Loading...
D00480C I T Y O F S A I N T P A U L OFFICE OF THE MAYOR �proved Copiesro: - CitY qerk (Originaq - Fnance Dept's Accounting Division - Requesting Dept • No: �y80 Date: � The Saint Paul Police DepartmenYs Communiry Services Unit is seeking endorsement to sponsor a banquet at the Sheraton Midway on Saturday, February 18, 1995 for the DepartmenYs volunteer groups. These volunteers provided over 40,000 hours of free labor this past year. The purpose of this banquet is to recognize the services that these groups provide to the City of Saint Paul and the police department. Our chaplaincy program is unsurpassed, offering solace and assistance to victims and their families. Public events in the Ciry such as the Winter Carnival, Civic Center events, the Taste of Minnesota, etc., would not be possible without the support and services of these volunteers. They are also responsible for providing security and traffic control at all of the festivals, local parades and similar events throughout the city. The only recognition these volunteers receive is via the awards banquet and it is important to the morale of these groups that time is taken to recognize their contributions. Awards and plaques are presented at the banquet to those volunteers who contribute the most, which is an incentive to the rest. The funding for this banquet would provide for the meal OIIIY. NO ALCOHOLIC BEVERAGES WILL BE PURCHASED WITH TtIESE FUNDS. The police department is requesting an ADMINISTRATIVE ORDER to allow $6,000 ($5,000 from account# 04200-0299-40071 and $1,000 from 04200-0289-40070) as an allotment toward the banquet. RESOLVED, The proper City Officials are hereby authorized to remit payment to the Sheraton Midway for the above-mentioned banquet, not to exceed $6,000. /�� / I II% � / �� I ' - • ��. >.- _• . -•'1 .- : ►� ,t._ ! � i ,� r _. i /, _ _. .. . . -..." . , " � . , : I:��7u11�If.YY:7:VY\i%��Ti�7:1;7 m Pol ice [Q� r G- ��h �jj. ONTACT PERSON & PHONE Chief Finney 292-3588 V � 01125(95 GREEN SHEET DEPAfITMENT BUDGET DIRECTOR MAYOR (OR ASSI5TANT) TOTAL # OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE) t�I80 N����VE� iruinavoare — l:l l T I:VUNI CRY CLEFK FlN. & MGT. Approval of rhe attached Administrative Order, to approve sponsorship and payment for the Police Department's Volunteer Banquet. RECOMMENDATIONS: Approve (A) or Rejec[ (R) _ PLANNING COMMISSION _ CIVIL SERVICE COMMISSION _ CIB COMMITTEE _ _ STAFP _ _ DISTRICTCAURT _ SUPPOFTS WHICH COUNC�L OBJECTNE? PERSONAL SERVICE CONTRACTS MUST ANSWER THE FO�LOWING QUESTIONS: t. Has this persoNfirm ever worked under a contract for ihis department? YES NO 2. Has this person/firm ever been a city emplqree? YES NO 3. Does this person/firtn possess a skill not normally possessetl by any curtent city employee? YES NO Explain all yes a�swers on separate sheet antl attach to green sheet — INITIATING PROBLEM, ISSUE, OPPORTUNITY (Who, What, Wnen, wnere, wny�: Every year, the Community Servi.ces Unit sponsors a banquet for the Department's Reserve, '. Neighborhood Assi.stance Officer, Explorer and Chaplain programs. These volunteers�provided � over 40,000 hours of free labor in 1994 and this is the only form of recognition that they . receive. The cost of the banquet will be approximately $6,000. It wi11 be held on Saturday . February 18, 1995 at the Sheraton Midway. Thi_s amount would cover the meal expenses. �his i.s the only vehicle we have to recognize the tremendous. service that these groups provi e to the Ci-ty atzd the Police Department. Every public event i.n the ci-ty, such as the Winter Carni.val, Taste of Mi-nnesota, Grand Old Day, etc., enjoys the support of these volunteers. In Eact, without their help, we probable couldn't adequately staff these events. It is very i.mportant to the morale of these groups tha�t we take the time to recognize their contr.ibuti_o s. We also present awards and pLaques at the banquet to those voluuteers who contribute the mos , which i.s an i.ticentive to the rest. � None apparenC. RECEIVE� FEB 2 21995 CITY CLERK Without the support of this function, the volunteers will w�doubtedly begi.n to feel that they are not appreci.ated. The likely result would be significant attrition in membership. With the i.ncrease of activities in Saint Paul, such an attriti_oii would be devastating to our ability to address the growing rmmber of events. . /TAL AMOUNT OF TRANSACTION S 6, OOO . OO COST/REVENUE BUDGETEO (CIflCLE ONE) ES NO $5,000.00 04200-0299-40071 PUNDIIdGSOURGE �'��»��"���'� "�'�-`�a pCTIVITYNUMBER PINANCIAL INFORMATION: (EXPLAIN) ' � �� r.