96-327En�
�� S i^ 1�`' � f�, i
�,.,. �a I� f{ � t 7
Council File # 9 �_ 3 ot�
Green Sheet # 3 O e
a5
Presented By
Referred To
i WI�REAS, the City of Saint Paul has granted, in Ordinance No. 16947, as amended, a
z franchise to use the public streets and ways to deliver hot water within Saint Paul to District
s Heating Development Company (DFIDC), doing business as District Energy St. Paul, Inc, a
a Minnesota non-profit corporation; and
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WHEREAS, on July 20, 1995, District Energy filed notice with the City Clerk of its intent to
amend the heating rates pursuant to Section 6 of the District Heating Francluse; and
WI�REAS, the City of Saint Paul has granted, in Ordinance No. 17816, as amended, a
franchise to use the public streets and ways to deliver chilled water to District Energy Services,
Inc., doing business as District Cooling St. Paul, Inc., a Minnesota non-profit corporation; and
WF3EREAS, on July 20, 1995, District Cooling �led notice with the City Clerk of its intent to
amend cooling rates pursuant to Secrion .11(e) of the District Cooling Franchise; and
WI3EREAS, such rates are thereby effective pending City Council approval, which requires a
public hearing; and
i9 WI�REAS, evidence has been presented to the City Council that the proposed rates are just,
zo reasonable, and non-discriminatory:
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1. District Energy proposes the following:
a) The heating demand rate changes from $4.15 to $4.25 per kilowatt per month,
an increase of 2.4%. The increase in projected demand e�enses of $300,000 is
caused by normal inflation, as well as, the payment of current franchise fees
which were previously deferred. These franchise fees effective October i, 1995
will be paid to a fiscal agent according to District Energy.
b) The heating energy rate changes from $11.78 per megawatt houz to
$11.10 f mwh, a decrease of 5.8%. The energy rate is an estimaYe of fuel cost
used to produce heat by District Energy. The elements of this estimate include
the contracts for fuel in place, the mix of fuel used and the estimated usage by
customers. If actual costs aze less than estimated, customers are given a refund.
For FY 1995 customers received a refund of $0.97 per megawatt hour.
c) The heating single rate will remain the same at $0.0411 per lalowatt hour. The
heating single rate was developed for the heating customers at the Mt. Airy
Housing Project. This rate is a blended rate calculated by District Energy and
combines both demand and energy rates.
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2. A comparison of heating rates is as follows: (See E�i`bit #1) ��� ��� (� — 3 eZ �
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Actual Actual Actual Projected Budget
FY 1992 FY 1993 F'Y 1994 FY 1995 FY 1996
Rates:
Demand (kw/mo) 4.01 4.15 4.15 4.15
Energy (mwh) 10.80 11.00 11.60 10.51
Single (kwh) .0391 .0403 .0409 .0401
Expenses:
Demand 6,832,160 7,215,605 7,276,169 7,172,312
Energy 2,632,012 2,786,652 3,033,133 2,553,865
3. Coverage rates aze higher than the target rates as specified in the Payment and Priority
Agreement. Therefore, franchise fees which have been deferred in prior fiscal years
continue to be deferred. Total defened franchise fees through September 30, 1995 aze
$7,164,967. Coverage rates and target rates are defined in FJChibit #2. The deferred
franchise fees have no interest and aze payable in 2014, unless the target rate is greater
than the coverage rate. These rates aze calculated in Exhibit �{3 for FY 1996.
4. The average interest rate projected for payments on Series A bonds is 4.8 °lo for this budget
year. Similar methods and sources weze used in estimating the interest rate last year. It is
the opuuon of review staff that the projected rate is reasonable. The bonds interest is reset
every seven days based on the Kenney index. Past estimates by District Energy
concerning future interest payments ha�e been reasonable. Tfie rate staff did consult with
the City Treasurer who also feels the prajected rate is reasonable.
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District Cooling proposes the following rates for cooling:
a) The cooling demand rate changes from $19.5$ to $20.27 per ton per month, an
increase of 3.5 %. The projected increase in demand costs are due to inflation
and growth in the cooling customers.
b) The cooling energy rate remains at $0.062 per ton-hour.
A comparison of cooling rates is as follows:
R3teS:
Demand ($ltonlmo)
Energy ($/ton hr)
Single ($/ton hr)
COSYS:
Demand
Energy
Actual
FY 1993
$ 18.14
$ 0.060
$ 0.241
$319,917
$140,231
AClll2�
FY 1994
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937,995
298,213
PIOJECfC(I
FY 1995
$ 19.58
$ 0.062
$ 0.258
1,544,237
476,113
4.25
11.10
.0411
7,471,500
2,849,015
Budget
FY 1996
$ 20.27
$ 0.062
$ 0.265
1,885,718
494,412
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WHEREAS, the City Council has taken into account those matters required by Section 6 of � G- 3�,�
Ordinance No. 16947 and Section .11 of C3rdinance No. 17816, and finds that District Energy has
met all procedurai and substantive requirements for approvai of a rate change; now therefore, be it
RESOLVED, that the District Faergy rate schedule wluch sets the heating demand rate for its
customers is hereby revised to change the demand rate from $4.15 to $4.25 per kilowatt per month
effective October 1, 1995; and be it
9 FURTHER RFSOLVF,D, that the District Energy rate schedule which sets the heating energy rate
10 for its customers is hereby revised to change the energy rate from $11.78 per megawatt hour to
11 11.10 per megawatt hour , and be it
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FURTHER RESOLVF.D, that ffie Distriet Energy rate schedule which sets the heating single zate
for its customers remains $0.0411 per kilowatt hour, and be it
FURTAER RFSOLVED, that the District Cooling rate schedule which sets the cooling demand rate
is hereby amended from $19.58 to $20.27 per ton per month, and be it
FURTHER RESOLVED, that the District Cooling energy rate remains at $Q.062 per ton hour, and
be it
FURTHER RESOLVED, that all other rates, changes, and other provisions of the District Energy
hot water and district cooling franchises remain in force and aze unchanged; and be it
FURTI�R RFSOLVED, that the attached revised Schedule A and Attachment 1 to the District
Heating franchise are approved and supersede any previous Schedule A and Attachment 1, and are
incorporated by reference into Ordinance No. 16947 as amended, and be it
FINALLY RFSOLVED, that the attached revised Schedule A and Attachment i to the District
Cooling franchse are approved and supersede any previous Schedule A and Attachment 1 and are
incorponted by reference into Ordinance No. 17816, as amended.
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Adoption Certified by Council Secretary
By:
Appr
By:
Requested by Department of:
Finance and Management Services
BY � � ""`" ��
Form Approved by City Attorney
sy: vw..i 2 1ult. 3 Sf
Approved Mayor for Submission to
Council �
By s ��Cr(>l.�Cr
Adopted by Council: Date ' 3 (P
Jim Snyder 266-8802
FON
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GREEN SHEET N_ 3 0 2 0 5
INITIAL/DATE INIiIAUD.
DEPARTMENT OIRECTOR � CT' COUNCIL
CITYATfORNEV �{ CIT'CLEflK
BUDGET DIAECTOA O FN�. fi MGT. SERVICES �fR.
MAVOR (OR ASSISTMR) �
TOTAL # OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE)
Approval of District Energy`s and District Cooling's request to amend the heating
and cooling rates.
_ PLANN�NG COMMISSION _ CIVIL SERVICE COMMISSION
_ CIB COMMITTEE _
_ srn� _
_ oisrnicrcouar _
SUPPORTS WHICH COUNpL O&IECTIVE?
YYhere,
PEqSONAL SEHVICE CONTRACTS MUST ANSWEq TNE FOLLOWINCa QUESTIONS:
1. Has ihis personlfirm ever worketl under a conhact for this tlepartmeM?
YES NO
2. Has this perso�rm ever been a ciry employee?
YES NO
3. Does this personNirm possess a skill not normally possessetl by any current ciry employee?
YES NO
Explain all yes answers on separote sheet antl attach to green sheet
In accordance with the heating and cooling franchise agreements, District Heating and
District Cooling have filed notice to amend Schedule A of Ordinance 16947 and 17816,
regarding their heating and cooling rates. The City Council must review the evidence
of this rate case and approve or deny Yheir request. The attached resolution
recommends approval of the new rates.
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MAft 07 1996
MAYOit'S OFFICE
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AMOUNTOPTRANSACTION S
COST/REVENUE BUDGETED (CIRCLE ONE)
YES NO
✓
FUNDING SOURCE ACTIVITV NUMBER
FMANC7AL 1NFORMATION: (EXPIAIN)
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IrrterdepartmeMal Memorandum
CITY OF SAINT PAUL
TO: Martha Larson, Finance Director
FROM: Lori ���and nyder
DATE: February , 1996
RE: Staff Report for District Energy Proposed Fiscal Year 1996 Heating and
Cooling Rates
This memorandum discusses staff's review of District Energy's proposed rate change.
PROCEDURAL ffiSTORY
Pursuant to Secrion 6(e) of City Ordinance 16947, Distdct Energy filed notice on July 20,
1995 with the City Clerk of its intent to change its hot water rates effecfive October 1, 1995.
Pursuant to Section 1.11(e) of City Ordinance #17816, District Cooling filed notice with the
City Clerk of its intent to change cooling rates effecdve October 1, 1995.
District Energy was informed that a City review staff consisting of Lori Lee and 7ames
Snyder would review the rates, with Thomas J. Weyandt assigned as legal counsel. Staff
met with District Energy staff 7oyce Anderson and Andrew Kasid on September 27 and
November 2, 1995 to ask questions and to review District Energy and District Cooling
documents. Based on additional inquiries by the rate review staff suppiementary information
was received during September.
When proper notice, publication, and hearing on the proposed resolution are completed,
those steps along with the process to date will sa6sfy all procedural requirements of the
franchise agreements.
PROPOSED FINDINGS OF FACT
1. District Energy proposes the following:
a) The heating demand rate changes from $4.15 to $4.25 per ldlowatt per month,
an increase of 2.4%. The increase in projected demand e�cpenses of $300,000
is caused by normal inflation, as well as, the payment of cunent franchise fees
which were previously defened. These frar_;^hise fees effective October i, 1995
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Staff Report for District Energy Proposed Fiscal Year 1996 Heating and Cooling Rate y� '�O� !
Page 2
wiil be paid to a fiscal agent according to District Energy.
b) The heating energy rate changes from $11.78 per megawatt hour to
$11.10/mwh, a decrease of 5.8%. The energy rate is an estimate of fuel cost
used to produce heat by District Energy. The elements of this estimate include
the contracts for fuel in place, the mix of fuel used and the estimated usage by
customers. If actual costs are less than estimated, customers are given a
refund. For FY 1995 customers received a refund of $0.97 per megawatt hour.
c) The heating single rate will remain the same at $0.0411 per kilowatt hour. The
heating single rate was developed for the heating customers at the Mt. Airy
Housing Project. This rate is a blended rate calculated by District Energy and
combines both demand and energy rates.
2. A comparison of heating rates is as follows: (See Exhibit #1)
Actual Actual Actual
FY 1992 F'Y 1993 F'Y 1994
Rates:
Demand (kw/mo) 4.01
Energy (mwh) 10.80
Single (kwh) .0391
Expenses:
Demand 6,832,160
Energy 2,632,012
4.15
11.00
.0403
7,215,605
2,786,652
4.15
11.60
,0409
Projected Budge�
FY 1995 F'Y 1996
4.15 4.25
1Q.81 11.10
.0401 .0411
7,276,169 7,172,312 7,471,500
3,033,133 2,553,865 2,849,015
3. Coverage rates aze higher than the target rates as specified in the Payment and Priozity
Agreement. Therefore, franchise fees which have been deferred in prior fiscal years
continue to be deferred. Total deferred franchise fees through September 30, 1995 is
$7,164,967. Coverage rates and target rates are defined in Exhibit 112. The deferred
franchise fees have no interest and are payable in 2014, unless the target rate is greater
than the coverage rate. These rates are calculated in Exhibit #3 for FY 1996.
4. The average interest rate projected for payments on Series A bonds is 4.8% for this
budget year. Similar methods and sources were used in estimating the interest rate last
year. It is the opinion of review staff that the projected rate is reasonable. The bonds
interest is reset every seven days based on the Kenney index. Past estimates by
District Energy concerning future interest payments have been reasonable. The rate
staff did consult with the City Treasurer who also feels the projected rate is
reasonable.
5. District Cooling proposes the following rates for cooling:
a) The cooling demand rate changes from $19.58 to $20.27 per ton per month,
Staff Report for District Energy Praposed Fiscal Year 1996 Heating and Cooling Rate
Page 3
9�-���
an increase of 3.5%. The projected increase in demand costs are due to
inflation and growth in the cooling customers.
b) The cooling energy rate remains at $0.062 per ton-hour.
6. A comparison of cooling rates is as follows:
Actual
FY 1993
Rates:
Demand ($/ton/mo)
Energy ($/ton hr)
Single ($/ton hr)
Costs:
Demand
Energy
STAFF IiEVIEW
The staff reviewed:
$ 18.14
$ 0.060
$ 0.241
$319,917
$140,231
Actual
FY 1994
$ 18.81
$ 0.060
$ 0.248
937,995
298,213
• actual results for the pr3or year compared to pro,}ections.
Projected
FY 1995
$ 19.58
$ 0.062
$ 0.258
1,544,237
476,113
• zeasonableness of future projections based on historical da�a.
• future debt payments and reserves.
• cost allocation agreement
CONCLUSION
Budget
FY 1996
$ 20.27
$ 0.062
$ 0.265
1,885,718
494,412
The review staff verified the cost and reserve numbers used in the rate filing to be materially
accurate. Past budget projections appeared to be reasonable when compared to actual results.
The allocation of costs between District Energy and Distzict Cooling has been done in
accordance with the cast allocation agreement. The cost allocation for most costs consider
the joint use percentage of each company and the average tons of demand billed during the
period. General and administrative personnel expenses are allocated on the basis of periodic
time studies.
When the District Cooling was started, $784,152 in development costs were paid by District
Heating. The costs aze to be repaid by District Cooling over 30 years, starting in 1997, with
an interest rate of 5% provided billable demand equals or exceed 3,900 tons. The current
•' Staff Report for District Energy Proposed Fiscal Year 1996 Heating and Cooling Rate 4 t' �� ��
Page 4
biliable demand exceeds 3,900 tons.
The FY 1995 capital projects listed in the Statement of Forecasted Repair and Replacement
aze in the process of being completed or have been completed. A similaz doliar amount of
maintenance projects are scheduled in FY 1996. These projects are annually reviewed since
they aze major expenditures which affect the demand rate and also may impact reliability of
the system.
Based on the information provided we recommend approval of the new heating and cooling
rates.
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Coveraae Rates shall aean the rates and charces, which if
collected by the Corporation, would in the aggrega�e equal the
anount necessary to satisPV all of the Corporatio�'s Pinancial
obliaations, including, but not linited to, debt service with
respect to the Series A Bonds, debt service with respect to the
obligations of the Corporation to the city and Bank t-:der the city
Loan Pgreement and Reimbursesnent Pgree,«ent, 2nd Opera`�ing Expenses,
funding of various repair and replacenent and reserve accounts, and
other amounts necessary to properly and efficiently operate the
Systen, assumina that Franchise Fees are baid to the City (after
accumulation of the Franchise Fee Itequirement as provided in the
Loan Agreement an City Loan Agreer�ent) on a current basis bu� not
Tarcret Rates sha11 mean, subject to the terms zr:d conditions
of the Service Agreements, the rates and charges pernitted to be
charged by the Corporation under the Service Agreenen� equal to a
predetermined percentage (which will vary over tine) of actual Pirm
natural gas prices; "predeternined percentage" (for any given year)
shall be that percentage that results Prom dividing �he
Corporation's projected hot water rate �or the Corporation�s next
fiscal year (expressed in $fMNBtu as contained in
GilbertJCommonwealth Decenber 2, 1582 computer analysis reported to
the Corporation) by such fiscal year's projected firm natural
gas/MMBtu end use rate (as contained in Table 9 of the
Gilbert/Commonwealth Report to the Corporation dated September 30,
1982); provided, hocvever, that the resulting percentace shall never
be lower than 720; the ��actual natural gas prices" shall mean
a weighted average of the prices actually charged by Northern
States Power Company for its various classes of non-intezruptible
City of Saint Paul gas service customers, to be determined by
assigning the demand for each AHDC customer to tha� customer�s
comparable Northern States Power conpany class of non-interruptible
customex,s .
Note: Taken from the Paynent and Priority Agreement (as anended)
relating to HRA District Heatinq Revenue Bonds.
� n A
TARGEf96.WK3
EXHIBIT 3
CALCULATION OF "TARGE7 RATE" FOR FY 1996
PER PAYMENT AND PRIORITY AGREEMENT
USAGE DATA
1 CCF/DAY — LOW
2 CGF/DAY —H1GH
3 AVER.4GE CCFjDAY
4 AVERAGE CCF/YEAR
FIRM GAS RATES (JANUARY 1995)
5 CUSTOMEA CHARGE ($/MO)
6 DEMAND (�/CCF/DAY/MO)
7 COMMODITY ($JCC�
OVERAU.COSTS
S TOTAL $/YEAA
9 AVERAGE $/CCF
9A AVERAGE $)MCF
1a ENO USE $/MMBTU @65%
$468
0.51551
$5.16
$7.93
500 2,000
1,999
1,711 3,422
92,298 342,243 684,485
$14.00 S225.00 $225.00
� .62435 1.62435
0.40444 0.21436 021436
$37,497
0.40626
$4.afi
$6.25
5109,418
0.3i971
53.2�
54.92
TARGET RATE CALCULA710NS
11 D.E. DEMAND % BY CLASS 2.06°!a 93.29°!0 0.00°',
12 WEIGNTED AVG $(MMBTU _ -
13 X TARGET PERCENTAGE FROM 1982 EEASIBlUTY STUDY
13A PROJECTED D.H. RATE $25.04 DIVIDED BY
136 PROJEC7ED GAS RATE $34.78 (MINIMUM 72°0)
14 ='TARGE7' R,4TE' PER PAYMENT AND PRIORITY AGREEMENT ($/MM67U)
15 TARGET FlA7E PER KWH
COVERAGE RATE CALCULATION
16 DEMAND RELATED COSTS
17 COVERAGE DEMAND RATE �a
°l�.-3��
07-Aug-95
03:31 PM
CUSTOMER CLASS
COMMj LG GENL LG GENL
AESiDENTL f1�7DUSTR� SMAIL LARGE OVERALL
908
$6.00
0.43621
146,500 KYV DEMAND
$2i 6,137
0.3i 577
$3.i6
$4.86
4.65%
$622
72.0°6
$4.48
0.0153
57,471,500
$4.25
18 OVERALL COVERAGE RATE PER KWH 0.0411
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SCHEDULE A (AD'IENDED)
to
HOT WATER FRANCHISE
granted to
District Heating Development Co. d.b.a.
DISTRICT ENERGY ST. PAUL, INC.
by the
CTI'Y OF ST. PAUL
(Ordinance No. 16947, adopted July 20, 1982, as amended)
RATES: The foilowing rates shall be effective beginning with the billing month of October
1995 and shall remain in effect until superseded:
Single rate:
Two part rate:
Demand:
Energy:
$0.0411 per kilowatt-hour
$ 4.25 per kilowatt per month
$ 11.10 per megawatt-hour
PROMPT PAYMENT PROVISION: A charge of 5(five) percent will be added to the net bill
computed at the rate shown above, which charge shati constitute a discount from the gross bill
for payment within the discount period, all as more specifically provided in the Hot Water
Delivery Agreement.
FUEL ADNST'NfENT: In the event that the energy refund (assessment) per megawatt-hour
accrued pursuant to the Hot Water Delivery Agreement as of March 31 of any year is greater
than five percent of the energy rate then in effect, District Energy shall refund (may assess) an
amount equal to that portion of the difference which exceeds one percent of the energy rate not
later than May 31 of the same year. The amount refunded (assessed) shall be deducted when
the overall refund (assessment) for the year is computed.
SURCHARGE: A City fee surcharge of 8.7 percent will be included in the gross and net
monthly bills computed under this rate schedule except as otherwise provided by law.
SERVICE CAARGES: Service charges shall remain in effect as previously filed (see
attachment).
lls\ra[zshtglschedula.doc
�t 4 - 3 �. �
Schedule A
Attachment i
DISTRICT Fe'dERGY ST. PAUL, INC.
Service Charges Effective October 1, 1988
Pursuant to Section 8.5 of the Hot Water Delivery Agreement as amended, the following rates
are established for performance of specific services more properly charged to an individual
Customer than to all Customers as a whole. Service charges aze payable within 30 days of
billing and are in addition to Demand Charges and Energy Charges.
1. Restoration of service after shutoff by District Energy:
Customer demand under 100 kW:
Customer demand 100 kW or over:
2. Damage to District Ener�y system equivment:
$15.00
$50.�0
Actuai cost of repair or replacement as determined by District Energy plus service charge of
$30.00.
3. Unauthorized draina�e of District Energy system water:
The sum of the following:
(a) Estimated quantity of water lost times combined water and sewage rate paid by District
Energy during period of drainage;
(b) Estimated heat value of water lost times applicable Energy Rate; and
(c) Service charge of $30.00.
Note: Drainage of system water creates an unsafe condition and is cause for suspension of
service until corrected.
4. Service calls made at Customer's reauest bv District Energ,y �ersonnel for �roblems found
to be in Customer's and not District Ener�, 'v s e ui ment:
Between 8:00 a.m, and 3:30 p.m. on Monday through
Friday (excluding holidays observed by District
Energy): $3Q.Oa
All other times:
$50.00
tls\rateshtglsacvchg.doc
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SCHEllULE A (AMENDED)
to
DISTRICT COOLING FRANCHISE
granted to
DISTRICT COOLING ST. PAI7I., INC. f.k.a.
District Energy Services, Inc.
by the
CITY OF ST. PAUT,
(Ordinance No. 17816, adogted March 28, 1991)
RATES: The following ntes shali be effective beginning with the billing month of October
1995 and shail remain in effect until superseded:
Demand: $20.27 per ton per month
Energy: $O.p62 perton-hour
PROMPT PAYMENT PROVISION: A charge of 5(five) percent will be added to the net bill
computed at the rates shown above, which charge shall constitute a discount from the gross bill
for payment within the discount period, all as more specificaliy provided in the District
Cooling Service Agreement.
SURCHARGE: A City franchise fee surcharge of 3.5 percent will be added to the gross and
net monthly bills computed under this rate schedule except as otherwise provided by law.
SERVICE CAARGES: Service charges shall remain in effect as previously filed {see
attachment).
tls�ratesclg\schedula.doc
9c.-3��t
Schedule A
Attachment 1
DISTRICT COOLING ST. PAUL, INC.
Service Charges Effective AprIl 1993
Pursuant to Sections 8.3 and 8.4 of the District Cooling Service Agreement as amended, the
following rates are established for performance of specific services more properly charged to
an individual Customer than to all Customers as a whole. Service charges are payable within
30 days of billing and aze in addition to Demand Charges and Energy Charges.
1. Restoration of service after shutoff by District Coolin�:
Flat charge:
2. Damaee to district cooling svstem ec�uipment:
$50.00
Actual cost of repair or replacement as determined by District Cooling plus service charge of
$30.00.
3. Unauthorized drainage of district cooline system water:
The sum of the following:
(a) Estimated quantity of water iost times combined water and sewage rate and proraterl water
treatment cost paid by District Cooling during period of drainage;
(b) Estimated thermai energy value of water lost times applicable Energy Rate; and
(c) Service charge of $30.00.
Note: Drainage of system water may cause harm to other Customers and is cause for
suspension of service until corrected.
4. Service cails made at Customer's reauest by District Coolin�personnel for �roblems found
to be in Customer's and not District Coolin '�s equipment:
Betwe�n 8:00 a.m. and 3:30 p.m. on Monday throu;h
Friday (excluding holidays observed by District
Cooling): $30.00
Ali other times: $50.00
.
5. Charge for chilled water flow exceeding
110 gailons per ton-hour during June, 7uly,
August or September billing period:
6. Credit for chiiled water flow below
75 gailons per ton-hour during Jene, July,
August or September billing period:
Usliatescig\servchg.doc
Schedule A
Attachment 1
Page 2
$0.40 per
thousand
gallons
($0.40) per
thousand
gallons
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°16 - 3�7
Interdepartmental Memorandum
CITY OF SAINT PAUL
DATE: March 13, 1996
TO: Nancy Anderson
310 City Hall
FROM: Jim Tures
400 City
RE: Enclosed Resolution
Green Sheet #30205
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This resolution requires a ten (10) day notice. Please call me
with the date that this will be on the Council agenda so that I can
get the information published. Thanks.
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