96-566a ' S� ����
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Presented By:
RESOLUTION
CITY OF SAINT PAUL, NIINNESOTA
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Referred To: Committee: Date:
1 RESOLVED, that the proper City Officials are hereby authorized and directed to eaecute an
2 agreement with the Minnesota State Agricultural Society (State Fair Board) whereby the City of
3 Saint Paul will provide various police services in return for payment to the City of Saint Paul to
4 these services, a copy of said agreement to be kept on file and of record in the Department of
5 Finance and Management Services.
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Requested by
By:
by Conncil
sy:
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Council Fiie # qG.s GG
Green Sheet # 35q ^[.�
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Approved by Mayo� r: Dat�� r��('� Approved 6y Mayor for Submission to Council:
BY- �, jG <j�2�S BYc � � -��1u�exn'�
96fair.xls
Adopted by Council: Date: � '�,G� `�Q (e
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DE ARTMENTlOFFICFJCOUNC0. DATE INITIATED O
POLICE DEPARTMENT 4f12146 GREEN SHEET _— 3 5 9 7
CAMACf PERSpN & PHONE INf71AL(DATE INRIPVOATE
DEPAHTMENTDIRE CfiYCOUNdI
Chief WilliamFinney 292-3588 nssicx cmnrroaNer �cmc�nK
NUYBERfO
MUSTBE ON UNCILAGENDA BY (DATE) ROVi1NG � BUDGEf DIREGTOH Q PIN.B MGT. SERVICES DIR.
Op�� MAVOR (OR ASSISTANn �
TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATUR� ' �
acnoN nEO��FSrEO . . �� ��h'C �� v5'���
�t,lroriaing aad-directing grope"r C>ty.:officials to execute an agre t the
Minnesota State Agricultural Society (State Fair Board) and Saint Paul Police Department
to provide various police serices. i.��d��`� f„�3�`.�
RECAMMENDATIONS: Approve (A) or Reject (R) pERSONAL SERYfCE CONTRACTS MUST ANSWER THE FOLLOWING QUESS{ONS:
_ v1ANNING CAMMISSION _ CML SEAVICE COMMISSION �� Ha5 this pBfWnlfirm ever wOfked ufMef a COntreEt EM Mi5 departmEntt -
_ CIB COMMRTEE _ ' YES NO
— �� F 2. Has this persunfirm ever heen a city employee?
— YES NO
_ DISTAIC7 COURT _ 3. Does this pereonttirm possess a skill not normall
y Dossessad By any current city employee?
SUPPOR'fS WHICH COUNGIL OBJECTIVE> YES NO
Ezplain all yes answers on separate sheet antl attach to green sheet
INIT7ATING PROBLEM, ISSUE. OPPORTUNI'fY (Who, Wnat. When, KTere, Why):
The Saint Paul Police Department will provide various Police services for the Minnesota State Agriculhual Society (State
Fair Boazd) as described in the attached contract. � m�'`����-� �� �'�� ��
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ADVANTAGESIFAPPROVED:
In return for these services, the City of Saint Paul will receive payments from the Minnesota State Agricultural Society as
described in the coniract.
DISADVA13TA6E3 IF APPROVED�
None.
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DISADVANTRGES fF NOT APPPAYED:
The loss of revenue to the City of Saint Paul.
TOTAL AMOUNT OF THANSACTION $ Per COR'LCdCY. COST/flEVENUE BUDGETED (CIRCLE ONE) YES NO
FUNDING SOURCE Sta#e Fair Board ACTIVITY NUMBER credit 04100
FINANqA� W FORMATION' (EXPlA1N)
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AGREEMENT
TH[S IS AN AGREEMENT, dated this 21 st day of Februarv _ 1996, by and between
the CTTY OF SAINT PALTL, Iv�innesota, hereinafter referred to as "Ciry", and the MINNE50TA
STATE AGRICIJLTURAI, SOCIETY, hereinafter referred to as 'State Fair".
WITNESSETIi:
TT IS MUTUALLY ACsREED BY AND BETWEEN THE CTTY AND STATE FAIR AS
FOLLOWS:
1. That for the consideration hereinafter stated, the City ��ill provide traffic direction,
crowd control, parking enforcement and general police services during prepazation and operation
of the annual Tvlinnesota State Fair and specificaily will provide service at the following
intersections:
Snelling and Como, Snelling and Midway Parkway, Snelling an3 Hoyt, Cleveland and
Commonwealth, Como and Underwood, Como and Canfield, Como and Cathlin.
2. In addition, and if deemed necessary by the City's officer in chazge of the detail and
agreed to by the State Fair, the City will pro��ide general police services, parking enforcement and
traffic and crowd controt at other intersections and areas which may become affected by a
M'innesota State Fair event.
3. That the City wiIl make every effort to recruit volunteers to supplerr,ent the traffic
and crowd control efforts during the Minnesota State Fair and these volunteers will be provided at
no cost to the State Fair.
4. That the City will provide the State Fair wi:h access to it police records report
system by providing a sufficient number of compiaint number and blank reports to handle the
volume of police reports generated by the State Fair Police. Further, that these reports will then
be merged into the City's police record system where pennanent recordkeeping and availability for
year-round investigation followup can be provided.
5. That as a result of police activity during the annua? Ivfinnesota State Fair, the City
will provide the State Fair with all Crime Laboratory services and end of fair follow-up and/or
coordinated criminal investigation services necessary to complete any criminal investigation.
6. That the City wiil provide ths State Fair with six police marked patrol vehicles to
include vehicle radio and red lights and sirens, said vehicles to be provided for a 22-day period
during the annual State Fair. The State Fair shall reimburse the City of Saint Paul Police
Department for use of squad cars at a rate of Fifly Dollars ($50) per day, adjusted yeady to reflect
increases or decreases in the consumer nrice index.
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7. That the City will assign two Police K-9 teams to provide foot patroi *.o the State
Fairgrounds, during the fourteen days that the Minnesota State Fair is operational, and will be
assigned from 2400 hours until released from their duties by the State Fair Police Watch
Commander. The officers will receive their geogaphicaf areas of responsibiIity from the State
Fair Police Watch Commander.
8. During the period of the annual State Fair, to facilitate radio communications
between the City Police Department and the State Fair Police, the City will provide the State Fair
with a radio control station capable of being wired into the State Fair radio transmitter. This will
allow the Saint Paul Police Channel3 and State Fair Police L7HF and State Fair � to be
simulcast and a message received by all necessary officers. During the rest of the yeaz the Ciry
wili authorize the approgriate staff persons of the State Fair to communicate on the same radio
frequency as the police uYilize in the Western District Police Area, and the City wili provide such
training, instniction, radio repair and maintenance as is necessary to effectively promote
communications. State Fair agrees to reimburse the Saint Paul Po]ice Department for repairs of
State Fair radios.
9. Also for the consideration hereinafter stated, and during the rest of the non-fair
time year, for the period during which State Fair Police aze not actively engaged in full-time law
enforcement duties on the State Fairgrounds, the City agrees to incorporate the State
Fairgrounds, for the purpose of law enforcement activity into the City's Police Department
boundaries and that the City will provide routine police patrolling consistent with the assignment
of police officers and squads to the general area, and it is understood that routine patrolling will
include general traffic supervision and building surveillance.
10. That, pursuant to paragraph nine (9), immediately above, the City will further
respond to the State Fair's request for services as the result of specific events and/or incidents,
they being by way of illustration and not of limitation, traffic accidents, burglaries, crizninal
damage to property and assaults.
1 I. That the State Fair wili promote and secure the cooperation of its sta:�; without
expense to the City, and as is needed to successfully prosecute arrestees.
12. That the State Fair authorizes the Saint Paul Police Department access and use of
the Minnesota State Fair Machinery Fiill for dog training exercises subject to the availability of the
area and provided that notification and any arrangements for its use be made with the fair's special
events coordinator at least 24 hours in advance. If a state Fair building is requested for usage as a
part of this dog training exercise, the contract fee heteinunder provided is to be reduced by One
Hundred Dollars (5100.00) for each usage. The Saint Paul Police Department will be responsible
for any and all costs incurred by the Minnesota State Fau as a result of this usage, including, but
not limited to, all property loss and/or damage Yo State Fair property caused directly or indirectly
by the Saint Paul Police Department, its agents, employees, guests, participants or attendees.
Should nottfication not be given to the rair`s Special Events Coordinator in accordance with
guidelines above, State Fair reserves the right to cease any training exercise which may be in
operation on the grounds.
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13. The State Fair shall reimburse the city of Saint Paul Police Department for service
described in paragraph(s) one (1) and two (2) ofthis agreement fifty percent (50%) ofthe hourly
wages of such police officers (excepting the Cit}�s contribution to regular fiinge benefit programs
as the City shall certify to the State Fair). That the certification of the Ciry shall state the name
and rank of each police officer and the hours of assignment in vehicular and pedestrian traffic
controi as well as the houriy wage defined above for such officer. The State Fair agrees to pay
the City all monies due hereunder and as shown by the invoices or statements submitted to the
State Fair within 30 days after such suhmission.
14. The City shall keep a record of its costs in providing the setvices described in
paragraphs five, six, seven and eight to the State Fair and shaii prepare an itemized statement
thereof showing the amount due hereunder and submit the same to the State Fair no later than 30
days after the performance of said services.
15. For the services described in puagraphs nine (9) and ten (10), the State Fair agrees
to reimburse the City of Saint Paul Police Department Ten Thousand Five Hundred Dollars
($10,500.00) for the 1996 contract yeaz. Reimbursement for services performed pursuant to
paragraphs nine (9) and ten (10) in future contract years shall be at a rate adjusted yearly to reflect
percentage increased or decreases in the hourly wages paid to the members of the Saint Paul
Police Federation. Statements submitted by City pursuant to this paragraph shail be submitted 30
days prior to dctober 1, annually.
16. Any person engaged in work under this agreement to be performed by the City
under this agreement shall be considered an employee of the City. All clauns that may or might
arise under the Worker's Compensation Act ofthis State on behalf of said employees while so
engaged and any and all claims made by any third pariy as a consequence of any act or omission
on the part of said City employees while engaged in or as a result of any of the work
contemplated herein shail be the sole obligation and responsibility of the City. The City shail not
be'responsible under the Worker's Compensation Act for any employees of the State Fair.
17. The parties agree that all persons working on the State Fairgrounds under this
agreement are employees of the City or of third persons and are in no way employed by the State
Fair provided, however, that this clause shall not apply to persons employed directly by the State
Agricultural Society. All contracts and agreements made by the City with third parties for the
performance of any work to be done under this agreement shall be subject to the terms of this
agreement.
18. The City of Saint Paul Police Department may de:er responding to or suspend
performance for the State Fair in deference to providing essential police services to the City of
Saint Paui without penalty or liability of any kind, but will respond or renew performance when
feasible to do so.
19. This agreement, between the City and the State Fair shall continue on a year-to-
year basis, subject to temunation by either party upan a written notice of at least ninety (90) days
prior to its anniversary date.
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20. As provided by Ivfinn. Stat. 16B.04, all books, records, documents and accounting
procedures and practices of the City relevant to this agreement shall be subject to examination by
the Society and the Legislative Auditor.
21. This agreement shall not be construed as a relinquishment by the society of any of
its powers or controls over the state fair grounds vested in it by Minn. Stat. Ch. 37.
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IN WITIIESS Vdf�REOF, the parties have set their hands the date first above written.
as to Form:
CITY OF SAINT P
By:
Mayo
By:
Director, Departm
and Man emen ei
By: . ...
Chief of Police
TA STATE AGRICULTURAL
�y:
It Executive Vi resident
By : s-�.�--
Its Operations Director
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