96-100� M � 'N'� � � council File # 1 � � �b 0
( � � � /
�/ 3 �'� `� Green Sheet # 3 a � �
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA 'g
Presented By
Committee: Date
Referred To
1 WHEREAS, funds have been made available to the CiTy from the Minnesota Department of
2 Economic Security; and
3 WHEREAS, these funds aze targeted to be used for local coordination of employment and training
4 program services; and
5 WH�REAS, the City of Saint Paul, Department of Planning and Economic Development, Workforce
6 Development Division, has been designated the recipient of these funds; and
7 WHEREAS, three thousand (3,000) City residents will receive quality services through the Saint
8 Paul Workforce Development Center, therefore, be it
9 RESOLVED, that upon recommendation of the Mayor, the Council of the City of Saint Paul does
10 hereby approve the acceptance and use of such State funds as indicated above, and be it
11 RESOLVED, that the proper CiTy of Saint Paul officials aze hereby authorized and directed to
12 execute appropriate contracts for delivery of employment and training services to Saint Paul residents; and
13 be it
14 FURTFIER RESOLVED, the Mayor, pursuant to section 1007.01 of the City Charter, does certify
15 that there are available for appropriation revenues in excess of those estimated in the i��,budget, and
199�
149 6
16 FINALLY RESOLVED, the Mayor recommends the following changes to the i�9�budget:
17
18
19
20
21
22
23
24
25
41
42
43
44
45
46
FINANCING PLAN
345 Governmental Emp & Trng Prog
36543 JTPA 5% Incenrive
3111-67094 Job Training Partnership Act
36513 JTPA 5% Incentive
3111-67094 Job Training Partnership Act
Current
Budget
30,000
Changes
(30,000)
[P.
0 55,471 55,471
30,000
SPENDING PLAN
345 Governmental Emp & Tmg Prog
36543 JTPA 5% Incentive
0547-67094 Payment to Subcontractors
0558-67094 Transfer to PED Oper. Fund
36513 JTPA 5% Incentive
0251-67094 Transportation
0252-67094 Lodging-Meals
0253-67094 Registration Fees-Out of Town
0255-67094 Dues
0256-67094 Registration Fees-Local
0547-67094 Payment to Subcontractors
0558-67094 Transfer to PED Oper. Fund
Cusent
Budget
14,400
4,500
$25,471 $55,471
Changes
(14,400)
(4,500)
Amended
Budget
�
4,930 0 4,930
4,150 0 4,150
1,620 0 1,620
200 0 200
200 0 200
0 22,188 22,188
0 22.183 22.183
30,000 $25,471 $55,471
/�
RESOLVED, that the City Council approves these changes in the-�945 budget.
APPROVED AS TO FUNDIN�
Director, Department of Finance
and Management Services
I_�>>:Zi�%� 1):7 9[K�)u I� I�l�l �7 �Il'.
�����, nP— �' '_"_'�
Bud Director
Requested by Department of:
By
Adopted by Council: Date
Certified by
By:
Approved
Date
By:
� / Form Approved by City Attorney
Secretary
,� ��.".,,. • CZG�
G
' Approved by Mayor for Submission to
� Counci'�� ^ ` �
By:
Amended
Budget 9 ( —, O d
PED/Workforce
228-3262
TOTAL # OF SIGNATURE
Division 6 1?r18-95
FOB
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GREEN SHEET N° 32800
INI IA '�fE INRIAVDATE —
UEPAHTMENT DIRECTOFi � CRY COUNGL
C(TV ATTOFiNEY rj � CITY CLERK
SUDGET DIflECTOF iIN. & MGT. SERVICES DIR.
enavoa �oa nssisru+n �] a ui Shoholm
(CLIP ALL LOCATIONS FOR SIGNATURE)
-----��----------------------------------------------------- ----------
Signature on attached CiLy Counc� Resolatioe. JAy Q 5 1996
' . r..un t5 �
RECAMMENDAnONS: apxove (A) a aeject (R) pER50NAL SERVICE CONTRACTS MUST ANSWER TNE FOLLOWIfiY'a �UESTIONS:
_ PLANNING COMMISSION _ CNIL SEFiVICE COMMISSION �� Has ihis persoNfirtn ever worked untler a coMract for Mis department?
_ CB COMMRTEE YES NO
— 2. Has this persoNfirm ever been a city emDloyee?
_ STAFF — YES NO
_ DISTRKT cAUiYf _ 3. Does this person/firm posuss a skill not normaliy possessed by any current city employee?
SUPPOHTSWHICHCqUNGLO&IECTIVE? VES NO
Explain all yes answers on separete sheet and atteeh to 9�een sheet
INRIATING PROBLEM, ISSUE, OPPEIHNNITV (Who. Whe6 When. Where, Why):
�
The City of Saint Paul has recently been awarded State � ��funding to implement a variety of Iocal
coordination and Workforce Development activities. These funds are based on the City's ability to surpass
performance sWndards during program year 1993. Period of funding is from October 1, 1995 through
March 31, 1997.
The City will utilize this funding to further streamline employment and training services within our lowl One-
Stop Service Area augmenting current resources available to Saint Paul residenu.
���:��� ��;�::� f'F�;� �li���i
None.
��� E� ? ���^
< <,.
RECEI�'��
JA�f 04 1�96
�`���' ��C��NEY
Local residents will not have available quality programs that facilitate entry into gainful employment within our
community.
AMOUNTOFTRANSACTION $ SSS�47� COST/REVENUEBUDGE7EU(CIRCLEONE) YES NO
FUNDIHG SOURCE State of Mmnesota ACTIVITV NUMBER P6 345-36513-31 11-67094
FINqNCIqL INFORMATION: (EXPLAIN)
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CITY OF SAINT PAUL D'�'I-PLAN FOR I1�'CENTIVE FUNDS
PROGRAM YEAR 1994 BASED ON 1993 PERFORMAi\CE
The City of Saint Paul SDA plans to utilize the 1994 Incentive Grant funds in two distinct
activities which w�ill be of ultimate value to customers accessing services within our
Workforce Development Center. Through our recently submitted Local Integration Plan, it
became apparent that the fundin� available to this One-Stop Service Area during PY'95
would be inadequate for implementing strategies that will enhance coordinated service
delivery for Saint Paul Workforce Development Center partner organizations. The manner in
which the Incentive Grant funds wili be utilized is consistent with Saint Paul's quality
improvement in customer servi�e, during a time when our residents aze asking for govemment
to do more, with less.
It is our intent to expend sixty percent ($33,282) of this grant to develop fiu local
coordination within the One-Stop Cazeer Center system. Currently, the SDA has four teams
that aze devoting considerable time and efforts to address common intake procedures and
unified assessment practices, coordinated case management, unified job development and
placement practices, and quality improvement issues in our Workforce Development Center.
Each team has representation from all Workforce Development Center partner organizations
and will expand membership to include other partner's such as State Rehabilitative Services,
Ramsey Action Programs, State Services for the Blind and others wishing to participate.
These teams have begun to define and 'unplement several progratmuatic components within
this system as priorities for quality customer services. It is our plan for these teams to
develop the appropriate materials necessary for enhancement of the One-Stop Career Center
system within this azea. Attached materials further defines the inirial efforts of these teams
and goals established for the first yeaz of LIP coordination and implementation.
The second azea in which Incentive Grant funding w211 be utilized by this SDA/OSSA will be
to enhance the effecfiveness of the Private Industry/VJorkforce Development Council and its
customer base, the employer and job seeker. These efforts will be tazgeted towazds the
planning, monitoring and evaluation of employment and training programs through
establishment of focus groups for this customer base. Over the past six months, the WDC has
indicated the desire to provide a fonun for our common customers to dialogue what is
expected and/or needed in regazd to employment and training programs in this area. It is
anticipated that focus groups will provide the input required to change the "business as usual"
approach which has been criricized by the public at lazge and scrutinized at the federal
govemment level. Outcomes of focus group participation will give this SDA/OSSA ideas that
will be needed to incorporate change and customer satisfaction. Forty percent of Incentive
Grant funding ($22,188) will be utilized in this capacity.
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DEP�RT.'.SEKT OF PL.i\?I.`�G
& ECO\0�9C DE\'ELOP.`,L'e".��T
CTIY OF SAL\� I' PAUL
.�'wm Co(emcn, :!c;-ar
ME'�SORA:JDUDZ
TO: Emplo?znent and Training Center Staff
FF20A4: Jacqui L. Shoholn�
AATE: August 21, ]995 , J
RE: One-Stop System
If'cr.ljorce De+elopaent Divion
?:5 E:st '�"ir.:n Sneet
Scint PcJI, n!j' S5101
�L-\b0
Te7e;,i: cr.e: 671-1i8-3762
Fccs;.�r.l:e: 61?-i.8-32 i7
This memo is to update you on the many chanees that aze being implemented at the Emplo�ment and
Training Center, including our name chan2e to the Saint Paul �ror):f'orce Development Centet. The
name change is not an azbitrary chanse, but rather it is related to change that has occurred state-u�ide
to the JTPA System.
In September the ETC ���ill become a �'��orkfo:ce Center of the Minnesota Workforce Center System.
Ihis new system is a part of a national demonstration project of the Department of Labor that has
been aia�azded for three }�ears to ten states, (Ninnesota wili receive �4 million per year). The progam
is called "One-Stop Career Centers", and az the name implies it's purpose is to bring connection and
uniformity to the many different indi��idual efforts that aze funded for Job Training throughout the
nation, especially those under 3IYA and the �Vagner-Peyser Aet.
VJhat this means to our Center is that to join the Minnesota System, along "�ith the other 16 SDA's in
the State, we were asked by the Department of Economic Security to write up a plan, called the Local
Integration Plan, that would describe how the One-Stop Center in our azea would function. This plan
is nearly completed for Saint Paul, and will be available to anyone interested upon 2pproval.
Central to the plan is ihe co-Iocation of customer services, and the direct linkage of services to
programs ouuide the Center. At a minimum the pariners of the One-Stop Center must be the JTPA
SDA, the ]ocal Job Service o�ce, State Ser�•ices for the Blind, State Department of Rehabilitation
Services, Community Action Progrzms (RAP in our case), and employment counseling for Veterans.
In addition there can be as many additional putriers as necessary in your area to ensure that customers
contacting the One-Stop for services, (both �vorkers and emplo}'ers), can readily access the services
they require. The two primary linkages in the system will be the SDA, which is us, and the Job
Service office, in our case the Midw�ay Job Service office. These rivo partners aze expected to take the
lead in coordinating the services of all others, under the One-Stop Plan.
q(._loo
One-Stop Sysie;,7
Pase TN�o
Since v, e ha��e operted n'�e Saint Paul Emplo}inenx 2nd Trzining Cenfer as a One-Sfop- for- many __
yeus, many of the principles of this new "demonstration" aze already a part of our system. It has
been good for us to rezlly examine ho«ever, «hether or not our es'�ablished lin}:zges ase working, znd
in some czses they need alot of updating. Ia zny event, the City staff and many of the vendor
mana�ement sfaff, hzs spent the put yeaz looking at the existing system, and planning how u�e can
adapt it to the new One-Stop Ca*eer Center concept.
The most public c`�.ge is our *_:��.e, w'P,ich «i!I be U'�e Saint Panl ���orkforce De�•eto�ment Cen±er.
{and in smaller t;�pe, a pact of the Minnesota ��'or}:force Center System). \�'ithin the Center ail
agencies ��ill continue to operate under the zutoaomy of their or�anizations narne, as we have in the
past The Workforce Development Center becomes the One-Stop umbrella for a variety of asency
services related to job training and p'acement sen�ices. V
Another change that relates to the One-Stop Czseer Center System is that the Saint Paul Private
Industry Council, Inc. will now be called the Saint Paul ��'orkforce Development Council. In addition,
the Govemor's Job 7nining Council W�il] ch2nge to the Go��ernor's VJorkforce Development Council.
Consistency in the state-wide system is obviously the overall goal.
Total Oualitv Improvement is a concept which is a big part of the new s}�stem. You may have had
training in this management style in our indi��idual agencies, and now vwe must inteerate some of the
TQM principles in to our operatin¢ procedures to qualify as a One-Stop Cazeer Center. This is part of
the reason you have seen repeated reference to customer sen�ices over the past year, and why a
Oualirv Imorovement Team has been set up. The QIT is an internal staff work¢roup that is beginning
to look at quality issues in the Saint Paul Proeram, (see your Manger for more information on the
team). The State W�ill be�in to measure our performance in part by the satisfaaion level of our
customers, (both workers and employers), in a systematic documented v��ay, through customer contac�
Hopefully, the QIT will become our intemal "self-monitor" of quality customer outcomes, among other
things.
I'here aze other funding and pro� am issues relative to JTPA and Welfaze Reform Legislation that I
want to tell you about, but I think it ���ill be best to do so �;•ith a separate memo. Anyone �j�ho hzs
questions on the One-Stop eoncept, or would just ]ike to discuss this memo, is encouraged to contact
their Agency T4an2ger, who has specific information on your unit of activity. These changes aze the
beginning of a new way of providing public services throughout the job training system, and aze
expected to continue reeazd]ess of the level of available fimding.
I will send another memo on Job 7raining consolidation options being discussed to replace JTPA, and
on 1Velfaze Reform, including immediate changes to the STRIDE Program in the neaz future. Thanks
for your attention.
JLS/av
cc: WDC Mana�ers
\VDD Planners
Larry Buegler