94-1600 ,
0 R I G I N A L �ou ncil File # q � ��p�
Green Sheet # 14��q
ESOLUTION
OF S INT PAUL, MINNESOTA '�
Presented By
Referred To Committee: Date
AMENDMENT TO THE 1994 BUDGET OR RESIDENTIAL CONSERVATION
GAS CONSERVATION IMPROVEMENT PROJECT (CIP)
1 WHEREAS, the City of Saint Paul and Nor ern States Power Company (NSP) first entered a residential
2 energy conservation services contract in 19 and
3
4 WHEREAS, the City of Saint Paul and Nor ern States Power Company (NSP) have entered a contract
5 effective October 1, 1991 through Septembe 30, 1994 whereby the City pays service providers and is
6 reimbursed by NSP for residential energy e ciency activities in the Conservation Improvement Program
7 (CIP) approved by the Minnesota Departme t of Public Service (MDPS) in accordance with Minn. Stat.
8 216B.241, Subd. 2; and
9
10 WHEREAS, the Dayton's Bluff Neighborho d Housing Service and the West Side Neighborhood Housing
il Services (NHS) performed and marketed to otential users energy conservation services in 1993 in
12 compliance with the CIP approved by the esota Department of Public Service (MDPS) through and
13 the City/NHS Agreement; and
14
15 WHEREAS, that in 1994 the two Neighbor ' d Housing Services billed the City for energy conservation
16 services which were approved by the MDPS or the 1992-1993 CIP and wish payment in 1994 for the 1993
17 services; and
18
19 WHEREAS, the 1994 City of Saint Paul bu et did not include reimbursement to EERC of technical and
20 information services because the original 1 NIDPS-approved CIP excluded technical and information
21 services from the 1994 period of the NSP G CIP; and
22
23 WHEREAS, on June 7, 1993 the MDPS exp ded the original MDPS 1993 decision to include technical and
24 information services provided by the Enviro ent and Energy Resources Center (EERC) for the 1993-1994
25 NSP Gas CIP; and
26
27 WHEREAS, the 1994 MDPS NSP Gas CIP ecision has been delayed, and in order to avoid disruption of
28 energy conservation services, NSP has reque ed that the MDPS approve continuation of the 1992/1994 NSP
29 CIP and that the City of Saint Paul continue o administer such programs until the CIP decision is issued;
30 and
31
32 WHEREAS, the Neighborhood Energy Co rtium (NEC) and the EERC will continue to provide energy
33 conservation services and bill for services acc rding to the terms of the exiting CIP until 1994 MDPS
34 approval of a new CIP; and
35
36 WHEREAS, service providers bill the City o Saint Paul for payment; and
37
38 WHEREAS, NSP reimburses the City for pa ent to the Neighborhood Housing Services, EERC and NEC
39 for DPS conservation activity; and
40
41 WHEREAS, NSP and the MDPS concur tha the City of Saint Paul should continue the reimbursement
42 practice until the MDPS 1994 Gas CIP decisi n is published; therefore be it
A��►��
1 RESOLVED, that the Council of the City o Saint Paul hereby approves the spending plan and amends the
2 1994 Budget in the following manner: �
3
4 C�nent an Amended
s BudQet Bud¢et
6
7 FINANCING PLAN
s 102 Energy Conservation Fund I
9 102-36250-4301 NSP Funds f� 184,000 129,415 313,415
10 Residential Energy Conserv tion
11 Services
12 102-36251-4301 NSP Funds f 475,000 82,872 557,872
�3 Residential Energy Conserv tion
�a Services
�5 102-36252-4301 NSP Funds f
16 Residential Energy Conserv tion
17 Services 0 35.000 35.000
�8 � 659,000 247,287 906,287
19 SPENDING PLAN
20 102 Energy Conservation Fund
21 102-36250-0545 NSP Funds f 184,000 129,415 313,415
22 (EERC) Residential Ener '
23 Conservation Services
24 102-36251-0545 NSP Funds f 475,000 82,872 557,872
25 (NEC) Energy Conservatio Services
u 102-36252-0545 Neighborhoo Housing
27 Services (NHS)
28 Energy Conservation Servic s 0 0 0 35
29 659,000 247,287 906,287
Y� Nays Abs t Requested by Department of:
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Adopted by Council: Date q
Form Approved by City Attorney
Adoption Certified by Council Secreta g
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BY� Approv y Mayor for Submission to
Counc'
Approve by ayo . D te � �/ �
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DEPA P R' l TM n ning�Economic Development ° io7" GREEN SHEET N� _ 14739
INITIAL/DATE INITIAUDATE '
CONTACT PERSON & PHONE � DEPARTMENT DIRECTOR CITY COUNCIL !
Susan Ode 266-6601 �gg�aN � CITYATfORNEY � CITYCLERK
NUMBE FOA m BUDGET DIRECTOR � FIN. 8 MGT. SERVICES DIR.
MUST BE ON COUNCIL AGENDA BY (DATE) ROUTI
ORDER �MAYOR (OR ASSISTAN'n �' SGLV�,
TOTAL # OF SIGNATURE PAGES (CLIP A L LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
Amend the 1994 City of Saint Paul budg t to reimburse Dayton's Bluff Neighborhood Housing ;
Service,West Side Neighborhood Housing Service, the Environment and Energy �tesource Center;
and the Neighborhood Energy Consortium for residential energy conservation services. �
RECOMMENDATIONS: Approve (A) or Reject (R) PER ONAL SERVICE CONTRACTS AAUST ANSWER TFIE FOLLOWINO GUESTIONB:
_ PLANNING COMMISSION _ CIVIL SERVICE COMMISSION �• s this person/firm ever worked under a contract for this department? ,
_ CIB COMMITTEE _ YES NO
2. s this person/firm ever been a city employee?
_ STAFF — YES NO
_ DiSTRICT COURT — 3. es this person/firm possess a skill not nwmally possessed by any curreM city employee?
SUPPORTS WHICH COUNCIL OBJECTIVE? YES NO
Exp In all yes answars on separate sheet and attach to gnsn thest
INITIATING PROBLEM, ISSUE, OPPORTUNITY (Who, Whet, When, Where, Why):
1. The Neighborhood Housing Services ompleted conservation services in 1993 and billed
for payment in 1994. CIP funds were proved for 1993 only so no 1994 funds were included`;
in the adopted 1994 budget.
2. The MN Department of Public Servic decision concerning the new Gas Conservation
Improvement Plan has been delayed so P has requested that the City of Saint Paul continue
to reimburse service providers in acc dance with the previous CIP and receive NSP reimburise en
ADVANTAGES IF APPROVED:
The 1994 Budget will be amended to re ect 1994 billing and payment. Energy conservation i
services will continue to be availabl to Saint Paul citizens.
�
OCT 17 1994
DISADVANTAOES IFAPPROVED:
None (`,(���� �$@�t�l �1� .
OCT u 0 1994
DISADVANTACiES IF NOT APPROVED:
�
i
The City will not be able to make pa nt or request reimbusement from NSP for a ;
City Council approved program. ;
i
�
I
i
,
TOTAL AMOUNT OF TRANSACTION S� 1 ` Z � � COST/REVENUE BUDGETED (CIRCLE ONE) YES NO i
102-36252 � 102-3(0251 �
FUNDING SOURCE ACTIVITY NUMBER '
FINANCIAL INFORMATION: (EXPLAIN) 1 U��2 /-�J � O �- �
� �IOL
NOTE: COMPLETE.DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL
MANUAL AVAILABLE IN THE PURCHASING OFFICE (PHONE NO. 298-4225).
ROUTING ORDER:
Below are correct routings for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants)
1. Outside Agency 1. Department Director
2. Department Director 2. City Attorney
3. City Attorney 3. Budget Director
4. Mayor (for contracts over $15,000) 4. Mayor/Assistant
5. Human Rights (for contracts over $50,000) 5. City Council
6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services
7. Finance Accounting
ADMINISTRATIVE ORDERS (Budget Revision) COUNCIL RESOLUTION (all others, and Ordinances)
1. Activity Manager 1. Department Director
2. Department Accountant 2. City Attorney
3. Department Director 3. Mayor Assistant
4. Budget Director 4. City Council
5. Ciy Clerk
6. Chief Accountant, Finance and Management Services
ADMINISTRATIVE ORDERS (all others)
1. Department Director ,
2. City Attorney
3. Finance and Management Services Director
4. Ciry Clerk
TOTAL NUMBER OF SIGNATURE PAGES
Indicate the #of pages on which signatures are required and paperclip or flag
each of these pages.
ACTION REQUESTED
Describe what the projecUrequest seeks to accomplish in either chronologi-
cal order or orde� of importance, whichever is most appropriate for the
issue. Do not write complete sentences. Begin each item in your list with
a verb.
RECOMMENDATIONS
Compiete if the issue in question has been presented before any body, public
or private.
SUPPORTS WHICH COUNCIL OBJECTIVE?
Indicate which Council objective(s) your projecUrequest supports by listing
the key word(s) (HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT,
BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.)
PERSONAL SERVICE CONTRACTS:
This information will be used to determine the city's liabiliry for workers compensation claims, taxes and proper civil service hiring rules.
INITIATING PROBLEM, ISSUE, OPPORTUNITY
Explain the situation or conditions that created a need for your project
or request
ADVANTAGES IF APPROVED
Indicate whether this is simply an annual budget procedure required by law/
charter or whether there are specific ways in which the City of Saint Paul
and its citizens will benefit from this projecUaction.
DISADVANTAGES IF APPROVED
What negative effects or major changes to existing or past processes might
this projecUrequest produce if it is passed (e.g., traffic delays, noise,
tax increases or assessments)? To Whom? When? For how long?
DISADVANTAGES IF NOT APPROVED
What will be the negative consequences if the promised action is not
approved? Inability to deliver service? Continued high traffic, noise,
accident rate? Loss of revenue?
FINANCIAL IMPACT
Although you must tailor the information you provide here to the issue you
are addressing, in general you must answer two questions: How much is it
going to cost? Who is going to pay?
q,�4 ��
Green Sheet 14739
AMENDMENT TO THE 1994 BUDGE
RESIDENTIAL CONSERVATION
GAS CONSERVATION IIVIPROVEME PROJEGT (CIP)
BACKGROUND
State law requires that Minnesota utilit es invest money in energy conservation through
Conservation Improvement Projects (C ). CIPs are regulated by the MN Department of
Public Service (DPS). NSP Gas submi a CIP to DPS every two years. The normal CIP year is
October 1- September 30. The CIP a resses conservation for commercial, industrial and
residential customers throughout the N P service areas in MN.
Until the Sept 30 end of the cunent C, NSP contracted with the City of Saint Paul which
subcontracted with service providers fo residential conservation. This was true only for
Saint Paul. The DPS commissioner dir ted NSP to make all services available throughout the
service area and to put more emphasis n commercial conservation. In part to comply with this
directive, with the new CIP NSP will co' tract directly with service providers. The City of
Saint Paul can continue to influence co servation efforts in both informal interaction with
citizens and the utility and by participat g in the DPS process.
ISSUES ADDRESSED ROUGH THE BUDGET AMENDMENT
1. DPS approval of the new gas CIP w s eacpected by October l. Approval has been delayed
probably until December. To ensure th t conservation services to Saint Paul residents are not
interrupted, NSP requested that the Ci of Saint Paul continue to process payments to service
providers. Service providers include E ironment and Energy Resource Center (EERC),
Neighborhood Energy Consortium (NE ), Dayton's Bluff Neighborhood Housing Service and
West Neighborhood Housing Service. e funds are 100% flow through. The amendment
allows continued payment.
2. DPS approved conservation activity t the neighborhood housing services in 1993 but not for
1994. Therefore no payment was budg ed in 1993. The housing services billed for payment in
� 1994. One NHS believed that the appr al was for a dollar amount rather than a time period
and therefore did work in 1994. NSP a eed to pay for the 1994 work which also was not in the
1994 Saint Paul budget. The amendme t allows payment.
3. DPS originally did not approve a inf rmation/technical assistance component of the CIP.
DPS changed the ruling to allow that co ponent after the 1994 Saint Pau1 budget was approved.
The amendment allows retroactive pa ent for those services which were provided in
accordance with the DPS ruling.
Contact: Susan Ode 266-6601