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97-134919J7ASPHALTPLANT SPENDINGNEEDS RESOLUTION Green Sheet # 3232� � PAUL, MINNESOTA 1S/ Presented By Referred To 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 � 21 22 �3 2� 25 � 27 � 29 � 31 32 33 34 35 36 37 � 39 WHEREA� The Pnblic Works Street Maintenance Division completed additional overlay projects in 1997 that were formerly contracted out; and WHEREA� The asphalt used to complete these projects was previously purchased from private vendors by the contractors; and WHEx�A� The additional Street Maintenance overlay projects in 1997 resulted in increased production by the Asphalt Plant and an increased need for aggregate and bitumen purchases; and W�REA� A contingency was established as part of the 1997 Adopted Budget in the event of an above average production year; and WHEREA� Actual production and sales were much better than anticipated by the 1997 budget; and W�xEa� The Asphalt Plant's increased material costs will be more than offset by the the revenue from the sale of asphalt; and Committee: Date Council File # � — ��'y9 WHEREA� The Mayor pursuant to Section 10.07.4 of the City Charter, recommends the following changes to the 1997 budget: Financin� Plan Current Bud2et Chan�e Revised Budeet 245 Asphalt Plant Internal Service Fund 12201 Asphalt Paving Plant 12201-4202 Asphalt Sales All other Fund Financing the Same Total Financing Plan $1,186,427 10 000 $1,196,427 $344,000 $1,530,427 �0 10 000 $344,000 $1,540,427 Page 1 of 1 �- , � , � 7 - i3�i9 .� . . . .; 1 . . . :� . .. . .• Spending Plan Current Bud¢et 245 Asphalt Plant Internal Service Fund 12201 Asphalt Paving Plant 12201-011l Full �me Permanent 12201-0439 Fringe Benefits 12201-0322 Aggregates - Sand, Etc. 12201-0323 Bitumen 12201-0518 Mayor's Contingency All other Fund Spending the Same Total Spending Plan $151,980 $44,930 $334,216 $330,000 $65,000 $270.302 $1,196,428 Chanee $20,000 $5,700 $210,000 $173,300 ($65,00� $344,000 Revised Bud�et $171,980 $50,630 $544,216 $503,300 270 302 $1,540,428 Now, therefore, be it RESOLVID, that the Council approves these changes to the 1997 Budget. Page 2 of 2 Blakev Bostrom Co77;nc Hs3YY1 a^ Mpaa rt7 Morton Thune Yeas II Nays �/ i� ✓ l�� i/' � Adopted by Council: Date -(� \� �qq��_ �� ��- Adoption Certified by Council Secretary BY: ���� _ �� s'�ai.ia.�_ Approved By Mayor: Date �t��2z�4Y By: � Requested by Department of: p�. I� 1 c. t,� c��5 By: By rm App �ed��–�'°"_VK+r�-Fa-�/�,�— by Mayor for Submission to Council� ������ By: Approval Recommended by Budget Director BY � _ 1;_�`�� �� � ^ c� Public Works Gary Erichson, 266-6166 TOTAL # OF SIGNATURE PAGES ioiaii9� �GREEN SHEET iwrmvnarE ASSIGN � CITV ATTORNEY NUMBER PoR ROVTING q BUDGETDIRECT �� n MAYOR(OA ASSI (QIP ALL LOCATIONS POR SIGNAlUp� l7 - /,3Y9 No. 32327 ❑j CI7YCOUNQL � cmc�wc O FINANCE -AC( �7 FuntlMara9x O DEPAR7MENT Approve resolution increasing the spending authority within the Asphalt Plant Internal Service Fund based on projected total 1997 revenues and spending. This resolution also ffansfers some spending authority between line items of the fund. RECOMMENDATIONSApprove (A) or Rejec[ (R) _ PLANNING COMMISSION _ CIVIL SERVICE COMMISSION CIB COMMITTEE _ A STAFF _ DISTRICTCOUNGI _ — SUPPOFTS WHICH COUNCIL O&1ECTIVE? PERSONAL SERVICE CONTRAC7S MUST ANSWER 7HE FOLLOWING OUESTIONS: 7. Has ttiis persoNfirtn evervrorketl under a coniractforthis department? YES NO 2. Has this person/fmn ever been a ciry empbyee? YES NO 3. Does ihis persoMirtn possess a skill not nortnally possessed by any current ciry employee? YES NO F�cplain all yes answers on separate sheet antl attach to green sheet INITIATING PROBLEM, ISSUE, OPPORNNITY (WHO. WHAT, WHEN, WHERE. WHY): The Puhlic Works Street Maintenance Division completed additional overlay projects in 1947. In the past, some of these projects were contracted out and the asphalt used to complete them was purchased from private vendors by the contractoxs. The increased production of asphalt in 1997 caused an increased need for the raw materials of aggegate and bitumen to be pwchased. This increased material cost will be more than offset by the revenue from the sale of asphalt. ADVANTAGESIFAPPROVED: The 1997 work program can be carried out. DISADVANTAGES IF APPFiOVED: None. C` ; r. �t OGT 3 Q 1997 l.�. �_� : ` �.• � DISADVANTAGES IF NOT APPROVED: �a` � ,?mio,n k ��� �� ���� � � The Department of Public Works risks violating City Charter Chapter 1010. Some invoices for raw material purchases for 1997 asphalt production and inventory replacement will not be paid. AMOUNT OFTRANSACf10N $ Net R444 000 00 COST/REVENUE BUDGETED (qRCLE ONE) yES No FUNDMGSOURCE �d5-12201-OS7R and 74 5-1 2201-49 02 AC'ilVffYNUMBER FINANCIAL INFORNUITION: (EXPLAIN) This Council Resolution increases the overall budget and moves e�sting spending authority within the Asphalt Plant Fund. This will allow for adeguate materials for production and inventory replacement and the recording of spending in the appropriate object codes, 0322 and 0323, thus acwmularing accurate cost informatlon for the Asphalt Plant Internal 5ervice Fund on the City Fi�ance Computet. 19J7ASPHALTPLANT SPENDINGNEEDS RESOLUTION Green Sheet # 3232� � PAUL, MINNESOTA 1S/ Presented By Referred To 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 � 21 22 �3 2� 25 � 27 � 29 � 31 32 33 34 35 36 37 � 39 WHEREA� The Pnblic Works Street Maintenance Division completed additional overlay projects in 1997 that were formerly contracted out; and WHEREA� The asphalt used to complete these projects was previously purchased from private vendors by the contractors; and WHEx�A� The additional Street Maintenance overlay projects in 1997 resulted in increased production by the Asphalt Plant and an increased need for aggregate and bitumen purchases; and W�REA� A contingency was established as part of the 1997 Adopted Budget in the event of an above average production year; and WHEREA� Actual production and sales were much better than anticipated by the 1997 budget; and W�xEa� The Asphalt Plant's increased material costs will be more than offset by the the revenue from the sale of asphalt; and Committee: Date Council File # � — ��'y9 WHEREA� The Mayor pursuant to Section 10.07.4 of the City Charter, recommends the following changes to the 1997 budget: Financin� Plan Current Bud2et Chan�e Revised Budeet 245 Asphalt Plant Internal Service Fund 12201 Asphalt Paving Plant 12201-4202 Asphalt Sales All other Fund Financing the Same Total Financing Plan $1,186,427 10 000 $1,196,427 $344,000 $1,530,427 �0 10 000 $344,000 $1,540,427 Page 1 of 1 �- , � , � 7 - i3�i9 .� . . . .; 1 . . . :� . .. . .• Spending Plan Current Bud¢et 245 Asphalt Plant Internal Service Fund 12201 Asphalt Paving Plant 12201-011l Full �me Permanent 12201-0439 Fringe Benefits 12201-0322 Aggregates - Sand, Etc. 12201-0323 Bitumen 12201-0518 Mayor's Contingency All other Fund Spending the Same Total Spending Plan $151,980 $44,930 $334,216 $330,000 $65,000 $270.302 $1,196,428 Chanee $20,000 $5,700 $210,000 $173,300 ($65,00� $344,000 Revised Bud�et $171,980 $50,630 $544,216 $503,300 270 302 $1,540,428 Now, therefore, be it RESOLVID, that the Council approves these changes to the 1997 Budget. Page 2 of 2 Blakev Bostrom Co77;nc Hs3YY1 a^ Mpaa rt7 Morton Thune Yeas II Nays �/ i� ✓ l�� i/' � Adopted by Council: Date -(� \� �qq��_ �� ��- Adoption Certified by Council Secretary BY: ���� _ �� s'�ai.ia.�_ Approved By Mayor: Date �t��2z�4Y By: � Requested by Department of: p�. I� 1 c. t,� c��5 By: By rm App �ed��–�'°"_VK+r�-Fa-�/�,�— by Mayor for Submission to Council� ������ By: Approval Recommended by Budget Director BY � _ 1;_�`�� �� � ^ c� Public Works Gary Erichson, 266-6166 TOTAL # OF SIGNATURE PAGES ioiaii9� �GREEN SHEET iwrmvnarE ASSIGN � CITV ATTORNEY NUMBER PoR ROVTING q BUDGETDIRECT �� n MAYOR(OA ASSI (QIP ALL LOCATIONS POR SIGNAlUp� l7 - /,3Y9 No. 32327 ❑j CI7YCOUNQL � cmc�wc O FINANCE -AC( �7 FuntlMara9x O DEPAR7MENT Approve resolution increasing the spending authority within the Asphalt Plant Internal Service Fund based on projected total 1997 revenues and spending. This resolution also ffansfers some spending authority between line items of the fund. RECOMMENDATIONSApprove (A) or Rejec[ (R) _ PLANNING COMMISSION _ CIVIL SERVICE COMMISSION CIB COMMITTEE _ A STAFF _ DISTRICTCOUNGI _ — SUPPOFTS WHICH COUNCIL O&1ECTIVE? PERSONAL SERVICE CONTRAC7S MUST ANSWER 7HE FOLLOWING OUESTIONS: 7. Has ttiis persoNfirtn evervrorketl under a coniractforthis department? YES NO 2. Has this person/fmn ever been a ciry empbyee? YES NO 3. Does ihis persoMirtn possess a skill not nortnally possessed by any current ciry employee? YES NO F�cplain all yes answers on separate sheet antl attach to green sheet INITIATING PROBLEM, ISSUE, OPPORNNITY (WHO. WHAT, WHEN, WHERE. WHY): The Puhlic Works Street Maintenance Division completed additional overlay projects in 1947. In the past, some of these projects were contracted out and the asphalt used to complete them was purchased from private vendors by the contractoxs. The increased production of asphalt in 1997 caused an increased need for the raw materials of aggegate and bitumen to be pwchased. This increased material cost will be more than offset by the revenue from the sale of asphalt. ADVANTAGESIFAPPROVED: The 1997 work program can be carried out. DISADVANTAGES IF APPFiOVED: None. C` ; r. �t OGT 3 Q 1997 l.�. �_� : ` �.• � DISADVANTAGES IF NOT APPROVED: �a` � ,?mio,n k ��� �� ���� � � The Department of Public Works risks violating City Charter Chapter 1010. Some invoices for raw material purchases for 1997 asphalt production and inventory replacement will not be paid. AMOUNT OFTRANSACf10N $ Net R444 000 00 COST/REVENUE BUDGETED (qRCLE ONE) yES No FUNDMGSOURCE �d5-12201-OS7R and 74 5-1 2201-49 02 AC'ilVffYNUMBER FINANCIAL INFORNUITION: (EXPLAIN) This Council Resolution increases the overall budget and moves e�sting spending authority within the Asphalt Plant Fund. This will allow for adeguate materials for production and inventory replacement and the recording of spending in the appropriate object codes, 0322 and 0323, thus acwmularing accurate cost informatlon for the Asphalt Plant Internal 5ervice Fund on the City Fi�ance Computet. 19J7ASPHALTPLANT SPENDINGNEEDS RESOLUTION Green Sheet # 3232� � PAUL, MINNESOTA 1S/ Presented By Referred To 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 � 21 22 �3 2� 25 � 27 � 29 � 31 32 33 34 35 36 37 � 39 WHEREA� The Pnblic Works Street Maintenance Division completed additional overlay projects in 1997 that were formerly contracted out; and WHEREA� The asphalt used to complete these projects was previously purchased from private vendors by the contractors; and WHEx�A� The additional Street Maintenance overlay projects in 1997 resulted in increased production by the Asphalt Plant and an increased need for aggregate and bitumen purchases; and W�REA� A contingency was established as part of the 1997 Adopted Budget in the event of an above average production year; and WHEREA� Actual production and sales were much better than anticipated by the 1997 budget; and W�xEa� The Asphalt Plant's increased material costs will be more than offset by the the revenue from the sale of asphalt; and Committee: Date Council File # � — ��'y9 WHEREA� The Mayor pursuant to Section 10.07.4 of the City Charter, recommends the following changes to the 1997 budget: Financin� Plan Current Bud2et Chan�e Revised Budeet 245 Asphalt Plant Internal Service Fund 12201 Asphalt Paving Plant 12201-4202 Asphalt Sales All other Fund Financing the Same Total Financing Plan $1,186,427 10 000 $1,196,427 $344,000 $1,530,427 �0 10 000 $344,000 $1,540,427 Page 1 of 1 �- , � , � 7 - i3�i9 .� . . . .; 1 . . . :� . .. . .• Spending Plan Current Bud¢et 245 Asphalt Plant Internal Service Fund 12201 Asphalt Paving Plant 12201-011l Full �me Permanent 12201-0439 Fringe Benefits 12201-0322 Aggregates - Sand, Etc. 12201-0323 Bitumen 12201-0518 Mayor's Contingency All other Fund Spending the Same Total Spending Plan $151,980 $44,930 $334,216 $330,000 $65,000 $270.302 $1,196,428 Chanee $20,000 $5,700 $210,000 $173,300 ($65,00� $344,000 Revised Bud�et $171,980 $50,630 $544,216 $503,300 270 302 $1,540,428 Now, therefore, be it RESOLVID, that the Council approves these changes to the 1997 Budget. Page 2 of 2 Blakev Bostrom Co77;nc Hs3YY1 a^ Mpaa rt7 Morton Thune Yeas II Nays �/ i� ✓ l�� i/' � Adopted by Council: Date -(� \� �qq��_ �� ��- Adoption Certified by Council Secretary BY: ���� _ �� s'�ai.ia.�_ Approved By Mayor: Date �t��2z�4Y By: � Requested by Department of: p�. I� 1 c. t,� c��5 By: By rm App �ed��–�'°"_VK+r�-Fa-�/�,�— by Mayor for Submission to Council� ������ By: Approval Recommended by Budget Director BY � _ 1;_�`�� �� � ^ c� Public Works Gary Erichson, 266-6166 TOTAL # OF SIGNATURE PAGES ioiaii9� �GREEN SHEET iwrmvnarE ASSIGN � CITV ATTORNEY NUMBER PoR ROVTING q BUDGETDIRECT �� n MAYOR(OA ASSI (QIP ALL LOCATIONS POR SIGNAlUp� l7 - /,3Y9 No. 32327 ❑j CI7YCOUNQL � cmc�wc O FINANCE -AC( �7 FuntlMara9x O DEPAR7MENT Approve resolution increasing the spending authority within the Asphalt Plant Internal Service Fund based on projected total 1997 revenues and spending. This resolution also ffansfers some spending authority between line items of the fund. RECOMMENDATIONSApprove (A) or Rejec[ (R) _ PLANNING COMMISSION _ CIVIL SERVICE COMMISSION CIB COMMITTEE _ A STAFF _ DISTRICTCOUNGI _ — SUPPOFTS WHICH COUNCIL O&1ECTIVE? PERSONAL SERVICE CONTRAC7S MUST ANSWER 7HE FOLLOWING OUESTIONS: 7. Has ttiis persoNfirtn evervrorketl under a coniractforthis department? YES NO 2. Has this person/fmn ever been a ciry empbyee? YES NO 3. Does ihis persoMirtn possess a skill not nortnally possessed by any current ciry employee? YES NO F�cplain all yes answers on separate sheet antl attach to green sheet INITIATING PROBLEM, ISSUE, OPPORNNITY (WHO. WHAT, WHEN, WHERE. WHY): The Puhlic Works Street Maintenance Division completed additional overlay projects in 1947. In the past, some of these projects were contracted out and the asphalt used to complete them was purchased from private vendors by the contractoxs. The increased production of asphalt in 1997 caused an increased need for the raw materials of aggegate and bitumen to be pwchased. This increased material cost will be more than offset by the revenue from the sale of asphalt. ADVANTAGESIFAPPROVED: The 1997 work program can be carried out. DISADVANTAGES IF APPFiOVED: None. C` ; r. �t OGT 3 Q 1997 l.�. �_� : ` �.• � DISADVANTAGES IF NOT APPROVED: �a` � ,?mio,n k ��� �� ���� � � The Department of Public Works risks violating City Charter Chapter 1010. Some invoices for raw material purchases for 1997 asphalt production and inventory replacement will not be paid. AMOUNT OFTRANSACf10N $ Net R444 000 00 COST/REVENUE BUDGETED (qRCLE ONE) yES No FUNDMGSOURCE �d5-12201-OS7R and 74 5-1 2201-49 02 AC'ilVffYNUMBER FINANCIAL INFORNUITION: (EXPLAIN) This Council Resolution increases the overall budget and moves e�sting spending authority within the Asphalt Plant Fund. This will allow for adeguate materials for production and inventory replacement and the recording of spending in the appropriate object codes, 0322 and 0323, thus acwmularing accurate cost informatlon for the Asphalt Plant Internal 5ervice Fund on the City Fi�ance Computet.