-way and easements, and certified cop-
ies of those construction permits and/or other permits and sanc-
tions required for Mn/DOT landscaping.
ARTICLE II - MN/DOT COST
Section A. Basis
Mn/DOT's fu11 and complete share of the costs of the landscaping to
be performed along Trunk Elighway No. from to within
the corporate City limits under State Project No.. -969
(T.A. _) shall be equal to the delivered cost of the landscaping
materials acquired in accordance with the " Landscaping Plan",
however, the maximum obligation of Mn/DOT under this Agreement
shall not exceed $ , unless the maximum obligation is increased
by execution o£ an amendment to this Agreement. It is estzmated
that the cost of the landscape materials acquisition is $
Section 8. Pavmeat
Mn/DOT shall pay to the City an amount equal to tYie delivered cost
of the landscape materials, not to exceed the maximum obligation,
after the following conditions have been met:
1. Encuzabrance by Mn/DOT of Mn/DOT's total cost share.
2. Execution and approval of this Agreement and Mn/DOT's transmit-
tal of same to the City.
3. Provision by the City to Mn/DOT's Landscape Programs Coordinator
of copies of the purchase orders for the landscape materials, as
provided for in Article I, Section B. of this Agreement_
a. Provision by the City to Mn/DOT's Landscap2 Programs Coordinator
of certified copies of the documents, as provided for in the
second paragraph of Article I, Section F. of t2zis Agreement.
15
a'1— ►'� � a
5. Provision by the City to Mn/DOT's Landscape Programs Coordinator
of a written request for payment, accompanied by copies of sup-
plier invoices for the landscape materials acguisition and de-
livery.
ARTICLE III - GENERAL PROVISIONS
3ection A. Iastallation and Mainteaance bv the Citv
After acquisition of the landscape materials, the City shall in-
stall the landscape materials along Trunk Highway No. and pro-
vide for the proper maintenance thereof, without cost or expense to
MnlDO`P. Maintenance shall include, but not be limited to, removal
and replacement of all materials that fail to survive. Criteria
for maintenance and replacement are shown and described in
EXHIBIT "A", Maintenance Responsibil,ities Plan and Schedule, which
is attached hereto and made a part hereof by reference.
Section 8. Resoonsibilities of the Citv
The City shall, in connection with the landscape materials acquisi-
tion, installation and maintenance, comply v,iith the following con-
ditions:
l. Use of Mn/DOT right-of-way shall in no way impair or interfere
with the safety or convenience of the traveling public in its
use of the highway.
2. Preserve and protect all utilities located on lands covered by
this Agreement, without cost or expense to MnlDOT.
3. As reauired by Minnesota Statute 216D (1996), notify Gopher
State One Call System (1-800-252-1166) at least 48 hours before
any excavation is done on this project.
4. No advertising signs or devices of any form or size shall be
constructed or shall be permitted to be constructed or placed
upon Ms�{DOT right-of-way covered by this Agreement.
5. Upon completion of the installation of landscape materials and
during performance of maintenance operations, restore all dis-
16
turbed areas of Mn/DOT right-of-way so as to pemetuate satis-
factory drainage, erosion control and aesthetics.
Any use of Mn/DOT right-of-way permitted by this Agreement shall
remain subordinate to the right of Mn/DOT to use the property for
highway and transportation puxposes_ This Agreement does not grant
any interest whatsoever in land, nor does it establish a permanent
park, recreation area or wildlife or waterfowl refuge facility that
would become subject to Section 4(f) of the Federal-Aid Aighway Act
of 1968_
Section C_ E�camination of 800ks Records Etc
As provided by Minnesota Statute Section 16B.06, subdivision 4
(1996), the books,.records, documents, and accounting procedures
and practices of Mn/DOT and the City relevant to this Agreement are
subject to examination by Mn/DOT and the City, and either the leg-
islative auditor or the State auditor as appropriate.
Section D. Cancellatioa of Aareement
Mn/DOT may cancel and terminate this Agreement for any cause or
reason, including Mn/DOT's desire to use any portion of Mn/DOT
right-of-way subject to this Agreement for transportation purposes,
by giving the City written notice at least 90 days prior to the
date which such termination shall become effective. Upon cancella-
tion of this Agreement, the City wi11 be required to restore and
return the area to a condition satisfactory to Mn/DOT's District
Engineer at
Sectioa E. Claims
All employees of the City and all other persons employed by the
City or volunteering in the perfo� of landscape materials ac-
a_uisition, insCallation and/or maintenance covered tu�der this
Agreement shall not be considered employees of Mn/DOT. All claims
that arise under the Worker�s Comz>ensation Act of the State of Min-
nesota on behalf of the employees or volunteers while so engaged
and all claims made by any third parties as a consequence of any
act or omission on the part of the employees or volunteers while so
engaged on landscape materials acquisition, installation and/or
}7
q1-i�t�1�
maintenance covered under this Agreement shall in no way be the
obligation or responsibility of Mn/DOT.
Section F. Nondiscriminatioa
The provisions of Minnesota Statute Section 181_59 (1996) and of
any applicable law relating to civil rights and discrimination
shall be considered part of this Agreement as if fully set forth
herein.
Section G. Aareement Afl�ronal
Before this Agreement shall become binding and effective, it shall
be approved by a City Council resolution and receive approval of
State and City officers as the law may provide in addition to the
Commissioner of Transportation or his authorized representative.
ARTICLE IV - AUTHORIZED AGENTS
Mn/DOT's Authorized Agent for the purpose of the administration of
this Agreement is Scott Bradley, Landscape Programs Coordinator, or
ris successor. His current address and telephone number are
3485 Hadley Avenue North, Oakdale, Minnesota 55128, (612) 779-5076.
The City's Authorized Agent for the purpose of the administration
oi this Agreement is , , or his/her successor. His/Her
current address and telephone number are ,() __
m
>.�_ __
IN TESTIMONY WHEREOF the parties have executed this Agreement by
their authorized officers.
DEPARTMENT OF TRANSPORTATION
Recommended for approval:
CITY OF
By
Mayor
By
Director
Office of Environmental Services Date
By B m
District Engineer r � c � � �
Approved: /�-a ��
IIate
By
State Design Engineer
DEPAR'T'�N'�' OF ADMINISTRATION
Date
B y —
OFFICE OF THE ATTORNEY GENERAL
Date
Approved as to form and execution:
�
Assistant Attorney General
19
��,n�
EXHIBIT A- MAINTENANCE RESPONSIBILITIES SCHEDULE �
TABLE la REQUIRED LANDSCAPE MAINTENANCE ACTIVITIES
MAINTENANCE CONSIDERATION
PLANT PRUNING WEED FERTILIZATION
GROUPS CONTROL See Table 5,
Ferrilization Schedule
When To Type Of
Evergeen Trees Anytime - Dry Conecrive and Maintain mulch at 3" Yes
Deadwood Removal minimum azound trees
in mowed areas, keep
weed free.
Shade Trees Anytime - Dry* Trainin� and Correcrive Yes
Omamental Winter** Cosecfive Yes
Trees
Evergreen Anytime - Dry Deadwood Removal Yes
Shrubs
Deciduous Dormant Conective and Maintain minimum 3" Yes
Shrubs Renewal woodclilp mulch in a
weed free condition until
shrub crown closure.
Vines Dormant Deadwood Removal No
Groundcovers
* Do not prune oaks during April, May and June. Do not prune honeylocust while dormant or when humid or wet.
** Do not prune apples, crabapples or mountain ash during April, May, and June.
TABLE lb. REQUIRED LANDSCAPE MAINTENANCE ACTIVITIES
MAINTENANCE CONSIDERATION
PLANT WATERING INSECT AND RODENT REMOVALS AND
GROUPS DISEASE PROTECTION REPLACEME.NTS
COri'TAOL
Ever�een Trees Yes until esrablished (2 yrs). As needed. Yes - Pine only Remove all dead plants.
Supplemental waterin� may Remove diseased Replace dead or dyin�
be needed during drought plants which pose plants unless the visual
periods (especially durin� tkueats to adjacent appearance or desi�a
� 7uly aad Auzust) even after plantines. i¢tent aze not nouceably
plants aze established. compromised by the
lost plants.
Shade Tzees Yes
Omamenrai Yes
Trees
Ever�een No*
Shribs
Deciduous No*
Shrubs
Vines No*
Groundcovers No*
Rodent protection is �enerally not pracrical for mass shrub plantings, maintainin� clean mulched plantin� azeas free
of weed �rowth will reduce problems. Mowed turf in forznal planting azeas will help reduce rodent problems.
m
TABLE 2a CALENDAR OF LANDSCAPF. MATNTF.NANCF.
ACTNIIy Januarv Febmarv March A ril Mav June
Pru❑in� See Table ta for Best Time for S cific S cies.
W'eed Convol: Ptanting beds must be kept in a weed free condiuon.
Remulch
Herbicide
OXX � XO
Must be lied 6 a licensed Pescicide A licator.
Fer[ilization:
Turf �
Stwbs. Trees
Insect & Disease Tune of wncrol de nds on the of insect or disease and when i[ is detected.
Sunscald Protectioa Remove
x
Watering During first and second growing season appro�cimately once a week or as needed to maimain ad
buc not excessive soil moisture.
Maintai Rodent OOOQ Q0p0 OG00 OOOQ QQpQ QppO
Protection
Turf Maintenance ppX }�,y7{
Mowine
Mower damage X Xl'J.7C X�7.'7C
Prevention � - �
Replanting
Evergreen Tcees OXX XXO
Deciduous Trees OXX X}�.\7C
Container Plants �C XX.l'7C �.YO
Turf O XX17C XXOO
TABLE 26. CALENDAR OF LANDSCAPE MAINTENANCE
ACTNITY 7uly AuEUSt Se tember October A'ovember December
Prumn_ See Table la for Best Tune for S ecific S cies.
Weed Conttol: Plantin� beds must be kept in a weed free condiuon.
Remulch
Herbicide
X7�C X7O..'Y X}L1X �'Y 00 XO
Must be a lied bv a licensed Pesacide A licator.
Fettilization:
Turf �{
Shrubs. Trees �
Insect & Aisease Time of conrrol de nds on the of insect or diseue aad when it is detected.
Sunscald Apply or
Protecrion maimain
. paint Insiall
W Y
Waterins Durine first and second arowins season an roximaul once a week or as needed.
Maintain Rodent 0000 0000 X1'Sx XX17C XO00 0000
Protecdon
Turf Maintenance:
Mowin� X,Ylx Xa'�7{ �i }�{pp
Mower dama�e XX,YX X}Lti,'Y X&S�C 7{y,pp
Prevention
Replanano
Everareen Tcees OX 7LYX0
Deciduous Trees OXl.'Y XO
Container Planu 0000 OOOX X}.,'YO
Turf 0000 OOXX X?�,Y Qp
X - Optimum Time
O- Less than Opfimum Time
_- Undiluced white tacex pain[ is recommended, repaint as necessary unfil trees reach 4" caliper.
21
q� -I y�i'°
TABLE 3. DESCRIPTIONS OF TYPES OF PRUNING.
TYPE OF PRlii�ING WHEN TO DESCRIPTIO?�
PRU;VE
Disease Removal ABer Diagnosis Removal of fun�al bacterial �ow[hs. Sterilize prune� between
cuts.
Deadwood Removal See Table 1 Removal of dead branches, normally from the interior portion
of the crown.
Trainina See Table 1 Maintaining cenual leaders and acceptabie symmetry in
evergeen, shade and omamental trees. Removal of Suckers
and water routs.
Coaective See Table 1 Removal of scorm- maaed vehicle-damaged oz vandalized
limbs.
Renewal See Table 1 Removing all top �owth at or neaz the �ound lioe and
remulch. Or removal of 1/3 of the oldest stems at the gound
line.
TABLE 4. WEED CONTROL METHODS - INTEGRATED APPROACA
METHOD CATEGORY
TREES SHRUB BEDS TURF
Replanting-Filling VOidS X X
Fettilizarion X X X
Remulch* X X X
Herbicides X X X
Weed Wkrip No X
* Wood chip mulch should be replenished azound shade trees and low b owina shrubs every 3-5 yeazs. Place
mulch to a 4" depth. Mulching will help con[rol weeds, reduce mower dama�e and conserve moisture.
TABLE 5. FERTILIZATION SCHEDULE
CATEGORY FREQUENCY TIME OF ANALYSIS RATE
APPLICATION
Mowed Turf Every 3 Years April or October 12-12-12 3001bslac
Sluub Beds* Every 3 Yeazs October or April 12-12-12 251bs/1000 sq. $.
Shade Trees* Every 3 Years October or April 12-12-12 10 Ibs/1000 sq. fr.
Note: Do oot fertilize nees and turf durin� the same season. Offset ffee fertilizauon by one season in order
to prevent fertilizer bum on turf:
� Plaou that fix niuogen, like silverbuffalobecry, caza�ana honeylocust, Russian olive or other le�umes, should
not be fertilized except under special conditions.
Tall shrubs do not need to be ferulized if leaf color remains normal.
PLANTS OF SPECIAL CONCERN:
22
APPENDIX V
PARTIAL LIST OF SUGGESTED ACTIVIT'IES TO INSURE
SUCCESS OF ROADSIDE PARTNERSHIP PROJECTS
ACTiVITIES - BEFORE PLANTINC= DAY RESPONSIBLE PARTY/PERSON
Overall coordination ................._--•--------........------°--------°°-----Ciry, Beaufification Committee
Request Mn/DOT sanction and tec6nical assistance .....................Ciry
Secure assistance from local resources, services, and sponsers .... Ciry, Beauafication Committee
Inival scopina and strategy meedngs ............................................ City, MN/DOT, Local Resource Personnel and Services
Prepaze plan _-° .............._-------°-.----°--------........._.----.....--°--------..MN/DOT or Ciry, Consultant Designer, Resource Pe�on-
nel
Review plan ....--•°-----° ................................................................_MN/DOT, City and Beautification Committee
Identify preliminary work force capabilities and ..........................City. Beautification Committee and Mo/DOT
volunteerpledges
Identify preliminary equipment and supply needs and ..................Ciry. Beautification Committee and Mn/DOT
provider committments / terms
Approve plan ........................._------°---------...-°---...._•°------------Mn/DOT and City
Obtai¢ cost esrimates / bids ........................................................... City. Beautification Commit[ee and Mn/DOT
for provisiou of landscape materials
Secure Commitrnents to maintain planrin�s ..................................City
Develop phasing strateay and schedule ......................................... Ciry, Beautification Committee and Mn/DOT
Submit completed partnership application with
Beaufification Committee
Mn/DOT approved pian
Noafy successful applicants of projects to be awazded ................. Mn/DOT
Pcepaze and execute the Landscape Partnership A�eement......._Mn/DOT and Ciry
Submit purchase orders and schedule delivery of .........._..........._ Ciry
planrs and materials
Provide training school, videotape and info packeu ..................... Mn/DOT
Attend training school ..................................................................Beautification Committee Representaave(others welcome)
Plan a Planun� Day Ceremony ro Honor the Effort and ............... Beaudficarion Committee
Pazticipants
Publicize plantina day and line up sponsors, services,....._...........Beautification Committce
'7eaders", work crews (volunteers, conuactors, etc.)
Hold orientaaon meeting(s) to schedule and p1an .........................Beautificarion Committee
installation; to assign tasks; and to review proper procedures and info packeu / videos
Supply stakes .-------° .............°----°----------°----------.........--•-°--.....MN/DOT
Stake plantiocauons
Crew Leaders and MN/DOT
Reviewstakin� ........................._---------..........----..._..-°°-°°--------..MNlDOT
I.ocate and mazk utiliues ............................................................... Ciry, Beautificaaon Committee
Locate mazerial stora�e sites and sta�in� azeas ............................. Beautificaaon Committee and MN/DOT
Spray Roundup in planung azeas ...................................................Experienced and Licensed Personnel (City, County,
(opuonal and preferably in laze summer or early fall) Mn/DOT or Contractor)
Haul compost / soil ammendmenu to plantin� beds ..................._ Ciry / Community "Forces"
Till plantin� beds {incorporate compost or other ........................_ City / Community "Forces"
soil ammendments preferably in fall)
Haul wood chips to storage locaaons neaz plantin� beds ..............Ciry / Community "Forces"
Layout flower beds and line up flowers ........................................Community Gazden Club
Receive and inspect nursery stock (preferably in sprin�) ..........._Trained Community Pecsonnel with assistance from Local
Conservation and Environmental Resource Personnel
E��Cl
, -�-- -_ . .__.� r� _ _ �
�� -ly'1 �°
ACTI VITIES - PLANTING DAY
Breakfast �atherin� su�ested .........
Or�anizers, Crewleaders, Service Providers
Check-In Station with Informauon Providers, Refreshments .......Ciry / Community "Forces" and Sponsors
Traffic Convol, Si�ning and access / pazldng directions .............. Mn/DOT, L.ocal Law Enforcement Personnel, and
Desiwated City / Community Safety Officer
Provision of "porta-potties° ----°-------°° ....................._--------------Ciry / Communities Sponsers
Planring and safery demonstrations ...............................................MN/DOT, I.ocal Resource Personnel and Crew Leaders
Distribution of planu and mateziaLs from and to stora�e sites _.....I,ocal Resource Personnel and Crewleaders
Supervise planting crews (crew leaders) .......................................Local Resource Personnel, Trained Community
Peisonnel and Mn/DOT
Insure proper handling and protecuon of plants before .................Crew I,eaders
and during planting
Insure safe work methods and behaviors .......................................Crew Leaders
Insure proper plant and material installation ................................. Crew Leaders
Install planu, seed, sod, mulch, rodentprotection, etc ..................City / Communiry'Porces"
Waterin� ........................................................................................Fire Department and City / Community „ Forces"
TAKE PICT[JRES tUroughout project ..........................................Mn/DOT, Volunteers and Media
Provide Simple Lunch ........................................................
Conduct a Ceremony to Honor the Effort and Participanu
ACTIVITIES AFTER PLANTING
Send letters of appreciation ................
City / Community Sponsors and Service Oraanizations
Beautification Coaunittee, Die itaries, Participanu
and Beaufificauon Committee
Watering ................................---_.......----..........-°--°-----...---°------Fire Depaztment and Ciry / Community "Forces"
Weeding, Monitoring for disease, insect, drainage problems ....... Ciry ! Communiry "Forces"
POTENTIAL WORK GROUPS
Civic a oups Gazden Clubs Army Reserve Unit Sentence to Service
Scouu Youth goups Vo-Ag Class Businesses
City Pazks/Public Works Crews FFA 4H Clubs Contractors
24
APPENDIX VI
NLN/DOT LANDSCAPING PARTNERSHIP PROCESS FLOW DIAGRAM
Proarams Coordinator for
Sponsorina Local Govemment Unit(LGU) must send a leaer or resolution to the Mn/DOT Dis�ict / Metro Division
Engineer requestina sancaon and technical assistance to develop a proposed landscaping parmership pmject.
f Mn/DOT District / Metro Division Staff consider the project request feasible and desirable, the Landscapina Pro�dm
Coocdinator will be asked to assign a Project Manager ro provide desi� and/or technical assistance to the Community.
Pcoject Manager (landscape azchitect or forester) and District / Me�o Division Liaison meet with the
to discuss project plannino, implementaaon, and mainteaance concems.
Mn/DOT Project Mana�er prepazes or assists the Community designer in preparing conceptual Plans. District / Metro
ivision Liaison obtains preliminary review for safety and operational concerns prior to Plan review with the Communit
Project Maoager, District / Metro Division Liaison , and LGU / Communiry meet to review the Plan and
idenfify desired modifications, options, timetables, implementatioa strateges and phasina.
Mn/DOT Project Manager finalizes or assists the Cominunity designer in finalizina detailed Plans, Cost Esamates, and
Specifications for review and approval by Mn/DOT and LGU / Communiry representaaves.
Mn/DOT and LGti approval of landscape Plans, the LGU / Authorized Primary Contact Person prepazes a"coa
Partnership Project Application and submits it in duplicate to the MnlDOT Landscaping Pro�mc Coordinator.
,caping Proa mc Coordinator screens Application with Project Mana�er for accuracy / completeness and forwards a
recommendation for approvai / rejecaon of Fanding with the Applicaaon to IIistrict / Meno Division Liaison.
ro Disffict / Metro Division feedback, the Landscapin� Pro�ams Coordinator notifies applicants of
rejection, or deferral of their Application and Ma/DOT fundin�.
; the Appfication and Fundin� are approved, the Mn/DOT Project Manager will draft a Coopecaave A�eement detailin
the LGU's procurement, installatioq and maintenance responsibilities. The Mn/DOT Mu¢icipal A�eemenu En�neer
coordinates execution of the A�reement and encumbrance of District / Metro Division landscape partnership Fu¢ds.
DOT Project Mana�er provides techaical assistance to help the Community or�anize their efforts, procure qualiry
materials, obtain training, and coordinaze safe and successful installation and main[enance of their plantings.
Mo/DOT Municipal A�eements En�ineer authorizes a Lump Sum Payment of the Approved Fundin� Amount to the L
upon receiving copies of the Purchase Orders for Approved Materials specified in the Project Applicauon and Plan.
Mn/DOT Project Manager Evaluates Compliance / Snccess of Project relauve ro intent by written report including Correc-
ave Actions if needed and continues providin� technical assistance ro CommuniN as necessary.
Mn/DOT Project Mana�er sends Thank Yoo Letters and Certificates of Appreciauon.
25
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I-94 Landscape Partnership Estimate
1) Seek free sources prior to purchasing.
2) MnDOT has 22-5-10 at Camden shop.
3) 2" depth for wildflowers.
Voiunteers needed:
Planting day:
large trees
small. trees
shrubs
plant quantity rete per hr. planting hrs.
0 (tlhr.) 0
190 (3lhr) 63
145 , (3lhr.) 48
flowers 450 (15/hr.) 30
ToNat= 785 ]42
47 = minimum number people needed for a 3 hour pianting day
q�- iy�v
8/27/97
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I-94 Landscape Partnership Estimate
t) Seek free sources prior to purchasing.
2) MnDOT has 22-5-10 at Camden shop.
3) 2" depth for wildflowers.
Volunteero needed:
Planting day:
large trees
small. trees
shrubs
plant quantity rate per hr. planting hrs.
0 (1lhr.) 0
190 (3/hr) 63
145 . (3lhr.) 48
flowers 450 (15/hr.) 30
Total = 785 142
47 = minimum number people needed for a 3 hour pianting day
q�-Iy7o
8l27l97
�
'^.-°•( ^ta,�,"; �
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� � . �"�i �
.e ..o�a., .
SAINT PAUL,
Presented
Referred
Council File # 9� - 14�1 �
2
3 WHEREAS, the State of Minnesota through its Deparirnent of Transportation has funds
4 available for its Community Roadside Landscaping Partnership Program; and
6 WHEREAS, Concordia University wishes to work with the City for the project identified
7 as the Hamline Avenue/Concordia University Landscape Partnership on the state truuk highway
8 I-94, to be conducted during the period from April 15, 1998 to October 15, 1998; and
9
10
11
12
13
14
15
16
17
18
' WHEREAS, the project would provide funds to purchase landscape materials for the
south side of I-94 from Hamline Avenue North west to the railroad; now, therefore, be it
RESOLVED, that the City of Saint Paul will act as the sponsoring unit for the Hamline
Avenue/Concordia Universit� Landscape Partnership and T.K. Walling and Bob Holtz, of the
Division of Parks & Recreation are designated as primary contact persons for the project on
behalf of the City and aze authorized to apply to the Minnesota Department of transportation for
funding of this project.
Adopted by Council: Date � �,,����
Requested by Department of:
By: ��
Form Approved by City Attorney
i
Bv: � r1 , a.�
Adoption Certified by Council Secretary Approve y M o for S ssion to Council
i Ll/ i
By: � . By: ��
Approved by Mayor: Date / i�'Z Y�� T.
B i �..�� � - /
Green Sheet # 3 � a a o
��7
PARKS & RECREATION
10/5/97
GREEN SHEET
INITIAUDATE—
FOP
TOTAL # OF SIGNATURE PAGES
� CITYATTORNEV
O BUDGET DIRECTOR
� FhAYOP (OR ASSISTI
(CLIP ALL LOCATIONS FOR SIGNATUR�
���ao
q'1-1
— INRIALIOATE 1
O CITY COUNCIL _
O QTY CLEflK
� FIN. & MGT. SERVICES
[�]Parkc R Re�
Approval of agreement between the State of Minnesota Department of Transportation,
Concordia University and the "CITY"
or
_ PLANNING COMMISSION _ (
__ CIB CAMMITTEE _ _
_ STAFF , _
_ D15TRIGT COURT _ _
SUPPOFTS WHICH COUNCIL O&IECTNE?
PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOILOWING �UESTIONS:
t, Has thi�s persontfirm ever worketl under a contract for this departmeM?
VES NO
2. Has this person�rtn ever been a city employee?
YES NO
3. Does this person/firm possess a skill not normally possessed 6y any current city employee?
YES NO
Explain all yes answers on separo�e sheet antl ettach to green sheet
State of Minnesota Department of Transportation would like to pay the city $5,372.28
to purchase landscape materials for this partnership. MNDOT needs this agreement
signed before the state can issue a check to the city.
IF
I-94 will be landscaped on the south side of I-94 from Namline Avenue N- west to
the railroad with MNDOT funding.
�t�������
�� 26 199�C
DISADVANTAGES IFAPPROVED.
None
�
�aav � z �ss7
fl.�.an � �� = u = 'iS ' '� -< " �':; `. ,�.�.'� ��d
- A � :'� "� �� � � a '�s' E'`� v . .... '�
ff a
DISADVANTAGES IF NOTAPPROVEO:
This area would not be landscaped using city funds.
R S
NOV 2 � 1�9?
�
T07ALAMOUNTOFTRANSACTION $ 5 COST/REVENUEBUDGETEp(CIRCLEONE) YES NO
FUNDIHG SOURCE Stdte of Mi nnesota AC71VI7Y NUMBER
FINANCIAL INFORAfiAT10N: (EXPLAIN)
a�1- ����
� i�// l � �
COMMUNITY ROADSIDE LANDSCAPING
PARTNERSHIP PROGRAM
APPLICATION MANUAL
(Apri11997 Revision) �
, �
1��� ; :.-::� ��,
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a�.-:.--.....-.. .�..._. _.. :.. ..
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A Growing Partnership
Improving Our Communities and Envirozunent
.
,�
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0
. •.�1� 3 � ,i � 3 ;
�
� r � � -
From Wildflowers to Trees
q�"���
7) Seek free sources prior to purchasing.
2) MnDOT has 22-5-10 at Camden shop.
3) 2" depth for wildflowers.
Voluatee[s needed:
Planting daY:
large trees
smail. trees
shrubs
flowers
Total =
plant quantity rate per hr, planting hrs.
0 (1/hr.) 0
190 (3/hr) 63
�45 . (3/hr.) 48
450 (15/hc) 30
785 142
47 = minimum number peopie needed for a 3 hour planting day
8/27197
I-94 Landscape Partnership Estimate
a�-t�+'j
PART I - COMMUNITY ROADSIDE LANDSCAPING PARTNERSHIP PROGRAM
PROGRAM DESCRIPTION
The Minnesota Depar�►ent of Transportation's Community Roadside Landscaping Partnership
Program is designed to provide technical and financial assistance to communities that are
interested in landscaping state highway rights of way. The program has three goals: (1) roadside
beautification, (2) community improvement, and (3) environmental stewardship.
This manual describes the program and application requiremenu, and provides examples of documents
required. Part One (pp.2-4) is the general pro�am description. Part Two (pp. 5-7) contains the
application form and the instructions to complete the form. Part Three (pp. 8-24) contains appendices
that provide other information pertinent to the apglication requirements.
Completed applications may be submitted to Mn/DOT for consideration at any time of the year
but prioritization will be given to appiications submitted before September lst to take advantage
of the opportunity for fall preparatory work prior to spring planting.
If you have any quesrions about the program or application requirements, please call (612)779-5076 to
speak with Mn/DOT's Landscaping Programs Coordinator.
APPLICANT ELIGIBILITY
For purposes of this program, communities are defined as counties, home rule charters, statutory
cities or towns. Ineligible applicants will not be considered unless they are sponsored by a
community or other unit of government that can execute and honor a cooperative agreement with
MnIDOT (a necessary requirement for Mn/DOT to transFer funds.)
ELIGIBLE COMPONENTS
Funds awarded under this pr aQram must be used for roadside landscaping located on state trunk
highway rights of way with fee or easement title. Most areas of interstate freeways and high
volume divided highways with controlled access are excluded from this program due to liability,
safety, and access problems. Components that support the goals of the pr b�ram include, but aze not
lunited to, the following:
- Planting and maintenance of trees, shrubs, vines, perennial groundcovers, wildflowers and
grasses.
- Incorporation of soil amendments, herbicides, edging, raised planters, tree grates, weed
fabric, wood fiberblanket,mulch, rodentprotection, staking and guying, seedling shelters, etc.
PROGRAM REQUIREMENTS
Communifies seekina approval to initiate a proposed landscape partnership project with provi-
sion of Mn/DOT technical and design assistance must submit a written request for participation
and services to the appropriate Ntn/DOT District /Metro Division Enaineer (see Appendix III.)
Project components must support at least one of the three goals of the program (roadside beautification,
community improvement, and environmental stewazdship.)
In the formative stages of the project, the applicant must form and designate a committee of at least
three contact people for the projec� At least one of the three contact people must be an employee
or official representative of the Iceal government unit requesting or sponsering the projec� The
designated individuals on the committee would then be responsible for overall project Iiaison and
coordination prior to and during the submission of the application, as well as during unplementation
stages afterthe projectis awarded.
At least one of the committee members will be required to attend a sis hour landscape project
inspection, installation and mainfenance training school. The comrnittee member or members will
be responsible for providing community workers and volunteers with Mn/DOT supplied instructions,
videos, and information packets pertaining to safe aad proper worker supervision, materiats handling,
plant installation and plant maintenance.
The application must include a formal resolution or letter indicating community support for the
desired improvements and authorization of a primary contact person to apply to Mn/DOT for
funding. (See Appendix I for sampie resolution or letter.)
If volunteers are to be used , the application must include a volunteer pledge list identifying
sufficient numbers of volunteers to complete the scope of work within an acceptable time period.
A Mn/DOT approved (Disirict Metro Division and L.andscaping Pro�ams Coordinator) landscape
plan at a scale of not more than 100'=1" must be included as part of the application (11" x 17"
reductions are acceptable for application purposes.) The landscape plan shall incorporate by reference
or attachment, standazd Mn/DOT pianting detaiIs, materiai specifications and speciat provisions as
applicable. The plan may be prepared by Mn/DOT's Landscape, Forestry and Turf Section with
no obtigatioa, as scheduled work loads permi� Potential applicants may use the services of local
landscape design professionals to prepare plans, thereby minim;zing time delays that may occur as a
result of Mn/DOT's workload. Mn/DOTs Landscape, Forestry, and Turf Section will assisst applicants
in obtaining basemapping information, design guidelines required reviews, and necessaryapprovals.
Funding assistance is limited to the estimated cost of providing the required lanscape materials.
(soil amendments, herbicides, plant materials, seed, sod, mulch, rodent guards and other miscellaneous
materials necessary for the project.) Elib bie projects must include a minunum of $1,000 worth of
materials and the maximum awazd of funds for any project or pmject phase shall not exceed �20,000 in
any b ven year.
The program requires that a community provide the funds or in-kind services to instatl and
maintain the state funded materials. Applicants may utilize their own labor forces, service organiza-
tions, volunteers or contractors. The communiry must act as the contract letting and adminisiration
authority where contract installation is desired. Volunteers must be 13 years of age or older unless
accompanied and supervised by an aduit at all times. A ratio of at least one adutt supervisor for
every five children under the aae of 13 is required.
�
�
�{'t -� `�'?
Successful applicanu are required to enter into a Cooperative Aa eement with Mn/DOT to install and
maintain the roadside landscape improvements. A detailed landscape plan showing actual locations and
quanrities of materials along with the specifications and special provisions will form the basis of the
Agreement together with the applicarion and schedule of maintenance requirements.
CRITERIA FOR EVALUATING APPLICATIONS
_;_�.__.__
to the Mn(DOT I:anHscaping
Di'stiict/Me�o=Division and
After the completed application has been submitted ta Mnl1�OT, additional information may b e required.
Clarification of vague or ambiguous application materials may be requested by the Mn/llOT zeview
team. Incomplete applicarions (i.e., missina supporting documents> etc.) may not be considered for
funding. Completed applications should be submitted at least three months prior to the desired
planting date. Applications submitted by September lst will be given priority to take advantage
of the opportunity for fall preparatory work prior to spring planting.
In order for an application to be reviewed, it must contain the basic, minimal requirements as ouflined
in this manual. Applications may be approved for funding in the fuil amount requested or in an amount
less than requested.
The criteria to be used in reviewing and ranking qualifying applications inctude:
1. Extent to which the groposed project meets one or more of the goais of the program.
2. Extent to which the proposed project is consistent with Mn/DOT policy, safety, desi�, and
operations guidelines.
3. Extent to which the proposed project and partner demonstrate a strong likelihood foz successful
installation, establishment and maintenance of ttie roadside landscaping investment.
AWARD OF PROJECT FUNDS
Award of project funds is subject to availability of funds at the time the application is approved
and wiil be announced by letter. Unsuccessful applicants may be deferred to the next cycle of availabie
fundin� or may be asked to resubmit revised applications.
Award of project funds is contingent upon esecution and appmvai of the Cooperative
Agreement. Funds may be tcansferred to the community upon receipt of a written request with a
copy of the purchase orders for landscape materials.
Fall season preparatory work (weed control and rototilling) and Spring season planting is
recommended for roadside projects. AII components of the project phase, as awazded, must be
completed by the end of the first full �owing season (early Aprii to early November) as scheduled.
� .'
Address �a • �� ' RrKw-a
• .S'f a ,n M dl �" /U 3
Name � � ; ��/L Phone ���"
Name - T ��'. h/a ll� h ra— Phone �F�'� 7e -PH`3�G
PART II - Mn/DOT COMMUNITY ROADSIDE LAA'DSCAPING PARTNERSAIP PROGRAM
PROJECT APPLICATION
(1) APPLICANT
Locai Government Unit ! Community C ' � S� u w/ Co h car �% a�n ��rr; f
Address �7 " N� S S: MN 3�/G' "
%'C! b r� o b r f G. /�G! y
(2) COMMITTEE OF PRIMARY CONTACT PERSONS * One of the Committee members must
be employed a staff member o repre�e�ntative of the Local Government Unit q
Name �o � �'r7 f= • �d I7z Phone � �
Address o n Cpr 1.-a �{ h; v�P�s,'��
��s �U� SH n d. �- S�`. �aN�, �h n s5 ioy
7
�
�
(3) DESCRIBE THE LOCATTON OF THE PROJECT
of t � h ! e project.) Trun Highway: Sd K. k f �
li-rA�v.��1.0 /7'Ff. h-0on (71'�Gnr
�lude county, city and the limits
P. �Z. bri J�i 1`t
� ✓'t r r r E..
(4) BRIEFLY STATE THE GOALS ANB SCOPE OF YOUR PR�POSED PROJECT.
(� BRIEFLY STATE TI� PUBLIC PARTICIPATION AND APPROVAL PROCESS USED
AND SIGNIFTCANT COORDINATION WTI'H OTF�R PROGRAMS.
5
°1�-1W�o
(� LIST THE REQUIRED MATERIALS ONLY AND THE ESTIMATED MATERIAL COSTS
FOR THE PROJECT (soil amendmenu, herbicide, plant materiais, seed, sod, construction materi-
als, weed fabric, muich, rodent protection, etc.) DO NOT INCLUDE LABOR OR EQUIPMENT.
PROJECT MATERIALS
(on state right of way only)
QUANTITY ESTIMATEA COST
�
TOTAL MATERIAL COST
(7) SHOW THE DESIRED TIMETABLE FOR COMPLETION OF EACH MA70R COMPO-
NENT OF THE PROPOSED PROJECT FROM PREPARATION OF PLANTING AREAS
(Iuclude Sales Tas and Shipping)
THItOUGH COMPLETION OF INSTALLATION.
(8) DESCRIBE THE TYPES OF LABOR FORCES AND THE ESTIMATED QUANTITY OF
PERSONNEL THAT WII.L INSTALL AND MAINTAIN THE PROJECT. (city crews, youth
service corp., contracYOrs, volunteers) *If the majority of work is to be performed by volun-
teers, a preliminary pledge list of volunteers must be attatched.
STATEMENT OF ASSURANCES
To the best of my Imowledge and belief, data in this application are true and correct, and the document
has been duly authorized by the govemment unit of the applicant with fiill understanding of the program
requirements. Tt is a�eed that at least one primary contact person wili attend a s� hour Mn/DOT
landscape project inspection, installation and maintenance training school to ensure that community
workers, volunteers and contractors are provided with proper direction and information packets. It is
a�eed that if volunteer workers aze to be used, they will meet minunum age or eligibility requirements.
It is agreed thatthe government unit of the applicant will enterinto an A�eement with Mn/DOT ensuring
that the government unit of the applicant will ensure or provide required maintenance of the landscape
improvements on roadside areas per the Agreement.
�
Signature of the Primary Contact Person
Authorized By The Local Government Unit
�0 7 �7
Date
REQUIRED ATTACHN�NTS
TO BE LrICLUDED AS PART OF THE APPLICATION:
(A) � RESOLUTION OR LE'I'TER AUTHORIZING APPLICATION AND
bESIGNATLNG AUTHORIZED PRINIARY CONTACT PERSON.
(B) � MAP OF PROJECT LOCATION.
(C) � MN/DOT APPROVED LANDSCAPE PLAN (Approval Stamped and Dated By
District / Meiro Division and Lan3scaping Pro�ams Staf£)
(D) �� VOLUNTEER PLEDGE LIST (If volunteers are to be used)
S-2Q f-1-2-... F a b c r-F
The documents submitted in support of this application shall be considered part of this application.
�t't - I �I'7o
PART III - COiVIMUNITY ROADSIAE LAI�DSCAPING PARTNERSHIP PROGRAM
APPENDICES
I. SAMPLE OF RESOLUTION OR LETTER AUTHORZZING APPLICATION AND
DESIGNATING AUTHORIZED PRIMARY CONTACT PERSON.
II. LIST OF RESOURCES.
III. MAP OF MN/DOT DISTRICTS AND LIST OF DISTRICT / METRO DIVISION
ENGINEERS WITH ADDRESSES AND PHONE NUMBEI2S.
IV. SAMPLE LANDSCAPE PARTNERSHIP AGREEMENT.
V. PARTIAL LIST OF ACTIVITIES TO INSURE SUCCESS OF PARTNERSHIP
PLANTINGS.
VI. MNIDOT LANDSCAPING PARTNERSHIP PROCESS FLOW DIAGRAM.
�
APPENDIX I
COMMUNITY ROADSIDE LAl�'SCAPING PARTNERSHIP PROGRAM
RESOLUTION OR LETTER AUTHORIZING
APPLICATION AND PRIMARY CONTACT PERSON
Applicants must adopt the foilowing as a resolution or letter and submit it with the application.
Applications without a completed and signed resolution or letter wiIl not be considered.
Be it resolved that �t�Ycr- Sr4/N i {�1k(,� �(��;Q��q u,����R,SIT�� act as sponsoring
(applicanUlocal govemment unit)
unit for the project indenrified as
PA2 TlSE�2,5�►�
on the state trunk highway(s)
! Uf��
to be conducted daring the period APru � c� t��S' through C�GiO.�2- l5, Z�
(duration dates)
Be it further resolved
u�A�c�.�
(name 6f primary contact person)
is hereby
authorized to apply to the Minnesota Department of Transportation for funding of this project on
behalf of � Gl` O� �l�N [ P�1GyIr I certify that the
(applicant/local �ovemment uait)
above resolution was adopted or approved by ��C: (�iYL �GL�i,j'/
(City Council or Ciry/ County offical)
of i'1 jc= G i 7`z-/ GF S�iic1� �L on
(applicanUlocal �ovemment unit) (date)
WITNESSED:
(si�ature)
(rifle)
(date)
q�-�y 7D
APPENDIX II
LIST OF RESOI3RCES which may be able to provide assistance or information affecting your
project.
Minnesota Department of Transportation
District I Metro Division Offices and the
O�ce of Environmental Services - Appendix III
Minnesota Extension Service
University of Minnesota
St. Paul, MN 55108
General Info - (612) 625-1915
Publicarions - (612) 625-8173
Forest Resources Info - (612) 624-3020
Dial U Insect and Plant Info - 1-900-988-0�00
(Charge To Calling Party)
Minnesota State Horticultural Society
Minnesota Green
1755 Prior Avenue North
Falcon Heights, MN 55113
(612)645-7066 or(800) 676-6747
Minnesota State Historical Society
State Historical Preservation Compliance Officer
History Center, 345 Kellogg Blvd. W.
St. Paul, MN (612) 246-5462
Iron Range Aesources And Rehabilitation Board
Community Development Division
P.Q. Box 441, Highway 53 South
Eveleth, NLN 55734 (218) 744-2993
University of Minnesota
School of Architecture and Landscape Architecture
125 Architecture
89 Church Street S.E.
Minneapolis, MN 55455
(612)625-6860
University of Minnesota Landscape Arboretum
3675 Arboretum Drive
Chanhassen, MN 55317 (612) 443-2460
Minnesota Nursery and Landscape Association
P_O. Box 130307
St. Paul, MN 55113 (612) 633-4987
Minnesota Chapter of the
American Society of Landscape Architects
275 Market Street Suite 54
Minneapolis, MN 55405 (612) 339-0793
Minnesota Desi� Team
AIA Minnesota
275 Market Street
Minneapolis, MN 55405 (612) 338-67b3
Local O'Y£ices of the following:
- County Agricultural Extension Service
- Department of Natural Rescsurces (D.N.R.)
Division of Forestry
- Re� onal / Metropolitan Planning
Commissions and Councils
- Soii Conservation Service (S.C.S.)
- Soil and Water Conservation Dishicts
(S.W.C.D.)
- U.S. Forest Service (U.S.F.S.)
10
- - --- ,�:,� - - - -
APPENDIX III
CENTRAL OFFICE
Scott Bradley
T andscape Prograrns Coordinator
Office of Environmental Services
3485 Hadley Avenue North
Oakdale, MN 55128
(612)779-5076
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MINNESOTA DEPARTMENT
OF TRANSPORTATION DISTRICTS
Q Dist�taHaaGuanea
DISTRICT ENGINEERS
DISTRICT 1 Mr. Mike Robinson
F I23 Mesaba Avenue
Duluth, MN 55811
(218) 723-4820
DISTRIC'T 2 Mr. Steven Baker
P.O. Box 490
Bemidji, MN 56601
(218}755-38I5
DISTRICT 3 Mr. Donald Raisanen
1991 Indusaial Pazk
Baxter, MN 56401
(218)828-2463
DISTRICT 4 Mr. David Smilonich
1000 West Highway 10
� Box 666
Detroit Lakes, MN 56502
(218)847-1552
�..
DISTRICT 6
o�ann� ���
��e,.q«
DISTRICT 7
DISTRICT 8
METRO
DIVISfON
Mr. Kermit K McRae
290 48th St N.W.
P.O. Box 6177
Rochester, MN 55903-6177
(507) 285-7374
Mr. James Swanson
501 South Viciory Drive
P.O. Box 4039
Mankato, MN 56001
(507) 389-6868
Mr. David Trooien
2505 Transportation Road
P.O. Box 768
Willmar, MIQ 56201
(612) 231-5497
Mr. Chazles Si�emd
2500 West Coanry Road B2
Roseville, MN SS1I3-3105
{613)582-1359
�t
APPENDIX IV
OFFICE OF STATE OF MINNESOTA
ENVIRONMENTAL DEPARTMEN`I' OF T12ANSPORTATION
SERVICES LANDSCAPE PARTNEI�SHIP
AGREEMEZQT
q � -14'70
Mn/DOT
AGREEMENT NO_
S.P: -969 (T.H. )
State Funds
The State of Minnesota
Department of Transportation, and
The Citv o£
Re: State cost landscape materials
acquisition by the City for use
along T.H. _
ORIGINAL
AMOUNT ENCUM
AMOUNT RECEIVABLE
(NOne)
THIS AGREEMENT is made and entered into by and between the State of
MirLZeso�a, Department of Transportation, hereinafter referred to as
"Mn1DOT", and the City of , Minnesota, acting by and through
its City Council, hereinafter referred to as the "City".
WHEREAS the City is about to perform landscaping along Trunk High-
way No. from to within the corporate City limits in
accordance with City-prepared plans, specifications and/or special
provisions designated as the " Landscaping Plan", which project
has been designated by Mn/DOT as State Project No. -969
(T.A. _); and
WHEREAS the City has requested participation by Mn/DOT in the costs
of landscape materials acquisition in accordance with the terms of
Mn/DOT's "Community Roadside Landscaping Partnership Program'�; and
12
� ' .�. � � � ��I
_ . .-'�'.. .t, + . _ _ _ _ _
4dHEREAS Mn/DOT is willing to participate in the costs of the land-
scape material5 acquisition as hereinafter set forth; and
WHEREAS Minnesota Statute Section 161.20, subdivision 2(1996) au-
thorizes the Commissioner of Transportation to make arrangements
with and cooperate with any governmental authority for the purposes
of constructing, maintaining and improving the trunk highway sys-
tem_
IT IS, TBEREFORE, MU'tITALLY AGREED AS FOLLOWS:
ARTICLE I- PROJECT ADMINISTRATION 8Y THE CITY
SeCtion A. Landscane Materials Acauisitioa
The City shall acquire landscape materials in accordance with Mn/
DOT-approved City plans, specifications and/or special provisions
designated as the " Landscaping Plan�. Landscaping sha11 be
perfcrmed by City forces in accordance with M�/DOT-approved City
plans, specifications and/oz special provisions which are on file
in the City's office and in Mn/DOT`s Office of Environmental Ser-
vices in Oakdale, and are made a part hereof by reference with the
same force and efiect as though iully set forth herezn.
Sectioa B. Purchase Order to be E�rnished to Mn/DOT
The City shall, within 7 days after ordering the landscape materi-
a1s, submit to Mn/DOT's Landscape Programs Coordinator in Oakdale a
copy of the purchase order for the �andscape materiaZs.
Section C. Directioa Sunervision aad Insnectioa
Landscape materials acquisition periormed in accordance with this
Agreement shall be under the direction of the City; however, the
Mn/DOT cost participation landscape materials to be acquired under
this Agreeme:�t sha11 be open to inspection by Mn/DOT's authorized
representatives. The City shall give Mn/DOT's Landscape Programs
Coordinator five days notice of its intention to receive delivery
of the landscape materials.
Responsibility for the control of the Mn/DOT cost participation
landscape materials acquisition covered under this Agreement shall
]3
9'1-1 �{ 70
be on the City and shall be carried out in accordance with Mn/DOT-
approved City plans, specifications andlor special provisions des-
ignated as the " Landscaping Plan".
The City must verify whether or not nursery vendors are under a
Gypsy Moth Compliance Agreement between the Minnesota Department of
Agriculture, hereinafter referred to as the "NIDA", and the United
States Department of Agriculture or under an NIDA Japanese Beetle
Quarantine. All plant material shipped from nursery vendors sub-
ject to quarantines must be accompanied by a Current Certificate of
Compliance for gypsy moth and/or Japanese beetle. To determine if
vendors are subject to quarantines, ca11 the MDA Supervisor of
Plant Regulatory Services at (612) 296-8388.
Section D. Cox[mletion of Materials Acauisition and Installation
The City shall cause the acquisition and installation of landscape
materials to be started and completed in accordance with the time
schedule in the Community Roadside Landscaping Partnership Program
Project Application, which is on file in Mn/DOT's Of£ice of Envi-
ronmental Services and is made a part hereof by reference with the
same £orce and effect as though fully set forth herein_ The
completion date for the landscape materials acquisition and instal-
lation may be extended, by an exchange of letters between the ap-
propriate City official and Mn/DOT's Landscape Programs Coordina-
tor, for unavoidable delays encountered in the performance thereof.
Section E. Comoliance with Laws, Ordinaaces aad Reaulatioas
The City shall, in connection with the acquisition of the landscape
materials, comply with all Federal, State and Local laws, including
Minnesota Statute Section 16B.101 (1996), and all applicable ordi-
nances and regulations_
Section F. Rivht-of-Wav, Easements and Permits
The City is hereby authorized to work on Mn1DOT right-of-way £or
the purposes of installing and maintaining the laadscape materials,
including any necessary replacement of landscape materials that
fail to survive.
14
The City sha11, without cost or expense to Mn/DOT, obtain all
rights-of-way, easements, construction permits and/or any other
permits and sanctions that may be required in connection with the
installation of landscape materials. Prior to advance payment by
Mn/DOT, the City shall furnish Mn/DOT with certified copies of the
documents for those rights-of-way and easements, and certified cop-
ies of those construction permits and/or other permits and sanc-
tions required for Mn/DOT landscaping.
ARTICLE II - MN/DOT COST
Section A. Basis
Mn/DOT's fu11 and complete share of the costs of the landscaping to
be performed along Trunk Elighway No. from to within
the corporate City limits under State Project No.. -969
(T.A. _) shall be equal to the delivered cost of the landscaping
materials acquired in accordance with the " Landscaping Plan",
however, the maximum obligation of Mn/DOT under this Agreement
shall not exceed $ , unless the maximum obligation is increased
by execution o£ an amendment to this Agreement. It is estzmated
that the cost of the landscape materials acquisition is $
Section 8. Pavmeat
Mn/DOT shall pay to the City an amount equal to tYie delivered cost
of the landscape materials, not to exceed the maximum obligation,
after the following conditions have been met:
1. Encuzabrance by Mn/DOT of Mn/DOT's total cost share.
2. Execution and approval of this Agreement and Mn/DOT's transmit-
tal of same to the City.
3. Provision by the City to Mn/DOT's Landscape Programs Coordinator
of copies of the purchase orders for the landscape materials, as
provided for in Article I, Section B. of this Agreement_
a. Provision by the City to Mn/DOT's Landscap2 Programs Coordinator
of certified copies of the documents, as provided for in the
second paragraph of Article I, Section F. of t2zis Agreement.
15
a'1— ►'� � a
5. Provision by the City to Mn/DOT's Landscape Programs Coordinator
of a written request for payment, accompanied by copies of sup-
plier invoices for the landscape materials acguisition and de-
livery.
ARTICLE III - GENERAL PROVISIONS
3ection A. Iastallation and Mainteaance bv the Citv
After acquisition of the landscape materials, the City shall in-
stall the landscape materials along Trunk Highway No. and pro-
vide for the proper maintenance thereof, without cost or expense to
MnlDO`P. Maintenance shall include, but not be limited to, removal
and replacement of all materials that fail to survive. Criteria
for maintenance and replacement are shown and described in
EXHIBIT "A", Maintenance Responsibil,ities Plan and Schedule, which
is attached hereto and made a part hereof by reference.
Section 8. Resoonsibilities of the Citv
The City shall, in connection with the landscape materials acquisi-
tion, installation and maintenance, comply v,iith the following con-
ditions:
l. Use of Mn/DOT right-of-way shall in no way impair or interfere
with the safety or convenience of the traveling public in its
use of the highway.
2. Preserve and protect all utilities located on lands covered by
this Agreement, without cost or expense to MnlDOT.
3. As reauired by Minnesota Statute 216D (1996), notify Gopher
State One Call System (1-800-252-1166) at least 48 hours before
any excavation is done on this project.
4. No advertising signs or devices of any form or size shall be
constructed or shall be permitted to be constructed or placed
upon Ms�{DOT right-of-way covered by this Agreement.
5. Upon completion of the installation of landscape materials and
during performance of maintenance operations, restore all dis-
16
turbed areas of Mn/DOT right-of-way so as to pemetuate satis-
factory drainage, erosion control and aesthetics.
Any use of Mn/DOT right-of-way permitted by this Agreement shall
remain subordinate to the right of Mn/DOT to use the property for
highway and transportation puxposes_ This Agreement does not grant
any interest whatsoever in land, nor does it establish a permanent
park, recreation area or wildlife or waterfowl refuge facility that
would become subject to Section 4(f) of the Federal-Aid Aighway Act
of 1968_
Section C_ E�camination of 800ks Records Etc
As provided by Minnesota Statute Section 16B.06, subdivision 4
(1996), the books,.records, documents, and accounting procedures
and practices of Mn/DOT and the City relevant to this Agreement are
subject to examination by Mn/DOT and the City, and either the leg-
islative auditor or the State auditor as appropriate.
Section D. Cancellatioa of Aareement
Mn/DOT may cancel and terminate this Agreement for any cause or
reason, including Mn/DOT's desire to use any portion of Mn/DOT
right-of-way subject to this Agreement for transportation purposes,
by giving the City written notice at least 90 days prior to the
date which such termination shall become effective. Upon cancella-
tion of this Agreement, the City wi11 be required to restore and
return the area to a condition satisfactory to Mn/DOT's District
Engineer at
Sectioa E. Claims
All employees of the City and all other persons employed by the
City or volunteering in the perfo� of landscape materials ac-
a_uisition, insCallation and/or maintenance covered tu�der this
Agreement shall not be considered employees of Mn/DOT. All claims
that arise under the Worker�s Comz>ensation Act of the State of Min-
nesota on behalf of the employees or volunteers while so engaged
and all claims made by any third parties as a consequence of any
act or omission on the part of the employees or volunteers while so
engaged on landscape materials acquisition, installation and/or
}7
q1-i�t�1�
maintenance covered under this Agreement shall in no way be the
obligation or responsibility of Mn/DOT.
Section F. Nondiscriminatioa
The provisions of Minnesota Statute Section 181_59 (1996) and of
any applicable law relating to civil rights and discrimination
shall be considered part of this Agreement as if fully set forth
herein.
Section G. Aareement Afl�ronal
Before this Agreement shall become binding and effective, it shall
be approved by a City Council resolution and receive approval of
State and City officers as the law may provide in addition to the
Commissioner of Transportation or his authorized representative.
ARTICLE IV - AUTHORIZED AGENTS
Mn/DOT's Authorized Agent for the purpose of the administration of
this Agreement is Scott Bradley, Landscape Programs Coordinator, or
ris successor. His current address and telephone number are
3485 Hadley Avenue North, Oakdale, Minnesota 55128, (612) 779-5076.
The City's Authorized Agent for the purpose of the administration
oi this Agreement is , , or his/her successor. His/Her
current address and telephone number are ,() __
m
>.�_ __
IN TESTIMONY WHEREOF the parties have executed this Agreement by
their authorized officers.
DEPARTMENT OF TRANSPORTATION
Recommended for approval:
CITY OF
By
Mayor
By
Director
Office of Environmental Services Date
By B m
District Engineer r � c � � �
Approved: /�-a ��
IIate
By
State Design Engineer
DEPAR'T'�N'�' OF ADMINISTRATION
Date
B y —
OFFICE OF THE ATTORNEY GENERAL
Date
Approved as to form and execution:
�
Assistant Attorney General
19
��,n�
EXHIBIT A- MAINTENANCE RESPONSIBILITIES SCHEDULE �
TABLE la REQUIRED LANDSCAPE MAINTENANCE ACTIVITIES
MAINTENANCE CONSIDERATION
PLANT PRUNING WEED FERTILIZATION
GROUPS CONTROL See Table 5,
Ferrilization Schedule
When To Type Of
Evergeen Trees Anytime - Dry Conecrive and Maintain mulch at 3" Yes
Deadwood Removal minimum azound trees
in mowed areas, keep
weed free.
Shade Trees Anytime - Dry* Trainin� and Correcrive Yes
Omamental Winter** Cosecfive Yes
Trees
Evergreen Anytime - Dry Deadwood Removal Yes
Shrubs
Deciduous Dormant Conective and Maintain minimum 3" Yes
Shrubs Renewal woodclilp mulch in a
weed free condition until
shrub crown closure.
Vines Dormant Deadwood Removal No
Groundcovers
* Do not prune oaks during April, May and June. Do not prune honeylocust while dormant or when humid or wet.
** Do not prune apples, crabapples or mountain ash during April, May, and June.
TABLE lb. REQUIRED LANDSCAPE MAINTENANCE ACTIVITIES
MAINTENANCE CONSIDERATION
PLANT WATERING INSECT AND RODENT REMOVALS AND
GROUPS DISEASE PROTECTION REPLACEME.NTS
COri'TAOL
Ever�een Trees Yes until esrablished (2 yrs). As needed. Yes - Pine only Remove all dead plants.
Supplemental waterin� may Remove diseased Replace dead or dyin�
be needed during drought plants which pose plants unless the visual
periods (especially durin� tkueats to adjacent appearance or desi�a
� 7uly aad Auzust) even after plantines. i¢tent aze not nouceably
plants aze established. compromised by the
lost plants.
Shade Tzees Yes
Omamenrai Yes
Trees
Ever�een No*
Shribs
Deciduous No*
Shrubs
Vines No*
Groundcovers No*
Rodent protection is �enerally not pracrical for mass shrub plantings, maintainin� clean mulched plantin� azeas free
of weed �rowth will reduce problems. Mowed turf in forznal planting azeas will help reduce rodent problems.
m
TABLE 2a CALENDAR OF LANDSCAPF. MATNTF.NANCF.
ACTNIIy Januarv Febmarv March A ril Mav June
Pru❑in� See Table ta for Best Time for S cific S cies.
W'eed Convol: Ptanting beds must be kept in a weed free condiuon.
Remulch
Herbicide
OXX � XO
Must be lied 6 a licensed Pescicide A licator.
Fer[ilization:
Turf �
Stwbs. Trees
Insect & Disease Tune of wncrol de nds on the of insect or disease and when i[ is detected.
Sunscald Protectioa Remove
x
Watering During first and second growing season appro�cimately once a week or as needed to maimain ad
buc not excessive soil moisture.
Maintai Rodent OOOQ Q0p0 OG00 OOOQ QQpQ QppO
Protection
Turf Maintenance ppX }�,y7{
Mowine
Mower damage X Xl'J.7C X�7.'7C
Prevention � - �
Replanting
Evergreen Tcees OXX XXO
Deciduous Trees OXX X}�.\7C
Container Plants �C XX.l'7C �.YO
Turf O XX17C XXOO
TABLE 26. CALENDAR OF LANDSCAPE MAINTENANCE
ACTNITY 7uly AuEUSt Se tember October A'ovember December
Prumn_ See Table la for Best Tune for S ecific S cies.
Weed Conttol: Plantin� beds must be kept in a weed free condiuon.
Remulch
Herbicide
X7�C X7O..'Y X}L1X �'Y 00 XO
Must be a lied bv a licensed Pesacide A licator.
Fettilization:
Turf �{
Shrubs. Trees �
Insect & Aisease Time of conrrol de nds on the of insect or diseue aad when it is detected.
Sunscald Apply or
Protecrion maimain
. paint Insiall
W Y
Waterins Durine first and second arowins season an roximaul once a week or as needed.
Maintain Rodent 0000 0000 X1'Sx XX17C XO00 0000
Protecdon
Turf Maintenance:
Mowin� X,Ylx Xa'�7{ �i }�{pp
Mower dama�e XX,YX X}Lti,'Y X&S�C 7{y,pp
Prevention
Replanano
Everareen Tcees OX 7LYX0
Deciduous Trees OXl.'Y XO
Container Planu 0000 OOOX X}.,'YO
Turf 0000 OOXX X?�,Y Qp
X - Optimum Time
O- Less than Opfimum Time
_- Undiluced white tacex pain[ is recommended, repaint as necessary unfil trees reach 4" caliper.
21
q� -I y�i'°
TABLE 3. DESCRIPTIONS OF TYPES OF PRUNING.
TYPE OF PRlii�ING WHEN TO DESCRIPTIO?�
PRU;VE
Disease Removal ABer Diagnosis Removal of fun�al bacterial �ow[hs. Sterilize prune� between
cuts.
Deadwood Removal See Table 1 Removal of dead branches, normally from the interior portion
of the crown.
Trainina See Table 1 Maintaining cenual leaders and acceptabie symmetry in
evergeen, shade and omamental trees. Removal of Suckers
and water routs.
Coaective See Table 1 Removal of scorm- maaed vehicle-damaged oz vandalized
limbs.
Renewal See Table 1 Removing all top �owth at or neaz the �ound lioe and
remulch. Or removal of 1/3 of the oldest stems at the gound
line.
TABLE 4. WEED CONTROL METHODS - INTEGRATED APPROACA
METHOD CATEGORY
TREES SHRUB BEDS TURF
Replanting-Filling VOidS X X
Fettilizarion X X X
Remulch* X X X
Herbicides X X X
Weed Wkrip No X
* Wood chip mulch should be replenished azound shade trees and low b owina shrubs every 3-5 yeazs. Place
mulch to a 4" depth. Mulching will help con[rol weeds, reduce mower dama�e and conserve moisture.
TABLE 5. FERTILIZATION SCHEDULE
CATEGORY FREQUENCY TIME OF ANALYSIS RATE
APPLICATION
Mowed Turf Every 3 Years April or October 12-12-12 3001bslac
Sluub Beds* Every 3 Yeazs October or April 12-12-12 251bs/1000 sq. $.
Shade Trees* Every 3 Years October or April 12-12-12 10 Ibs/1000 sq. fr.
Note: Do oot fertilize nees and turf durin� the same season. Offset ffee fertilizauon by one season in order
to prevent fertilizer bum on turf:
� Plaou that fix niuogen, like silverbuffalobecry, caza�ana honeylocust, Russian olive or other le�umes, should
not be fertilized except under special conditions.
Tall shrubs do not need to be ferulized if leaf color remains normal.
PLANTS OF SPECIAL CONCERN:
22
APPENDIX V
PARTIAL LIST OF SUGGESTED ACTIVIT'IES TO INSURE
SUCCESS OF ROADSIDE PARTNERSHIP PROJECTS
ACTiVITIES - BEFORE PLANTINC= DAY RESPONSIBLE PARTY/PERSON
Overall coordination ................._--•--------........------°--------°°-----Ciry, Beaufification Committee
Request Mn/DOT sanction and tec6nical assistance .....................Ciry
Secure assistance from local resources, services, and sponsers .... Ciry, Beauafication Committee
Inival scopina and strategy meedngs ............................................ City, MN/DOT, Local Resource Personnel and Services
Prepaze plan _-° .............._-------°-.----°--------........._.----.....--°--------..MN/DOT or Ciry, Consultant Designer, Resource Pe�on-
nel
Review plan ....--•°-----° ................................................................_MN/DOT, City and Beautification Committee
Identify preliminary work force capabilities and ..........................City. Beautification Committee and Mo/DOT
volunteerpledges
Identify preliminary equipment and supply needs and ..................Ciry. Beautification Committee and Mn/DOT
provider committments / terms
Approve plan ........................._------°---------...-°---...._•°------------Mn/DOT and City
Obtai¢ cost esrimates / bids ........................................................... City. Beautification Commit[ee and Mn/DOT
for provisiou of landscape materials
Secure Commitrnents to maintain planrin�s ..................................City
Develop phasing strateay and schedule ......................................... Ciry, Beautification Committee and Mn/DOT
Submit completed partnership application with
Beaufification Committee
Mn/DOT approved pian
Noafy successful applicants of projects to be awazded ................. Mn/DOT
Pcepaze and execute the Landscape Partnership A�eement......._Mn/DOT and Ciry
Submit purchase orders and schedule delivery of .........._..........._ Ciry
planrs and materials
Provide training school, videotape and info packeu ..................... Mn/DOT
Attend training school ..................................................................Beautification Committee Representaave(others welcome)
Plan a Planun� Day Ceremony ro Honor the Effort and ............... Beaudficarion Committee
Pazticipants
Publicize plantina day and line up sponsors, services,....._...........Beautification Committce
'7eaders", work crews (volunteers, conuactors, etc.)
Hold orientaaon meeting(s) to schedule and p1an .........................Beautificarion Committee
installation; to assign tasks; and to review proper procedures and info packeu / videos
Supply stakes .-------° .............°----°----------°----------.........--•-°--.....MN/DOT
Stake plantiocauons
Crew Leaders and MN/DOT
Reviewstakin� ........................._---------..........----..._..-°°-°°--------..MNlDOT
I.ocate and mazk utiliues ............................................................... Ciry, Beautificaaon Committee
Locate mazerial stora�e sites and sta�in� azeas ............................. Beautificaaon Committee and MN/DOT
Spray Roundup in planung azeas ...................................................Experienced and Licensed Personnel (City, County,
(opuonal and preferably in laze summer or early fall) Mn/DOT or Contractor)
Haul compost / soil ammendmenu to plantin� beds ..................._ Ciry / Community "Forces"
Till plantin� beds {incorporate compost or other ........................_ City / Community "Forces"
soil ammendments preferably in fall)
Haul wood chips to storage locaaons neaz plantin� beds ..............Ciry / Community "Forces"
Layout flower beds and line up flowers ........................................Community Gazden Club
Receive and inspect nursery stock (preferably in sprin�) ..........._Trained Community Pecsonnel with assistance from Local
Conservation and Environmental Resource Personnel
E��Cl
, -�-- -_ . .__.� r� _ _ �
�� -ly'1 �°
ACTI VITIES - PLANTING DAY
Breakfast �atherin� su�ested .........
Or�anizers, Crewleaders, Service Providers
Check-In Station with Informauon Providers, Refreshments .......Ciry / Community "Forces" and Sponsors
Traffic Convol, Si�ning and access / pazldng directions .............. Mn/DOT, L.ocal Law Enforcement Personnel, and
Desiwated City / Community Safety Officer
Provision of "porta-potties° ----°-------°° ....................._--------------Ciry / Communities Sponsers
Planring and safery demonstrations ...............................................MN/DOT, I.ocal Resource Personnel and Crew Leaders
Distribution of planu and mateziaLs from and to stora�e sites _.....I,ocal Resource Personnel and Crewleaders
Supervise planting crews (crew leaders) .......................................Local Resource Personnel, Trained Community
Peisonnel and Mn/DOT
Insure proper handling and protecuon of plants before .................Crew I,eaders
and during planting
Insure safe work methods and behaviors .......................................Crew Leaders
Insure proper plant and material installation ................................. Crew Leaders
Install planu, seed, sod, mulch, rodentprotection, etc ..................City / Communiry'Porces"
Waterin� ........................................................................................Fire Department and City / Community „ Forces"
TAKE PICT[JRES tUroughout project ..........................................Mn/DOT, Volunteers and Media
Provide Simple Lunch ........................................................
Conduct a Ceremony to Honor the Effort and Participanu
ACTIVITIES AFTER PLANTING
Send letters of appreciation ................
City / Community Sponsors and Service Oraanizations
Beautification Coaunittee, Die itaries, Participanu
and Beaufificauon Committee
Watering ................................---_.......----..........-°--°-----...---°------Fire Depaztment and Ciry / Community "Forces"
Weeding, Monitoring for disease, insect, drainage problems ....... Ciry ! Communiry "Forces"
POTENTIAL WORK GROUPS
Civic a oups Gazden Clubs Army Reserve Unit Sentence to Service
Scouu Youth goups Vo-Ag Class Businesses
City Pazks/Public Works Crews FFA 4H Clubs Contractors
24
APPENDIX VI
NLN/DOT LANDSCAPING PARTNERSHIP PROCESS FLOW DIAGRAM
Proarams Coordinator for
Sponsorina Local Govemment Unit(LGU) must send a leaer or resolution to the Mn/DOT Dis�ict / Metro Division
Engineer requestina sancaon and technical assistance to develop a proposed landscaping parmership pmject.
f Mn/DOT District / Metro Division Staff consider the project request feasible and desirable, the Landscapina Pro�dm
Coocdinator will be asked to assign a Project Manager ro provide desi� and/or technical assistance to the Community.
Pcoject Manager (landscape azchitect or forester) and District / Me�o Division Liaison meet with the
to discuss project plannino, implementaaon, and mainteaance concems.
Mn/DOT Project Mana�er prepazes or assists the Community designer in preparing conceptual Plans. District / Metro
ivision Liaison obtains preliminary review for safety and operational concerns prior to Plan review with the Communit
Project Maoager, District / Metro Division Liaison , and LGU / Communiry meet to review the Plan and
idenfify desired modifications, options, timetables, implementatioa strateges and phasina.
Mn/DOT Project Manager finalizes or assists the Cominunity designer in finalizina detailed Plans, Cost Esamates, and
Specifications for review and approval by Mn/DOT and LGU / Communiry representaaves.
Mn/DOT and LGti approval of landscape Plans, the LGU / Authorized Primary Contact Person prepazes a"coa
Partnership Project Application and submits it in duplicate to the MnlDOT Landscaping Pro�mc Coordinator.
,caping Proa mc Coordinator screens Application with Project Mana�er for accuracy / completeness and forwards a
recommendation for approvai / rejecaon of Fanding with the Applicaaon to IIistrict / Meno Division Liaison.
ro Disffict / Metro Division feedback, the Landscapin� Pro�ams Coordinator notifies applicants of
rejection, or deferral of their Application and Ma/DOT fundin�.
; the Appfication and Fundin� are approved, the Mn/DOT Project Manager will draft a Coopecaave A�eement detailin
the LGU's procurement, installatioq and maintenance responsibilities. The Mn/DOT Mu¢icipal A�eemenu En�neer
coordinates execution of the A�reement and encumbrance of District / Metro Division landscape partnership Fu¢ds.
DOT Project Mana�er provides techaical assistance to help the Community or�anize their efforts, procure qualiry
materials, obtain training, and coordinaze safe and successful installation and main[enance of their plantings.
Mo/DOT Municipal A�eements En�ineer authorizes a Lump Sum Payment of the Approved Fundin� Amount to the L
upon receiving copies of the Purchase Orders for Approved Materials specified in the Project Applicauon and Plan.
Mn/DOT Project Manager Evaluates Compliance / Snccess of Project relauve ro intent by written report including Correc-
ave Actions if needed and continues providin� technical assistance ro CommuniN as necessary.
Mn/DOT Project Mana�er sends Thank Yoo Letters and Certificates of Appreciauon.
25
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I-94 Landscape Partnership Estimate
1) Seek free sources prior to purchasing.
2) MnDOT has 22-5-10 at Camden shop.
3) 2" depth for wildflowers.
Voiunteers needed:
Planting day:
large trees
small. trees
shrubs
plant quantity rete per hr. planting hrs.
0 (tlhr.) 0
190 (3lhr) 63
145 , (3lhr.) 48
flowers 450 (15/hr.) 30
ToNat= 785 ]42
47 = minimum number people needed for a 3 hour pianting day
q�- iy�v
8/27/97
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I-94 Landscape Partnership Estimate
t) Seek free sources prior to purchasing.
2) MnDOT has 22-5-10 at Camden shop.
3) 2" depth for wildflowers.
Volunteero needed:
Planting day:
large trees
small. trees
shrubs
plant quantity rate per hr. planting hrs.
0 (1lhr.) 0
190 (3/hr) 63
145 . (3lhr.) 48
flowers 450 (15/hr.) 30
Total = 785 142
47 = minimum number people needed for a 3 hour pianting day
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8l27l97