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97-1347A�m�.�� - „ � � � ��a� , Council File # 97 Green Sheet # ,3S8So - - _ . _ . . � Presented by Referred To 1 2 3 4 AUL, MINNESOTA Committce Date An Administrative Resolution to establish the Rates of Pay for the positions of Deputy LIEP Director - Construction and Deputy LIEP Director - Customer Service. ia 5 RESOLVED, that the rate of pay for the classifications entitled Deputy LIEP Direc or - Construction G,�.,�.a3o.q� G�c.ae. �6. ^ v ac .vc 6 and Deputy LIEP Director - Customer Service be established at the rate set forth in c�- , secho�31 4 of the Professional Employees Supervisory Standard Ranges in the Salary Plan and Rates of Compensation, and be it, FCJRTHER RESOLVED, that this resolution shall take effect and be in force on the first pay period 10 foliowing passage and approval. 11 Requested by Department of: .� nti 1��OUV'CP�1`1'fi1CQ �'. �� • Form Appro by C' ey By: �,� �Eb�3i��1� by Council Secretary � Approved by Mayor: � 0 � .. . . . : ��- _. ��< � . �, 1� �� ,\��,1�1 Adopted by Council: Date �_ 1�� Q�l � CITY OF SAINT PAUL Norm Co[eman, Mayor To: From: Date: Re: Council President Dave Thune Councilmember 7erry Blakey Councilmember Dan Bostrom Councilmember Joe Collins Councilmember 1�1'ilce Harris Councilmember Roberta Megard Councilmember Gladys Morton Mayor Norm Coleman �O�t November 18, 1997 Veto of Resolution 97-1347 As Amended 390 Ciry Hall Te[ephone: 61 2-2 66 851 0 IS West Kellogg Boulevard Facsimile: 612-2668573 Saint Pau[, MN 55102 . ['_ - :. �•� r . NOV 2 0 199� I haue decided to veto Resolution 97-1347, which was passed by the Council in amended form November 12, 1997. I request that you reconsider this resolution as submitted. My understanding is that the resolution was amended to change the rate of pay assigned to the new classification entitled, "Deputy L]EP Director - Construction". It was changed from SPSO grade 26 to SI�SO grade 30. This action in my opinion does not reflect sound business judgement and has the potential of establishing a pracrice that I can not support. Before this resolution came before the Council, Human Resources assisted LIEP in restructuring the office so that it could function in an efficient and cost effective manner. The number of divisions was reduced from three to two. Two new division manager positions were then designed, classified and evaluated. This process took approximately thirry hours over a period of several weeks to complete. The analysis consisted of the application of our intemal job evaluation system, a comparison with the provisions of a sometimes conflicting State Pay Equity Act, a determination of the effects that the grade assignment would have on other classificarions and finally, a local market study. The result was the assignment of the positions to the SPSO bargaining unit in grade 26. After this analysis, both LIEP and the SPSO bargaining unit were notified of the results. There were discussions with SPSO regarding the proposed minimum qualifications and, subsequently, a"no substitution for education" requirement was added at their request. This did not affect the overall evaluation and grade assignment. The LIEP Director and the President of SPSO agreed to the class specifications and the grade level assignment through the twenty-day notice process as required by the civil service rules. � � Veto ofResolution 97-1347 As Amended November 18, 1997 Page 2 On November 12, 1997, the Council was asked, in an open forum, to change the grade assignment for the new classification by representatives of SPSO who believed the pay was too low. They based their analysis on the pay for an old classification that was initially evaluated under an organi2ational sriucture that no longer eacists. They also indicated that the City might have trouble obtaining qualified candidates at the pay level assigned. I have been assured that if that proves to be the case, Human Resources would draft a resolution to adjust the pay accordingly. In conclusion, I believe your decision to amend this resolution was ill advised. There are more appropriate forums for settling disputes over classification and compensation determinarions. There is such a process outlined in the Civil Service Grievance Procedures, which SP50 chose not to pursue. I urge you to reconsider the ramifications of your previous action and pass Resolution 97-1347, as it was originally submitted. Thank you. � CONTACT YHRSON & FHO M Foley 266-6484 � MOST BE ON COUNCII, AGENDA BY (DATL� �� TOTAL# OF SIGNATUREPACSS DATE INTTIATED GREEN SHEET �7 - /3v7 No.: 35850 � FffRAilDATB II'7LIIAIlDAtS ASSIGN 1 DEPARTMENT D I� � CTl'Y COUNCII, h'UA'ffiER CTfY ATTORNEY � C1TY CLERK gpg BUDGEf DII2. O flh. & MGT. SEAVICE DL2 ROUTING MAI'OR(ORAS CNII.SERVtCECOMI.SISSION ORDER �CfdP ALLIACATIONSFOR S7GNATURL7 ncriox xr.QUasrr,n: Approve the rate of pay for two deputy director positions to be established in LIEP RECOMMENDATIONS: APP+n� �A) � �1� �) ^ PLANNINGCOMhIISSION _CIVII.SERVICE COMA�IISSION Cffi COMI.9TCEE " STAFF DISTRICT'COURT — - SUPPORTS WIQCH COUNCII.OBJECTTVE7 PERSONAL SERVICE CONTRACTS MUSf ANSWER THE POLLOWING QUESfIONS: I. Hastlrispasod5rmevawakedwderawovaRfartbisdepactmat? Ya No 2. Has 1Lis person/Fum evu 6een a city employee? Yes No 3. DoesthisPRSOn/ employmT Yes No Eiplstn aRya answers on aeparate sbKt and pNac6 to =reen a6eet mrrcnzuvc rxoatEM, issuE, orroxTUxrrr � wnar, wn�, wne,<, wn LIEP has reduced the number of management positions as it has been reorganized and introduced technology, team concepts, etc. Currently LIEP has, in effect, three deputy directors, one of whom is the Building Code Officer. Approval of this action will consolidate the number of deputy positions down to two. The position of Buiiding Code Officer will become vacant in September due to retirement and will not be Slled. One additional non-managerial position may be created but there will still be an overall salary saving. nnv,uvxacrsrnarrROVen: Currently all three deputy directors are working without an accurate class specifications and aze not properly compensated. This action will reduce the number of managers and will redace salary costs of management in LIEP, and will clarify responsibilities which is essential in this time of rapid technological and organizational transition, There will be an overall salary saving of at least $ 20,000. n�snnv,uvzncES � arrxovEn: There are no apparent disadvantages to approving the establishment of these positions. n�snnvarrracES � xoT arrxovEn: LIEP management will not be able to respond as effectively to this opportunity to reduce management costs and to ciarify management responsibilities. The City will lose a chance to reduce overhead costs and the management in LIEP will not have clear roles. Tarai, aMOUn r ox xlt�wsncr[ox: This represents an overatl reduc6on as described in Attach I. COSf/REVENUE BUDGETED: YCS �nvnnvc souac�: General Fund Fnvnxcini, m�oxmrnriox: �xrLnnv� Please see Atch 1. �'ECE!!�E[� OCT 3 � 1997 ncrcvrrY �Ex: 32033353 (Cust Relat.) 32033351 on �� QCT s i +:,�T OCT 30 1997 � � " � � � � �a � �� "_ � _ ._.. Q7-/3y7 Salary Comparisons for Deputy Director Positions in LIEP Present Rates (Note: In comparing position costs in SPSO we traditionally use the "Ci' step or step 7 at the appropriate grade. This method was followed in this calculation.) (Note: There are presenfly three positions acting as "deputies" to the Director ofLIEP. Two of those are being paid out of title. We have used the "G" step for these calculations.) Title Building Code Officer Out of Title as Environmental Health Director Out of Title as Admin Manager - Public Works Grade Salarv Csrade 32 - "G" step - $ 82,770.67 Grade 24 Grade 28 $ 66,077.37 $ '73,897.19 $ 222,745.23 Titie Deputy L1EP Director - Construction ade Grade 26 Proposed Rates Amoun $ 69,878.05 Deputy LIEP Director - Customer Service "Project Facilitator II" Position to be added. Cost and grade are only estimates Grade 26 Grade 22 $ 69,878.05 $ 60, 546.26 $ 200,30236 A�.FLGY1 �@nl' � 97 - i.3H7 Summary of Study for Deputy LIEP Director - Construction October 8, 1997 $a�kground Due to reorganizatioq the impact of technology, the need to reduce costs, and the need to improve the speed of service to customers LIEP has been reorganizing and streamlining. This proposal will reduce the total number of management positions and will produce some savings. The Director of LIEP requested the creation of two new positions to act as deputy directors, one for construction and one for customer service. Stu� Methodology Interview Director of LIEP. Prepare class specifications. Compare to existing class specifications. Compare to existing positions. QES evaluation and analysis Comoarison to Class S�ecifications The proposed duties for the Deputy LIEP Director - Construction were compazed to the class specifications for Building Inspector, Senior Building Inspector, Building and Housing Inspection Supervisor, and Building Code Officer. None of these specs described the duties accurately. Gomparison to EaistingPositions The proposed duties were compared to the duties of the positions actually assigned to the classes listed above. None were found to perform this particular mix of duties. • ��:��:�, The Q.E.S. analysis supports allocation to grade 26 in the Professional Employees Supervisory Standazd Ranges (in SPSd). Ca�na�'��. �i It is recommended that the position be allocated to the proposed new tifle of Deputy Director �7 -/3�/7 of LIEP - Construction in grade 26 of the Professional Employees Supervisory Standard Ranges. (Draft of proposed class spec is attached.) Study Prepared By: IvTichael F. Foleyi�� Office of Human Resources (266-6484) Date: October 7, 1997 Office of Human Resources Management Approval: ��.-��-u�� Date: lG / �� 7 t q 7 - /3�! 7 CODE; 593B BU: 17 EFFECTIVE: PROPOSED TITLE OF CLASS: DEPUTY LZEP DIRECTOR- DESCRIPTION OF WORK General Statement of Duties: Per£orms responsible managerial work in planning and directing the administration of the Construction Division of the 0£fice of License, Inspections and Environmental Protection (LIEP) which includes the approval of construction permits, the inspection of construction projects, and the review of building plans, site plans and zoning use; and performs duties as assigned. Supervision Received: Works under the general direction of the Office Director. Supervision Exercised: Exercises within the unit, administrative, general, and technical supervision over supervisory, professional, area skilled inspection, technical and clerical employees. TYPICAL DUTIES PEHFORMED The listed examples may not include all the duties performed by all positions in this class. Directs the division's planning acCivities; establishes and implements construction division policy; prepares annual budget; and evaluates programs and initiates changes as needed. Supervises, directly or through subordinate supervisors, all work of the construction division; assigns and reviews work; evaluates performance. Represents the City of matters concerning building design and inspection at the City, Regional, State and National levels. Supervises the review and approval of all plans for compliance with provisions of building and zoning cades; intexprets codes and enforces all provisions of building and zoning codes. Designs and directs the inspection, summary abatement, and condemnation of hazardous or vacant buildings within legal guidelines. Inspects and approves building materials in connection with building codes and other pertinent requirements. Provides structural and design engineering and architectural consultation to City departments. (continued on reverse side) DEPUTY LIEP DIRECTOR-CONSTRUCTION ��- i�y� Page 2 PROPOSED TZTLE OF CLASS: DEPUTY LIEP DIRECTOR-CONSTRUCTION Directs the construction and inspection of City-owned buildings and £acilities. Directs the inspection and certification of all elevators in the City. Acts on behalf of the Office of LIEP and represents the Director in his or her absence. Develops xeports, pYepares special studies, and makes recommendations to the Director. Directs the administration of the City's zoning ordinance and appeals process. Directs the enforcement of the City's sign control ordinance. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of National, State, and Local building and zoning codes and ordinances. Thorough knowledge of legal aspects of building and zoning code and ordinance enforcement. Thorough knowledge of management and human resource development principles and practices. Considerable knowledge of current architectural practices, procedures, and techniques, including specialty engineering. Considerable knowledge of current construction methods, materials, and techniques. Working skill in operating a computer keyboard and mouse. Thorough ability to read and interpret building and zoning codes. Thorough ability to establish working relationships with subordinate supervisors . Thorough ability to organize, plan, and supervise the work of others in achieving the goals of the organization. Considerable ability to communicate across a diverse group of individuals, both orally and in writing. Considerable ability to interact effectively with hostile or potentially hostile individuals and resolve conflicts or concerns. MINIMUM QUALIFICATIONS DEPUTY LIEP DIRECTOR-CONSTRUCTION 97 -i�v� Page 3 PROPOSED TITLE OF CLASS: DEPUTY LIEP DIRECTOR-CONSTRUCTION Bachelor's degree from an accredited college or university in architecture, building construction management, or a closely related £ield; and either five (5)years of e�cperience in construction, at least three (3) years o£ whioh must have been as a contractor or superintendent of projects that required the management and coordination of multiple building trades disciplines; or five (5) years of experience as a Building Official in a municipality with a population of at least 20,000, and must be certified, or become certified within six (6) months of appointment, as a Certified Building Official by the State of Minnesota. (No substitution for education or certification. Continued employment is contingent upon maintaining certification.) DEPUTY LIEP DIRECTOR-CONSTRUCTION 97 Summary of Study for Deputy LIEP Director - Customer Service October 8, 1997 :, • � � Due to reorganization, the impact oftechnology, the need ta reduce costs, and the need to improve the speed of service to customers LIEP has been reorganizing and streanilining. This proposal will reduce the total number of management positions and will produce some savings. The Director of LIEP requested the creation of two new positions to act as deputy directors, one for construction and one for customer service. �tudy Methodolo¢v Interview Director ofLIEP. Prepare class specifications. Compare to existing class specifications. Comgare to e�sring positions. QES evaluation and analysis omparison to Class 5pecifications The proposed duties for the Deputy LIEP Director - Customer Service were compared to the class specifications for all of the titles in the Environmental Health series at the professional and managerial levels, especially Environmental Health Program Supervisor and Environmental Aealth Director. None of these specs described the duries accurately. Com�arison to Eaistin� Positions The proposed duties were compared to the duties of the positions actually assigned to the classes listed above. None were found to perform this particular mix of duties. � �i ,�� :�. The Q.E.S. analysis supports allocation to grade 26 in the Professionai Employees Supervisory Standard Ranges (in SPSO). G7- /.3�17 ;i��-��. �� It is recommended that the position be allocated to the proposed new tifle of Deputy Director of LIEP - Customer Services in grade 26 of the Professional Employees Supervisory Standard Ranges. (Draft of proposed class spec is attached.) Study Prepared By: M'ichael F. Foley �� Office ofHuman e�so�frces (266-6484) Date: October 7, 1997 Office of Human Resources Management Approval: r � i vwC �"�'�--- Date: lC� �7 /� 7 / i g� - i3y� CODE: 594A BU: 17 EFFECTIVE: PROPOSED TITLE OF CIASS: DEPUTY LIEP DIRECTOR-CUSTOMER SERVICES DESCRIPTION OF WORK General Statement of Duties: Performs responsible managerial work in planning and directing the administration of the Customer Services Division of the Office of License, Inspections and Environmental Protection (LIEP) which includes the review and issuance of business licenses and various permits; the setting and collection of proper fees; the inspection of various establishments for compliance with City environmental protection, gambling, business license and zoning ordinances; and the enforcement of City ordinances regarding the keeping and control of animals; and performs related duties as required. Supervision Received: Works under the general direction of the Director of the Office of License, Inspections, and Environmental Protection (LIEP). Supervision Exercised: Exercises within the unit, administrative, general, and technical supervision over supervisory, professional, technical and clerical employees. TYPICAL DUTIES PERFORMED The listed examples may not include all the duties performed by all positions in this class. Directs the division's planning activities; establishes and implements division policy; prepares annual budget; and evaluates programs and initiates changes as needed. Supervises, directly or through subordinate supervisors, all work of the division; assigns and xeviews work; evaluates performance. Represents the City of matters concerning the work of the division at the City, Regional, State and National levels. Supervises the investigation of license applications and complaints regarding licensed establishments. Supervises the entire license and permit application and review process. Submits reports and makes recommendations to the City Council. Prepares and amends and advises in the preparation and amendment of ordinances relating to licensing, environmental health and sanitation, (continued on xeverse side) DEPUTY LIEP DIRECTOR-GUSTOMER SERVICES 97 - i3y� Page 2 ' PROPOSED TITLE OF CLASS: DEPUTY LIEP DIRECTOR-CUSTOMER SERVICES animal control, and zoning. Prepares and submits recommendations regarding changes in license fees as part of the City's annual budget process. Directs the activities of the environmental protection program including the inspection of licensed facilities, animal control, and other activities pertaining to environmental health problems. Acts on behalf of the Office of LIEP and represents the Director in his or her absence. Develops reports, prepares special studies, and makes recommendations to the Director. Provides coordination with other environmental health programs at the local, state and national levels. Confers with architects, engineers, attorneys, and people employed in various other disciplines regarding problems relating to public health environmental concerns. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of applicable City policies, ordinances and State statutes pertaining to business licensing, gambling, environmental health, animal control and zoning. Thorough knowledge of criminal and civil laws that affect the operations of licensed business establishments. Thorough knowledge of management and human resource development principles and practices. Considerable knowledge of public health concepts of disease transmission, its prevention, and epidemiology. Considerable knowledge of the broad field of public health and its principles, state and local statutes, ordinances, and rules and regulations regarding public health and environmental health. Working skill in operating a computer keyboard and mouse. Thorough ability to establish working relationships with subordinate supervisors. Thorough ability to organize, plan, and supervise the work of others in achieving the goals of the organization. Considerable ability to communicate with a diverse group of individuals, both orally and in writing. Considerable ability to interact effectively with hostile or potentially DEPUTY LIEP DIRECTOR-CUSTOMER SERVZCES �J7 - /��J7 Page 3 � PROPOSED TITLE OF CLASS: DEPUTY LIEP DIRECTOR-CUSTOMER SERVICES • hostile individuals and resolve conflicts or concerns. MINIMUM QUALIFICATIONS Bachelor's degree from an accredited college or university in public administration, business administration, and or the natural sciences or a closely related field and five (5) years of experience in the interpretation and enforcement of complex laws and regulations in the field of licenses, permits, or environmental health, at least three (3) years of which must have included the supervision of staff conducting field inspections in a municipality with a population of at least 2�,000. Experience may be substituted for education on a two years of experience for one year of education basis. DEPUTY LIEP DIRECTOR-CUSTOMER SERVICES 9�-i�y7 CTTY OF SAIIVT PAUL Nonn Cofnnan. Xayor September 25, 1997 OFFtCE OF HUMAN RESOUACES lohn 6mnifron, Dtrecror IIX/ Qry Aal[ M++ei Zekp/+one: 612-266-6500 23 Wat Fomrh Strra 7DD/175:• 672-266-6501 S�+v Par,t, Xinnrsora SS102-1631 JobGne: 612-266-6502 Faaincle: 612-292-7656 Tim O'Leary, President Saint Paul Supervisors Organiza6on PED Room 1300 City Hall Annex Saint Paul, MN 55102 RE: Twenty Day Notice - Deputy LIEP Director - Customer Service and Deputy LIEP Director - Construction (Revised Sgecifications) It has been deternvned that the 6tles and class specifications of Deputy LIEP Director - Cti.istomer Service, and Deputy LIEP Director - Consauction shouid be created. I have attached a copy of the class specification for yow review. Please notify me within twenty days of receipt of this memo, if you wish to discuss this action. If I do not hear from you within that timeframe, I will assume ageement and will proceed with the process. I will also be processing a resolution to establish the rate of pay for both ritles in Grade 26, Section ID 4, of the Professional �nployee Supervisory Standard Ranges in the Salary Plan and Rates of Compensation. Thank you. d��-�--� Nfichael Foley I hereby waive the time remaining on this 20 day notice for the purpose of creating this titte and class specification. �ti � Date 9�-i3v`� CTTY OF SAIlVT PAUL Narm Coleman, Mayor October 16, 1997 OFFICE OF HUMAN RESOURCFS John Rmnilron, Direcwr 900 Qry HdL d�u�cc 25 Wert Faurth SYreet Sairu Paul, MiNresota 55102-I637 7<[ephonc: 612-26665Q0 7pD/ITY.• 6I2-266-6501 Jo6line: 612-266-6502 Faarimik: 6I2-292-7656 James O'Izary, President SPSO 1300 CHA (PED) Saint Paul, MN 55102 RE: Twenty Day Notice -"Deputy LIEP Director - Construction" Third Transmission It has been detemuned that the title and class specification of "Deputy LIEP Director - Construction" should be created. I have attached a copy of the class specification for your review. Please notify me within twenty days of teceipt of this memo, if you wish to discuss this action. If I do not hear from you within that timeframe, I will assume agreement and will proceed with the process. This revision was necessary to insert the phrase regarding the "Building Code 2" offrcial in the minimum qualifications. Note: There are no changes to the companion title, "Deputy LIEP Director - Customer Service". I will also be processing a resolution to establish the rate of pay for the titles of "Deputy LLEP Director - Construction" and "Deputy LIEP Director - Customer Service" in Grade 2b, Section ID4, of the Professional Employees Supervisory Standard Ranges in the Salary Plan and Rates of Compensation. , Thank you. M� �2� , �� chael F. Foley I hereby waive the time remaining on this 20 day notice fot the purpose of creating this �v G 9 Date g�-/,3H7 C1TY OF SAIIVT PAUL Norni Co[eman, Mayor TO: FROM: DATE: RE: Robert Kessler, Director Office of LIEP M'ichael F. Foley �1�� October 16, 1997 OFFICE OF EiUMAN RESOURCES lohn Aamilton, Director 400 CFry Rall Mncc 7'dephane: 672-266-6500 25 Wtst Faunh Street ?LTD?fI:• 612-266-65Q1 Saint Paul, Minnesow 55102-I631 lo6fine: 612-2666502 Facsimile: 612-291-7656 Twenty Day Notice -"Deputy LIEP Director - Construction" Third Transmission It has been deternvned that the title and class specification of "Deputy LIEP Director - Construction" should be created. I have attached a copy of the class specification for your review. Please notify me within twenty days of receipt of this memo, if you wish to discuss this action. If I do not hear from you within that timeframe, I will assume agreement and will proceed with the process. This revision was necessary to insert the phrase regarding the "Building Code 2" official in the minimum qualifications. Note: There are no changes to the companion title, "Deputy L1EP Director - Customer Service". I will also be processing a resolution to establish the rate of pay for the titles of "Aeputy LIEP Director - Construction" and "Deputy LIEP Director - Customer Service" in Grade 26, Section ID4, of the Professional Employees Supervisory Standard Ranges in the Salary Plan and Rates af Compensation. I hereby waive the time remaining on this 20 day notice for the purpose of creating this title and class specification. /� / 9� Date A�m�.�� - „ � � � ��a� , Council File # 97 Green Sheet # ,3S8So - - _ . _ . . � Presented by Referred To 1 2 3 4 AUL, MINNESOTA Committce Date An Administrative Resolution to establish the Rates of Pay for the positions of Deputy LIEP Director - Construction and Deputy LIEP Director - Customer Service. ia 5 RESOLVED, that the rate of pay for the classifications entitled Deputy LIEP Direc or - Construction G,�.,�.a3o.q� G�c.ae. �6. ^ v ac .vc 6 and Deputy LIEP Director - Customer Service be established at the rate set forth in c�- , secho�31 4 of the Professional Employees Supervisory Standard Ranges in the Salary Plan and Rates of Compensation, and be it, FCJRTHER RESOLVED, that this resolution shall take effect and be in force on the first pay period 10 foliowing passage and approval. 11 Requested by Department of: .� nti 1��OUV'CP�1`1'fi1CQ �'. �� • Form Appro by C' ey By: �,� �Eb�3i��1� by Council Secretary � Approved by Mayor: � 0 � .. . . . : ��- _. ��< � . �, 1� �� ,\��,1�1 Adopted by Council: Date �_ 1�� Q�l � CITY OF SAINT PAUL Norm Co[eman, Mayor To: From: Date: Re: Council President Dave Thune Councilmember 7erry Blakey Councilmember Dan Bostrom Councilmember Joe Collins Councilmember 1�1'ilce Harris Councilmember Roberta Megard Councilmember Gladys Morton Mayor Norm Coleman �O�t November 18, 1997 Veto of Resolution 97-1347 As Amended 390 Ciry Hall Te[ephone: 61 2-2 66 851 0 IS West Kellogg Boulevard Facsimile: 612-2668573 Saint Pau[, MN 55102 . ['_ - :. �•� r . NOV 2 0 199� I haue decided to veto Resolution 97-1347, which was passed by the Council in amended form November 12, 1997. I request that you reconsider this resolution as submitted. My understanding is that the resolution was amended to change the rate of pay assigned to the new classification entitled, "Deputy L]EP Director - Construction". It was changed from SPSO grade 26 to SI�SO grade 30. This action in my opinion does not reflect sound business judgement and has the potential of establishing a pracrice that I can not support. Before this resolution came before the Council, Human Resources assisted LIEP in restructuring the office so that it could function in an efficient and cost effective manner. The number of divisions was reduced from three to two. Two new division manager positions were then designed, classified and evaluated. This process took approximately thirry hours over a period of several weeks to complete. The analysis consisted of the application of our intemal job evaluation system, a comparison with the provisions of a sometimes conflicting State Pay Equity Act, a determination of the effects that the grade assignment would have on other classificarions and finally, a local market study. The result was the assignment of the positions to the SPSO bargaining unit in grade 26. After this analysis, both LIEP and the SPSO bargaining unit were notified of the results. There were discussions with SPSO regarding the proposed minimum qualifications and, subsequently, a"no substitution for education" requirement was added at their request. This did not affect the overall evaluation and grade assignment. The LIEP Director and the President of SPSO agreed to the class specifications and the grade level assignment through the twenty-day notice process as required by the civil service rules. � � Veto ofResolution 97-1347 As Amended November 18, 1997 Page 2 On November 12, 1997, the Council was asked, in an open forum, to change the grade assignment for the new classification by representatives of SPSO who believed the pay was too low. They based their analysis on the pay for an old classification that was initially evaluated under an organi2ational sriucture that no longer eacists. They also indicated that the City might have trouble obtaining qualified candidates at the pay level assigned. I have been assured that if that proves to be the case, Human Resources would draft a resolution to adjust the pay accordingly. In conclusion, I believe your decision to amend this resolution was ill advised. There are more appropriate forums for settling disputes over classification and compensation determinarions. There is such a process outlined in the Civil Service Grievance Procedures, which SP50 chose not to pursue. I urge you to reconsider the ramifications of your previous action and pass Resolution 97-1347, as it was originally submitted. Thank you. � CONTACT YHRSON & FHO M Foley 266-6484 � MOST BE ON COUNCII, AGENDA BY (DATL� �� TOTAL# OF SIGNATUREPACSS DATE INTTIATED GREEN SHEET �7 - /3v7 No.: 35850 � FffRAilDATB II'7LIIAIlDAtS ASSIGN 1 DEPARTMENT D I� � CTl'Y COUNCII, h'UA'ffiER CTfY ATTORNEY � C1TY CLERK gpg BUDGEf DII2. O flh. & MGT. SEAVICE DL2 ROUTING MAI'OR(ORAS CNII.SERVtCECOMI.SISSION ORDER �CfdP ALLIACATIONSFOR S7GNATURL7 ncriox xr.QUasrr,n: Approve the rate of pay for two deputy director positions to be established in LIEP RECOMMENDATIONS: APP+n� �A) � �1� �) ^ PLANNINGCOMhIISSION _CIVII.SERVICE COMA�IISSION Cffi COMI.9TCEE " STAFF DISTRICT'COURT — - SUPPORTS WIQCH COUNCII.OBJECTTVE7 PERSONAL SERVICE CONTRACTS MUSf ANSWER THE POLLOWING QUESfIONS: I. Hastlrispasod5rmevawakedwderawovaRfartbisdepactmat? Ya No 2. Has 1Lis person/Fum evu 6een a city employee? Yes No 3. DoesthisPRSOn/ employmT Yes No Eiplstn aRya answers on aeparate sbKt and pNac6 to =reen a6eet mrrcnzuvc rxoatEM, issuE, orroxTUxrrr � wnar, wn�, wne,<, wn LIEP has reduced the number of management positions as it has been reorganized and introduced technology, team concepts, etc. Currently LIEP has, in effect, three deputy directors, one of whom is the Building Code Officer. Approval of this action will consolidate the number of deputy positions down to two. The position of Buiiding Code Officer will become vacant in September due to retirement and will not be Slled. One additional non-managerial position may be created but there will still be an overall salary saving. nnv,uvxacrsrnarrROVen: Currently all three deputy directors are working without an accurate class specifications and aze not properly compensated. This action will reduce the number of managers and will redace salary costs of management in LIEP, and will clarify responsibilities which is essential in this time of rapid technological and organizational transition, There will be an overall salary saving of at least $ 20,000. n�snnv,uvzncES � arrxovEn: There are no apparent disadvantages to approving the establishment of these positions. n�snnvarrracES � xoT arrxovEn: LIEP management will not be able to respond as effectively to this opportunity to reduce management costs and to ciarify management responsibilities. The City will lose a chance to reduce overhead costs and the management in LIEP will not have clear roles. Tarai, aMOUn r ox xlt�wsncr[ox: This represents an overatl reduc6on as described in Attach I. COSf/REVENUE BUDGETED: YCS �nvnnvc souac�: General Fund Fnvnxcini, m�oxmrnriox: �xrLnnv� Please see Atch 1. �'ECE!!�E[� OCT 3 � 1997 ncrcvrrY �Ex: 32033353 (Cust Relat.) 32033351 on �� QCT s i +:,�T OCT 30 1997 � � " � � � � �a � �� "_ � _ ._.. Q7-/3y7 Salary Comparisons for Deputy Director Positions in LIEP Present Rates (Note: In comparing position costs in SPSO we traditionally use the "Ci' step or step 7 at the appropriate grade. This method was followed in this calculation.) (Note: There are presenfly three positions acting as "deputies" to the Director ofLIEP. Two of those are being paid out of title. We have used the "G" step for these calculations.) Title Building Code Officer Out of Title as Environmental Health Director Out of Title as Admin Manager - Public Works Grade Salarv Csrade 32 - "G" step - $ 82,770.67 Grade 24 Grade 28 $ 66,077.37 $ '73,897.19 $ 222,745.23 Titie Deputy L1EP Director - Construction ade Grade 26 Proposed Rates Amoun $ 69,878.05 Deputy LIEP Director - Customer Service "Project Facilitator II" Position to be added. Cost and grade are only estimates Grade 26 Grade 22 $ 69,878.05 $ 60, 546.26 $ 200,30236 A�.FLGY1 �@nl' � 97 - i.3H7 Summary of Study for Deputy LIEP Director - Construction October 8, 1997 $a�kground Due to reorganizatioq the impact of technology, the need to reduce costs, and the need to improve the speed of service to customers LIEP has been reorganizing and streamlining. This proposal will reduce the total number of management positions and will produce some savings. The Director of LIEP requested the creation of two new positions to act as deputy directors, one for construction and one for customer service. Stu� Methodology Interview Director of LIEP. Prepare class specifications. Compare to existing class specifications. Compare to existing positions. QES evaluation and analysis Comoarison to Class S�ecifications The proposed duties for the Deputy LIEP Director - Construction were compazed to the class specifications for Building Inspector, Senior Building Inspector, Building and Housing Inspection Supervisor, and Building Code Officer. None of these specs described the duties accurately. Gomparison to EaistingPositions The proposed duties were compared to the duties of the positions actually assigned to the classes listed above. None were found to perform this particular mix of duties. • ��:��:�, The Q.E.S. analysis supports allocation to grade 26 in the Professional Employees Supervisory Standazd Ranges (in SPSd). Ca�na�'��. �i It is recommended that the position be allocated to the proposed new tifle of Deputy Director �7 -/3�/7 of LIEP - Construction in grade 26 of the Professional Employees Supervisory Standard Ranges. (Draft of proposed class spec is attached.) Study Prepared By: IvTichael F. Foleyi�� Office of Human Resources (266-6484) Date: October 7, 1997 Office of Human Resources Management Approval: ��.-��-u�� Date: lG / �� 7 t q 7 - /3�! 7 CODE; 593B BU: 17 EFFECTIVE: PROPOSED TITLE OF CLASS: DEPUTY LZEP DIRECTOR- DESCRIPTION OF WORK General Statement of Duties: Per£orms responsible managerial work in planning and directing the administration of the Construction Division of the 0£fice of License, Inspections and Environmental Protection (LIEP) which includes the approval of construction permits, the inspection of construction projects, and the review of building plans, site plans and zoning use; and performs duties as assigned. Supervision Received: Works under the general direction of the Office Director. Supervision Exercised: Exercises within the unit, administrative, general, and technical supervision over supervisory, professional, area skilled inspection, technical and clerical employees. TYPICAL DUTIES PEHFORMED The listed examples may not include all the duties performed by all positions in this class. Directs the division's planning acCivities; establishes and implements construction division policy; prepares annual budget; and evaluates programs and initiates changes as needed. Supervises, directly or through subordinate supervisors, all work of the construction division; assigns and reviews work; evaluates performance. Represents the City of matters concerning building design and inspection at the City, Regional, State and National levels. Supervises the review and approval of all plans for compliance with provisions of building and zoning cades; intexprets codes and enforces all provisions of building and zoning codes. Designs and directs the inspection, summary abatement, and condemnation of hazardous or vacant buildings within legal guidelines. Inspects and approves building materials in connection with building codes and other pertinent requirements. Provides structural and design engineering and architectural consultation to City departments. (continued on reverse side) DEPUTY LIEP DIRECTOR-CONSTRUCTION ��- i�y� Page 2 PROPOSED TZTLE OF CLASS: DEPUTY LIEP DIRECTOR-CONSTRUCTION Directs the construction and inspection of City-owned buildings and £acilities. Directs the inspection and certification of all elevators in the City. Acts on behalf of the Office of LIEP and represents the Director in his or her absence. Develops xeports, pYepares special studies, and makes recommendations to the Director. Directs the administration of the City's zoning ordinance and appeals process. Directs the enforcement of the City's sign control ordinance. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of National, State, and Local building and zoning codes and ordinances. Thorough knowledge of legal aspects of building and zoning code and ordinance enforcement. Thorough knowledge of management and human resource development principles and practices. Considerable knowledge of current architectural practices, procedures, and techniques, including specialty engineering. Considerable knowledge of current construction methods, materials, and techniques. Working skill in operating a computer keyboard and mouse. Thorough ability to read and interpret building and zoning codes. Thorough ability to establish working relationships with subordinate supervisors . Thorough ability to organize, plan, and supervise the work of others in achieving the goals of the organization. Considerable ability to communicate across a diverse group of individuals, both orally and in writing. Considerable ability to interact effectively with hostile or potentially hostile individuals and resolve conflicts or concerns. MINIMUM QUALIFICATIONS DEPUTY LIEP DIRECTOR-CONSTRUCTION 97 -i�v� Page 3 PROPOSED TITLE OF CLASS: DEPUTY LIEP DIRECTOR-CONSTRUCTION Bachelor's degree from an accredited college or university in architecture, building construction management, or a closely related £ield; and either five (5)years of e�cperience in construction, at least three (3) years o£ whioh must have been as a contractor or superintendent of projects that required the management and coordination of multiple building trades disciplines; or five (5) years of experience as a Building Official in a municipality with a population of at least 20,000, and must be certified, or become certified within six (6) months of appointment, as a Certified Building Official by the State of Minnesota. (No substitution for education or certification. Continued employment is contingent upon maintaining certification.) DEPUTY LIEP DIRECTOR-CONSTRUCTION 97 Summary of Study for Deputy LIEP Director - Customer Service October 8, 1997 :, • � � Due to reorganization, the impact oftechnology, the need ta reduce costs, and the need to improve the speed of service to customers LIEP has been reorganizing and streanilining. This proposal will reduce the total number of management positions and will produce some savings. The Director of LIEP requested the creation of two new positions to act as deputy directors, one for construction and one for customer service. �tudy Methodolo¢v Interview Director ofLIEP. Prepare class specifications. Compare to existing class specifications. Comgare to e�sring positions. QES evaluation and analysis omparison to Class 5pecifications The proposed duties for the Deputy LIEP Director - Customer Service were compared to the class specifications for all of the titles in the Environmental Health series at the professional and managerial levels, especially Environmental Health Program Supervisor and Environmental Aealth Director. None of these specs described the duries accurately. Com�arison to Eaistin� Positions The proposed duties were compared to the duties of the positions actually assigned to the classes listed above. None were found to perform this particular mix of duties. � �i ,�� :�. The Q.E.S. analysis supports allocation to grade 26 in the Professionai Employees Supervisory Standard Ranges (in SPSO). G7- /.3�17 ;i��-��. �� It is recommended that the position be allocated to the proposed new tifle of Deputy Director of LIEP - Customer Services in grade 26 of the Professional Employees Supervisory Standard Ranges. (Draft of proposed class spec is attached.) Study Prepared By: M'ichael F. Foley �� Office ofHuman e�so�frces (266-6484) Date: October 7, 1997 Office of Human Resources Management Approval: r � i vwC �"�'�--- Date: lC� �7 /� 7 / i g� - i3y� CODE: 594A BU: 17 EFFECTIVE: PROPOSED TITLE OF CIASS: DEPUTY LIEP DIRECTOR-CUSTOMER SERVICES DESCRIPTION OF WORK General Statement of Duties: Performs responsible managerial work in planning and directing the administration of the Customer Services Division of the Office of License, Inspections and Environmental Protection (LIEP) which includes the review and issuance of business licenses and various permits; the setting and collection of proper fees; the inspection of various establishments for compliance with City environmental protection, gambling, business license and zoning ordinances; and the enforcement of City ordinances regarding the keeping and control of animals; and performs related duties as required. Supervision Received: Works under the general direction of the Director of the Office of License, Inspections, and Environmental Protection (LIEP). Supervision Exercised: Exercises within the unit, administrative, general, and technical supervision over supervisory, professional, technical and clerical employees. TYPICAL DUTIES PERFORMED The listed examples may not include all the duties performed by all positions in this class. Directs the division's planning activities; establishes and implements division policy; prepares annual budget; and evaluates programs and initiates changes as needed. Supervises, directly or through subordinate supervisors, all work of the division; assigns and xeviews work; evaluates performance. Represents the City of matters concerning the work of the division at the City, Regional, State and National levels. Supervises the investigation of license applications and complaints regarding licensed establishments. Supervises the entire license and permit application and review process. Submits reports and makes recommendations to the City Council. Prepares and amends and advises in the preparation and amendment of ordinances relating to licensing, environmental health and sanitation, (continued on xeverse side) DEPUTY LIEP DIRECTOR-GUSTOMER SERVICES 97 - i3y� Page 2 ' PROPOSED TITLE OF CLASS: DEPUTY LIEP DIRECTOR-CUSTOMER SERVICES animal control, and zoning. Prepares and submits recommendations regarding changes in license fees as part of the City's annual budget process. Directs the activities of the environmental protection program including the inspection of licensed facilities, animal control, and other activities pertaining to environmental health problems. Acts on behalf of the Office of LIEP and represents the Director in his or her absence. Develops reports, prepares special studies, and makes recommendations to the Director. Provides coordination with other environmental health programs at the local, state and national levels. Confers with architects, engineers, attorneys, and people employed in various other disciplines regarding problems relating to public health environmental concerns. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of applicable City policies, ordinances and State statutes pertaining to business licensing, gambling, environmental health, animal control and zoning. Thorough knowledge of criminal and civil laws that affect the operations of licensed business establishments. Thorough knowledge of management and human resource development principles and practices. Considerable knowledge of public health concepts of disease transmission, its prevention, and epidemiology. Considerable knowledge of the broad field of public health and its principles, state and local statutes, ordinances, and rules and regulations regarding public health and environmental health. Working skill in operating a computer keyboard and mouse. Thorough ability to establish working relationships with subordinate supervisors. Thorough ability to organize, plan, and supervise the work of others in achieving the goals of the organization. Considerable ability to communicate with a diverse group of individuals, both orally and in writing. Considerable ability to interact effectively with hostile or potentially DEPUTY LIEP DIRECTOR-CUSTOMER SERVZCES �J7 - /��J7 Page 3 � PROPOSED TITLE OF CLASS: DEPUTY LIEP DIRECTOR-CUSTOMER SERVICES • hostile individuals and resolve conflicts or concerns. MINIMUM QUALIFICATIONS Bachelor's degree from an accredited college or university in public administration, business administration, and or the natural sciences or a closely related field and five (5) years of experience in the interpretation and enforcement of complex laws and regulations in the field of licenses, permits, or environmental health, at least three (3) years of which must have included the supervision of staff conducting field inspections in a municipality with a population of at least 2�,000. Experience may be substituted for education on a two years of experience for one year of education basis. DEPUTY LIEP DIRECTOR-CUSTOMER SERVICES 9�-i�y7 CTTY OF SAIIVT PAUL Nonn Cofnnan. Xayor September 25, 1997 OFFtCE OF HUMAN RESOUACES lohn 6mnifron, Dtrecror IIX/ Qry Aal[ M++ei Zekp/+one: 612-266-6500 23 Wat Fomrh Strra 7DD/175:• 672-266-6501 S�+v Par,t, Xinnrsora SS102-1631 JobGne: 612-266-6502 Faaincle: 612-292-7656 Tim O'Leary, President Saint Paul Supervisors Organiza6on PED Room 1300 City Hall Annex Saint Paul, MN 55102 RE: Twenty Day Notice - Deputy LIEP Director - Customer Service and Deputy LIEP Director - Construction (Revised Sgecifications) It has been deternvned that the 6tles and class specifications of Deputy LIEP Director - Cti.istomer Service, and Deputy LIEP Director - Consauction shouid be created. I have attached a copy of the class specification for yow review. Please notify me within twenty days of receipt of this memo, if you wish to discuss this action. If I do not hear from you within that timeframe, I will assume ageement and will proceed with the process. I will also be processing a resolution to establish the rate of pay for both ritles in Grade 26, Section ID 4, of the Professional �nployee Supervisory Standard Ranges in the Salary Plan and Rates of Compensation. Thank you. d��-�--� Nfichael Foley I hereby waive the time remaining on this 20 day notice for the purpose of creating this titte and class specification. �ti � Date 9�-i3v`� CTTY OF SAIlVT PAUL Narm Coleman, Mayor October 16, 1997 OFFICE OF HUMAN RESOURCFS John Rmnilron, Direcwr 900 Qry HdL d�u�cc 25 Wert Faurth SYreet Sairu Paul, MiNresota 55102-I637 7<[ephonc: 612-26665Q0 7pD/ITY.• 6I2-266-6501 Jo6line: 612-266-6502 Faarimik: 6I2-292-7656 James O'Izary, President SPSO 1300 CHA (PED) Saint Paul, MN 55102 RE: Twenty Day Notice -"Deputy LIEP Director - Construction" Third Transmission It has been detemuned that the title and class specification of "Deputy LIEP Director - Construction" should be created. I have attached a copy of the class specification for your review. Please notify me within twenty days of teceipt of this memo, if you wish to discuss this action. If I do not hear from you within that timeframe, I will assume agreement and will proceed with the process. This revision was necessary to insert the phrase regarding the "Building Code 2" offrcial in the minimum qualifications. Note: There are no changes to the companion title, "Deputy LIEP Director - Customer Service". I will also be processing a resolution to establish the rate of pay for the titles of "Deputy LLEP Director - Construction" and "Deputy LIEP Director - Customer Service" in Grade 2b, Section ID4, of the Professional Employees Supervisory Standard Ranges in the Salary Plan and Rates of Compensation. , Thank you. M� �2� , �� chael F. Foley I hereby waive the time remaining on this 20 day notice fot the purpose of creating this �v G 9 Date g�-/,3H7 C1TY OF SAIIVT PAUL Norni Co[eman, Mayor TO: FROM: DATE: RE: Robert Kessler, Director Office of LIEP M'ichael F. Foley �1�� October 16, 1997 OFFICE OF EiUMAN RESOURCES lohn Aamilton, Director 400 CFry Rall Mncc 7'dephane: 672-266-6500 25 Wtst Faunh Street ?LTD?fI:• 612-266-65Q1 Saint Paul, Minnesow 55102-I631 lo6fine: 612-2666502 Facsimile: 612-291-7656 Twenty Day Notice -"Deputy LIEP Director - Construction" Third Transmission It has been deternvned that the title and class specification of "Deputy LIEP Director - Construction" should be created. I have attached a copy of the class specification for your review. Please notify me within twenty days of receipt of this memo, if you wish to discuss this action. If I do not hear from you within that timeframe, I will assume agreement and will proceed with the process. This revision was necessary to insert the phrase regarding the "Building Code 2" official in the minimum qualifications. Note: There are no changes to the companion title, "Deputy L1EP Director - Customer Service". I will also be processing a resolution to establish the rate of pay for the titles of "Aeputy LIEP Director - Construction" and "Deputy LIEP Director - Customer Service" in Grade 26, Section ID4, of the Professional Employees Supervisory Standard Ranges in the Salary Plan and Rates af Compensation. I hereby waive the time remaining on this 20 day notice for the purpose of creating this title and class specification. /� / 9� Date A�m�.�� - „ � � � ��a� , Council File # 97 Green Sheet # ,3S8So - - _ . _ . . � Presented by Referred To 1 2 3 4 AUL, MINNESOTA Committce Date An Administrative Resolution to establish the Rates of Pay for the positions of Deputy LIEP Director - Construction and Deputy LIEP Director - Customer Service. ia 5 RESOLVED, that the rate of pay for the classifications entitled Deputy LIEP Direc or - Construction G,�.,�.a3o.q� G�c.ae. �6. ^ v ac .vc 6 and Deputy LIEP Director - Customer Service be established at the rate set forth in c�- , secho�31 4 of the Professional Employees Supervisory Standard Ranges in the Salary Plan and Rates of Compensation, and be it, FCJRTHER RESOLVED, that this resolution shall take effect and be in force on the first pay period 10 foliowing passage and approval. 11 Requested by Department of: .� nti 1��OUV'CP�1`1'fi1CQ �'. �� • Form Appro by C' ey By: �,� �Eb�3i��1� by Council Secretary � Approved by Mayor: � 0 � .. . . . : ��- _. ��< � . �, 1� �� ,\��,1�1 Adopted by Council: Date �_ 1�� Q�l � CITY OF SAINT PAUL Norm Co[eman, Mayor To: From: Date: Re: Council President Dave Thune Councilmember 7erry Blakey Councilmember Dan Bostrom Councilmember Joe Collins Councilmember 1�1'ilce Harris Councilmember Roberta Megard Councilmember Gladys Morton Mayor Norm Coleman �O�t November 18, 1997 Veto of Resolution 97-1347 As Amended 390 Ciry Hall Te[ephone: 61 2-2 66 851 0 IS West Kellogg Boulevard Facsimile: 612-2668573 Saint Pau[, MN 55102 . ['_ - :. �•� r . NOV 2 0 199� I haue decided to veto Resolution 97-1347, which was passed by the Council in amended form November 12, 1997. I request that you reconsider this resolution as submitted. My understanding is that the resolution was amended to change the rate of pay assigned to the new classification entitled, "Deputy L]EP Director - Construction". It was changed from SPSO grade 26 to SI�SO grade 30. This action in my opinion does not reflect sound business judgement and has the potential of establishing a pracrice that I can not support. Before this resolution came before the Council, Human Resources assisted LIEP in restructuring the office so that it could function in an efficient and cost effective manner. The number of divisions was reduced from three to two. Two new division manager positions were then designed, classified and evaluated. This process took approximately thirry hours over a period of several weeks to complete. The analysis consisted of the application of our intemal job evaluation system, a comparison with the provisions of a sometimes conflicting State Pay Equity Act, a determination of the effects that the grade assignment would have on other classificarions and finally, a local market study. The result was the assignment of the positions to the SPSO bargaining unit in grade 26. After this analysis, both LIEP and the SPSO bargaining unit were notified of the results. There were discussions with SPSO regarding the proposed minimum qualifications and, subsequently, a"no substitution for education" requirement was added at their request. This did not affect the overall evaluation and grade assignment. The LIEP Director and the President of SPSO agreed to the class specifications and the grade level assignment through the twenty-day notice process as required by the civil service rules. � � Veto ofResolution 97-1347 As Amended November 18, 1997 Page 2 On November 12, 1997, the Council was asked, in an open forum, to change the grade assignment for the new classification by representatives of SPSO who believed the pay was too low. They based their analysis on the pay for an old classification that was initially evaluated under an organi2ational sriucture that no longer eacists. They also indicated that the City might have trouble obtaining qualified candidates at the pay level assigned. I have been assured that if that proves to be the case, Human Resources would draft a resolution to adjust the pay accordingly. In conclusion, I believe your decision to amend this resolution was ill advised. There are more appropriate forums for settling disputes over classification and compensation determinarions. There is such a process outlined in the Civil Service Grievance Procedures, which SP50 chose not to pursue. I urge you to reconsider the ramifications of your previous action and pass Resolution 97-1347, as it was originally submitted. Thank you. � CONTACT YHRSON & FHO M Foley 266-6484 � MOST BE ON COUNCII, AGENDA BY (DATL� �� TOTAL# OF SIGNATUREPACSS DATE INTTIATED GREEN SHEET �7 - /3v7 No.: 35850 � FffRAilDATB II'7LIIAIlDAtS ASSIGN 1 DEPARTMENT D I� � CTl'Y COUNCII, h'UA'ffiER CTfY ATTORNEY � C1TY CLERK gpg BUDGEf DII2. O flh. & MGT. SEAVICE DL2 ROUTING MAI'OR(ORAS CNII.SERVtCECOMI.SISSION ORDER �CfdP ALLIACATIONSFOR S7GNATURL7 ncriox xr.QUasrr,n: Approve the rate of pay for two deputy director positions to be established in LIEP RECOMMENDATIONS: APP+n� �A) � �1� �) ^ PLANNINGCOMhIISSION _CIVII.SERVICE COMA�IISSION Cffi COMI.9TCEE " STAFF DISTRICT'COURT — - SUPPORTS WIQCH COUNCII.OBJECTTVE7 PERSONAL SERVICE CONTRACTS MUSf ANSWER THE POLLOWING QUESfIONS: I. Hastlrispasod5rmevawakedwderawovaRfartbisdepactmat? Ya No 2. Has 1Lis person/Fum evu 6een a city employee? Yes No 3. DoesthisPRSOn/ employmT Yes No Eiplstn aRya answers on aeparate sbKt and pNac6 to =reen a6eet mrrcnzuvc rxoatEM, issuE, orroxTUxrrr � wnar, wn�, wne,<, wn LIEP has reduced the number of management positions as it has been reorganized and introduced technology, team concepts, etc. Currently LIEP has, in effect, three deputy directors, one of whom is the Building Code Officer. Approval of this action will consolidate the number of deputy positions down to two. The position of Buiiding Code Officer will become vacant in September due to retirement and will not be Slled. One additional non-managerial position may be created but there will still be an overall salary saving. nnv,uvxacrsrnarrROVen: Currently all three deputy directors are working without an accurate class specifications and aze not properly compensated. This action will reduce the number of managers and will redace salary costs of management in LIEP, and will clarify responsibilities which is essential in this time of rapid technological and organizational transition, There will be an overall salary saving of at least $ 20,000. n�snnv,uvzncES � arrxovEn: There are no apparent disadvantages to approving the establishment of these positions. n�snnvarrracES � xoT arrxovEn: LIEP management will not be able to respond as effectively to this opportunity to reduce management costs and to ciarify management responsibilities. The City will lose a chance to reduce overhead costs and the management in LIEP will not have clear roles. Tarai, aMOUn r ox xlt�wsncr[ox: This represents an overatl reduc6on as described in Attach I. COSf/REVENUE BUDGETED: YCS �nvnnvc souac�: General Fund Fnvnxcini, m�oxmrnriox: �xrLnnv� Please see Atch 1. �'ECE!!�E[� OCT 3 � 1997 ncrcvrrY �Ex: 32033353 (Cust Relat.) 32033351 on �� QCT s i +:,�T OCT 30 1997 � � " � � � � �a � �� "_ � _ ._.. Q7-/3y7 Salary Comparisons for Deputy Director Positions in LIEP Present Rates (Note: In comparing position costs in SPSO we traditionally use the "Ci' step or step 7 at the appropriate grade. This method was followed in this calculation.) (Note: There are presenfly three positions acting as "deputies" to the Director ofLIEP. Two of those are being paid out of title. We have used the "G" step for these calculations.) Title Building Code Officer Out of Title as Environmental Health Director Out of Title as Admin Manager - Public Works Grade Salarv Csrade 32 - "G" step - $ 82,770.67 Grade 24 Grade 28 $ 66,077.37 $ '73,897.19 $ 222,745.23 Titie Deputy L1EP Director - Construction ade Grade 26 Proposed Rates Amoun $ 69,878.05 Deputy LIEP Director - Customer Service "Project Facilitator II" Position to be added. Cost and grade are only estimates Grade 26 Grade 22 $ 69,878.05 $ 60, 546.26 $ 200,30236 A�.FLGY1 �@nl' � 97 - i.3H7 Summary of Study for Deputy LIEP Director - Construction October 8, 1997 $a�kground Due to reorganizatioq the impact of technology, the need to reduce costs, and the need to improve the speed of service to customers LIEP has been reorganizing and streamlining. This proposal will reduce the total number of management positions and will produce some savings. The Director of LIEP requested the creation of two new positions to act as deputy directors, one for construction and one for customer service. Stu� Methodology Interview Director of LIEP. Prepare class specifications. Compare to existing class specifications. Compare to existing positions. QES evaluation and analysis Comoarison to Class S�ecifications The proposed duties for the Deputy LIEP Director - Construction were compazed to the class specifications for Building Inspector, Senior Building Inspector, Building and Housing Inspection Supervisor, and Building Code Officer. None of these specs described the duties accurately. Gomparison to EaistingPositions The proposed duties were compared to the duties of the positions actually assigned to the classes listed above. None were found to perform this particular mix of duties. • ��:��:�, The Q.E.S. analysis supports allocation to grade 26 in the Professional Employees Supervisory Standazd Ranges (in SPSd). Ca�na�'��. �i It is recommended that the position be allocated to the proposed new tifle of Deputy Director �7 -/3�/7 of LIEP - Construction in grade 26 of the Professional Employees Supervisory Standard Ranges. (Draft of proposed class spec is attached.) Study Prepared By: IvTichael F. Foleyi�� Office of Human Resources (266-6484) Date: October 7, 1997 Office of Human Resources Management Approval: ��.-��-u�� Date: lG / �� 7 t q 7 - /3�! 7 CODE; 593B BU: 17 EFFECTIVE: PROPOSED TITLE OF CLASS: DEPUTY LZEP DIRECTOR- DESCRIPTION OF WORK General Statement of Duties: Per£orms responsible managerial work in planning and directing the administration of the Construction Division of the 0£fice of License, Inspections and Environmental Protection (LIEP) which includes the approval of construction permits, the inspection of construction projects, and the review of building plans, site plans and zoning use; and performs duties as assigned. Supervision Received: Works under the general direction of the Office Director. Supervision Exercised: Exercises within the unit, administrative, general, and technical supervision over supervisory, professional, area skilled inspection, technical and clerical employees. TYPICAL DUTIES PEHFORMED The listed examples may not include all the duties performed by all positions in this class. Directs the division's planning acCivities; establishes and implements construction division policy; prepares annual budget; and evaluates programs and initiates changes as needed. Supervises, directly or through subordinate supervisors, all work of the construction division; assigns and reviews work; evaluates performance. Represents the City of matters concerning building design and inspection at the City, Regional, State and National levels. Supervises the review and approval of all plans for compliance with provisions of building and zoning cades; intexprets codes and enforces all provisions of building and zoning codes. Designs and directs the inspection, summary abatement, and condemnation of hazardous or vacant buildings within legal guidelines. Inspects and approves building materials in connection with building codes and other pertinent requirements. Provides structural and design engineering and architectural consultation to City departments. (continued on reverse side) DEPUTY LIEP DIRECTOR-CONSTRUCTION ��- i�y� Page 2 PROPOSED TZTLE OF CLASS: DEPUTY LIEP DIRECTOR-CONSTRUCTION Directs the construction and inspection of City-owned buildings and £acilities. Directs the inspection and certification of all elevators in the City. Acts on behalf of the Office of LIEP and represents the Director in his or her absence. Develops xeports, pYepares special studies, and makes recommendations to the Director. Directs the administration of the City's zoning ordinance and appeals process. Directs the enforcement of the City's sign control ordinance. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of National, State, and Local building and zoning codes and ordinances. Thorough knowledge of legal aspects of building and zoning code and ordinance enforcement. Thorough knowledge of management and human resource development principles and practices. Considerable knowledge of current architectural practices, procedures, and techniques, including specialty engineering. Considerable knowledge of current construction methods, materials, and techniques. Working skill in operating a computer keyboard and mouse. Thorough ability to read and interpret building and zoning codes. Thorough ability to establish working relationships with subordinate supervisors . Thorough ability to organize, plan, and supervise the work of others in achieving the goals of the organization. Considerable ability to communicate across a diverse group of individuals, both orally and in writing. Considerable ability to interact effectively with hostile or potentially hostile individuals and resolve conflicts or concerns. MINIMUM QUALIFICATIONS DEPUTY LIEP DIRECTOR-CONSTRUCTION 97 -i�v� Page 3 PROPOSED TITLE OF CLASS: DEPUTY LIEP DIRECTOR-CONSTRUCTION Bachelor's degree from an accredited college or university in architecture, building construction management, or a closely related £ield; and either five (5)years of e�cperience in construction, at least three (3) years o£ whioh must have been as a contractor or superintendent of projects that required the management and coordination of multiple building trades disciplines; or five (5) years of experience as a Building Official in a municipality with a population of at least 20,000, and must be certified, or become certified within six (6) months of appointment, as a Certified Building Official by the State of Minnesota. (No substitution for education or certification. Continued employment is contingent upon maintaining certification.) DEPUTY LIEP DIRECTOR-CONSTRUCTION 97 Summary of Study for Deputy LIEP Director - Customer Service October 8, 1997 :, • � � Due to reorganization, the impact oftechnology, the need ta reduce costs, and the need to improve the speed of service to customers LIEP has been reorganizing and streanilining. This proposal will reduce the total number of management positions and will produce some savings. The Director of LIEP requested the creation of two new positions to act as deputy directors, one for construction and one for customer service. �tudy Methodolo¢v Interview Director ofLIEP. Prepare class specifications. Compare to existing class specifications. Comgare to e�sring positions. QES evaluation and analysis omparison to Class 5pecifications The proposed duties for the Deputy LIEP Director - Customer Service were compared to the class specifications for all of the titles in the Environmental Health series at the professional and managerial levels, especially Environmental Health Program Supervisor and Environmental Aealth Director. None of these specs described the duries accurately. Com�arison to Eaistin� Positions The proposed duties were compared to the duties of the positions actually assigned to the classes listed above. None were found to perform this particular mix of duties. � �i ,�� :�. The Q.E.S. analysis supports allocation to grade 26 in the Professionai Employees Supervisory Standard Ranges (in SPSO). G7- /.3�17 ;i��-��. �� It is recommended that the position be allocated to the proposed new tifle of Deputy Director of LIEP - Customer Services in grade 26 of the Professional Employees Supervisory Standard Ranges. (Draft of proposed class spec is attached.) Study Prepared By: M'ichael F. Foley �� Office ofHuman e�so�frces (266-6484) Date: October 7, 1997 Office of Human Resources Management Approval: r � i vwC �"�'�--- Date: lC� �7 /� 7 / i g� - i3y� CODE: 594A BU: 17 EFFECTIVE: PROPOSED TITLE OF CIASS: DEPUTY LIEP DIRECTOR-CUSTOMER SERVICES DESCRIPTION OF WORK General Statement of Duties: Performs responsible managerial work in planning and directing the administration of the Customer Services Division of the Office of License, Inspections and Environmental Protection (LIEP) which includes the review and issuance of business licenses and various permits; the setting and collection of proper fees; the inspection of various establishments for compliance with City environmental protection, gambling, business license and zoning ordinances; and the enforcement of City ordinances regarding the keeping and control of animals; and performs related duties as required. Supervision Received: Works under the general direction of the Director of the Office of License, Inspections, and Environmental Protection (LIEP). Supervision Exercised: Exercises within the unit, administrative, general, and technical supervision over supervisory, professional, technical and clerical employees. TYPICAL DUTIES PERFORMED The listed examples may not include all the duties performed by all positions in this class. Directs the division's planning activities; establishes and implements division policy; prepares annual budget; and evaluates programs and initiates changes as needed. Supervises, directly or through subordinate supervisors, all work of the division; assigns and xeviews work; evaluates performance. Represents the City of matters concerning the work of the division at the City, Regional, State and National levels. Supervises the investigation of license applications and complaints regarding licensed establishments. Supervises the entire license and permit application and review process. Submits reports and makes recommendations to the City Council. Prepares and amends and advises in the preparation and amendment of ordinances relating to licensing, environmental health and sanitation, (continued on xeverse side) DEPUTY LIEP DIRECTOR-GUSTOMER SERVICES 97 - i3y� Page 2 ' PROPOSED TITLE OF CLASS: DEPUTY LIEP DIRECTOR-CUSTOMER SERVICES animal control, and zoning. Prepares and submits recommendations regarding changes in license fees as part of the City's annual budget process. Directs the activities of the environmental protection program including the inspection of licensed facilities, animal control, and other activities pertaining to environmental health problems. Acts on behalf of the Office of LIEP and represents the Director in his or her absence. Develops reports, prepares special studies, and makes recommendations to the Director. Provides coordination with other environmental health programs at the local, state and national levels. Confers with architects, engineers, attorneys, and people employed in various other disciplines regarding problems relating to public health environmental concerns. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of applicable City policies, ordinances and State statutes pertaining to business licensing, gambling, environmental health, animal control and zoning. Thorough knowledge of criminal and civil laws that affect the operations of licensed business establishments. Thorough knowledge of management and human resource development principles and practices. Considerable knowledge of public health concepts of disease transmission, its prevention, and epidemiology. Considerable knowledge of the broad field of public health and its principles, state and local statutes, ordinances, and rules and regulations regarding public health and environmental health. Working skill in operating a computer keyboard and mouse. Thorough ability to establish working relationships with subordinate supervisors. Thorough ability to organize, plan, and supervise the work of others in achieving the goals of the organization. Considerable ability to communicate with a diverse group of individuals, both orally and in writing. Considerable ability to interact effectively with hostile or potentially DEPUTY LIEP DIRECTOR-CUSTOMER SERVZCES �J7 - /��J7 Page 3 � PROPOSED TITLE OF CLASS: DEPUTY LIEP DIRECTOR-CUSTOMER SERVICES • hostile individuals and resolve conflicts or concerns. MINIMUM QUALIFICATIONS Bachelor's degree from an accredited college or university in public administration, business administration, and or the natural sciences or a closely related field and five (5) years of experience in the interpretation and enforcement of complex laws and regulations in the field of licenses, permits, or environmental health, at least three (3) years of which must have included the supervision of staff conducting field inspections in a municipality with a population of at least 2�,000. Experience may be substituted for education on a two years of experience for one year of education basis. DEPUTY LIEP DIRECTOR-CUSTOMER SERVICES 9�-i�y7 CTTY OF SAIIVT PAUL Nonn Cofnnan. Xayor September 25, 1997 OFFtCE OF HUMAN RESOUACES lohn 6mnifron, Dtrecror IIX/ Qry Aal[ M++ei Zekp/+one: 612-266-6500 23 Wat Fomrh Strra 7DD/175:• 672-266-6501 S�+v Par,t, Xinnrsora SS102-1631 JobGne: 612-266-6502 Faaincle: 612-292-7656 Tim O'Leary, President Saint Paul Supervisors Organiza6on PED Room 1300 City Hall Annex Saint Paul, MN 55102 RE: Twenty Day Notice - Deputy LIEP Director - Customer Service and Deputy LIEP Director - Construction (Revised Sgecifications) It has been deternvned that the 6tles and class specifications of Deputy LIEP Director - Cti.istomer Service, and Deputy LIEP Director - Consauction shouid be created. I have attached a copy of the class specification for yow review. Please notify me within twenty days of receipt of this memo, if you wish to discuss this action. If I do not hear from you within that timeframe, I will assume ageement and will proceed with the process. I will also be processing a resolution to establish the rate of pay for both ritles in Grade 26, Section ID 4, of the Professional �nployee Supervisory Standard Ranges in the Salary Plan and Rates of Compensation. Thank you. d��-�--� Nfichael Foley I hereby waive the time remaining on this 20 day notice for the purpose of creating this titte and class specification. �ti � Date 9�-i3v`� CTTY OF SAIlVT PAUL Narm Coleman, Mayor October 16, 1997 OFFICE OF HUMAN RESOURCFS John Rmnilron, Direcwr 900 Qry HdL d�u�cc 25 Wert Faurth SYreet Sairu Paul, MiNresota 55102-I637 7<[ephonc: 612-26665Q0 7pD/ITY.• 6I2-266-6501 Jo6line: 612-266-6502 Faarimik: 6I2-292-7656 James O'Izary, President SPSO 1300 CHA (PED) Saint Paul, MN 55102 RE: Twenty Day Notice -"Deputy LIEP Director - Construction" Third Transmission It has been detemuned that the title and class specification of "Deputy LIEP Director - Construction" should be created. I have attached a copy of the class specification for your review. Please notify me within twenty days of teceipt of this memo, if you wish to discuss this action. If I do not hear from you within that timeframe, I will assume agreement and will proceed with the process. This revision was necessary to insert the phrase regarding the "Building Code 2" offrcial in the minimum qualifications. Note: There are no changes to the companion title, "Deputy LIEP Director - Customer Service". I will also be processing a resolution to establish the rate of pay for the titles of "Deputy LLEP Director - Construction" and "Deputy LIEP Director - Customer Service" in Grade 2b, Section ID4, of the Professional Employees Supervisory Standard Ranges in the Salary Plan and Rates of Compensation. , Thank you. M� �2� , �� chael F. Foley I hereby waive the time remaining on this 20 day notice fot the purpose of creating this �v G 9 Date g�-/,3H7 C1TY OF SAIIVT PAUL Norni Co[eman, Mayor TO: FROM: DATE: RE: Robert Kessler, Director Office of LIEP M'ichael F. Foley �1�� October 16, 1997 OFFICE OF EiUMAN RESOURCES lohn Aamilton, Director 400 CFry Rall Mncc 7'dephane: 672-266-6500 25 Wtst Faunh Street ?LTD?fI:• 612-266-65Q1 Saint Paul, Minnesow 55102-I631 lo6fine: 612-2666502 Facsimile: 612-291-7656 Twenty Day Notice -"Deputy LIEP Director - Construction" Third Transmission It has been deternvned that the title and class specification of "Deputy LIEP Director - Construction" should be created. I have attached a copy of the class specification for your review. Please notify me within twenty days of receipt of this memo, if you wish to discuss this action. If I do not hear from you within that timeframe, I will assume agreement and will proceed with the process. This revision was necessary to insert the phrase regarding the "Building Code 2" official in the minimum qualifications. Note: There are no changes to the companion title, "Deputy L1EP Director - Customer Service". I will also be processing a resolution to establish the rate of pay for the titles of "Aeputy LIEP Director - Construction" and "Deputy LIEP Director - Customer Service" in Grade 26, Section ID4, of the Professional Employees Supervisory Standard Ranges in the Salary Plan and Rates af Compensation. I hereby waive the time remaining on this 20 day notice for the purpose of creating this title and class specification. /� / 9� Date