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96-252� � e (�,� � A i n q ;, 2�'l � i '_' - i`' E l f � , _„ � Council File ;; � �'� �S oV Green Shezt : 34467 L, MINNESOTA Presented By - 'h2teii2C. To 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 CosTi=cez: Da�e t9 WHEREAS, the Mayor of Sairt Paul recommended, and the Saint Paut City Council appsoved Councit Resolution, C.F. 95-1282, which established the order for constructing Residential Street Paving Projects in 1996 and a partial list in 1997; and WHEREAS, the Department of Public Works, in cooperation with the various utilities has recommended a five year program of projects that reflects the order established in C.F. 95-1282, and also recommends an order of projects through the year 2000; and WHEREAS, the Long Range Capital Improvement Budget Committee, on January 71, 1996, passed a motion supporting these projec[ recommendations for years 1996 through 2000; now therefore be it RESOLVED, that the City Council accepts the following list of projects, giving final approval for those listed for years 7996 and 199�, and providing tentative approval for the projects listed for years 1998-2000: YEAR 1996 1996 1996 1996 1996 1997 1997 1997 1997 1995 7998 1998 1998 1998 1999 1999 1999 1999 1999 �999 PROJ.NO. PROJECT NAME 81 CRETIN/BAYARD 64 COMO/VALENTINE 35 HATCH/PARK 9 IVY/BIRMINGHAM 6 FOURTH/HOWARD 40 LAFONDIGROTTO 14 PAGE/CHEROKEE 85 MORGAN/EDGCUMBE 13 ARLINGTONlRUTH 47 THOMAS/MACKUBIN 77 BIDWELUCONGRESS 65 DOSWELUCHELMSFORD 54 CHATSWORTH/HOYT 21 MARGARET/ARCADE 50 SEVENTH/ELEANOR 79 PASCAUJEFFERSON SS HEWITT/ALDiNE 55 GROTTO/HOYT 25 IVY/EARL S FIFTH/KENNARD a��.�:s a � r, r , . �r ; � fl �.v : 3'il ,"'�. i._ ai 42 43 44 45 46 47 48 49 50 51 52 53 YEAR PROJ.NO. PROJECT NAME 2000 39 CHARLES/CHATSWORTH 2900 44 MARSHALUDAYTON 2000 77 PRIOR/JEFFERSON 2000 33 WESTERN/LAWSON and be it FURTHER RESOLVED, that on a yearly basis, the Public Works Department will bring forward a revised list, moving up another year of projects for final approval and adding another year of tentative projects, said list to refiect the concerns of the various utilities, input from the Mayor's Community Development Agenda Task Force, revised projec[ estimates, and Capital Improvement Budget developments. Budget Director � � �— R2quested by �apartment of: MJE/jb Public Works 1-18-96 � l �_ // By: Form Adopt' n Certifie y By: Appzove y Mayoz: Da By: Secretary g by City Attorney u��.- z-z � t Approved by N!ayor fer Sc�.^.:issic,^. to Ccur.c'_1 �y��i�-�(� ------------- Adopted by C�,ua�i1:�D�6.%'�(�2� �a���y� Public Works CANTACT PERSON 8 PHONE Michaei J. Eggum 266-6143 iiisi96 GREEN SHEET INITIA E PPRTMENTD7 OR ASSIGN 6 CIiV ATTORNEY NUMBFR FOR ❑ ROUTING 5 BUDGETOFFICE OR�ER """_'_." '"___"__ � � 9 �. -:5,5 Z. N O. 34467 INITIAUDATE � CITY CAUNCiI I CIN CLERK � i FINANCE-ACCA TOTAL #OF SIGNATURE PAGES (CL1P ALL LOCATIONS FOR SIGNATUflE) �Y � � OEPAATMEM ACTION RE�UESTED Approval of Ciry Couacil Resoludon establishing [he fust five years of [he Residenaal Street Paving Program. RECOMMENDATIONSApprwa (A7 w Rejea (Rj PLANNMCaCOMMIS5i0N CNILSERVICECAMMISSION A CIB COMMITTEE A STAFF _ DISTRICTCAUNCIL _ SUPPORTS WHICH COUNCILOBJECTNE� PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING �UESTIONS: t. Has ihis person/irm ever worked under a contract for t0is department? YES NO 2. Has this person/frtm ever been a dry empioyee? YES NO 3. Does this persoNfirm possess a skill not normally possessed by any current ary employee? YES NO Ezplain all yes answere on separate sheet and attach to green sheei INITIATING PFOBLEM, ISSUE, OPPORTUNITV (WHO. WHAT, WHEN, WHERE. WHV�: It is necessary to select the projects for the 1997 portion of the Residential S[reet Paving Program in order to provide enou;h lead time [o surveyors and designers to allow early adverusing for contract bids and the beneficial effect this normally has on project costs. This resoluUOn always tenta[ively appxoves a list of projects for years 1998 through 200Q based on the recommendation of Public Works and the various ufiliries and reviewed and approved by the CIB Commi�tee. Staff can proceed with project design. DISADVANTAGES IF APPROVED: None. �enea�. F� �y �� .',�= ������� FEB 16 1996 �� � � �� ������ $��,��is��„�,i�� «,A,"�.�tiilT��� �LF'3'J �^e x 4�?.1�� �... ., . W �a DISA�VANTAGES IF NOT APPROVED: � Projec[s for 1997 could be designed somewhat ]ater, but this results in advertising for bids later in the yeu, which normally resulU in higher bids from the convactors. OF TRANSACTION $ COST/REVENUE BUDGE7ED (CIRCLE ONE) NO FUNDMGSOURCE CIB Bonds, Assessments ACTIVITYNUMBER FMANCIAL INFOflMATION: (EXPLAIN) ` Program budgeted for 1996 and tentatively for 1997. CITY OF SAINT PAUL Narm Coleman, Mayor February 12, 1996 Mayor Norm Coleman 390 City Hall Court House Saint Paul, Minnesota 55102 Dear Mayor: Re: Residential Street Paving DEPARTMENT OF PUBLIC WORKS ���� S � Stary M. Becker, Director 600CiryHa1[Anner Telephone:612-266-6070 SaintPau(,MNSS102 Facsimile:612-292-7857 Attached are a set of green sheets and resolutions adopting two elements of the Residential Street Paving Program. The first discusses the provisions for areas that are not interested in being part of the first phases of the Residential Street Paving Program. This optional delay policy provides a process for choosing to be paved later, rather than sooner. The optional delay-provisions are important because some citizens may not wish to be included at this time. A draft of the policy has been sent to the community councils for their review and comments. Their comments, along with significant input from the CIB Committee, have been incorporated. The exception to this is that some o( the community councils have indicated that the policy should not include an option to delay for individual streets. The community councils have a point, so we have included it in the policy, but we also believe a group of significantiy impacted citizens should be able to delay the construction. The Department will implement either option depending on the will of the Mayor and City Council. As we begin the Residential Street Paving Program, Public Works is striving to ensure that this substantial investment is being leveraged in every way possible to work toward the betterment of Saint Paul's neighborhoods. For example, in the Highland project a group of citizens worked with the Department to incorporate "traffic ca(ming measures" with the intent of improving the livability of the area. It also appears that "traffic calming" will be an issue in the 1997 project on the West Side. In the Thomas- Dale project area, crime has been identified as a major issue and the City's resources will be focused to reduce crime and improve the safety of the neighborhood. We believe repaving will work toward the betterment of the entire neighborhood. Resporssiue Services • Qualiry Faci(ities • Employee Pride � Mayor Coleman February 12, 1996 Page 2 The 1997 projects, two of which have been identified by the Council, are also moving forward. The Department has met with one community and will be meeting with the other communities to discuss opportunities beyond the normal range of street paving services. Examples would be: liow to apply for STAR grants, planning processes, alley improvements, housing loans, things of the nontraditional Public Works nature. We will keep the Council informed on how this process is working. We are hopeful it will create even further enhancements of the neighborhoods along with the repaving. 7he second green sheet and resolution identifies the remainder of the projects for 1997. The resolution also identifies the projects for the next three years of the program based on $8,000,000 of CIB bonding, as currently scheduled in the CIB budget. This schedule of projects was approved by the CIB Committee at the January meeting. If you have any questions regarding residential street paving, contact me at 266-6202 or Paul St. Martin at 266-6118. Sincerely, ����� Donald E. Sobania, P.E. Finance Manager DES/tme Attachments cc: Council President Dave Thune Councilmember Jerry Blakey Councilmember Dan Bostrom Councilmember Dino Guerin Councilmember Mike Harris Councilmember Bobbi Megard Councilmember Janice Rettman Joe Reid Stacy Becker Mike Eggum Larry Lueth Paul St. Martin ac.-�s� Council File RESOLUTfON Green Sheet � 33574 CITY OF SAINT PAUL, MINNESOTA Presented By Referred To Committee: Date 1 WHEREAS, City Council Resolution 94-1427 reaffirmed support of the Residential Street Paving 2 Program;and 3 4 b 6 7 8 9 10 11 12 13 i4 15 16 17 18 19 20 21 22 23 24 25 26 WHEREAS, The intent of the Residential Street Paving Prograin is to reconstruct all oiled and older paved non-aid residential streets witrun a designated project area: and WHEREAS, The improvement of the streets has significant effect on the revitalization of Saint Paul's neighborhoods and the effect of the revitalization is greater when all of the streets within a designated project area are paved; and WHEREAS, The completion of all the streets within an area also provides opportunities for construction cost savings and completion of utility system improvements within the area; and WI-IEREAS, It is also recognized that the City does not want to force property owners to pay assessments for a project they do not want: and WHEREAS, City Council Resolution 94-1427 directs the Department of Public Works to develop, in consultation with the Capital Improvement Budget Committee and the District Councils, opt out provisions in areas or on individual streets that do not wish to participate in the Residential Street Paving Program; and WHEREAS, The Department of Public Works has developed a policy which aliows project areas or individual streets to delay construction under the Residential Street Paving Program; now, therefore, be it RESOLVED, That the Council of the City of Saint Paul does adopt the attached Residential Street Paving Program Optional Delay Policy. Requested by Department oE: Adopted by Council: Date Adoption Ceztified by Council Secretary By: Approved by Mayor: Date By Public Works Pas 219 / 9 6 g �,� C � ""' L") �- Stacy Becker, irector of Public Works Form Approved by City Attorney By: Approved by Mayor for Submission to Council By: DEPARTMENT/OFfICE/COUNCIL DATEINRIATED GREEN SHEET No. 33574 Public Works Feb. 9, 1996 CANTACT PERSIXJ 8 PHONE � AwpTE INITIALlDATE PauISLMartin @I.N0.2BS-S��H pS,qGN �EPARTMENTDIRECTOR� $❑CRVCOUNCIL � � NUMBEpFOR 3❑CfTYATTOflNEY �CITYCLEFK MUSTBEONCOUNCILAGENDABY(DATE) ROUTING OBUOGETDIRECTOR �fIN.&MGT.SERVICES ASAP �� OMAYOR(ORASSISTANn � pOfl$Ob2f113 TOTALiOF31GtUTUREPAGE3 � _ (CIIPALLLOCp710N5FORSYGNATUR� �ASSOCIATE �DEPARTMENTAL ACTbN RE�UESTED Z 1.� !36 Approve Residential Street Paving Program "Optional Delay" Policy. flECAMMENDATIONS: Approve (!a or Reject (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING �UES710NS: _PLANNING COMMISSION _CIVIL SERVICE CAMMISSION �� H� �� �S � NOef WOfKed undet a ConVdGt ftlf thi5 depeltment? A CIB COMMI7TEE _ 2. Has this personmr Ne�ver been a city employee? _ y A STAFF 3. Daes [his persoNfirm possess a skill not normally passessed by any curcent ciry — — employee? DISTRICTCOUNCIL YES NO SUPPOqTS WHICH COUNCIL OBJECTNE? �P�ain atl yes answers on separate sheet and attach to grean sheet INITIATING PFOBLEM, ISSUE.OPPORTUNIN (WHO, WHAT. WHEN, WHERE, WHY): City Council Resolution 94-1427 directs the Department of Public Works to develop opt out provisions for areas or individual streeis who do not wish to participate in the Residential Street Paving Program. The attached Resolution outlines the proposed policy. ADVANTAGESIFAPPROVED: There will be a policy in place for residents who wish to have construction on their street completed later in the program. DISADVANTAGES IF APPROVED: None. DISADVANTAGES IF NOT APPROVED: There will not be a Optional Delay Polic.y. 707ALAMOUMOFTAANSACTIONS N/A COSTlFEVENUEBUDGETED(CIRCLEONE) YES tw RINDINCa SOUHCE pCfTVfTY, NUMBER FINANCIAL INFORMATION: (EXPLqIt�