96-880<-; ;� z: f �
�„�`��.�
Presented By:
Referred To:
Council File # � G .. ���
Green Sheet# �q�c Q.
-- �ra� —
��
Committee:Date:
1 VJf3EREAS, the State of Minnesota has awazded the City of Saint Paul via the Saint Paul Police
2 Department (SPPD) a grant in the amount of $750,000 for the purpose of hiring ten new police officers at
3$25,000 per officer per year for a period of three years, and
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WT�REAS, the City of Saint Paul has also been awarded a grant from the Federal COPS AIIEAD Program for
new hires, and
WI3EREAS, the local match for the federal COPS AIIEAD award is $25,000 per officer for three years of
$75,000 per officer, and
WF3EREAS, there aze nine officer positions auailable and remaining in the COPS AHEAD grant, and
WHEREAS, the State of Minnesota has granted to the City of Saint Paul the maximum grant amount allowed at
$750,000 for ten new officer hires over three years, and
WHEREAS, the remaining position's match shall be net out of the police department budget, and
THEREFORE, BE IT RESOLVED, that the City of Saint Paul accept the State of Minnesota grant award of
$750,000 for ten officer hires over a period of three yeazs to be match for nine federal COPS AHEAD officers
and one SPPD match, and
FURTHER, BE IT RESOLVED, that the City of Saint Paul allow the Chief of Police, William K. Finney,
to enter into a cooperative agreement with the State of Minnesota Department of Public Safety for the new
hires funding.
VY1 �`u'c��
Requested by
of:
��
Form A,pArev,ed by
I:
Adoptio Certitied by Council S retary:
BY: .�-�-
Approved b Mayor: ate: (���`�'2�e � 4
By� � �
RESOLUTION
? SAINT PAUT., MINNESOTA
Approved by Mayor for ubmission to CounciL•
By: � ,� ����
C072696b
9 L - S�0
�����
DEPM7MENTAOFFICFJCOUNCIL DATE INITIATED
Saint Pau1 Police Department 7/29/96 G R EEN SH E E
CONTACT PERSON & PNONE MITIFWA7E 1NITIALlDATE
a �EPhRTMENTDIRE � CffYCOUNCIL
Chief Finney p$$ICaN � CINATfORNEV � CffYGLERK
NUMBEPFOP
MUST BE ON CAUNCIL AGENDA BY (DATE) AOMNG � BUDGET DIRECTOR � FIN. 8 MGT. SERVICES DIR.
ASAP OPDEfl � MAYOR (OR ASSI5TAN'n ❑
TOTAL # OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
Acceptance of a State of Minnesota grant in the amount of $750,000 for Hiring New Officeis.
This grant provides the local match for the federal COPS AHEAD grant for the City of St. Pa 1
pECAMMENDATiONS: Approva (n) or Reject (R) pEFiSONAL SERVICE CONTRACTS MUST ANSWER TXE FOLLOWING QUESTIONS:
_ PLANNING COMMISSION _ CIVIL SEflVICE COMMISS�ON 1. Has this personRirm ever worked untler a coMrect for this departmentt
_ CIB CoMMI1TEE _ YES NO
2. Has thi5 person/firm ever been a city employee?
_ STAFF
— YES NO
_ DISTaIC7 CoUaT _ 3. Does this personNirm possess a skill not normally possessed by any current city employee?
SUPPORTS WHICH COUNGL O&IECTIVE? YES NO
Explaln aii yes anawers on saparete sheet and atteeh to green sheet
INITIATING PROBLEM, ISSUE, OPPORTUNITY (Who, Whet, Whan. Whare.
The City of Saint Paul via the Saint Paul Police Department received a COPS AHEAD grant in
1995 which required a local match. This State of Minnesota grant provides the match for
the COPS AHEAD grant. The state grant is for 10 officers at $75,000 per officer over a
three year period. There is federal funding for 9 officers left in the COPS AHEAD grant.
It will be necessary to match one of the s�a£�-:_ positions locally at the rate of $25,000
per year for three years ($75,000).
ADVANTAGESIFAPPROVED:
The City of Saint Paul will receive state funding of $750,000 for a match for the federally
funded COPS AHEAD program.
DISADVANTAGES IF APPROVED:
None. '�5�� ,. ��r�g 3�.T..,,,,,,.
��� � � ;� . .
DISADVANTAGES IF NOTAPPROVED'
The City of Saint Paul will not receive state funding of $750,000 for a match for the
federally funded COPS AHEAD program.
� , , _�? ��
.�1�� � i �u;:�
TOTALAMOUNTOFTRANSACTION $ �]j0 QQO COSUREVENUEBUDGETED(CIRCIEONE) YES NO
FUNDIidGSOURCE Stata nF Minnacptg ACSIVITYNUMBEA
FINANCIAL INFORMATION (E%PLAIN)
OFFICE OF THE COMMISSIONER
445 Mnnesota Street
Suite 1000
North Central Lrfe Tower
St. Paul, MN 55101-2156
TTY ONLY: (612) 282-6555
Fax: (612) 297-5728
Telephone (VOICE): (6�2) 296-6642
July 8, 1996
Saint Paul Police Department
Chief William Finttey
100 Eleventh Street
Saint Paul, Minnesota 55101
Bear Chief Finney:
9�-�a�b
RECElVED
�i.�f. f 8 1��0
CHIEF'S pi=�
The enclosed grant agreement is between the Minnesota Departmem of Public Safety and the City
of Saint Paul, Police Department. This agreement pertains to the Community Oriented Policing
(COPS) Grant Program. Please review this agreement and indicate your approval by having
authorized persons sign and date all four copies of the agreement. All authorized signatures on
this agreement must be original, so please don't use carbon paper or a stamp.
A signed resolution is also required before this agreement can be processed. The resolution must
state that the city council has voted and approved this agreement, and must also state whom from
the city has aut}tority to sign and enter the city into this contractual agreement. Attach the signed
resolution to this agreement, and return all copies of the agreement to:
Janet Weber
Contract and Grant Officer
Fiscal & Administrative Services
Department ofPublic Safety
444 Cedar Street, Suite 100-F, Town Square
Saint Paul, Minnesota 55101-2156
A signed and executed copy of this agreement will be returned to you once tlils ageement has
been processed. If you have any questions, please don't hesitate to call me at 612/296-6642.
Sincerely,
_� t�-�--,.it��
Fre ck C. Petersen
Deputy Commissioner
STATE OF MINNESOTA
DEPARTMENT OF PUBLIC SAFETY
AN EQUAL OPPORTUNITY EMPLOYER
\
SAMPLE
RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT
q�,-�i'�
Be it resolved that Saint Paul Police Department enter into a
(Name of your organization)
cooperative agreement with the Minnesota Department of Public Safety for the project
entifled Hiring rTew Officers
(Project Titfe)
during the period from Januarv 199� through nP�Pmhe,-, i qa9
� (Beginning date) (Ending date)
Chief William K. Finnev is hereby authorized to execute such
agreements and amendments, as are necessary to implement the project on behalf
Of c�;.,r p�„1 Palicc An�art�a�t
(Name of your organization)
I certify that the above resoiution was adopted by the Saint Paul City Council
(City, CounciVCouncil Board)
�f Caj»Y PAnI Pnliro ilannrYmont �n
x
(Name of your organization)
SIGNED:
(5ignature)
(Tit1e) .
(Date)
(Date)
WITNESSETH:
(Signature)
(Titie)
(Date)
-NOTE-
This form may be replaced by one that is required by your city or county board.
9 G -fi�'a
WfiEREAS the State of Minnesota has awarded the City of Saint Paul via the Saint Paul Police
Department (SPPD) a grant in the amount of $750,000 for the purpose of hiring ten new police
officers at $25,000 per officer per year for a period of three years, and
WHEREAS the City of Saint Paul has also been awarded a grant from the federal COPS AHEAD
Program for new hires, and
WFIEREAS the local match for the federal COPS AHEAD award is $25,000 per officer for three
years or $75,000 per officer, and
WHEREAS there are nine officer positions auailable and remaiiring in the COPS AHEAD grant,
and
WHEREAS, the State ofNTinnesota has granted to the City of Saint Paul the maximum grant
amount allowed at $750,000 for ten new officer hires over tluee years, and
WHEREAS the remaining position's match shall be met out of the police department budget,
Tf�REFORE BE IT RESOLVED that the City of Saint Paul accept the State of Minnesota grant
award of $75Q000 for ten new officer hires over a period of three years to be match for nine
federal COPS AHEAD o�cers and one SPPD match.
FIJRTHER, BE IT RESOLVED that the City of Saint Paul allow the Chief of Police, William K.
Finney to enter into a cooperative agreement with the State of Mimiesota Department of Public
Safety for the new hires funding.
ATTACHIvIENT 1- Page 1 of 10 ry �_ Q Q
••l o
MINNESOTA DEPARTMENT OF PUBLIC SAFEiY
COMMUNiTY-ORIENTED POLICING (COPS) GRANTS PROGRAM
HIRING NEW QFFICERS
Tnis form is fo be used as fhe cover sheet ior your arant appfication. I; you are appiyirg for more than one
grant, complete a separate cover she�t ior each grznt.
CONTF2L.CTING AGENGY: Use your (egal name Project Director name: Chie: tdi � liam K. � inney
and fuii address. This is the fiscal agent with
whom Ehe grant agreement will be execuEed. Tele hone number:
P � ) (612) 292-3�88
Saint Paul Police Department
I00 East Eleventh Street Fax number. (} (612) 292-3580
Saint P2ul, Piinnesot2 5�101
CONTACT MAfLfNG ADDRcSS: (ff difterent thzn above) Confact name: Carrie Fasley
Telephone numoer: ( ) (612) 292-35 � 3
Fax num6er. ( ) i
I (612) 292-3580
� r
S�RVICE ARcA Project start date: Project end date:
January 1, 1997 December 31, 1999 �
Counties/Ciiies GranT agreements will not be processed wftbout these numbers
Sair.t ?zu1 MN Tax ID # 802�09 Federal employee ID �:
�1-6005521
G-anP Funds Requesi�d
Hiring of New Officers
Project Summary - 50 words or less in Yhe space below:
� 750,t3a0 .00
The City of Saint P2u1, Minnesota proposes to hire a police officer under
the St2te oi Minnesota Co�unity-Oriented Policzng (COPS) Grznt Frogr2�. This
additionai officer will engage in community-oriented policing, a philosophy and
strateoy of policing to which the Saint ?2u1 Police Depart�ent is committed.
ATTACHIvIENT 1- Page 2 of 10
PROJECT INFORMATION SHEET
1. Application Agency (with which contract is to be executed)
�6-��a
2
Leg al Name Street - City'- Zip _ Phone
_.. _ _
Saint Pzul Police Department 100 East Eleventh Street (612) 292-3513
_ Saint Pau1. Minnesota 55101
2. Authorized Official
Legal_Name. Street.-City-Zip . Phone ` . _
4. Contact Person for further information on application
: ..
_.
Legai Name - ; Street C Zi __: Phone
�Y- P, .-. .:: :
Carrie Wasley 100 East Eleventh Street
Saint Paul, Minnesota 55101 612 292-3513
', 5. Applying for. (Check onty one)
OVERTIME
X HIRING NEW OFFICERS
Indicate Tatal Number 1( 0 1
WEED AND SEED
(See project packet for Weed and Seed Grants).
Applicants must submit ONE appfication for each grant
requested. One appfication for "Weed and Seed", one
application for overtime hours, one application for EACH
new officer pasition.
6. I certify that the information
appfication on bshalf of the
Signature of Authorized Official:
is true and accur�'te to the best of my knowledge and that I submit this
�
Title: _ Chief of Police Date: � 6/1
3. Operating Agency �f different from #1)
ATTACI�v1ENT 1- Page 3 of 10
��-���
PROJECT OVERVIEW
The Saint Paul Police Department's Strategic Community Policin� Plan includes:
* The devolution of decision making to the individual street officer from the
traditional hierarchical model which continues to flatten to accommodate this �oal.
* The city-wide implementation of the neighborhood service area (NSA) structure to
familiarize the line officer to an assi�ned geographic area and its community.
* The continuation of collaborations with the community in COP pro,}eets such as
the seven storefront operations, the four substations, the FORCE Unit's block club
formations, and other ongoing COP initiatives within the City of Saint Paul.
* The continuation in the four public housing complexes of the ACOP program and
an evolving Southeast Asian expertise.
The newly hired officer, along with others assigned to community policing will contribute to this
pIan by engaging in the following activities:
Deployment into an existing area of the city where COP is in an established
program, such as ACOP, a storefront or substation, FORCE, or as a line officer
utilizing the neighborhood service area model. An increase in the sworn personnel
complement in these programs will greatly enhance the effectiveness in each
community.
This plan was developed and continues to develop in consultation with members of
the seventeen District Planning Councils of the City of Saint Paul, the
neighborhood business associations, the 1,339 block clubs, and other Saint Paul
community groups.
The major public safety needs that will be addressed through the hirin� of this new officer are:
* The continuation of training and empowerment of citizens via block clubs.
* The familiarization of swom line staff in the community setting via the
neighborhood service area structure.
* The problem solving approach of each individual officer to each immediate
problem via ongoing COP training.
* The diminution of negative trends in the City of Saint Paul which contribute to the
overall perception of lack of safety and fear.
C011I1VIUNITY POLICING STRATEGY
The commitment of the Saint Paul Police Department (SPPD) to community oriented policing
began with the tenure of Police Chief William K. Finney in July of 1992. Starting with his term of
office, the SPPD began the planning and implementation of a department-wide transition to
ATTACffivIENT 1- Page 4 of 10
�t �- ��o
community oriented policing philosophy and practice. Both internal and external changes
highlight this transition, from a flattening of the command staft�resu]ting in a less hierarchical
system to an ongoing partnership with the community, which has the effect of, among other
solutions, the establishment of seven police storefront operations and four police sub-stations.
Community Oriented Policing (COP) by its nature is ever evoivin�. It is SPPD's responsibility to
provide for the safety of the residents of the City of Saint Paul. SPPD's Strategic Plan is a c��ork
in pro,gress and will continue to be so as it defines the pubiic safety needs of Saint Paul. Ongoing
efforts by the SPPD in consultation with the residents will result in the synthesizin� and expansion
of the plan to perfect its fit with the needs of the city.
Saint Paul is a city of neighborhoods. In 1967, the city was organized into seventeen District
Planning Councils. The boundaries of the District Planning Councils conform generally to the
historical neighborhoods of the city in most cases. The interaction of the SPPD with the District
Planning Councils has been a beneficial partnership for COP. Consultation and planning of
neighborhood based initiatives have resulted in a variety of community owned indicia of COP.
Projects such as the police storefronts and substations would not have materialized without the
direct involvement and commitment of each community. The SPPD's FORCE Unit (Focusing Our
Resources on Community Empowerment) has helped to establish 1,339 block clubs throughout
the city. This initiative is the basic building block of a neighborhood to erect a successful counter
offensive against crime. This eactensive interaction with the community could not have happened
and continue to happen unless the community is a partner in the entire COP process.
COP training has been a focus of the SPPD Training Unit for the last four years. The recruitment
and hiring of new officers has focused on the inherent problem solving nature of COP. As
existing officers internalize the COP concepts, and new like-minded officers join the ranks, and, as
the administration continues its support of this pro-active policing philosophy, SPPD's transition
to COP moves along the continuum of transition at a faster and faster pace. The Saint Paul Police
Federation has also been involved and positive of the administration as this management change
has evolved. Pushing the ability to make decisions to the line officer level necessitates a radical
change from the traditional hierarchical command model. As the flattening of the command staff
occurs, and as the individual officer receives the necessary training, an intrinsic team approach
develops. This philosophy will serve the law enforcement needs of the Saint Paul community
because it is premised on problem solving.
The community policing activities of the officer funded under this grant fall into a variety of COP
initiatives:
* The seven police storefronts in neighborhood settings aze a result of a
police/community partnership which is specifically designed for that community.
* The four police substations are a more appropriate response to the communities in
which they are located than a storefront.
* The possibility of additional substations will depend on the needs and partnerships
with other neighborhoods.
* The neighborhood service area (NSA) is a new model for the delivery of primary
ATTACFIMENT 1- Page 5 of Y 0 q L� r� �
l
police services. The NSA (there are sixteen throughout the city) incorporate well
defined neighborhoods into this structure. A complement of police officers and one
supervisor is assigned the responsibility for each I�TSA. This team will have duties
outside the service area for calls for service and other police activities. However
the supervisor will ultimately be responsible for coordinating COP activities within
the assigned I�TSA. This initiative brings residents of the neighborhood, business
owners and operators, and the police officer closer together working on common
issues that affect the quality of life in that neighborhood. In order to familiarize
the community with the officers, officers aze handing out business cards and
wearing badges with their name displayed.
" The FORCE Unit spends concerted energy on the formation of nei�hborhood
block clubs which currently number 1,339. These block clubs operate with far
more sophistication than a single focus crime watch group. One block club has
incorporated its status and is now acting as an economic development non-
profit agency for its area. Additionally, FORCE intercepts street level drug dealing
which devastates neighborhoods when unchecked.
* The city's District Councils employ Crime Prevention Coordinators who work with
the police district in their area. This network of crime prevention activities
continues to expand, and more involvement by the SPPD is the result.
* ACOP is a COP program housed in the four public housing developments of the
City of Saint Paul. A joint venture between the SPPD and the Public Housing
Agency, the ACOP team works directly with the Southeast Asian residents who
are the predominant tenant in these developments. SPPD officers have fluency in
the Hmong lanwage and have been able to win the trust of this group.
All of the above COP activities, except for ACOP, did not exist in the SPPD less than four years
ago. As Saint Paul experiences the value of COP, the implications for both the SPPD and the
individual neighborhoods increases exponentially. COP is not a]abor saving device. When officers
are encouraged to be pro-active in their neighborhood, that interaction with residents takes time.
A recurring frustration with officers as they start identifying with a neighborhood is the amount of
time it takes to become acquainted. There are basic organizational structures within each
neighborhood and the previous level of coilaboration has been minimal. The NSA assigned
officers will need to familiarize themselves with these organizations if they aze going to interact
with the community. The COP initiatives are also being scrutinized by the administration and the
rank and file. The excitement of the COP philosophy and application defies an accurate projection
too far into the future. If true decision making devolves to the line officer, the permutations of
COP initiatives is limited only by their creativity.
COP is in its initial phase in Saint Paul. Both citizens and officers enjoy the decision making and
the collaboration of COP. The SPPD envisions this partnership to still be expanding over the next
five years. As the citizen realizes the benefits of COP both individually and coliectively, there will
be the need for local appropriation to support the COP effort. Saint Paulites demand quality
service, and they recognize the price. This additional officer will contribute to the COP programs
already in place and in the designing and implementation of new initiatives as their need becomes
apparent.
ATTACHIviENT 1- Page 6 of 10
q�-��a
PUBLIC SAFETY NEED
Saint Paul faces all the problems produced by inner city decay, although the magnitude of its
problems lag behind nation-wide trends in other cities. Saint Paul still has a chance to reverse the
inevitable course where_ quality of life is reduced to an unacceptable level. From 1980 to 1990 the
number of residents living in poverty rose 53% to 45,600. Stress caused by the out-migration of
the middle class and the in-migration of the poor have come to the forefront in the form of more
street violence, fiscal inequities, loss of tas base, loss of jobs and growing racial intolerance.
The increase of those living in poverty was largely due to an influx of refugees from Southeast
Asia. Saint Paul has the second largest Hmong population in the United States. The Hmong,
Southeast Asia mountain people, have minimal understanding of a complex society's legal,
educational or law enforcement systems. Per capita income among Asian Americans in Saint Paul
was only 30% of the average per capita income of $13,700 in 1989.
An additionai trend is the migration of the poor from cities which are far ahead of Saint Paul in
inner-city decay. Attracted by the quality of Iife and generous welfaze benefits, newcomers seek a
better life. Saint Paul is also attracting drug dealers and gang members, believed by police to be
seeking a more lucrative and less violent drug trade. City-wide crime statistics suggest that Saint
Paul is relatively healthy compared to other urban areas. Yet 42% of the residents believe that
crime is Saint Paul's biggest problem.
Saint Paul is also bracing for an upcoming rise in the number of juveniles reaching the crime prone
years. In 1992, juveniles accounted for 50% of Part I anests in Saint Paul. By 1995, the
percentage has jumped to 58.5%. By the year 2000, the entire juvenile population will increase by
50%. Coupled with rising crime rates, crime levels among this age group could surge 75% within
7 yeazs.
The rise in juvenile gang membership and activity is a concomitant aspect of the juvenile
population increase. The gang structure has evolved from pitting one racial or nationality group
against another to that of rival gangs within a racial group. The rise in Asian gangs has been a
particular worry since they show evidence of even more isolation than usual due to the language
barrier.
COMMLTIVITY SUPPORT
The SPPD has earned and has received unqualified support from its commuruty. The city's
decision makers number in the hundreds due to the District Planning Councils and the block clubs
and their focus on membership and involvement. Although this may appear to be a cumbersome
structure, when the city is united on a project, the support for that project is overwhelming. For
example, citizens believed in a��d requested that the FORCE Unit come into eacistence and a
special taxing assessment for the FORCE Unit was passed. As the different initiatives of COP
develop and raise the crime prevention educational awareness of the citizens, the community
support will be there when and if it is needed on a special project, such as the FORCE Unit
ATTACHI�IENT 1- Page 7 of I O
°l `-Fd�
funding. It will also be there for the day in and day out work of maY.ing an individual block safe, a
neighborhood comfortable once again and the entire city viable.
Police personnel work closely with and on different community projects. This level of
volunteerism is unmatched by any other worl�'orce, either public or private. Police volunteer with
a variety of community. organizations including the Boy Scouts, Habitat for Humanity, the Boys
and Girls Clubs, and as individual coaching assistants for local athletic teams. All of these
opportunities for service build on the perception of the citizen that the SPPD is special.
A new initiative which anticipates the educational needs of the citizen is the Civilian Police
Academy. This proposed project is a nine week course offered to members ofthe community and
which would be an intensive community policing tool. Not only would the course teach basic
police procedures and policies, but it would it is also another opportunity for police/citizen
interaction which is so vital for the success of COP. The idea was developed by Sargeant Brook
Schaub after e�ensive analysis ofthe concept.
ATTACF�IENT 1- Page 8 of 10
�( l -�'�a
PROJECT EVALUATTON
The addition of one officer may noY seem to produce a significant chan�e in law enforcement in
the City of Saint Paul, especially when one views overall swom personnel increments over the
period of time which the CQP phi2osophy has been instituted:
Year Strength Dinerence
1992 525
1993 531 6
1994 534 3
1995 544 10
However, having the new officer trained in COP will result in more immediate problem solving
police work and less of the traditional police work. When COP philosophy is utilized on the front
end of a problem, there is, in many cases, no record of the effective police work which has been
involved. There is no calt for service, there is no report, there is no arrest, there is no sentencing,
there is no incarceration. There is however, both citizens and police officers receiving a win/win
resolution to a problem. As the practice of COP matures, interagency cooperation also increases.
When the individual officer is ensconced in a COP assignment, there will be more problem solvers
working for the SPPD. Part of any problem is the solution. COP, itself, will affect other aspects of
the criminal justice system because it is all interrelated. SPPD will play an important role in this
philosophical evolution because of its position in the criminal justice community and its ability to
share the COP philosophy.
The SPPD will continue to interact with the District Councils, ihe Business AssociaTions and
other community leaders. This dialog provides an on-going and effective evaluation of the COP
program. Severai activities will be measured in an attempt to evaluate the effectiveness of the
COP program:
* the number of block clubs in the city
* the number of community meetings attended by officers
* the number of crime prevention presentations made by officers to business and
community groups:
Without community interaction with the police department, the COP principles cannot be
achieved. The SPPD's mission statement is:
The Saint Paul PoIice Department will become more reflective of
and more responsive to the community we serve.
ATTACFIlv1ENT 1- Page 9 of 10 c� `_��, b
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BUDGET REQUEST
HtRING NEW OFFICEf2S
Complete one sheet for each position.
APPLICANTAGENCY: Saiat Paul Police Department
SAIARY
$ 34,400
FRINGE (demize} please see below for itemization breakdown
� 15,575
TOTAL
��' for one officer per year
1. 34.67 includes:
Fringes: Insurance -
Pension - � "
Medicare - 11,902
2. Shift diff @ 5� - 1,720
3. Clothing - 753
4. Overtime - " 1;200