96-229'� e�1�l��
RESOLUTIf>N Green Sheet
INT PAllL, MINNESOTA
Presented By
Referred To Committee: Date
1 WHEREAS, The City of Saint Paul has applied to the Commissioner of Transportation for a grant
2 from the Minnesofa State Transportation �und for the reconstruction of City Bridge No. 62555
3(SP 164-235-09) Wabasha Street over the Mississippi River and;
4
5 WHEREAS, The application for the grant has been reviewed by the Metropolitan Councii
6 Regional Development Commission, and;
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8 WHEREAS, The amount of the grant has been determined to be $2,975,000 by reason of the
9 lowest responsible bid.
10
1 1 Now Therefore, Be It Resolved: that the City of Saint Paul does hereby affirm that any cost of the
12 bridge in excess of the grant will be appropriated from the funds available to the City of
13 Saint Paul, and that any grant monies appropriated for the bridge but not required, based on the
14 final estimate, shall be returned to the Minnesota State Transportation Fund.
15
16 Be It Further Resolved: that whereas Federal monies are being used to participate in the cost of
17 the bridge, grant monies as matching funds shall be transferred directly to the agency account
18 and that the records ofi the City of Saint Paul shall so state.
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25 �'�r� Yy a2y--���
Requested by Department of:
Public Works
BY: �
Stac ecker, Director
# ��- ��°t
# 25914
G.11
Council File
Adopted by Council : Date Me...l. L� 1�lq (e Form
Adoption Certified by Council 5ecretary `
� BY= -
By:
�.
��y�
Approved Jny Mayor: Date
� by ty Attorney
�`��A.?r.e.: � ��6'
Mayor for �(i}�mission to Council
��%��, %l'�%/119•�l/
Q(_-1�4 ✓
.— --.
DEPARTMENT/OFFICECOUNCIL DAiEINITIATED GREEN SHEET No. 2591 4
Department of Public Works INITIAUDATE �NITIAVDATE
CONTACTPERSON&PHONE �DFPARTMENTDIRECTOR � 7❑CI7YCOUNqL
Leon Pearson 266-6181 N �� � � Cltt ARORNEV � arv c�wc
MUST BE ON COUNGIL AGENDA HY (OA'f� FOU7ING � gp�i p���p ✓ $❑ FIN. & MGT. SERYfCES DIR
OHOER f
� MAYOR (OR ASSISTANn �
MTALCOFSI6NANNEPAGES 3 (GLIPALLLAGATIONSFORSIGNA7URE) �DIVISION f+ �DEPT.ACCOUNTANi . [ s-ZB-4
AC770N flEQUESTED
Accept a$2,975,000 grant from the Minnesota State Transportation Fund for the construction of the Wabasha Street Bridge.
qECOMnnENDqnoNS approve (A) ar Feject (Fl) pERSON3LL SERVICE CONTRACTS MUST ANSWER iHE FOLLOWING QUESTIONS:
_ PIANNMG COMMISSION __ CIVIL SERVICE COMMISSION 1- Has this �S Nfirm�ever worketl untler a contract tor this depanmenn �
GIB CoMMiTTEE 2. Fias Mis persoMirtn ever been a city ertpbyee?
— — YES NO
— STAFF 3. Ooes this person/firm posses& a sldll nM rrormally possessed by arry curtent aty
— employee?
DISTRICTCOUNQL _ YES NO
SUPPORTS WHICH COUNCIL O&IECTIVE� EXplHIf1 all yes ansW0f5 olt Sepamte ShEet dM 2[[dCh t0 g[Een SheEt
INITIATING PR08LEM. ISSUE, OPPORTUNIiY (WHO, WHAT, WHEN, WHERE, WH1�:
The City has received bids for the proposed Wabasha Street Bridge. This grant is from a fund set up by the State of
Minnesota to complement the Federal funds appropriated for this project. This funding was expected and is included in a
separate financing resotution. This resolu[ion is required by the State in order for ihe project to receive the money.
ADVANTAGES IF APPROVED:
This action wi{i secure much needed funding for the project.
DISADVANTAGES IF APPqOVED:
None �;,� ; �,��,��?�k? >< a
r�
����;;� :
� �� � 9 ���6
_ .:.�
DISADVpNTAGES IF NOTAPPROVED:
The project will not be built and the bridge will require closure when the deterioration is beyond repair.
TOTAL AMOUM OF TRANSACTION $ p,97y,000 COST/REVENUE BUDGETED (CIRCLE ONE) YE No
FUNDING SOURCE MSA ACITYITY NUMBER C9g-2S107-0787-00000
FINANCIAL INFqRMATiON: (EXPWN)
CITY OF SAINT PAUL
Norm Coleman, Ma}�or
TO:
FROM:
DATE:
Council President Dave Thune
and City Councilmembers
Stacy Becker�
March 1, 1996
SUBJECT: Wabasha Bridge Resolutions
DEPARTMENT OF PUBLIC WORKS �� Y�� )
Siary M. Becker, Director
600 Ciry HaZiAnnex Telephone: 6I2-266-6070
SaintPaut MN55102 Facsimile: 612-292-78.i7
Attached are two resofutions regarding Wabasha Bridge financing. The first accepts a
state grant ofi $3 miifion. The second provides a complete project budgei and amends
the 1996 budget accordingly.
The project budget is nearly identicaf to the general plan you adopted last fali based
on the engineer's estimate. We have updated it with infarmation from our law bid and
revised financing avaifability. The engineer's estimates are based on estimated
quantities and unit prices. We now have certain unit prices, but the budget stiil reiies
on estimated quantities. The contractor wiil be paid on actual work performed.
In general, you wili see that total project costs are as we contemplated last fail; we will
need to use all financing sources identified. As I indicated in my memo of
February 14, we were hoping that the bids wouid come in lower so that we wouid have
a cushion to establish a contingency. This contingency is critical. in a project of this
complexity unforeseen events, change orders, and differences in quantities between
estimated and actual are inevitable. The project budget has added a ten percent
construction contingency. We wiil be working with the Budget Office and Mayor's
Office to recommend to you the best source of funding for this contingency.
The only significant changes to last fail's plans are the federal funding and uiility
reimbursements. We are eligible for $1 million extra of federal funding, not the $1.6
million estimated earlier. Leon Pearson will begin to work with the Met Council nexi
week to acquire this.additional funding. Utility work was bid $300,000 lower than
Responsive Services • Qualiry Facilities • Employee Pride
�a.
Council President Dave Thune and
City Councilmembers
March 1, 1996
Page 2
anticipated, so this funding source has also been reduced. The loss of this funding
was compensaYed by additional use of MSA balances. (MnDOT last month
announced a surplus from which Saint Paul received an extra $300,000, and we used
some of tfie budgeted 1996 MSA contingency.)
We will not know the final taliy on ihe bridge for four or more years. We are working to
estabiish methods for monthly mon+toring of project spending, cost controls and
reporting back to you.
Attachments - 2
c: CIB Committee
Pam Wheelock
Joe Reid