96-242�������!�`�,�_
„,
Presented By:
Referred To:
Committee: Date
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WHEREAS, the Saint Paul Police Department desires to purchase new equipment and upgrade the current
Computer Assisted Dispatch System (CAD) in the amount of $628,709, and
WHEREAS, the City of Saint Paul must send a letter of intent by Aprii 30, 1996 in order to secure this price, and
WHEREAS, the cost of the system will increase to $878,709 on May 1, 1996 and wili inCrease to approximately $1.2
million in 1997, and
WHEREAS, the Saint Paui Police Department wili be responsible for $420,000 and The Ramsey County Sheriff's
Department will be responsible for $210,000, and
WHEARAS, an upgrade to the (CAD) system would reduce operating costs, increase operating speed, increase
dispatch functions, reduce man hours of data transfer, increase data storage, tactical map display, improved
geographic files, improved processing pathways, compatible with City/Systems Unit software, possible future
expansion/development, reduced set processing, industry standard software, software upgrades as released,
windows compatible, and
WHEREAS, the hardware upgrade would include: LAN based communications throughout the system, 486 based
PC workstations, and seperate agencies maintenance and reporting stations, and
WHEREAS, if no upgrade is acquired, the current CAD System wiil cease to operate and the software will no longer
be supported by the vendor. A CAD System failure will adversely affect other record keeping functions within the
Department, and
WHEREAS, the Saint Paul Police Department is funding $70,000 to make up the short fall in the CIB funding for this
project, and
WHEREAS, this proposal is contingent upon the Ramsey County funding 1!3 of ihis cost and the Saint Paul City
Council appropriating 1997 CIB funding for $350,000, and
WNEREAS, The Mayor pursuant to Sectian 10.07.1 of the Charter of the City of Saint Paul, does certify that
there are available for appropriation funds in excess of those estimated in the 1996 budget; and
WHEREAS, The Mayor recommends that the following addition be made to the 1996 budget:
FINANCING PLAN CURRENT BUDGET CHANGES AMENDED BUDGET
436 - Police Special ProjeCts
34120 - Narcotics/Special Investigations
9830 - Use of Fund Balance 288,209 70,000 358,209
All Other Fund Financing 3,124,583 0 3,124,583
,41 ,7 — �,b� ,4 ,7
RESOLUTION
CITY OF SAINT PAUL, MItJNESOTA
Council File #
Green Sheet #
1�0" �y �l
��� 3
9
C081095A
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48
49
50 SPENDINC, PLAN
51 436 - Police Special Projects
52 34120 - NarcoticsiSpeciai fnvestigations
53 0848 - Oiher - Specialized Equipment 75,000 70,000 145,000
54 All Other Fund Spending 3,337,792 � 3,337,792
55 3,412,792 70,000 3,482,792
56
57
58 THEREFORE BE lT RESOLVED, That the Gity CounCil approves these changes to the 1996 budget, and intend to
59 appropriate 1997 CIB monies in the amount of $350,000 for this project.
Yeas
Adopted by (
Adoption Cei
By:
Approved by
By:
Absent
Requested by Depe�r�nt of:
Police
�
Approval
-.
Director:
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C081095A
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�ERAATMENUOFFICE/COUNCIL DATE INITIATED O
`POLICEDEPARTMENT 3J6/96 GREEN.SHEE N_ 3b023
CONTACT PERSON & PMONE INITIAVDATE INlr1AVDATE
O DEPARTMENT DIRE a CITV COUNCIL
Chief William FinTley 292-3588 nss�cu IrypTTORNEY O CRYCLERK
NUYBEPFON
MU57 8E ON �tftiCi� AGENDA BY (DA� ROUi1N6 �1�ET OIRECfOR a FIN. S MGL SERYICES DIR.
ORDER O MqyOR (OR ASSISTAHi) �
TOTqL # OF SIGNATUHE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
ACtiON FiEQUESTED:
Appmval of the attached Council Resolurion to set up a budget in the Police Department's Nazcotics-Special
Investigations fund to provide funding of $70,000 to purchase equipment and upgrade the current Computer Aided
Dispatch System (CAD).
RECOMMENDAT�oNS: Approve (A) a Heiect (R1 PEFiSONAL SERVICE CONTRACTS MUST ANSWER TNE FOLLOWING �UESTIONS:
_ PLANNING CAMMISSION _ CIVIL SEIiVICE COMMISSICM! �� Hd5 ihi5 pefSOlVfirtn EVef WOfketl Undef a COnffdC[ fo� this depafhnent?
� CIB coMMITfEE _ VES NO
_ STAFF 2. Has this perso�rm ever been a City employee?
� YES NO
� DI57RIC7COUfi7 _ 3. Does this person/firm possess a skill nOt normall ossessed �
y p by any curreM ciry employee.
SUPP4RT5 WHICH CqUNGL OBJEGTIVE? YES NO
Explafn all yes answers on seperate sheet and attach to green sheet
INITIATING PROBLEM, ISSUE. OPPORTUNIN (Wtw, What, When, Where, Why�:
An upgrade to tbe CAD system would reduce operating costs, reduce set processing, increase operating speed, increase
dispatch functions, increase data storage, improve geogaphical files, tacfical map display, improve processing pathways,
be compatible with City/Systems Unit softwaze, provide for future expansionJdevelopment, include industry standard
sofiware, provide software upgrades as released, and be windows compatible.
ADVANTAGES IFAPPROVEO:
The CAD System will be efficient, expandable and provide all of the above mentioned advantages.
DISA�VANTAGES IPAPPROVED:
The old system will be unable to store enough data to be efficient as call load increases and reporting requests increase.
DISADVANTAGES IF NOT APPROVED:
Due to outdated technology the old system will become highly inefficient and maintenance will become very costly.
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TOTAL AMOUNT OF TRANSACTION $ 7!1 (1(1(1 (1(1 COST/REYENUE BU�GETEO (ClRCLE ONE) YES NO
FUNDIf�G SOURCE S�e���� �ti�pf] EQZ(1� ACTIVITY NUMBER ZQj.�Q
FINANCIAL INFORMATION: (EXPLAIN)