96-231FINAL AMENDMENT Cocncil File # �. ��. 3 t
�
L' � �`. 4 _ . , , , Green Sheet # � � ? C I �
RESOLUTIOA'
F AIIv'T PAUL, MINh'ESOTA �
�� s�� .
Preaented By
Refezred To
Committee: Date
WHEREAS, the construction budget for the Civic Center originaily projected net bond
proceeds of 559,541,770 and the actuai net proceeds from the financing are 558,837,956; and
WHEREAS, the construction account wili generate interest earnings during the construction
period in the estimated amount of 59,045,000 and the City Council by Resolution
t�96-30 transferred these construction fund interest earnings into the capital account; and
WfiEREAS, the originai bond sale required a debt service reserve in the amount of 54,500,000;
and
WNEREAS, the Council directed in Resolution # 96-30 that the Council wouid decide how
the reserve fund and the interest earnings on the reserve fund would be spent; and
WHEREAS, the funds must be spent on the Civic Center project and reiated capitat casts; and
WHEREAS, the Civic Center Authority Expansion Coordinating Committee has considered the
capitai needs of the project that requ"sre funding from the bond proceeds in the reserve fund
and has prepared a Hst[ng of program elements for funding consideration by the City Councii; and
WHEREAS, the Mayor, pursuant to sec. 10.07.04 of the city charter, recommends the fo!lowing
changes to the 1996 budget:
Current Amended
Budget Change Budget
FINANCING PLAN
Department of Civic Center
P7 930 90300 6602 interest Earnings 9,045,OQ0
P7 930 90300 7308 Trnsfr HRA (Bond Psoceed:58,837,957
AIt Other Eunding p
67,882.957
SPENDING PIAN
Department of Civic Center
P7 930 90300 0548 (Council Contingency) 0
P7 930 90300 0898 (Capital Improvements) g7,gg�,g57
0
67,882,957
636,982
-------4
4, 500,000
0
4- �9F�8p4
5,136,982
2,000,000
3,136,982
�;56fJ;60f�
0
4,5AE�,6E?f�
5,136,982
9,681,982
9;045;098
63,337.95�7 Y f'
�.
��;054 939
2,000,000
7:,019,939 �
3�3;3�'2;45'O- `YL.
7-�,-3$3�354 _
73,019,939
RESOLVED, that the City Council approves these changes to the 1996 budget.
FURTHER RESOLVED, the City Council places $2,000,000 in CounciljMayor Contingency
(0548) from the $4,500,000 and interest earnings (636,9II2) for pedestrian concourses, y�'-
(See Page 2); and,
l/�
/ ,� , ,
CounCil File # _ 6-231
Green Sheet # 21797
1
2
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5
6
Presented By
Re£erred To
RESOLUTION
OF S�INT PAUL, MINNESOTA
ttee: Date
FDRTHBR R850LV&D, that the City Council approves the following project elements tor
funding from the debt service reserve ($4,500,000) and interest earnings ($636,982)
of a total of $3,136,982 for the Civic Center Project Elements in the approximate
amounts shown below and $2,000,000 for pedestrian concourses remaining in
Council/Mayor Contingency:
7 PROJECT ELEMENTS AMOUNT
8 (est. amounts - Expansion Cmte to pare down)
9 1. Moveable Furnishings and Equipment 1,�18,829
10 2. Operable Partition @ Exhibit Hall 92,000
11 3. Teleconferencing Equipment **500,000
12 4. Stainless Steel for Floor Boxes 16,000
13 5. Acoustical Panels @ Exhibit Aall 17,�0o
14 6. Construction Contingency 19,821
15 7. Moveable Kitchen Equipment 500,000
16 8. Kellogg Lobby Floor 400,000
17 9. Arena Treatment/7th Street Lobby 975,���
18 10. Finishes At Ballroom and Meeting Rooms 287,000
19 11. Elevator No. 2 75,850
20 12. Carpet Tile 7,300
21 13. Quarry Tile 23,700
22 14. Capital Guarantee Surety Bond 67,500
23 TOTAL: Not to exceed $3,136,952
24 15. Pedestrian Concourses *2,000,000
25 FINAL TOTAL: $5,136,982
26 *$2,000,000 is to be placed in Mayor/Council contingency for Pedestrian
27 Concourses. ** This $500,000 is deleted with the expressed direction by
28 the City Council for the Administration to work for alternative ways to
29 finance or bid out this "need".
Adopted by Council:
By:
Approved by ryY�ayor: Date
ay:
Requested by Department of:
8y:
�
Form Approved by City Attorney
By:
Approved by Mayor £or Submission to
Council
By:
�
Adoptiqn Certified by Council Secretary
✓
°� (. -a 3 � �f``
DEPqRTMENT/OFFICE/COUNCIL DATE INRIATED
�--���- ��'«« �' 02l16/96 GREEN SHEE N_ 217 97
CONTACT PEASON 8 PHONE INRIAVDATE INRIAUOATE
� DEPARTMENT �IRE � cm couNCa D
a � ASSIGN �CtNATTOFWEY �CRYCLERK
!S ��` NUYBERFOR
MUST BE ON COUNCIL A(3ENDA BY (�AT� � yY -� 6/ ppM� BUDGET DIRECfOR FIN. & MGT. SEFiVICES DIF.
03/06/96 3 opo�' ��pYOR (OR ASSISTANT) �
TOTAL # OF SIGNATURE PAGES � (CLIP ALL LOCATIONS FOR SIGNATUR�
ACTION REQUESTED:
Amend the Civic Center construction budget to reflect the interest earnings and the
proceeds from the release of tfie debt service reserve. .
RECAMMENDATONS: Approva (A) ar Reject (R) . � pERSQNAL SERViCE CONTRAC7S MUST ANSWER THE FOLLOWING �UESTIONS:
_ PLANNiNG CAMMISSION - _ CWIL SERVICE GOMMISStON �� HaS this pBSONFiRn EVe! wOrketl untler a ContreCt for thi5 department?
_ C�s CoMMRTEE _ YES NO
2. Has this person/firm ever been a city employee?
� S7AFF _ YES NO
_ oiSTR7GT COUR7 _ 3. Does this personffirm possess a skill not normally possessed by any current city employee?
SUPPORTS WHICH COUNCIL O&IECTIVE? YES NO
Explain all yes answers on Sepnfate sheet end attach to green sheei
INITIATING PROBLEM, ISSUE, OPPOFiNNITY (V✓ho, What, When, Where, Why):
Net proceeds of $58,837,457 from the sale of $65,OU0,000 in sales tag sevenue bonds
was deposited into the Civic Center construction account. It is now necessary
to amend the budget to account for the funds released from the debt service reserve.
ADVANTAfaES IF APPROVED.
The project will be completed.
DISADVANTAGESIFAPPROVE�:
None
�`�d�k�$'�:'� '%'4��.����'3 '��i�C�i°
��� �e � ����
�
DISADVANTAGES IF NOTAPPpOVED - _- �
The project cannot be completed.
TOTAL AMOUNT OF iRANSACTION $ 5, 136.982 COST/REVENUE BUDGETED (CIRCLE ONE) YES NO
FUNDING SOURCE acrivirr NuMSea PI-930-90300-0898
FINANCIA41NfORMATION: (EXPLAIN)
� ���' , �, i
�. �`. '.; i � ���- `"'. -
RESOLU'TFOn� �� �
AIIv'T PAUL, NIIl\\'1\'ESOTA
}
Presented By
Re:erred To
u:it1:....�� c ��e r
�� ��Green Sheet # � � 7�/ (
CommitYee: Date
WNEREAS, the construction budget for the Civic Center originaliy projected net bqfid
proceeds of 559,541,770 and the actual net proceeds from the financing are Sy� 837,9b6; and
WIiEREAS, the construction account wiA generate interest earnings during t e construction
period in the estimated amount of 59,045,000 and the City Counci4 by Re lution
�96-30 transferred these construction fund interesi earnings into the ca � ai account; and
WHEREAS, the originai bond sale required a debt service reserve in t amount of 54,500,000;
and
WHEREAS, ihe Counci} directed in Resotution # 96-30 that the ouncii would decide how
the reserve fund and the interest earnings on the reserve fun, would be spent; and
WHEREAS, the funds must be speM on the Civic Center project and related capitai costs; and
/ i
WNEREAS, the Civic Center AuthoriYy Expansion Co�fiinating Committee has considered the
capitat needs of the project that require funding fro the bond proceeds in the reserve fiund
and has prepared a listing of program elements fo�unding consideration by the City Council; and
WHEREAS, tfie Mayor, pvrsuant to sec. 1
changes to the '! 996 budget:
of ths ci2y charter, secommends the fo(low[ng
Current Amended
Budget Change Budget
FINANCING RLAN
Department of Civic Center
P7 930 9Q360 6602 Intere ' Earnings 9,045,000 0 9,045,000
P7 S30 90300 7306 Trns HRA.(Bond Proceed:58,837,957 4,500,000�`' 63,337,957
AI! Other Funding 0 0 0
67,882,957 4,500,000 '72,382,957
�
SPENDING PLAN /
Departmeni of Civi�Center
P7 930 9030C�` 0898 b7,882,957 4,500,00(5� 72,382,957
�� 0 0 0
� 67,882,957 4,500,000 72,382,957
1
RESOLVED,s`that the City Council approves tfiese changes io the 1996 budget.
� i� �� � 1 � 3 �,.4 .�-�.t��- ��--,..-� � � �, 9 � Z c�.�G� .�..: �r�.�-�"`.�.�,�
� �o-�— �a�-:-�`--' L'v,,,-ev,.z,,,-o�0 9� a�v�t �a�c�o.
rn�,.� ���..-�� .�'�, s�y, j� r.
�r`:r
Council File #
RESOLUTION
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
Presented By
Referred To
Green Sheet # _21797
Committee _ Date
FIIRTHPsR RESOLVED, that the City Council approves the foll
elements for funding from the debt service reserve in the
amounts shown: ,
PROJECT ELEMENT
1. Moveable Furnishings and Equipment
2. Operable Partition C Exhibit Hall
3. Teleconferencing Equipment
4. Stainless Steel for Floor Boxes
5. Acoustical Panels @ Exhibit Hall
6. Construction Contingency
7. Moveable Kitchen Equipment
8. Kellogg Lobby Floor
9. Arena Treatment/7th Street Lobby
10. Finishes At Ballroom and Meeting R
11. Elevator No. 2
12. Carpet Tile
13. Quarry Tile /�
14. Capital Guarantee Surety Sond '
15. Pedestrian Concourses �`�
project
591,686
TOTAL
/ 92,000
/ sg.g;_gg.g
16,000
17,000
19,821
�,�9-9
400,000
975,000
287,000
75,850
7,300
23,700
67,50�
�5-ee--e-�e
4,500,000
�
�
1,927,143*
22 *$1,927,143 along with interest' earnings of $636,982 to be placed in
23 Mayor/Council contingency for �'edestrian Concourses and other related
24 items: Total: 2,564,125**. i
25 **NOTE: This includes $636,�2 of interest earnings.
Requested by Department of:
By:
Adopted by Council:
Adoption Cert
By:
Council Secretary
Approved by�lefayor:
Date
Form Approved by City Attorney
By:
Approved by Mayor for 5ubmission to
Council
By:
8y:
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Preeented By
Referred To
Green Sheet ,� v� � ? [ �
RESOLUTION
�II�TT PAUL, MINNESOTA
Committee: Date
�
WHEREAS, the construction budget for the Civic Center originally projected net bond
proceeds of 559,541,770 and the actual net proceeds from the financing are 558,837,956; and
WHEREAS, the construction account will generate interest earnings during the construction
period in the estimated amount of 59,045,000 and the City Counc+l by Resolution
#96-30 transferred these construction fund +nterest earnings into the capital account; and
WHEREAS, the original bond sale required a debt service reserve in the amount of 54,500,000;
and
WHEREAS, the Council directed in Resolution # 96-30 that the Council would decide how
the reserve fund and the interest ear�ings oR the reserve fund would be spent; and
WHEREAS, the funds must be spent on the Civic Center project and related capital costs; and
WHEREAS, the Civic Certter Authority Expansion Coordinating Committee has considered the
capital needs of the project that require fu�ding from the bond proceeds in the reserve fund
and has prepared a fisting of program elements for funding co�sideration by the City Council; and
WHEREAS, the Mayor, pursuant to sec. 10.07.04 of the city charter, recommends the following
changes.to the 1996 budget:
Current Amended
Budget Change Budget
FINANCWG PLAN
Department of Civic CenCer
P7 930 90300 6602 lnterest Earn+�gs 9,045,000 0 9,045,000
P7 930 90300 7306 Trnsfr HRA (Bond Proceed:58,837,957 4,500,000 63,337,957
All Other Funding 0 0 0
67,882,957 4,500,000 72,382,957
SPENDING PLAN
Department of Civic Center
P7 930 90300 0898
67,882,957 4,500,000
0 0
67,882,957 4,500,000
72,382,957
0
72,382,957
RESOLVED, that the City Council approves these changes to the 1996 budget.
,-_,_ � < �, s . Council File # � " e� ��
i ( _
' � ' � . " . .� �reen Sheet # °� �� � �
RESOLUTION
CPi'YOF SAIN'P PAUL, MINNESOTA
Presented By
Referred To
Committee: Date
FURTHER RESOLVED, that the City Counci{ approves the following project elements for funding
from the debt service reserve in tfie approximate amounts shown:
PROJECT ELEMENT
1. Moveabie Furnishings and Equipment
2. Operabfe Partition @ Exhibit Hall
3. Teleconferencing Equipment
4. Stainiess Steel for Floor Boxes
5. Acoustical Panels @ Exhibit Nall
6. Construction Contingency
7. Movabie Kitchen Equipment
8. Ketfogg Lobby Floor
9. Arena Treatmentl7th Street Lobby
10. Finishes At Bailroom and Meeting Rooms
11. Efevator No. 2
12, Carpet Tile
13. Quarry Tile
14, Capitai Guarantee Surety Bond
15. Pedestrian Concourses
TOTAL
AMOUNT
1,018,829
92,000
500,000
16,000
17,000
19,821
500,000
400,000
975,000
287,000
75,850
7,300
23,700
67,500
500,000
4,500,000
� � f �a� �l�'�S
_ � g �i��v � f��` % <1 //I �l�t'S
� [17F � i ��7�`5 GLPPS `0 i al�l�l��
Requested by Department of:
Adoption Certified by Council Secretary
By:
Approved by Mayor:
By:
Date
Civic Center - Construction
By: Chris Hansen Executive Director
Approval Recommended by Budget Director
B `��`m 2�_`�
Form
By:
By:
for Submission to
Adopted by Council: Date
�c,—a3�
� �
l��
MEMORANDUM
TO:
Council President David Thune
Council Members Jerry Blakey
Dino Guerin
Bobbi Megard
Dan Bostrom
Mike Harris
Janice Rettman
Saivt Paul Civic Centet
I.A O'Sl�aughnessy Plaza
143 Wesc Foutth Screet
Sainc Paul, Mioneso[a
55102-1299
(612) 224-736 L
Fu 224-1142
FROM: Civic Center Authority's Expansion Coordinating Committee:
Richard Zehring, Chair, Joseph O'Neill, James O'Leary, Joseph Reid, Chris Hansen
DATE: 22 February 1996
RE: Saint Paul Civic Center Expansion
Debt Service Reserve and CP-4 Main Building Construction
ENCLOSURES: Memorandum Debt Service Reserve and CP-4 Main Building Construction
Exhibit A Memorandum Civic Center Bond Fund
Exhibit B Descriptions of Recommended Items
Memorandum CP-4 Main Buifding Construction Status
On April 72, 1995 the City Council and the Housing and Redevelopment Authority of the City
of Saint Paul, Minnesata authorized the refunding of the Sales Tax Revenue Bonds, Series
1993. The refunding achieved a number of efficiencies that were not present in the 1993
issue. One of the most significant of the efficiencies was the release of the o�iginal Reserve
Fund in the amount of $4,500,000. These funds will be released in April, 1996. A
requirements of the bonds is the funds be used on Civic Center related projects. A brief
history of the Civic Center bond purchase and clarification of bond proceeeds are provided in
Exhibit A.
The City Council, at the time of approval of the refunding , specified its inteM to reyiew and
approve the expenditure of the 54,500,000 Reserve Fund during the 1996 Budget adoption
process. In addition, i�terest earnings on the Reserve Fund are estimated to be 5636,982 for
a total of $5,136,982.
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Memorandum to City Council
Civic Center Expansion
22 February �996
The Civic Center Authority Expansion Coordinating Committee (ECq has prepared detailed
recommendations for the Council to consider when reviewing and adopting a proposed amendment
to the 1996 Budget as provided in the aforementioned resolution. The ECC proposes that the
55,136,982 be aliocated as foliows:
1. Moveable Furnishings and Equipment
2. Operable Partition @ Exhibit Hall
3. Teleconferencing Equipment
4. Stainless Steel for Floor Boxes
5. Acoustical Panels @ Exhibit Hall
6. Construction Co�tingency
7. Movab{e Kitchen Equipment
S. Kellogg Lobby F�oor
9. Arena Treatmenti7th Street Entry
10. Finishes at Ballroom and Meeting Rooms
11. Concessions/Food Court
12. Elevator No. 2
13. Carpet Tile
14. Quarry Tile
15. Capitaf Guarantee Surety Bond
16. Pedestrian Connections or Other Related Projects
fY�lr_l�
Descriptions of these items are provided in Exhibit B.
S 1,018, 829
92,000
500,000
16,000
17,000
4�6,803
500,000
400,000
975,000
287,000
250,000
75,850
7, 300
23, 700
67, 500
500.000
$ 5,136,982
The design process for the Expansion started in 1993. The ECC, along with Civic Center staff, the
architect and project manager have been meeting bi-weekly since 1993 to review and oversee the
development ot the design. The design process has involved periodic reviews at the end of several
phases: Conceptual Design, Schematic Design, Design Development and Contract Documents.
Community involvement, including a Task Force Committee, has occurred periodica(ly to review and
provide suggestions regarding the building. It is intended to be an outstanding multi-purpose facility
distinctive in design, practical in its functionafity and user friendly.
At each phase, the design was carefully scrutinized and reconciled with the budget. All non-critical
items were eliminated or included as Add Alternates to the base building bid (CP-4 Main Building).
The size of the building also underwent a reduction in square feet after the Schematic Phase to
reconcile the budget. Program space was not reduced, but some of the gathering spaces were
reduced while still maintaining adequate standards.
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Memorandum to City Councif
Civic Center Expansion
22 February � 996
In December, 1995 a request was made for use of the Debt Service Reserve. Originally, a
request was made fior funding of major items such as CVB/Ordway Administretive Otfice
Construction and Allocation to November 29, 1995 Main Building Bid cost. The specific items
have changed since that request due to the schedule for the project. Award of the CP-4
Building Construction bids for 546,053,000 was necessary to maintain the project schedule.
The ECC evaluated the bids with the current funds and determined it was prudent to award
bids to begin the major construction in a timely manner. Therefore, items which were not yet
bid were scrutinized and items were removed from the budget. These items comprise the
requested list.
The use of the Debt Service Reserve provides funding of the final design which will give the
City of Saint Paul a distinctive and functional facility. Each item listed above has been
carefully reviewed and the ECC has determined the use of the Deht Service Reserve for these
items is in the 6est interest of the Civic Center Expansion. Additional information is included
i� Exhibit B.
The Expansion Coordinating Committee respectfully requests your approval of the above for
the allocation of the Debt Service Reserve.
3
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EXHIBIT B
1. Moveable Furnishings and Equipment
The Civic Center staff, working with a convention center consultant, inventoried alI the existing
furnishings and equipment. Tfiey carefully evaluated the condition and determined the
additional equipment needed for a facility ofi this size and tunction. Moveable furnishings and
equipment for the Civic Center include items such as seating, tables, portable dance floor, chair
racks, lecterns, flag sets, table skirting, pipe and drape, trash receptacles, office furniture,
scissor lifts, fork lifts, flatbed carts, floor cleaning equipment, safety equipment, and
miscellaneous equipment. These furnishings and equipment are essential to give clients state-
of-the-art equipment which augments their event.
2, Opereble Partitions at Exhibit Hall
This partition will separate the Exhibit Hall into two sections. The Exhibit Hall is 74,980 Square
Feet (SF) total. Half A would be 42,240 SF and Hall B would be 24,640 SF. The entrances
have already been designed so each area may have independent events. This will allow the
Civic Center to book multiple events and increase the attendance and profit for the facility.
3. Teleconferencing Equipment
in Summer 1994, the ECC researched the use of teleconferencing equipment. They sent survey
forms to both current and potential clients to determine the anticipated use of a
teleconferencing facility. The response was good and indicated a potential for a
teleconferencing site. In the new convention center one of the meeting rooms at the east end
of the Meeting Room Level has been designated as the teleconferencing site. Conduit and
structural designs have already been incorporated into the building. This will provide an
additional revenue source for the facility and enhance the services the Civic Center can provide
to their clients and the community.
4. Stainless Steelfor Floor Boxes
Sixty-five floor boxes will be installed in the Exhibit Hall floor. These specialized boxes provide
efecYrical power, telecommunications, compressed air and water to the booths on the floor.
These floor boxes are exposed to water because of such things as cleaning cars for "World on
Wheels" or releasing the water in the Trout Tank at the Sportsmen's Show. A stainless steei
structure, in lieu of the base bid galvanized steel, will p�ovide improved durability of tfie boxes
and reduce replacement costs in the future.
5. Acoustical Panels at Exhibit Hall
The Exhibit Hall is an extremely large room, approximately 380' x 176' (similar in size to the
Arena). The walls are concrete block, with concrete floor and ceiling. Only exhibitor's booths
and carpet will absorb the noise of thousands of attendees. The proposed acoustical panels
would be installed on the upper portions of the walls to reduce reverberation and noise. Sy
reducing the reverberation, the Hall sound and speech intelligibility and clarity will be upgraded.
1
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EXHIBIT B (Continued)
6. Construction Contingency
The Construction Contingency is used during construction for changes in the work due to such
items as unknown field conditions or detail differences. We recommend maintaining
Construction Contingency for CP-4 at 5%. $406,803 will augment the Construction
Contingency for CP-4 to 5%. This is industry standard. Previous site construction packages
used more than 5% due to unusual site conditions such as the numarous unmapped tunnels.
7. Moveable Kitchen Equipment
The expanded Civic Center will have a state-of-the-art kitchen facility, lt is located on the
Meeting Room Level adjacent to the Grand Ballroom. It has been jointly designed 6y a national
kitchen designer in conjunction with local caterers. Moveable kitchen equipment includes such
items dish racks, sheet pan racks, speed racks, mobile hot units, plate warmers, smallwares,
portable prep tables, portable bars, service carts, etc. Existing equipment will be used, 6ut
additional equipment is required for the sig�ificant increase in catering the new meeting rooms
and 6allrooms will generate.
8. Kellogg Lobby Floor
One of the more exciting Public Art Projects is a custom floor in the Kellogg Lobby. The base
bid floor is colored concrete. This project will add a design to the floor using an etching and
coforing technique. A sample of the technique has 6een installed in the Wilkins Auditorium East
Entry (accessible 6etween the Ordway and Minnesota Club�. "Mississippi Fiiver Imagery and
Mudflats Floor" is the title of the work. The concept will create unique vignettes in the Kellogg
Lob6y Floor depicting things you would see in the Mississippi River such as fish, frogs,
mudflats, water, etc. The visitors to the Givic Center may even decide to nickname various
areas of the lobby and say "Meet me at the walleye lake". Only two other places in the US
have used this type of design, the MGM Grand Hotel in Las Vegas and the Rainforest Cafe at
the Mall of America. The design is functional, yet spectacular to a new visitor to the
Convention Center. The additional cost for the artwork in the floor is estimated at 5400,000.
9. Arena Treatment/7th Street Entry
The existing Arena was constructed in 1970. It is an impressive structure with a unique shape
that towers above Cleveland Circle. Some citizens feel the building is perhaps too large and
unappealing. The West Seventh Street {Seven Corners) entrance is the main entrance to the
Arena. To create a focal point at Seven Corners entrance, enhancements are needed to the
current entrance. The new entrance structure will be the height of the existing building with
theatrical lighting to lead visitors into the facility. It will provide energy efficiency, serving as a
wind break to the existing lobby which currently has no air lock at the doors. The wind break is
a necessity that was brought to our immediate attention during the Sportsmen's Show with our
subzero temperatures. In addition, the existing lobby is too small. The new lobby provides
additional space for queuing and Box Office functions.
°lc, -a��
EXHIBIT B (Continued)
10. Finishes at Ballroom and Meeting Rooms
The base bid finishes include painted walls at the meeting rooms, and painted walls with a chair
rail at the Ballroom. Augmented finishes in the Ballroom include fine wood wainscot with fabric
acoustical panels above. A decorative chair rail is added at the meeting rooms with acoustical
walls panels. These finishes will create a dramatic yet durable and functional setting for the
varied events.
11.Concessions(Food Court
At the intersection of the Convention Center, Arena and Wilkins Auditorium, there is an area
which will be used for a Concessions/Food Court. It currently houses the temporary meeting
rooms. The Food Court will provide food and beverages for visitors attending events in all areas
of the facility. It will be a profit center for the building. The base bid for CP-4 provides for
demolition ofi the meeting rooms and replacement of structural members such as ceiling and
wall surfaces. This request will provide for the actual buifd-out of concessions counters and
mechanical and electrical services.
12. Elevator No. 2
Elevator No. 2 provides an additional elevator for public visitors only. This elevator would go
from Exhibit Hall Level 1 up to Meeting Room Level 4 and is located on the East End of the
building. One other public elevator is located at the West End. With the size of the new
Convention Center, it is important to keep in mind the needs of the physically challenged and a
second elevator would provide better access for these patrons.
13. Carpet Tile
In a facility of this type, the carpet takes a lot of abuse. Carpet tile would provide ease of
maintenance in keeping the rooms looking fresh and clean. Instead of extensive and expensive
whole-carpet cleaning, the tile which is dirty or damaged could be removed and cleaned or
replaced. This would keep overhead costs lower and result in a longer life to the carpet.
14. Quarry Tile
The base bid floor tinish for the kitchen is an epoxy floor. Although the epoxy floor is durable,
a quarry tile floor would provide optimum durability and performance. The kitchen is intended
to be used for the life of the building and providing the most durable floor and wall surfaces will
ensure lower continued maintenance.
15. Capita! Guarantee Surety Bond
Cost for release of the Debt Service Reserve. This is the price of the surety bond for Capital
Guarantee.
16. Other Civic Center Related Projects
Discretionary moneys for the City of Saint Paul City Council for project uses related to the Civic
Center.
�l�-a31
MEMORANDUM
TO:
Council President David Thune
Council Members Jerry Blakey
Dino Guerin
Bobbi Megard
Dan 6ostrom
Mike Harris
Janice Rettman
FROM: Civic Center Authority's Expansion Coordinating Committee:
Richard Zehring, Chair, Joseph 0'Neill, James 0'leary, Joseph Reid, Chris Hanse
DATE: 22 February 1996
RE: Saint Paul Civic Center Expansion
CP-4 Main Building Construction Status
Saint Paul Civic Cencer
I A. O'Shaughnessy Plaza
143 WescPouahScreec
n Sain� Paul, Mivnesorn
55toz-1z99
<612) 224-7361
Par 22¢I142
The Civic Center Expansion is well underway. In the last year, Kellogg Boulevard has seen the
follo�ving changes: removal of Civic Center Parking lot and 400' x 200' "hole" which extends 20'
ro 60' below grade; demolition of the Civic Center Concourse Building, demolition and
reconstruction of over 800 lineal teet of bridge s*.ructure; excavation for 430 car parking ramp;
installation of AJA elevator and harrdicapped ramp #or the Arena; new entry on the east side of
Wilkins Auditorium. Events at the Civic Center and Ordway have been on-going with minimal
disruption from the construction.
The largest phase of construction, $46 Million for ,he main building of the Civic Center Expansion,
started 18 January 1996. Three prime contractors will be constructing the project:
M.A. Mortenson, General Work
Me*.ropo�itan fVlechanical, Mechanical Work
Gephart Electric, Electrical Work
It is estimated 350 workers will be on site during the height of construction. Thirty-five workers are
currently on site. The first footings tor the parking ramp were constructed on 8 February 1996. In
the next few months the following work will be visible:
• Tower Cranes set in place. The first will be up by 1 March. These will be about 160' tall.
• Footings and decks of parking ramp constructed. By May, the top deck of the ramp should
be in place.
• Demolition of remaining part of Concourse Building. In May, the last portion of the
Concourse Building will be demolished and erection of Yhe structure will start.
• Construction of elevated concrete floor structure at West End will occur in April, 1996.
• Erection of Skyway Steel will begin in July, 1996.
Work on this phase will continue until Spring, '1998. The building is anticipated to open in phases:
• Parking Ramp & Skyway
• Exhibit Hall and Main Entries
• Meeting Rooms and Ballroom
• Renovation of Existing Building
March, 1997
December, 1997
February, 1998
April, 1998
Several bid packages are forthcoming. They include sitework, public art projects, signage,
audio/visual equipment and Arena/7th Street Entry. Most of these will be bid in 1996.
,���«
°� c. - z � �
MEMORAPJDUM
CITY COUNCtL
SAINT PAUL CNIC CENTER EXPANSION
CONSTRUCTION UPDATE
20 FEBRUARY 1996
PAGE 2
We are very excited to be under construction. This facility will be an outstanding asset to the City
of Saint Paul which will provide visitors with a multipurpose facility distinctive in design, practical in
its functionality and user friendly. We would like to invite you to tour the site at your convenience.
Please don't hesitate to contact Chris Hansen at 292-7511 or Susan Jones, CPMI Project Manager
at 298-5409.
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tnterdepartmental Memorandum
C1TY OF SAIIVT' PAUL
February 26, 1996
To: Council President Thune
Council Member Blakey
Council Member Bostrum
Council Member Guerin
Council Member Harris
Council Member Megard
CouncIl Member Rettman
Fr: Jim O'LearyC�'''�'
Re: Civic Center Project
At the request of the Councfl President Thune and the Civic Center Ea�pansion Committee, I
have prepared the attached analysis of the Sources and Uses of the financing for the Civic
Center E�ansion Project.
The first page of the analysis is a comparison of the methodologies of Revenue Bonds versus
General Obligation Bonds. These were the two financing options that were looked at prior to
the sale of the sales tas bonds. The initial plan was that the sales taY bonds for the project would
have the City's general obligation pledge as the basis for the security, although the intention was
to pay the actual debt service with the new one-half percent sales talc proceeds. Unfortunately,
the use of the City's G. O. pledge did not work and so the bonds were sold as revenue bonds
which required a fully funded debt service reserve in the approximate amount of $4.5 million.
The Civic Center project, thereby, received $4.5 million (plus interest) less than would have
been avaitable if the bonds had been sold as general ohligations of the City. When the City
refunded the sales taY bonds in 1995, we were able to secure the release of the debt service
reserve. These funds and the interest earnings are now available for the project.
The second page of the analysis shows the current status of the projecYs financing. You will note
that the release of the debt service reseroe funds, and the interest earnings thereon, amounts to
approximately $5,136,982. The reserve funds and the ]nterest are considered bond proceeds and
must be used for Civic Center project activities.
The third and final page of the analysis is a listing of the project activities that are being
recommended for funding from the $5,136,982 by the Civic Center Authority's Eapansion
Coordinating Committee.
Attaclunent
K:ISHARED\TAO\CCFIN.CT'I,
°I` -a34
SOURCES AND USES COMPARISONS: REVENUE BONDS VS G. O. BONDS
SOURCES REVENUE BONDS G.O. BONDS
Par Amount of the Bonds
Accrued tnterest i 1(1 though 11 /4
Interest Earnings on all Proceeds
Total Funds Available
TOTALS
565,000,000
27,768
9, 681, 982
S74,709,750
565,000,000
27,768
9,681,982
USES
574,709,750
REVENUE BONDS G.O. SONDS
Bond Discount and Costs of Issuance 51,325,700 51,325,700
Original Reserve Fund 4,432,530 0
Deposit to Debt Service Fund 27,768 27,768
Deposit to Construction Fund and Contingency 59,241,770 63,674,300
Interest Earningsin Construction Fund 9,681,982 9,681,982
TOTALS
$74,709,750 574,709,750
NOTES:
7. The State Legislation limited the project to 565 million.
2. Total funds that would have been available for the project under the original
plan using G.O. Bonds was S73,756,282.
3. The original plan was to issue bonds that did not have a debt service reserve.
When the issue changed to revenue-based, the project lost S5 million.
4. The refunding has allowed the release of the $5 million for the project.
FILE0007
�1(. - �- '� 1
SAINT PAUL CIVIC CENTER PROJECT: SOURCES AND USES
26-Feb-96
SOURCES:
FUNDS AVAILABLE
Revenue Bond Praceeds
Construction Fund Interest Earnings
Original Reserve Fund
Reserve Fund Interest Earnings
AMOUNT
558,837,957
9,045,000
4,500,000
636,982
BUDGETED WORK
Administration
Consultants
Project Management
SUBfOTAL
UNDER CQNTRACT
CP-1 Bridges/Excavation
CP-2A Switchgear
CP-2B Elevator
CP-3 Temporary Facilities
CP-4
Hazardous Materials Abatement/Fees
Public Art Program
Telephone/Data Systems
Moveable Furniture and EquipmenT
SUBTOTAL
REMAfNING PROGRAM
A/V System
Office Finish Out
Test & Balance
City Fees (DPW)
Public Art Building Enhancement
Public Art Program
General Conditions
AsphalS Package
Fixtures and Furnishings
SUBTOTAL
CONSTRUCTION CONTINGENCY
TOTAL AI�L USES
AMOUNT
S 1,049, 704
5, 749, 914
1, 7 73,200
55,877,981
238,590
70,299
1,910, 343
46,053,000
498,955
106, 851
72, 034
46,085
S 554,170
280,000
70,000
569,452
1 10,000
293,149
660,000
91,250
647,137
$7,972,818
S 54, 868,138
53,275,158
S 1, 766, 843
567.882,957
FILE00006
°IC.-a3�
SAINT PAUL CIVIC CENTER PROJECT
PROGRAM ELEMENTS RECOMMENDED FOR FUNDING
PROJECT COMPONENT
Surety Bond (To replace D/S Reserve)
Operable Partition in Ex-Hall *
Quarry Tile in Kitchen *
Meeting Rooms/Ballroom Finishes '
Carpet Tile '
Stainless Steel Floor Boxes*
Elevator *
Acoustical Tiles in Ex-Hall *
Construction Contingency
Kellogg Lobby Floor
Furniture, Fixtures and Equipment
Arena Exterior and Seventh Street Entrance
Concessions Area/Food Court
Movable Kitchen Equipment
Teleconferencing Equipment
Pedestrian Connections or Other Related Projects
TOTAL
COST ESTIMATE
567,500
92,000 *
23,700 �
287,000 *
7,300 *
16,000 *
75, 850 *'
7 7, 000 *
406, 803
400, 000
1,018, 829
975,000
250,000
500,000
500,000
500,000
S 5, 7 36, 982
*Indicates items that were bid as alternates but were not awarded
due to insufficient funding. The bids on these items will be available
until March 16, 1996. After this date these items will need to be rebid.
FILE0004