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96-442S ..h s�-,-4-.,.�- �� S �` l 9 � RESOLUTION OF SAINT PAUL, MINNESOTA Presented By: WHEREAS, the adopted 1996 budget placed some 8 months of Housing Information Offfice in contingency; and WHEREAS, the budget offlce is to undertake certain studies regarding the Housing and Information office ; and WHEREAS, the budget office is to report to the Mayor and Council the resuHs of that study, and WHEREAS, ttie budget office will complete the study by May 29, 1996; and WHEREAS, the Housing Information office has sufficient budget appropriation for 4 months and v�nll need appropriation to carry it through the completion of the study and discussion between Mayor and council, Requested by Department of: Referted To: Committee: Date i 2 3 d s s i a 9 io �� z 13 �a 75 �s n �a 19 zo z� zz zs za zs zs z� zs zs � 31 32 33 � as Information Office WHEREAS, the Mayor, pursuant to sec. 10.07.04 of the city charter, recommends the following changes to the 1996 budget: Current Amended Budget Change Sudget FINANCING PLAN: Department of Division GL 065 30131 7299 Trsfr from GF All Other Fund Financing SPENDING PLAN: Department of Division GL 001 09103 0548 Expend from coMingency GL 001 09103 0558 Transfer to Sp. Rv. fund GL 065 30131 0111 Salaries All Other Fund Spending 53,869 N/A b3,869 107,739 53,869 53,869 N/A 161,608 Council File # Green Sheet # 13,468 N/A 13,468 (13,468) 13,468 13,468 N/A 13,468 RESOLVED, that the City Council approves these changes to the 1996 budget. Adopted by Council: Date � �q�_ Adoption Certfied by Council Secretary. BY' ca' . �. n._.�^.� Approved by Mayor: Date � 7 r(o BY� `�t � <�� By: Christine Lukesh 9�_ y�t � 24167 (sub) 5 w bs �-� -�.��z. 67,337 N/A 67,337 94,272 67,337 67,337 N/A 161,608 Appr val Recommended by Budget Director: By �–,—��}�- 1„� �u�'C.�.% Form Appro� l By: �LvYG Ap�roved by BY= / VI a by City Attomey: fyWj � /!� lC�//.� X � � /�l to Council: BmIPaWBUEgefOffice(F:LI\fYlWESOL1CRf�MN096.WKd) ON]I196 �„�.�. �„�� 9(�' �( �2 xo��ro��ot� 04-22-96 GREEN SHEET NO. 24161 sub coT+rncrerxsoxsveoeg ' []i ix�seamexrnmECrac Qs cmcovaca JceReid, 266-854? ."�"'�, Q arrwrroxt�' � anasxK K1SfHHONCWNCY.A��AHYWA'IS) R6 � �5 BLID(tTDIDEL�OR � F4LRNGC.SFRV1@SDI& o v,,,��,��, o �.,�,� TOTAL # OF SIGNATITRE PAGES (CLIP ALL LOCAT�ONS FOR SIGNATQRE) a�t�hn pprove releasing some appropriation from contmgency to ihe Hoosing Infoimaaon Office budget ekaa�mmwl7as�ppws(yawj¢(a) PIItSONAL SIIt�'ICE COM'RACIS MUSf ANSWER THE FOLLOR7NG QUESIIONS: xa�am+oma�asvon ava�cvt�ooe�asvox 1.Haathispawd&imevuwakod�daacoutractfortdisdepanmeot? . cmco�,a,ur� _ yES NO _A n.� � 2Haathiapwwd6imevabeenacityemployee? uexwcrcourtx YES NO � scsronrs amatcoueuu.oemJCnvct 3. Doa this pecaodfum poaeess a skill mt vo�mallY P� bS anY �� Y �PloyeeR � � (FsP�ain dl yea aasvrers on se arate sM1eet and attuh m green s6eet) u�ITwTlNOmoeftM �ssUEOePOx'NMiY(¢be. Q'bt. wlw whu.. The origival budget place 8 months of budgM in contingrncy pending a budget office review of the HIO. That study will be compieted by May 29, 1996. Council discussion will follow that study. The Office should t�ave its' budge[ amended pending completion of tk�at study. nnvnerrw�s��aenovm: The office will k�ave appropriation to continue its work pending completion of the study as recowsnended by the City Couneil. DISADYqN'[A(ff3ffAPPROVFD: None DISAO VANCAL35 OP NOi APPRO�'FD: The office will have no budget authority to continue. �or.�...MO�o.Tww�.�o�_ 134 8 COSf/R6V6HULBWGEi6D(CIRCiSON� O r+o rurrourcao�racs Generai Fund ACTIVIiYNUMB6R GL - 001 - 09103 - 0558 tv+auc�,�. usonn+nnoN: �wuur� S�int Peal BudgN OHi<a (F:t\H7Na�ollGwnl hto %.WKt) 01-72-BB �€`�il.lE��{f EL Presented By: Referred To: WHEREAS, the adopted '1996 budget placed some 8 months of Housing Information Offfice in contingency; ; WHEREAS, the budget office is to undertake certain studies regarding the Housing and Information o�c a J WHEREAS, the budget office is to report to the Mayor and Council the resutts of that study, and WHEREAS, the budget office cannot complete the study befiore July 1, 1998; and RESOLUTION � z 3 Q s s � 8 s io n iz ffi �a is is n 18 �s 20 zi � zs za n zs z� as zs � 31 � 33 � � WHEREAS, the Housing Informatio� office has sufficie�t budget appropriation for 4 months appropriation to carry it through the completion of the study and discussion beriveen Mayor� WHEREAS, the Mayor, pursuant to sec. 10.07.04 of the city charter, recommends 1996 budget: FINANCING PLAN: Department of Division GL 065 30131 7299 Trsfr from GF All Other Fund Financing SPENDING PLAN: Department of Division Council File # 9 6 _ y y�, Green Sheet # 24161 Committee: Date 53, 869 N/A 53, 869 GL 001 09103 0548 Eupend from contingency � 107,739 (53,869) GL 001 09103 0558 Transfer to Sp. Rv. fund �` 53,869 53,869 GL 065 30131 0111 Salaries f 53,869 53,869 All Other Fund Spending N/A N/A � 161,608 53.869 �� RESOLVED, that the City Councii appro�es these changes to the 1996 budget. BYdk¢y will need cauncii, changes to the Current �'% Amended Budget �� Change Budget Requested by Department of: Housing Information Office Naais Thune Adopted by Council: D e Adoption Certified Councii Secretary: Sy: Approved by Mayor: Date By: 107, 738 N/A 107, 738 53,870 107, 738 107,738 N/A '161.608 By: Christine Lukesh Appr I Rewmmended by Su�dg�et �Di By: � W� ��1 Form Approved b r City Attorney: er: ��\� "� � 4�z�1 � aL . Approved by Mayor for Submission to Council: By: �� sa4anwwEye¢rnke(FM14weMswoNYJ� lY0_ae.vM�) W2vae '� ��,�,�� n,��,,,,� 9 � — 4 W xo,�in��o�uo�o� 04-22-96 GREEN SHEET NO. 24161 �M'ACfPFR�I6P� � DFPAR'12�MD�C�'O& �5 CRYWUNC➢. JceReid, 26Cr8547 ,"�"�.� Q rnzwrraetrt�x Q cmcunx MOSf�ONO�ONCQ.AffimABY�A'IE) � O2 IDIDGETD� � £IN.6MGf.SFRVI�SDiR �d 6fAYOR(ORASSfSfAMj �6 C1ffi�'AC(.'OIII�Rl.NS TOTAL # OF SLGPiATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATQRE) � ove releasing some appropriation from conringency to the Housing Infoimation Office budget xeca��t�rownoxs:nppma(ya�.eja¢(al PERSONAL SERV[CE CONTRACTS MUSL ANSWERTHE FOLLOR'ING QUESC[ONS: etre�nmacmramssox crvasnv�cswaam�sox i.Hasthispe�sou/s�meverwoheaw�zcon4actf«tLisdepartmem? cmmwarrt& YES NO w snu�F _ 2Hasd�i+peisodHimever6eenacityemployee? DLTTR�Cf�[IRT _ � YES NO swrottrsw�ncemtMC¢oa�crnsa 3.DoestLispe�sonMumposseatasl�ItnotnoimatlypossesseJbyanyc�mertcityemployee? , YES NO (Ezplain all ya answers on separate sheet and attach to geen sheet) B.ITLIiA'GPItOBLA; I53UE.OPPOR'[�IMTY(RTO. WL; �Vhm. Whaa.4ThyR The 1996 budget p]aced 8 months of budget in contingency pending a budget otl'ice review of the HIO. That study will not be completed before Tuly, 1, 1996. Council discussion will follow that study. The O�ce should 2iavg its' budget amrnded pending completion of tl�t study, and a decision by the Council regarding the balance of the appropriation held in contingency. ADVANTAGFSAAPPROV�: The oflice will have appropriation to continue its' work . AISADVANTAGESffAPPROVfD: None [y�� a��r �';. {� y � �� l�::o-�.t�e n� ��5�1 At�t� 2 :v� j�� DISADVeIN'1'ACdS OF NOY APPRO VhU: T1te ofl'ice will have no budget authority to continue. rorac,�ouxroxrnansncnor_ S3HBJ COST/RSVENUgBUDGEigp(CIRCL60[il� �� fl0 ��oR�s General Fund ACIIVIfYPUMB6R L- 001 9103 - 0558 ew�wc�at�ox�unox. c�ecnw� � SaiMPoW HudgetINflce 1F:45beD�%U1fON231fiio 96 WK4) 06-T2S8 qC.-�y a. 1- Housin� Information Offzce Back2round The Housing Information Office was established in the Mayor's Office sometime in 1975-76. The Office was esbblished 'uutially much like the Office of Nei�borhoods, the Office of Family and Children, the Information and Complaint Office witUin the Mayor's Office. Apart from the annual budget document there is no legislative direction regarding the mission of the Office. The Saint Pau1 Housing Policy for the 1990's, under its bienuial acrion program also identifies duties and responsibilities for the Office. The action plan for 1994-95 was approved by the Mayor and CouncIl on October 26, 1994. Currently HIO is an office within the Executive Administration Department with nine (9) FTE's. The Office Director reports directly to the Mayor. HIO is financed with General F�md, CDBG, HRA, and miscellaneous �ants (77.9% Public! 22.1% private). Spending is 67.6% for salary related items. The Office provides information to all who ask, primarily by phone. The basic mission is to offer housing related services connected to properties located in the City of Saint Paul and surrounding area. Focus ofAnal sis The HIO, while financed primarily with city money, also receives grants and contracts from private sources. It offers outreach programs serving city and non-city residents in the region. Some of it services aze similaz to services offered by other city departments, other public bodies and non-profit organizations. For example, the HIO work appeazs to match PED responsibilities in many azeas. The Tenants Union has performed similar services. The County serves many clients and it refers some of them to the HIO. The Council has place eight (8) months budget in contingency. HIO employee practices have been criticized as being at odds with practices in other offices and depazhnents. Some are said to be contrary to city rules. The Human Resources Deparlment will review the employmetrt pracitices of the department. The Budget Office will review the operational aspects. Ouestions toAnswer: • How does the City benefit from HIO being a City run prograzn? • Does the HIO provide the services assigned to it by the City and its grantors? • Does the HIO meet the objectives established in the 1995 Adopted Budget and the Saint Paul Housing Policy for the 1990's Acrion Plan for 1994-95? • Are the services of HIO duplicating the services provided by other public or private organizations? • Should the City continue to provide these services through ffiO? ♦ Should the HIO function be transferred to the County? ♦ Can the office be made a part of a larger department? ♦ Should this function be considered for turnover to private charities concerned with housing? • Can some part of the work become self-supporting? a4-4y � Evaluation of Housing Information Office (HIO) Identifv and list the key services provided 1) What aze the services provided by the HIO? Estimate the cost of key services: 2) What is the total cost of providing these services? a. direct costs b. citywide and office indirect costs Examine revenues Qenerated by services and restrictions on the use of the revenue 3� :�� What aze the annual receipts generated by HIO from from wntracts with other agencies? To what extent is HIO self-supporting? Benchmazk services: 5) 6) 7) How do other cities provide these services? What services are provided by other public agencies? What services aze provided by nonprofits? Completed by 4/30 Completed by S/07 Completed by 5110 Completed by S/30 Estimate Vatue: Completed by S/23 8) What would be the impact if HIO did not provide these services? 9) How would clients of ffiO obtain these services without the office? Alternarives to Current service deliv�stem: Completed by 6/05 10) What other options e7ust for the delivery of these services? Final RenordRecommendations Completed by 6/12