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' i -. � ( f l� WI-�RF•AS, City Prog} and RESOLUTION °`cc' MIT PAIJ�: MINNESOTA # 33574 94-1427 rea$irmed support of the Residential Street Paving WHEREAS, The intent of the Residential Street Paving Frogram is to reconstruct all oiled and older paved non-aid residential streets within a designated project area; and WHERFAS, The improvement of the streets has significant effect on the revitalization of Saint Paul's neighborhoods and the effect of the revitali�ztion is greater when all of the streets within a designated project azea are paved; and WHEREAS, The completion of all the streets within an area also provides opportunities for constructlon cost savings and completion of utility system improvements within the area; and WHERFAS, It is also recognized that the City does not want to force property owners to pay assessments for a project they do not want; and WHERFAS, City Council Resolution 94-1427 directs the Department of Public Works to develop, in consultation with the Capital Improvement Budget Committee and the District Councils, opt out provisions in areas or on individual streets that do not wish to participate in the Residential Street Paving Program; and WHEREAS, The Department of Public Works has developed a policy which allows project areas or individual streets to delay construction under the Residential Street Paving Program; now, therefore, be it RESOLUED, That the Council of the City of Saint Paul does adopt the attached Residential Street Paving Program Optional Delay Policy. Requested by Depa=tment of: Public Works PAS��6 B D ��� r��.�_ Stacy Becker, irector of Public Works Secretary By: By: Mayor: Council File # � � S� Form Approved by City Attorney By: ,��,�v�� 2-L�-s� Approved by Mayor for Submission to Council aY �� Q �/ "�vJ 4= Adopted by un il��e �/�t' � �G�f° �'�f���s� OEPARTMENT/OFFICFJCOUNqL DATEINRIATED �REEN SHEET NO. ,`3`�574 � Pubiic Works Feb. 9, 1996 i auoa� iNtriwoaTE CONTACTPERSON&PHONE �pEpAqTMENTDIflECTOfl 5�CRYCOUNCIL PaulStMar[in �B�.N0.266-6��$� � ��'�Pop �CfTVATTO(WEY �CfiYqERK MUSTBEONCOIINCILAGENDABY(DA7E) ROUTING g�pGETDINECTOR �FIN.BMGT.SERVICES ASAP °� MAYOA (Ofl ASSISTAN'q � DOfI SOb2f1i3 TOTAL 7 OF SIGNATUpE PAGES 1 _(CLIP ALL LOGATONS H SIGNATUREJ ASSOCIATE � DEPAR7MENTAL nCTroN aEWESiED Z jis �46 Approve Residential Street Paving Program "Optional Delay" Policy. flECOMMENDAT10N5:lppae (/Q w fiejs�i (FiJ PERSONAL SERVICE CONTHACTS MUST ANSWER THE FOLLOWING DUESTIONS: _ PLANNING COMMISSION _CNI4 SERVICE COMMISSION �� � mu` �E$ ff � NO� Wofl(2d und2r a CDnV3C11M ihis departrneM? A qB COMMITTEE 2. Nas ihis person/Fvm ever bean a ciry employee? — — YES NO A SiqFF 3. Does this persoNfirm possess a sWll not normalty passessetl by any curcent ciry — — employee? DISTRICTCOUNCIL YES NO SUPPORTS WHICH cAUNCIL OBJEC7NE? Exp�ain all yas answers on separate shee[ and attach to grean shaet INVTIATING PROBLEM, 155UE, OPPORNNITf {WHO, WHAT, W4iEN. WHEflE, WFIY): Cfty Council Resolution 94-1427 directs the Department of Public Works to develop opt out provisions for areas or individual streets who do not wish to participate in the Residential Street Paving Program. ---- -- The attached Resolution outlines the proposed policy. ;;,:�� Q Q �9�� ' - :.- , ADVANTAGESIFAPPPOVED: There will be a policy in place for residents who wish to have construction on their street completed later in the program. DISADVANTAGES IF APPROVED: None. �€� 15 1�96 ���� A?T�ORB�EY DISADVANTAGES IF NOT APPROVED: There will not be a Optional Delay Policy. TOTALAMWNTOFTHANSACTION$ N/A COST/REVENUEBUDGETED(CIRCLEONE) YES No FUNDING SWRCE ACfTVRY NUMBER FINANCIAL INFOflMATION: (EXPUIIN) CITY OF SAINT PAUL Norm Co(eman, Mayor February i2, 1996 Mayor Norm Coleman 390 City Hall Court House Saint Paul, Minnesota 55102 Dear Mayor: Re: Residential Street Paving DEPARTMENT OF PUBLIC WORKS � � ' � � ` Stacy M. Becker, Director 600CiryHallAnner Telephone:612-266-6p70 SaintPaul,MN55102 Facs+mile:612-292-7857 Attached are a set of green sheets and resolutions adopting two elements of the Residential Street Paving Program. The first discusses the provisions for areas that are not interested in being part of the first phases of the Residential Street Paving Program. This optional delay policy provides a process for choosing to be paved later, rather than sooner. The optional delay provisions are important because some citizens may not wish to be included at this time. A draft of the policy has been sent to the community counciis for their review and comments. Their comments, along with significant input from the CIB Committee, have been incorporated. The exception to this is that some of the community councils have indicated that the policy shouid not include an option to defay for individuaf streets. The community councils have a point, so we have included it in the policy, bui we also believe a group of significantiy impacted citizens should be able to delay the construction. The Department will implement either option depending on the wili of the Mayor and City Council. As we begin the Residential Street Paving Program, Public Works is striving to ensure that this substantial investment is being leveraged in every way possible to work toward the betterment of Saint Paul's neighborhoods. For example, in the Highland project a group of citizens worked with the Departmeni to incorporate "traffiic calming measures" with the intent of improving the livability of the area. It also appears that "traffic calming" will be an issue in the 1997 project on the West Side. In the Thomas- Dale project area, crime has been identified as a major issue and the City's resources will be focused to reduce crime and improve the safety of the neighborhood. We believe repaving will work toward the betterment of the entire neighborhood. Responsive Services • Qua[ity Facilities • Employee Pride � Mayor Coleman February 12, 1996 Page 2 The 1997 projects, two of which have been identified by the Council, are also moving forward. The Department has met with one community and wifl 6e meeting with the other communities to discuss opportunities beyond the normal range of street paving services. Examples would be: How to apply for STAR grants, planning processes, alley improvements, housing loans, things of the nontraditional Public Works nature. We will keep the Council informed on how this process is working. We are hopeful it will create even further enhancements of the neighborhoods along with the repaving. 7he second green sheet and resolution identifies the remainder of the projects for 1997. The resolution also identifies the projects for the ne� three years of the program based on $8,000,000 of CIB bonding, as currently scheduled in the CIB budget. This schedule of projects was approved by the CIB Committee at the January meeting. If you have any questions regarding residential street paving, contact me at 266-6202 or Paul St. Martin at 266-6118. Sincerely, ��}���� Donald E. Sobania, P.E. Finance Manager DES/tme Attachments cc: Council President Dave Thune Councilmember Jerry Blakey Councilmember Dan Bostrom Councilmember Dino Guerin Councilmember Mike Harris Councilmember Bobbi Megard Councilmember Janice Rettman Joe Reid Stacy Becker Mike Eggum Larry Luefh Paul St. Martin 9�•a Council File # RESOLUTION Gr2e^ Sheet : 444Fi7 CITY OF SAlNT PAUL, MINNESOTA Presented By Referred To Co^:ni�cee: DaLe 1 2 3 4 5 6 7 8 9 10 11 12 ti3 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 WHEREAS, the Mayor of Saint Paul recommended, and the Saint Paul City Council approved Council Resotution, C.F. 95-1282, which established the order for constructing Residential Street Paving Projects in 1996 and a partial list in 1997; and WHEREAS, the Department of Public Works, in cooperation with the various utilities has recommended a five year program of projects that reflects the order established in C.F. 95-1282, and also recommends an order of projects through the year 2000; and WHEREAS, the Long Range Capital Improvement Budget Committee, on January 7 t, 7996, passed a motion supporting these project recommendations for years 1996 through 2000; now tfierefore be it RESOLVED, that the City Council accepts the following list of projects, giving final approval for those listed for years 1996 and 1997, and providing tentative approval for the projects listed for years 1998-2000: YEAR 1996 1996 1996 1996 1996 1997 1997 1997 1997 1998 1998 1998 1998 1998 1999 1999 1999 1999 1999 1999 PROJ.NO. PROJECT NAME 81 CRETIN/BAYARD 64 COMONALENTINE 35 HATCH/PARK 9 IVYfBIRMINGHAM 6 FOURTH/HOWARD 40 LAFOND/GROTTO 14 PAGE/CHEROKEE 85 MORGAN/EDGCUMBE 13 ARLINGTON/RUTH 41 THOMAS/MACKUBIN t7 BIDWELUCONGRESS 65 DOSWELUCHELMSFORD 54 CHATSWORTH/HOY{' 21 MARGARET/ARCADE 50 SEVENTH/ELEANOR 79 PASCAUJEFFERSON 58 HEWITT/ALDINE 55 GROTTO/HOYT 25 IVY/EARL 5 FIFTH/KENNARD 41 42 43 44 45 46 47 48 49 50 51 52 53 YEAR PROJ.NO. PROJECT NAME 2000 39 CHARLES/CHATSWORTH 2000 44 MARSHALUDAYTON 2000 77 PRIOR/JEFFERSON 2000 33 WESTERN/LAWSON and be h FURTHER RESOLVED, that on a yearly basis, the Public Works DepartmeM will bring forwazd a revised list, moving up another year of projects for finai approvai and adding another year of tentative projects, said list to reflect the concerns of the various utilities, input from the Mayor's Communiry Development Agenda Task Force, revised project estimates, and Capital Improvement Budget developments. Budget Director Adopted by Council: Date Adoption Certified by Council Secretary By: Approved by Mayor: Date ay: R2quested by Dapartment cf: MSE/jb piiblic Works 1-18-96 � / �� // By: Fo=m Approyed by City P.ttorney By: Approved by Mayo: for Su�^.:issicr. to Ccur.^_`_1 ey: Public Works Michael J. Eggum 266-6143 TOTAL # OF SIGNATURE PAGES ,i,$i96 �� GREEN SHEET INITiA E — PA0.TMENT DIREGTOR �g NUMBERFOR Q qTY ATTORNEV � ROUTING ❑5 BUDGET OFFICE � OROER O MAVOR(Oft ASSISTANT) � qc.-�s � No.34467 INITIAL/DAiE— CITY GOUNGtI I CITV CLERK � 1 FINMCE-ACCOUNTING MkeEygum��� , (CLIP ALL LOCATONS FOR SIGNATURE) p��ta�a. _� DEPAR7MEM Approval of City Council Resolution establishin� the first five years of [he Residential Suee[ Paving Program. RECAMMENDATIONSApprwe (A) o r qejea (F) pERSONAL SERVICE CONTRACTS MUST ANSW ER THE FOLLOWING �UESTIONS: PLANNMGC�MMISStON _CIVIL SERVICE CAMMISSION � {ja51hi5 per50n/fitm eVet WorkEd UnCe( a CDnttaCt fOt ih15 departmenP A CIB COMMITTEE YES NO A STAFF 2. Has this person�firm ever been a ury empioyee? — — YES NO _ DISTRICTCOUNQL _ _ SUPPOATS WHICH COUNCIL OBJECTIVE? INITIATING PROB�EM, ISSUE, QPPORTUNITY (WHO, WHAT, WHEN, 3. Does this persoru'firm possess a skill no[ normally possessed by any current ciry employee? YES NO Explain all yes a�swers on separate sheet and attach to green sheet NMYI' It is necessary to select the projects for the 1997 ponion of the Residential Sveet Paving Program in order to pro��ide enough lead time [o surveyors and designers to allow early advertising for conuact bids and the beneFicial effect this normally has on project costs. This resolution always tentatively approvcs a list oF projects for years 1998 through 2000, based on the recommendauon of Public Works and the various udlides and reviewed and approved by the CIB Committee. Staff can proceed with project design. DISADVANTAGES iF APPROVED: None. DISADVANTAGES IF NOT APPROVED: Projects for 1997 could be designed somewhat later, but this results in advertisina for bids later in the yeaz, which normally results in hiaher bids from the contractors. AMOUN7 OF TRANSACTION $ COST/REVENUE BUDGETED (CIRCLE ONE) (YES� NO FUNDINGSOURCE CIB Bonds, Assessmen[s ACTIVITYNUMBER FINANCIAL INFORMATION: (EXPLAIN) budgeted for 1996 and tentativcly for 1997.