97-143S �.b s�;
1� `�J
.
Presented By
Referred To
1��-�� -' 3 1 5 t t t Council File #�.�} — �� 3
-�
� � �( �y � � � Green Sheet # �b a. `
RESOLUTION
Y �F SAINT PAUL, MINNESOTA
Committee:
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7
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9
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15
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Resolved, that the Saint Paul City Council hereby consents to and
approves the reappointment by the Mayor of Timothy Fuller as Fire
Chief of the Department of Fire and Safety Services (Department)_ effective
Apri1 2, 1997.
Further Resolved, that the City Council's approval and consent is
based on the following expectations of Fire Chief Fuller and the
Administration:
1. That the Fire Chief and the Administration commit to a labor-
management process that will involve monthly meetings with Fuller,
Firefighters Local 21, the Fire Supervisory Association and, as
appropriate, the City's Labor Relations and Human Resaurces Directors and
and that summaries of these meetings be distributed to the Mayor and
City Couhcil. � include the Bureau of Mediation Services
2. That the Fire Chief and the Administration seek to create
subcommittees of the laborJmanagement committee to address issues
related to diversity within the Department and issues related to
safety and that summaries of these meetings be distributed to the
Mayor and City Council.
3. That the Fire Chief will work to address the concerns of protected
class and women Department employees.
4. That the Fire Chief will establish a Department policy limiting the
use o£ City vehicles for any take-home purposes ta the Fire ChieP
only.
5. That the Fire Chief will work with the Administration to establish
a policy concerning the use of City vehicles by anyone convicted of a
DWI.
6. That the Fire Chief establish a policy limiting the use of City
equipment for personal use by on-duty Department employees.
7. That the Fire Chief seeks improvements to the services for which
the Department is responsible and control costs consistent with
maintaining needed services.
1 �t `Z - ) Ll �
2 Further Resolved That the Administration, with the input of the City
s Council, engage an outside consulting firm to perform an evaluation of
a the Fire Chief based upon the criteria set forth in this Resolution
s and others developed in consultation with the City Council, and that
6 such evaluation be presented to the City Council by January 31, 1998. The
7 Administration sh.�ll submit an evaluation work plan to the City Council £or its review
8 Finally Resolved, that the City Council requests the Mayor to follow Marc
9 the process under the City Charter to remove the Fire Chief if the 1997
10 performance evaluation of the Fire Chie£ results in a determination of
i1 unsatisfactory performance or the expectations set forth in this
i2 resolution have not been reasonably satisfied.
13
1 4
Requested by Department of:
By:
Adopted by Council: Date �q� �, l�q�
Adoption Certified by Council Secretary
Form Approved by City Attorney
By: /liu/vY! - � y � Y l �
By:
Appr
By:
Approved by Mayor for Submission to
Council
Hy:
CF-97-143 WORK PLAN
FIIZE AND SAFETY DEPARTNIENT POLICY ISSUES
AND EVALUATION OF CHTEF TIlVI FULLER
i. Labor/Management Process
a. Description: Monthiy meetings with Loca121 and FSA includin� subcommittees
on safety and diversity; distribution of ineeting summaries to mayor and City
Council
b. Responsibility: T.Fuller
c. Others to be involved: M. Kearney, J. Hamilton
d. TaskslTime ]ine
i. Define objectives to be sought through process
ii. Work on structure of la6or/management process
e. Status as of 3118l07: BMS has been contacted; initial meeting in mid-April is
expected
2, Address concerns of protected class and women department empioyees
a. Description: Address diversity issues
b. Responsibility: T. Fulter
c. Others to be involved: Department staff, Human Resources, Affirmative Action as
necessary, labor/manajement committee
d. TaskslTime line: These issues will be addressed by the diversity subcorrunittee of
the laborlmana�ement committee; Assistant Chief Carter will continue to work on
these issues as part of his duties
e. Status as of3/18/97: in projress
1
3. Department Policy limiting the use of City vehicles for take-home purposes to the Chief
a. Description: as above
b_ Resgonsibility: T. Fuller
c. Others to b.e involved: none
d. TaskslTime line: implement policy change by April 15, 1997 limiting take home
vehicies to Chief Fulier, the Assistant Chief for Operations who must respond to
fire emergencies, and the EMS operations director who must respond to medical
emergencies; a full policy review setting forth the public purposes and necessity for
any take-home vehicles will be submitted to the Mayor and Council in May, 1997.
e. Status as of 311 8147: in progress
Esta6lishment of policy concerning use of City vehicles by anyone convicted of a DWI
a. Description: as above
Responsibility: 7. Hami(ton
c. Others to be involved City Attorney, labor relations, and necessary operating
departments including Fire Department
d. TaskslTime line:
i, description of current CityJdepartment policies
ii. irriCiai legaUlabar relations review of what authority is available to the City
ta change current poticies
iii. submit recommendations based on existing authority whether any
additional restrictions shoutd be adopted
iv. submit recommendation whether restrictions should be sou�ht which would
require additionai le�al authority
v. report to Mayor and City Council in May, 1947
e. Status as of 3/13l97: in pro�ress
Establishment of golicy limiting use of City equipment for personal use by on-duty
department employees
a. description: as above
b. Responsibility: T. Fuller
c. Others to be invoived: labor/management committee; J. Hamilton for City-wide
issues and implications
d. TaskslTime line: current policies to be enforced and will be reviewed; any chan�es
will be made in consultation with labor management committee; report to Mayor
and City Council on chan�es to be made by 7uly, 1997
e. Status as of 3t 18197: in progress
6. Improvements to services and control costs consistent with maintaining needed services
a. Description: as above
b. Responsibility: T. Fuller, J. Reid, J.Hamilton
c. Others to be involved: labor/management committee, outside consultant, Council
Research (coordination with current performance audit)
d. Tasks/time lines: Deve(opment of separate work glan far review of Department
service levels, costs, potentiai improvements, and cost controls. This should be
integrated into the DepartmenYs strate�ic plannin� and the 1998 budget process,
the performance audit process being performed by Council Research, and the work
of the consultant conductin� the independent e�•aluation.. The work plan shouid be
developed by May, 1997 to coincide with the evaluation work plan. See no. 7
below.
e. Status as of 3/18/97: in pra?ress
Independent evaluation of Chief Fuller based on criteria in Resolution 9?-143 to be
presented to City Council by January 31, 1998
a. Description: as above
b. Responsibility: 7. Hamilton, P. Kelly, 7. Reid
c. Others to be involved: indepsndent outside consultant
d. Tasks/ time lines:
i. research similar evaluations that have been conducted nation-wide (Mazch,
1997)
ii. research and develop list of potential consultants (early April, 1997)
iii. develop RFP for consultant and engage consultant (end of April, 1997)
iv. work with consultant to develop evaluation criteria and evaluation work
plan in consultation with laborlmanagement committee, City Council, and
ChiefFuller (May, 1997)
v. provide assistance and input to consultant as necessary as evaluation
proceeds (June, 1997-January, 1998)
e. 5tatus as of 3l18/97: in progress
H:ICISERS�iAIU1WPFII.ES�FIRElEV.4L.W P13/26197
Mayor's Office
Mark Shields
TOTAL # OF SIGNATURE PAGES
�i`?-1�t3
TE INITIAiED
213/97 GREEN SHEET 4 65
INRIAVDATE INRIAINATE
DEPARTMENi DIflE CRY CAUNCIL
��� CfiYATTOFlNEV CRYCLERK
� F � R BU�(iiE'f OIRECTOR � FlN. & MGT, SEAVICES DiR.
)UTING
aDE= MqYOR I� �ISiANt) ❑
(CLIP ALL LACATIONS FOR SIGNATUNE)
City Council consents to and approves of the reappointment by the Mayor of
Timothy Fuller as Fire Chief of the Department of Fire and Safety Services
for a new term commencing on April 2, 1997.
m
_ PLANNMG COMMISSION _ CIVIL SERVICE CAMMISSION
_ GB CAMMRTEE _
_ SiAFF _
� OI5iRICf COURT _
Sl1PPORTS WHICH COUNGLL.O&IECTIVE?
None.
PEHSONAL SEHYICE CONTHACTS MUST ANSWEH TNE fOLLOWING QUESTIONS:
7. Has tqis parsonKrm ever worketl utWer a contraC[ fa'this depertment?
YES NQ
2 Has this RersonJfirm ever been a ciry amployee?
YES NO
3. Does this person/tirm possess a skill not normally possessed by any current city emplqree4
YES NO
Expiain ell yes anawere on separate sheat anE ettach to graen shaet
Approve of the reagpointment by the Mayor of Timothy Fu11er as Fire Chief
of the Department of Fire and Safety Services.
€���;,.. . _,.�..:;z �t: a°,`���;
} � . ,. v,
�}� �i:3 i��i
.. . ...s::�
�l AMOUNT OF TRANSACTION $
COST/REYENUE BUDGETED (CIRCLE ONE)
YES NO
VIdG SOURCE ACTIYITY NUMBER
:IAI INFORkiATION. (EXPWN)
��
�
iT[�
riiF Ti i
M[GHAEL J. HARRIS
�����timem��
MEMORANDUM
TO: Tun Mar�c, Deputy Mayor �
FROM: Councilmember Mike Harris;\i v"
r
DATE:
�
Mazch 31, 1997
Fire Chief Evaluation Work Plan
(�
I have some concerns regazding the Fire Chief Evaluation Work Plan dated March 18, 1497. I would
appreciate a response to these concerns before this issue is heazd by the City Council on Wednesday,
Apri12.
• Issue #2, page I, "tlddress concerns of Protected Class and women department employees ".
We agreed that the Council will require (a) meeting summaries and {b) monthly written updates.
• Issue #3, page 2, "Department Policy Izmiting the use of City vehicles for take-home purposes to
the Chief'. The Council was very clear in its direction that take-home vehic]es wilI be limited to
the Chief only; please remove the language that indicates that the Assistant Chief of Operations
and the EMS Ogerations Director can have take-home vehicles.
• Issue #4, page 2, "Establishment of Policy concerning use of City vehicles by anyone convicted
of a➢YVI ". Does the City have to negotiate this polic}=? If so, it should be itnplemented
immediately, and not just by the Fire Department. This should be a city-wide policy that affects
al( city 8mpioyees that have the ability to utilize city vehicles.
• Issue #7, page 3, `7ndependent evaduation of Chief Futler based on criteria in Resotution 97-143
to be presented to the City Council by January 31, I998 °. It should be added that the consultant
should be approved with the consent of the City Council.
Thank you for your attention to these issues. If you have any questions or concerns, please contact me.
Attachment
c: City Councilmembers
Chief Tim fhller
NYP�:7i�i1
THIRD FLOOR
CITY OF SAINT PAUL
OFFICE OF THE CITY COL3NCII.
SAINT PAUL, MIt1NESOTA 55102
612/266-8630
Se�n66
Pciated on Recyfled Paper
j� nn � d�
7�
Interdepartmental Memorandum
CITY OF SAINT PAUL
TO: Council President Dave Thune
Councilmember Jerry Blakey
Councilmember Dan Bosuom
Cou�cilmember Mike Harris
FROM:
DATE:
�
Counciimember Roberta Megard
Councilmember Janice Rettman
Tim Marx, Deputy Mayar � y�/
March 18, 1997
'�/
Fire Chief Evaluation Work Plan
. �
�,�.� �� 1991
L-�il
Attached for your review is a proposed work pian to impiement CF-97-143, the resolution
adopted by the City Council on March 5, 1997 consenting to the appointment of Tim
Fuller as Fire Chief.
The Administration is now working to implement each element of the resolution. We wili
be fonvarding to you a proposed budget amendment in the ne� several weeks for funding
the consulting services that wiil be necessary for undertaking the evaluation process called
for in the resolutiott and the work plan. After the consuiting arrangements have been
finalized, your input wil] be sought on the appropriate measurement criteria to be included
in the evaluation process.
Please contact me if you have any questions or desire additional information.
Attachment
cc: Mayor Coleman
Office of Council Ward ?
7ohn Hamilton
Pamela Kelly
Mary Kearney
7oe Reid
Barb Renshaw
Tim Fulier
� Gl`? - 1 �t 3
z Further Resolved That the Administration, with the input of the City
3 Council, engage an outside consulting firm to perform an evaluation of �[
n 1 Pir� C}�iaf hF7R�c� upan th� rrit�ri� �s�t [orth 3.n th{a Resolution .J.�
s and others developed in consultation with the City Council, and that
5 such evaluation be presented to the City Council by January 31, 1998. The
Administration sh.�ll subm3t an evaluation work plan to the City Council for its review hy
a Finally Resolved, that the City Council requests the Mayor to follow March 1
s the process under the City Charter to remove the Fire Chief if the 1947.
io performance evaluation of the Fire Chief results in a determination of
ii unsatisfactory performance or the expectations set forth in this
12 resolution have not been reasonably satisfied.
13
14
Requested by Department of:
By:
Form Approved by City Attorney
Adopted by Council: Date ���� � � `q��`�
���
Adoption Certified by Council 5ecretary B�° 3 J y ✓� ?
B � : "{ \_ � �� Approved by Meyor for Submission to
S� c ��..-._ �
" Council
Approved by Mayor: Date
By:
By:
�
���������
Mayor's Office
JOCItACT PERSON & PNONE
Mark Shields
dUST BE ON CAUNCIL A6ENDA eY (DATE)
TOTAL # OF SIGNATURE PAGES
`� � -1'� 3
2/3/97 GREEN SHEET 4 65�
1NiT1AtlUATE INRIAI/OATE
OEPARTMENTOIRE CITYCAUNGL
iSIGN CITYATTORNEY CITYCLERK
JNBEH FOH � 8��� DIflECTOR � FIN. 8 MOT. SERVICES DIR.
)U71Na
a�� MAYOR (OR ASSlSTANn �
(CUP ALL IOCATIONS FOR SIGNATURE)
City Council conaents to and approves of the reappointment by the Mayor of
Timothy Fuller as Fire Chief of the Department of Fire and Sefety 5ervices
for a new term commencinq on April 2, 1997.
o�
_ PIANNIN6 COMMISSION _ (
__ CIB COMMITfEE __ _
� STAFF _ ,
__ D15TRICTCOURT _ _
SUPPoRTS WHICH COUNCiL OBJECTIVE7
ISSUE.
None
PERSONAL SEflVICE CONTHACTS MUST ANSWER THE FOILOWING OUESTIONS:
1. Has this personttirm ever worked under a contraM tor this department?
YES NO
2. Has this person/ifrm ever beert a ciry empioyee7
YES NO
3. Doea fhis persoNlirm possesa a aklll nof normally poeeeeeed by any cunent dty empioyee4
YES NO
Explaln a11 yes answers on seperate sheet aM ettaeh to Dresn �heet
Approve o£ the reappointment by the Mayor of Timothy Fu11er as Fire Chief
of the Department oP Fire and Safety Services.
„� � v�ii�tQf
�,:3�fii?,,:d C < u
F L�3 � 6 1��J7
_ __ .._...__,..____.,;,��-.�.�+
AMOUNTOFTRANSACTION S
COSTlREYENUE BUOGETEU (CIRCLE ONE)
YES NO
'iG SOURCE ACTIYITY NUMBER
/.L INFtlflFhATiOM (EXPLAIN)
i �'t i = � /�' � ` ` . ,
� t � �
.. t � . _
Council File # � � l " t 'l �
�reen sheet # �OZ��}
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Presented By
Referred To Committee: Date
RESOLVED, Tbat the Council of the City of Saint Paul does hereby co ent and approve
the reappointment by the Mayar of Timothy Fuiler as Fire Chief of the Dep ent of Fire and
Safety Services for a new tersn commencing Apri12, 1997.
1
2
3
4
5
6
7
8
9
Requested by Department of_
By:
Adopted by Council:
Adoption Certifie
By:
Approved by Mayor:
By:
! Form Approved by City Attorney
ate /)
Council Secretary B ��(/ (�y f G'(�-
Y�
Approved by Mayor for 1 S 1 ubmission to Counail
Date �/1 J�
/ t/ L
By: � �
S �.b s�;
1� `�J
.
Presented By
Referred To
1��-�� -' 3 1 5 t t t Council File #�.�} — �� 3
-�
� � �( �y � � � Green Sheet # �b a. `
RESOLUTION
Y �F SAINT PAUL, MINNESOTA
Committee:
i
2
3
4
s
6
7
8
9
io
11
12
13
14
15
16
17
18
19
20
21
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23
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2s
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z7
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a9
30
31
32
33
3A
35
36
3�
��s
4
Resolved, that the Saint Paul City Council hereby consents to and
approves the reappointment by the Mayor of Timothy Fuller as Fire
Chief of the Department of Fire and Safety Services (Department)_ effective
Apri1 2, 1997.
Further Resolved, that the City Council's approval and consent is
based on the following expectations of Fire Chief Fuller and the
Administration:
1. That the Fire Chief and the Administration commit to a labor-
management process that will involve monthly meetings with Fuller,
Firefighters Local 21, the Fire Supervisory Association and, as
appropriate, the City's Labor Relations and Human Resaurces Directors and
and that summaries of these meetings be distributed to the Mayor and
City Couhcil. � include the Bureau of Mediation Services
2. That the Fire Chief and the Administration seek to create
subcommittees of the laborJmanagement committee to address issues
related to diversity within the Department and issues related to
safety and that summaries of these meetings be distributed to the
Mayor and City Council.
3. That the Fire Chief will work to address the concerns of protected
class and women Department employees.
4. That the Fire Chief will establish a Department policy limiting the
use o£ City vehicles for any take-home purposes ta the Fire ChieP
only.
5. That the Fire Chief will work with the Administration to establish
a policy concerning the use of City vehicles by anyone convicted of a
DWI.
6. That the Fire Chief establish a policy limiting the use of City
equipment for personal use by on-duty Department employees.
7. That the Fire Chief seeks improvements to the services for which
the Department is responsible and control costs consistent with
maintaining needed services.
1 �t `Z - ) Ll �
2 Further Resolved That the Administration, with the input of the City
s Council, engage an outside consulting firm to perform an evaluation of
a the Fire Chief based upon the criteria set forth in this Resolution
s and others developed in consultation with the City Council, and that
6 such evaluation be presented to the City Council by January 31, 1998. The
7 Administration sh.�ll submit an evaluation work plan to the City Council £or its review
8 Finally Resolved, that the City Council requests the Mayor to follow Marc
9 the process under the City Charter to remove the Fire Chief if the 1997
10 performance evaluation of the Fire Chie£ results in a determination of
i1 unsatisfactory performance or the expectations set forth in this
i2 resolution have not been reasonably satisfied.
13
1 4
Requested by Department of:
By:
Adopted by Council: Date �q� �, l�q�
Adoption Certified by Council Secretary
Form Approved by City Attorney
By: /liu/vY! - � y � Y l �
By:
Appr
By:
Approved by Mayor for Submission to
Council
Hy:
CF-97-143 WORK PLAN
FIIZE AND SAFETY DEPARTNIENT POLICY ISSUES
AND EVALUATION OF CHTEF TIlVI FULLER
i. Labor/Management Process
a. Description: Monthiy meetings with Loca121 and FSA includin� subcommittees
on safety and diversity; distribution of ineeting summaries to mayor and City
Council
b. Responsibility: T.Fuller
c. Others to be involved: M. Kearney, J. Hamilton
d. TaskslTime ]ine
i. Define objectives to be sought through process
ii. Work on structure of la6or/management process
e. Status as of 3118l07: BMS has been contacted; initial meeting in mid-April is
expected
2, Address concerns of protected class and women department empioyees
a. Description: Address diversity issues
b. Responsibility: T. Fulter
c. Others to be involved: Department staff, Human Resources, Affirmative Action as
necessary, labor/manajement committee
d. TaskslTime line: These issues will be addressed by the diversity subcorrunittee of
the laborlmana�ement committee; Assistant Chief Carter will continue to work on
these issues as part of his duties
e. Status as of3/18/97: in projress
1
3. Department Policy limiting the use of City vehicles for take-home purposes to the Chief
a. Description: as above
b_ Resgonsibility: T. Fuller
c. Others to b.e involved: none
d. TaskslTime line: implement policy change by April 15, 1997 limiting take home
vehicies to Chief Fulier, the Assistant Chief for Operations who must respond to
fire emergencies, and the EMS operations director who must respond to medical
emergencies; a full policy review setting forth the public purposes and necessity for
any take-home vehicles will be submitted to the Mayor and Council in May, 1997.
e. Status as of 311 8147: in progress
Esta6lishment of policy concerning use of City vehicles by anyone convicted of a DWI
a. Description: as above
Responsibility: 7. Hami(ton
c. Others to be involved City Attorney, labor relations, and necessary operating
departments including Fire Department
d. TaskslTime line:
i, description of current CityJdepartment policies
ii. irriCiai legaUlabar relations review of what authority is available to the City
ta change current poticies
iii. submit recommendations based on existing authority whether any
additional restrictions shoutd be adopted
iv. submit recommendation whether restrictions should be sou�ht which would
require additionai le�al authority
v. report to Mayor and City Council in May, 1947
e. Status as of 3/13l97: in pro�ress
Establishment of golicy limiting use of City equipment for personal use by on-duty
department employees
a. description: as above
b. Responsibility: T. Fuller
c. Others to be invoived: labor/management committee; J. Hamilton for City-wide
issues and implications
d. TaskslTime line: current policies to be enforced and will be reviewed; any chan�es
will be made in consultation with labor management committee; report to Mayor
and City Council on chan�es to be made by 7uly, 1997
e. Status as of 3t 18197: in progress
6. Improvements to services and control costs consistent with maintaining needed services
a. Description: as above
b. Responsibility: T. Fuller, J. Reid, J.Hamilton
c. Others to be involved: labor/management committee, outside consultant, Council
Research (coordination with current performance audit)
d. Tasks/time lines: Deve(opment of separate work glan far review of Department
service levels, costs, potentiai improvements, and cost controls. This should be
integrated into the DepartmenYs strate�ic plannin� and the 1998 budget process,
the performance audit process being performed by Council Research, and the work
of the consultant conductin� the independent e�•aluation.. The work plan shouid be
developed by May, 1997 to coincide with the evaluation work plan. See no. 7
below.
e. Status as of 3/18/97: in pra?ress
Independent evaluation of Chief Fuller based on criteria in Resolution 9?-143 to be
presented to City Council by January 31, 1998
a. Description: as above
b. Responsibility: 7. Hamilton, P. Kelly, 7. Reid
c. Others to be involved: indepsndent outside consultant
d. Tasks/ time lines:
i. research similar evaluations that have been conducted nation-wide (Mazch,
1997)
ii. research and develop list of potential consultants (early April, 1997)
iii. develop RFP for consultant and engage consultant (end of April, 1997)
iv. work with consultant to develop evaluation criteria and evaluation work
plan in consultation with laborlmanagement committee, City Council, and
ChiefFuller (May, 1997)
v. provide assistance and input to consultant as necessary as evaluation
proceeds (June, 1997-January, 1998)
e. 5tatus as of 3l18/97: in progress
H:ICISERS�iAIU1WPFII.ES�FIRElEV.4L.W P13/26197
Mayor's Office
Mark Shields
TOTAL # OF SIGNATURE PAGES
�i`?-1�t3
TE INITIAiED
213/97 GREEN SHEET 4 65
INRIAVDATE INRIAINATE
DEPARTMENi DIflE CRY CAUNCIL
��� CfiYATTOFlNEV CRYCLERK
� F � R BU�(iiE'f OIRECTOR � FlN. & MGT, SEAVICES DiR.
)UTING
aDE= MqYOR I� �ISiANt) ❑
(CLIP ALL LACATIONS FOR SIGNATUNE)
City Council consents to and approves of the reappointment by the Mayor of
Timothy Fuller as Fire Chief of the Department of Fire and Safety Services
for a new term commencing on April 2, 1997.
m
_ PLANNMG COMMISSION _ CIVIL SERVICE CAMMISSION
_ GB CAMMRTEE _
_ SiAFF _
� OI5iRICf COURT _
Sl1PPORTS WHICH COUNGLL.O&IECTIVE?
None.
PEHSONAL SEHYICE CONTHACTS MUST ANSWEH TNE fOLLOWING QUESTIONS:
7. Has tqis parsonKrm ever worketl utWer a contraC[ fa'this depertment?
YES NQ
2 Has this RersonJfirm ever been a ciry amployee?
YES NO
3. Does this person/tirm possess a skill not normally possessed by any current city emplqree4
YES NO
Expiain ell yes anawere on separate sheat anE ettach to graen shaet
Approve of the reagpointment by the Mayor of Timothy Fu11er as Fire Chief
of the Department of Fire and Safety Services.
€���;,.. . _,.�..:;z �t: a°,`���;
} � . ,. v,
�}� �i:3 i��i
.. . ...s::�
�l AMOUNT OF TRANSACTION $
COST/REYENUE BUDGETED (CIRCLE ONE)
YES NO
VIdG SOURCE ACTIYITY NUMBER
:IAI INFORkiATION. (EXPWN)
��
�
iT[�
riiF Ti i
M[GHAEL J. HARRIS
�����timem��
MEMORANDUM
TO: Tun Mar�c, Deputy Mayor �
FROM: Councilmember Mike Harris;\i v"
r
DATE:
�
Mazch 31, 1997
Fire Chief Evaluation Work Plan
(�
I have some concerns regazding the Fire Chief Evaluation Work Plan dated March 18, 1497. I would
appreciate a response to these concerns before this issue is heazd by the City Council on Wednesday,
Apri12.
• Issue #2, page I, "tlddress concerns of Protected Class and women department employees ".
We agreed that the Council will require (a) meeting summaries and {b) monthly written updates.
• Issue #3, page 2, "Department Policy Izmiting the use of City vehicles for take-home purposes to
the Chief'. The Council was very clear in its direction that take-home vehic]es wilI be limited to
the Chief only; please remove the language that indicates that the Assistant Chief of Operations
and the EMS Ogerations Director can have take-home vehicles.
• Issue #4, page 2, "Establishment of Policy concerning use of City vehicles by anyone convicted
of a➢YVI ". Does the City have to negotiate this polic}=? If so, it should be itnplemented
immediately, and not just by the Fire Department. This should be a city-wide policy that affects
al( city 8mpioyees that have the ability to utilize city vehicles.
• Issue #7, page 3, `7ndependent evaduation of Chief Futler based on criteria in Resotution 97-143
to be presented to the City Council by January 31, I998 °. It should be added that the consultant
should be approved with the consent of the City Council.
Thank you for your attention to these issues. If you have any questions or concerns, please contact me.
Attachment
c: City Councilmembers
Chief Tim fhller
NYP�:7i�i1
THIRD FLOOR
CITY OF SAINT PAUL
OFFICE OF THE CITY COL3NCII.
SAINT PAUL, MIt1NESOTA 55102
612/266-8630
Se�n66
Pciated on Recyfled Paper
j� nn � d�
7�
Interdepartmental Memorandum
CITY OF SAINT PAUL
TO: Council President Dave Thune
Councilmember Jerry Blakey
Councilmember Dan Bosuom
Cou�cilmember Mike Harris
FROM:
DATE:
�
Counciimember Roberta Megard
Councilmember Janice Rettman
Tim Marx, Deputy Mayar � y�/
March 18, 1997
'�/
Fire Chief Evaluation Work Plan
. �
�,�.� �� 1991
L-�il
Attached for your review is a proposed work pian to impiement CF-97-143, the resolution
adopted by the City Council on March 5, 1997 consenting to the appointment of Tim
Fuller as Fire Chief.
The Administration is now working to implement each element of the resolution. We wili
be fonvarding to you a proposed budget amendment in the ne� several weeks for funding
the consulting services that wiil be necessary for undertaking the evaluation process called
for in the resolutiott and the work plan. After the consuiting arrangements have been
finalized, your input wil] be sought on the appropriate measurement criteria to be included
in the evaluation process.
Please contact me if you have any questions or desire additional information.
Attachment
cc: Mayor Coleman
Office of Council Ward ?
7ohn Hamilton
Pamela Kelly
Mary Kearney
7oe Reid
Barb Renshaw
Tim Fulier
� Gl`? - 1 �t 3
z Further Resolved That the Administration, with the input of the City
3 Council, engage an outside consulting firm to perform an evaluation of �[
n 1 Pir� C}�iaf hF7R�c� upan th� rrit�ri� �s�t [orth 3.n th{a Resolution .J.�
s and others developed in consultation with the City Council, and that
5 such evaluation be presented to the City Council by January 31, 1998. The
Administration sh.�ll subm3t an evaluation work plan to the City Council for its review hy
a Finally Resolved, that the City Council requests the Mayor to follow March 1
s the process under the City Charter to remove the Fire Chief if the 1947.
io performance evaluation of the Fire Chief results in a determination of
ii unsatisfactory performance or the expectations set forth in this
12 resolution have not been reasonably satisfied.
13
14
Requested by Department of:
By:
Form Approved by City Attorney
Adopted by Council: Date ���� � � `q��`�
���
Adoption Certified by Council 5ecretary B�° 3 J y ✓� ?
B � : "{ \_ � �� Approved by Meyor for Submission to
S� c ��..-._ �
" Council
Approved by Mayor: Date
By:
By:
�
���������
Mayor's Office
JOCItACT PERSON & PNONE
Mark Shields
dUST BE ON CAUNCIL A6ENDA eY (DATE)
TOTAL # OF SIGNATURE PAGES
`� � -1'� 3
2/3/97 GREEN SHEET 4 65�
1NiT1AtlUATE INRIAI/OATE
OEPARTMENTOIRE CITYCAUNGL
iSIGN CITYATTORNEY CITYCLERK
JNBEH FOH � 8��� DIflECTOR � FIN. 8 MOT. SERVICES DIR.
)U71Na
a�� MAYOR (OR ASSlSTANn �
(CUP ALL IOCATIONS FOR SIGNATURE)
City Council conaents to and approves of the reappointment by the Mayor of
Timothy Fuller as Fire Chief of the Department of Fire and Sefety 5ervices
for a new term commencinq on April 2, 1997.
o�
_ PIANNIN6 COMMISSION _ (
__ CIB COMMITfEE __ _
� STAFF _ ,
__ D15TRICTCOURT _ _
SUPPoRTS WHICH COUNCiL OBJECTIVE7
ISSUE.
None
PERSONAL SEflVICE CONTHACTS MUST ANSWER THE FOILOWING OUESTIONS:
1. Has this personttirm ever worked under a contraM tor this department?
YES NO
2. Has this person/ifrm ever beert a ciry empioyee7
YES NO
3. Doea fhis persoNlirm possesa a aklll nof normally poeeeeeed by any cunent dty empioyee4
YES NO
Explaln a11 yes answers on seperate sheet aM ettaeh to Dresn �heet
Approve o£ the reappointment by the Mayor of Timothy Fu11er as Fire Chief
of the Department oP Fire and Safety Services.
„� � v�ii�tQf
�,:3�fii?,,:d C < u
F L�3 � 6 1��J7
_ __ .._...__,..____.,;,��-.�.�+
AMOUNTOFTRANSACTION S
COSTlREYENUE BUOGETEU (CIRCLE ONE)
YES NO
'iG SOURCE ACTIYITY NUMBER
/.L INFtlflFhATiOM (EXPLAIN)
i �'t i = � /�' � ` ` . ,
� t � �
.. t � . _
Council File # � � l " t 'l �
�reen sheet # �OZ��}
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Presented By
Referred To Committee: Date
RESOLVED, Tbat the Council of the City of Saint Paul does hereby co ent and approve
the reappointment by the Mayar of Timothy Fuiler as Fire Chief of the Dep ent of Fire and
Safety Services for a new tersn commencing Apri12, 1997.
1
2
3
4
5
6
7
8
9
Requested by Department of_
By:
Adopted by Council:
Adoption Certifie
By:
Approved by Mayor:
By:
! Form Approved by City Attorney
ate /)
Council Secretary B ��(/ (�y f G'(�-
Y�
Approved by Mayor for 1 S 1 ubmission to Counail
Date �/1 J�
/ t/ L
By: � �
S �.b s�;
1� `�J
.
Presented By
Referred To
1��-�� -' 3 1 5 t t t Council File #�.�} — �� 3
-�
� � �( �y � � � Green Sheet # �b a. `
RESOLUTION
Y �F SAINT PAUL, MINNESOTA
Committee:
i
2
3
4
s
6
7
8
9
io
11
12
13
14
15
16
17
18
19
20
21
22
23
24
2s
26
z7
28
a9
30
31
32
33
3A
35
36
3�
��s
4
Resolved, that the Saint Paul City Council hereby consents to and
approves the reappointment by the Mayor of Timothy Fuller as Fire
Chief of the Department of Fire and Safety Services (Department)_ effective
Apri1 2, 1997.
Further Resolved, that the City Council's approval and consent is
based on the following expectations of Fire Chief Fuller and the
Administration:
1. That the Fire Chief and the Administration commit to a labor-
management process that will involve monthly meetings with Fuller,
Firefighters Local 21, the Fire Supervisory Association and, as
appropriate, the City's Labor Relations and Human Resaurces Directors and
and that summaries of these meetings be distributed to the Mayor and
City Couhcil. � include the Bureau of Mediation Services
2. That the Fire Chief and the Administration seek to create
subcommittees of the laborJmanagement committee to address issues
related to diversity within the Department and issues related to
safety and that summaries of these meetings be distributed to the
Mayor and City Council.
3. That the Fire Chief will work to address the concerns of protected
class and women Department employees.
4. That the Fire Chief will establish a Department policy limiting the
use o£ City vehicles for any take-home purposes ta the Fire ChieP
only.
5. That the Fire Chief will work with the Administration to establish
a policy concerning the use of City vehicles by anyone convicted of a
DWI.
6. That the Fire Chief establish a policy limiting the use of City
equipment for personal use by on-duty Department employees.
7. That the Fire Chief seeks improvements to the services for which
the Department is responsible and control costs consistent with
maintaining needed services.
1 �t `Z - ) Ll �
2 Further Resolved That the Administration, with the input of the City
s Council, engage an outside consulting firm to perform an evaluation of
a the Fire Chief based upon the criteria set forth in this Resolution
s and others developed in consultation with the City Council, and that
6 such evaluation be presented to the City Council by January 31, 1998. The
7 Administration sh.�ll submit an evaluation work plan to the City Council £or its review
8 Finally Resolved, that the City Council requests the Mayor to follow Marc
9 the process under the City Charter to remove the Fire Chief if the 1997
10 performance evaluation of the Fire Chie£ results in a determination of
i1 unsatisfactory performance or the expectations set forth in this
i2 resolution have not been reasonably satisfied.
13
1 4
Requested by Department of:
By:
Adopted by Council: Date �q� �, l�q�
Adoption Certified by Council Secretary
Form Approved by City Attorney
By: /liu/vY! - � y � Y l �
By:
Appr
By:
Approved by Mayor for Submission to
Council
Hy:
CF-97-143 WORK PLAN
FIIZE AND SAFETY DEPARTNIENT POLICY ISSUES
AND EVALUATION OF CHTEF TIlVI FULLER
i. Labor/Management Process
a. Description: Monthiy meetings with Loca121 and FSA includin� subcommittees
on safety and diversity; distribution of ineeting summaries to mayor and City
Council
b. Responsibility: T.Fuller
c. Others to be involved: M. Kearney, J. Hamilton
d. TaskslTime ]ine
i. Define objectives to be sought through process
ii. Work on structure of la6or/management process
e. Status as of 3118l07: BMS has been contacted; initial meeting in mid-April is
expected
2, Address concerns of protected class and women department empioyees
a. Description: Address diversity issues
b. Responsibility: T. Fulter
c. Others to be involved: Department staff, Human Resources, Affirmative Action as
necessary, labor/manajement committee
d. TaskslTime line: These issues will be addressed by the diversity subcorrunittee of
the laborlmana�ement committee; Assistant Chief Carter will continue to work on
these issues as part of his duties
e. Status as of3/18/97: in projress
1
3. Department Policy limiting the use of City vehicles for take-home purposes to the Chief
a. Description: as above
b_ Resgonsibility: T. Fuller
c. Others to b.e involved: none
d. TaskslTime line: implement policy change by April 15, 1997 limiting take home
vehicies to Chief Fulier, the Assistant Chief for Operations who must respond to
fire emergencies, and the EMS operations director who must respond to medical
emergencies; a full policy review setting forth the public purposes and necessity for
any take-home vehicles will be submitted to the Mayor and Council in May, 1997.
e. Status as of 311 8147: in progress
Esta6lishment of policy concerning use of City vehicles by anyone convicted of a DWI
a. Description: as above
Responsibility: 7. Hami(ton
c. Others to be involved City Attorney, labor relations, and necessary operating
departments including Fire Department
d. TaskslTime line:
i, description of current CityJdepartment policies
ii. irriCiai legaUlabar relations review of what authority is available to the City
ta change current poticies
iii. submit recommendations based on existing authority whether any
additional restrictions shoutd be adopted
iv. submit recommendation whether restrictions should be sou�ht which would
require additionai le�al authority
v. report to Mayor and City Council in May, 1947
e. Status as of 3/13l97: in pro�ress
Establishment of golicy limiting use of City equipment for personal use by on-duty
department employees
a. description: as above
b. Responsibility: T. Fuller
c. Others to be invoived: labor/management committee; J. Hamilton for City-wide
issues and implications
d. TaskslTime line: current policies to be enforced and will be reviewed; any chan�es
will be made in consultation with labor management committee; report to Mayor
and City Council on chan�es to be made by 7uly, 1997
e. Status as of 3t 18197: in progress
6. Improvements to services and control costs consistent with maintaining needed services
a. Description: as above
b. Responsibility: T. Fuller, J. Reid, J.Hamilton
c. Others to be involved: labor/management committee, outside consultant, Council
Research (coordination with current performance audit)
d. Tasks/time lines: Deve(opment of separate work glan far review of Department
service levels, costs, potentiai improvements, and cost controls. This should be
integrated into the DepartmenYs strate�ic plannin� and the 1998 budget process,
the performance audit process being performed by Council Research, and the work
of the consultant conductin� the independent e�•aluation.. The work plan shouid be
developed by May, 1997 to coincide with the evaluation work plan. See no. 7
below.
e. Status as of 3/18/97: in pra?ress
Independent evaluation of Chief Fuller based on criteria in Resolution 9?-143 to be
presented to City Council by January 31, 1998
a. Description: as above
b. Responsibility: 7. Hamilton, P. Kelly, 7. Reid
c. Others to be involved: indepsndent outside consultant
d. Tasks/ time lines:
i. research similar evaluations that have been conducted nation-wide (Mazch,
1997)
ii. research and develop list of potential consultants (early April, 1997)
iii. develop RFP for consultant and engage consultant (end of April, 1997)
iv. work with consultant to develop evaluation criteria and evaluation work
plan in consultation with laborlmanagement committee, City Council, and
ChiefFuller (May, 1997)
v. provide assistance and input to consultant as necessary as evaluation
proceeds (June, 1997-January, 1998)
e. 5tatus as of 3l18/97: in progress
H:ICISERS�iAIU1WPFII.ES�FIRElEV.4L.W P13/26197
Mayor's Office
Mark Shields
TOTAL # OF SIGNATURE PAGES
�i`?-1�t3
TE INITIAiED
213/97 GREEN SHEET 4 65
INRIAVDATE INRIAINATE
DEPARTMENi DIflE CRY CAUNCIL
��� CfiYATTOFlNEV CRYCLERK
� F � R BU�(iiE'f OIRECTOR � FlN. & MGT, SEAVICES DiR.
)UTING
aDE= MqYOR I� �ISiANt) ❑
(CLIP ALL LACATIONS FOR SIGNATUNE)
City Council consents to and approves of the reappointment by the Mayor of
Timothy Fuller as Fire Chief of the Department of Fire and Safety Services
for a new term commencing on April 2, 1997.
m
_ PLANNMG COMMISSION _ CIVIL SERVICE CAMMISSION
_ GB CAMMRTEE _
_ SiAFF _
� OI5iRICf COURT _
Sl1PPORTS WHICH COUNGLL.O&IECTIVE?
None.
PEHSONAL SEHYICE CONTHACTS MUST ANSWEH TNE fOLLOWING QUESTIONS:
7. Has tqis parsonKrm ever worketl utWer a contraC[ fa'this depertment?
YES NQ
2 Has this RersonJfirm ever been a ciry amployee?
YES NO
3. Does this person/tirm possess a skill not normally possessed by any current city emplqree4
YES NO
Expiain ell yes anawere on separate sheat anE ettach to graen shaet
Approve of the reagpointment by the Mayor of Timothy Fu11er as Fire Chief
of the Department of Fire and Safety Services.
€���;,.. . _,.�..:;z �t: a°,`���;
} � . ,. v,
�}� �i:3 i��i
.. . ...s::�
�l AMOUNT OF TRANSACTION $
COST/REYENUE BUDGETED (CIRCLE ONE)
YES NO
VIdG SOURCE ACTIYITY NUMBER
:IAI INFORkiATION. (EXPWN)
��
�
iT[�
riiF Ti i
M[GHAEL J. HARRIS
�����timem��
MEMORANDUM
TO: Tun Mar�c, Deputy Mayor �
FROM: Councilmember Mike Harris;\i v"
r
DATE:
�
Mazch 31, 1997
Fire Chief Evaluation Work Plan
(�
I have some concerns regazding the Fire Chief Evaluation Work Plan dated March 18, 1497. I would
appreciate a response to these concerns before this issue is heazd by the City Council on Wednesday,
Apri12.
• Issue #2, page I, "tlddress concerns of Protected Class and women department employees ".
We agreed that the Council will require (a) meeting summaries and {b) monthly written updates.
• Issue #3, page 2, "Department Policy Izmiting the use of City vehicles for take-home purposes to
the Chief'. The Council was very clear in its direction that take-home vehic]es wilI be limited to
the Chief only; please remove the language that indicates that the Assistant Chief of Operations
and the EMS Ogerations Director can have take-home vehicles.
• Issue #4, page 2, "Establishment of Policy concerning use of City vehicles by anyone convicted
of a➢YVI ". Does the City have to negotiate this polic}=? If so, it should be itnplemented
immediately, and not just by the Fire Department. This should be a city-wide policy that affects
al( city 8mpioyees that have the ability to utilize city vehicles.
• Issue #7, page 3, `7ndependent evaduation of Chief Futler based on criteria in Resotution 97-143
to be presented to the City Council by January 31, I998 °. It should be added that the consultant
should be approved with the consent of the City Council.
Thank you for your attention to these issues. If you have any questions or concerns, please contact me.
Attachment
c: City Councilmembers
Chief Tim fhller
NYP�:7i�i1
THIRD FLOOR
CITY OF SAINT PAUL
OFFICE OF THE CITY COL3NCII.
SAINT PAUL, MIt1NESOTA 55102
612/266-8630
Se�n66
Pciated on Recyfled Paper
j� nn � d�
7�
Interdepartmental Memorandum
CITY OF SAINT PAUL
TO: Council President Dave Thune
Councilmember Jerry Blakey
Councilmember Dan Bosuom
Cou�cilmember Mike Harris
FROM:
DATE:
�
Counciimember Roberta Megard
Councilmember Janice Rettman
Tim Marx, Deputy Mayar � y�/
March 18, 1997
'�/
Fire Chief Evaluation Work Plan
. �
�,�.� �� 1991
L-�il
Attached for your review is a proposed work pian to impiement CF-97-143, the resolution
adopted by the City Council on March 5, 1997 consenting to the appointment of Tim
Fuller as Fire Chief.
The Administration is now working to implement each element of the resolution. We wili
be fonvarding to you a proposed budget amendment in the ne� several weeks for funding
the consulting services that wiil be necessary for undertaking the evaluation process called
for in the resolutiott and the work plan. After the consuiting arrangements have been
finalized, your input wil] be sought on the appropriate measurement criteria to be included
in the evaluation process.
Please contact me if you have any questions or desire additional information.
Attachment
cc: Mayor Coleman
Office of Council Ward ?
7ohn Hamilton
Pamela Kelly
Mary Kearney
7oe Reid
Barb Renshaw
Tim Fulier
� Gl`? - 1 �t 3
z Further Resolved That the Administration, with the input of the City
3 Council, engage an outside consulting firm to perform an evaluation of �[
n 1 Pir� C}�iaf hF7R�c� upan th� rrit�ri� �s�t [orth 3.n th{a Resolution .J.�
s and others developed in consultation with the City Council, and that
5 such evaluation be presented to the City Council by January 31, 1998. The
Administration sh.�ll subm3t an evaluation work plan to the City Council for its review hy
a Finally Resolved, that the City Council requests the Mayor to follow March 1
s the process under the City Charter to remove the Fire Chief if the 1947.
io performance evaluation of the Fire Chief results in a determination of
ii unsatisfactory performance or the expectations set forth in this
12 resolution have not been reasonably satisfied.
13
14
Requested by Department of:
By:
Form Approved by City Attorney
Adopted by Council: Date ���� � � `q��`�
���
Adoption Certified by Council 5ecretary B�° 3 J y ✓� ?
B � : "{ \_ � �� Approved by Meyor for Submission to
S� c ��..-._ �
" Council
Approved by Mayor: Date
By:
By:
�
���������
Mayor's Office
JOCItACT PERSON & PNONE
Mark Shields
dUST BE ON CAUNCIL A6ENDA eY (DATE)
TOTAL # OF SIGNATURE PAGES
`� � -1'� 3
2/3/97 GREEN SHEET 4 65�
1NiT1AtlUATE INRIAI/OATE
OEPARTMENTOIRE CITYCAUNGL
iSIGN CITYATTORNEY CITYCLERK
JNBEH FOH � 8��� DIflECTOR � FIN. 8 MOT. SERVICES DIR.
)U71Na
a�� MAYOR (OR ASSlSTANn �
(CUP ALL IOCATIONS FOR SIGNATURE)
City Council conaents to and approves of the reappointment by the Mayor of
Timothy Fuller as Fire Chief of the Department of Fire and Sefety 5ervices
for a new term commencinq on April 2, 1997.
o�
_ PIANNIN6 COMMISSION _ (
__ CIB COMMITfEE __ _
� STAFF _ ,
__ D15TRICTCOURT _ _
SUPPoRTS WHICH COUNCiL OBJECTIVE7
ISSUE.
None
PERSONAL SEflVICE CONTHACTS MUST ANSWER THE FOILOWING OUESTIONS:
1. Has this personttirm ever worked under a contraM tor this department?
YES NO
2. Has this person/ifrm ever beert a ciry empioyee7
YES NO
3. Doea fhis persoNlirm possesa a aklll nof normally poeeeeeed by any cunent dty empioyee4
YES NO
Explaln a11 yes answers on seperate sheet aM ettaeh to Dresn �heet
Approve o£ the reappointment by the Mayor of Timothy Fu11er as Fire Chief
of the Department oP Fire and Safety Services.
„� � v�ii�tQf
�,:3�fii?,,:d C < u
F L�3 � 6 1��J7
_ __ .._...__,..____.,;,��-.�.�+
AMOUNTOFTRANSACTION S
COSTlREYENUE BUOGETEU (CIRCLE ONE)
YES NO
'iG SOURCE ACTIYITY NUMBER
/.L INFtlflFhATiOM (EXPLAIN)
i �'t i = � /�' � ` ` . ,
� t � �
.. t � . _
Council File # � � l " t 'l �
�reen sheet # �OZ��}
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Presented By
Referred To Committee: Date
RESOLVED, Tbat the Council of the City of Saint Paul does hereby co ent and approve
the reappointment by the Mayar of Timothy Fuiler as Fire Chief of the Dep ent of Fire and
Safety Services for a new tersn commencing Apri12, 1997.
1
2
3
4
5
6
7
8
9
Requested by Department of_
By:
Adopted by Council:
Adoption Certifie
By:
Approved by Mayor:
By:
! Form Approved by City Attorney
ate /)
Council Secretary B ��(/ (�y f G'(�-
Y�
Approved by Mayor for 1 S 1 ubmission to Counail
Date �/1 J�
/ t/ L
By: � �