94-1589 Council File # � — ��
Green sheet # Z$3l7
RESOLUTION
CI�F S INT PAUL, MINNESOTA �
Presented By
Referred to Committee: Date
1 WHEREAS, The Council f the City of Saint Paul did pass
2 Ordinance No. 17321, on Ja uary 7, 1986, wherin a fund to
3 administer and distribute he proceeds contributed by charitable
4 gambling in on-sale liquor establishments was established; and
5 WHEREAS, The Youth Pr grams Fund Board established by said
6 ordinance has reviewed and recommended for approval the attached
7 applications for grants fr m the above mentioned fund; now
8 therefore be it
9 RESOLVED, That the Co of the City of Saint Paul hereby
10 approves the attached appl cations for funding from the following
11 organizations for the foll wing amounts:
12 History Day Supp rt Group $ 967.00
13 And does hereby authorize he appropriate City officials to
14 execute agreements as nece sary to disburse the approved funds.
15 Funding code: P- -399-33179-545-33000
Yeas Nays Absent �
Blakey � Requested by:
Grimm
Guerin � Divis' n of a s a ation
Harris ���
Megard By:
Rettman
Thune _`� Approval Recommended by Budget
Director:
By:
Adopted by Council: Date ���
Form ed A orney
Adopti Certified by Council Secr tary �
# By: � 1U-27-��
By �
Approve by yor fo mission to
Approved y r te: �� � Council x
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By: BY�
�Qy -15$Q � �'
DE IL DA IATED � O �����
Parks arrd Recreaticm 10 7/94 QR��� •�� �
coNr�cr a osn�ar�Nr a �"�� (� cmr c�ur�cn. ��
Eric Tt��son 266-6362 ��� cm�rroiw�r � c�rrc�vnc
ST ON BY ( ) �T � BUDGE7 DIRECI�OR � FIN. 8 MY3T. SEHVICES LNR.
DknTeiitbeY' 2, 199�+ �nvon (oFt �sT,wn (� Fn,.l.e _
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TOTAL #E OF 81ONATURE P�iES (CLIP L LOCATIONS FOR SIGNATilR�
REGUESTEG:
DiSbursenent Of Yauth � Ft�ds ..
RECbM�AENDATIdN8: Appro�w (A) a Ry�ct tR) PE L=ERYICE COM'kRACTS NUST �EW TNE FOLLOWMIIi GUE8TION8:
_ PLANNkNi COMIu113310N A �� .1 �$F�VICE MISSIOfI t. aE tl116 pNSOnflifrtl OVet YYO►kAd U11dlf � CO�dot� fa �S dp�►delnt?
� �� l�l� 2�C'i YES "NO
�' — 2. tlUa penon/flrtn wrer b�en a cfly empiqree? 1
— �� — YES NO �
_ o�sTnicr �uar _ s. mfs p.►aavthm voasiq s skiu rac ranm�N aoasesssd bx ar�+ curcern ctty smpbya.4 '
BUPPORTB wHtCH COUNCIL OBJECrIVET YES NO i
E n et! Y« anarwn on �r�1a �t uM att�oh to 9rs�n shs�t J
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INITIATMIO PR08l.EM. ISSUE. OPPORl"UNITY (Wlq. MRW. Whsn. Whsre. WhYI: �
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'R�e fimd was established to dis e proceeds fran charitable gas�in� ta eiigible
camxmity ba.sed non-profit organizati which have been screened by the Youth Pro,s;r�ns ��"
Advisory Board.
�2tf: A:����►
,►�►�5 ��: � �4
Imoroved yauth progr for: History D�.y Suc�ort Grcnxa.
ANA'YQR'S OFFtCE
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as��wwr�oes � �a�ove�:
�. Counci� R�search Cent � r
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: OCT 31 1994 �
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DIBADVANTIKiEB IF NOT APPROVED:
Poor quality yauth ograms.
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TOTAI AMOUNT OF TRANSACTION = � � COST/REV6NU! 1UDdE'tED (CIRCLE ONE) YES NO
FUNWNO SOURCE — — ACTIVITY NUMdER i,
FINANCIAL INF�iMATION: (EXPLAIN) �
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NOTE: COMPLETE �IRECTIONS ARE lNCLUOED IN THE (3AEEN 3HEET INSTRtJq`IONAL �
MM+IUAI AVMLABLE MI TWE PtlRCHASING OFFICE (PHdNE NO. 298-42�5� '' _ s
ROUTING ORt3ER: �
Bslow aro oorrect routin� Mrihs fhrs mosf trequent ypes ot documents: j
CONTRACTS (essumes suthaized budqet exists) COUf�IC�UTfON (M�nd Budp6ts/Accept. (innb) �
1. .. Outaide Agsncy _ 1. Departrnent O!►ec�ur .
2. DepartmsM DirectOr 2. 8ud9et �keclo► � �
3. City ABomsy 3. City Atldmey �
4. Maya' (for eontreCts over i15,000) 4." MayoNAssistant
5. Humeut Rights (far GoMraets ovsr 550.000) 5. Ciry Ccwnal !
8. Finance and Mansgsms�t Services Director 6. Chkf Aocountant, F'nanoe and M�apement Servioea ,:
� 7. Ffnance Acoountirp ';
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AQMIMISTRATIVE OR�RS (8udget Revision) COUtdCIL flESOIUTION (a� othero. end O�r�ce8)
1. Activity Manager t. Depertmsnt Diroctor j
2. Department Accountant 2. City Attomsy �
3. Departaient Director 3. Mayor Assktant j
4. Budyet Director 4. City Counail ,
` 5. City Clerk �
� 6. Chie( AccauMant, Finance and Management Services
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� ADMINISTRATIVE ORDERS (all others)
t. Department Diredor
2. Ciy Attorney
3. Finance and Manegement Services Director
4. City Clerlc
TOTAL NUMBER OF SIGNATURE PAt3ES
Indicate the #of pages on which si�aturea sro raquired and papKCflp o� Hep
NCh ot tINN ��s. j
ACTION RE�UESTEQ �
Descrfbe what tM projecUrsqupR seska to acoomplish in either chronobgi-
cal order �r crder of importar�;`�iCMver b mast appropriate tor the
issue.. �o not wrke compfete sen�s. Begin each �em in your list with • �
a verb.
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RECOMMENDATIONS
Complete N the issue i� queation has been prosented betore anY bodY. P�biic �
or private.
SUPPQRTS WWICH COUNCIL OBJECTIVE?
Indicate whieh Coundl objscthre(a) your projecUrequest supports by tisting
the ksy wotd(s) (HOUSINCi, RECREATION, NEI(3HBORHOODS, ECONOMIG QEYELOPMENT,
BUDGET, SEWER SEPARATION). (SEE COMPLETE UST IN INSTRUCTIONAL MANUAL)
PERSONAL SERVICE CONTAACTS: �
This fntormatia�► wili be uaed to dstermine tfie city'a Uability for worksrs compena�tion claims, taxee arni propsr olvN sKVics hi►i�q rulss.
INITIATINCi PROBLEM, iSSUE, OPPORTUNITY
Explain the situetion or cbnditbns that �xeated a need tor your project
or request
ADVANTAQES IF APPROVED
Indicate whether this is aimply an annual budget procedure required by law/
eharter or whethsr tl�re are specinc ways in which the City of Sai�t Paul
and its citizsns wiN bene�it from this projecUaction.
DiSADVANTA0E8 IF APPROVED
What negative eHecta w majar che�qes to exktlng or past processes mi�M
thia proiect/requsst produca it it ls passed (e.g., traT(ic deleys, noise,
tax increasea or essessmoMa)? To Whom? When? For how long�
DISADVANTAaES IF NOT APPROVED
What will be the negative conasquences if the p►amised actfon fs not
approved? InabGiry to deNver senrice4 CcntMued high lraffic, noise,
acddent rate� Loas of revenueT
FINANCIAL. IMPACT
Although you must tailor the infortnation you provide here to the isaus you
ere, eddressir�, U generel you muat answer two questions: How much ia N
going to cost? Who is qoin� to pay?
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Interdepartmental Me I randum
CITY OF SAINT PAUL
October 27, 1994
T0: Na y Anderson - Council R earch Center
F . ric Thompson
RE: Resolutions for History Da Support Group
Upon request of City Council, the Youth Programs Fund Advisory Board re-
reviewed the 1994 10% Club and gr nt applications for History Day Support
Group at their October 20th meeti g.
The Youth Programs Fund Advisory oard moved to support their original
approval of both applications whi h was made at their August 18th meeting.
The attached resolutions support he Board's recommendation to City Council to
approve History Day Support Group to the 1994 10% Club list and approve the
Board's recommendation to approve grant funds in the amount of $961.00
If there are any questions, pleas call me at 266-6362.
cc. Judy Barr �
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FROM ST P PR 17 W 4TH 10.27.1994 12:59 P. 1
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- _ ity of Saint Paut
Y PR F D,A,D l' RY B A1�D
17 w 4th St Saint Paul, MN 6610z -- 266-6362
M/NUTES
SUBJECT: YOlf7N PROGRA S FUND ADVISORY BOARD October Z0, 1994
ATTENDING: Billy Collin , Travis logan, Jennifer 6ozicevich,
Jim Kelley, ichael Lohman, Diana kodriguez, John Rozek,
M1ke Sperr, 1a Westermeyer.
ABSENT: Kim Bright, ileen Ciuraru, Gwen Gordon.
EXCUSED: None.
NOTE: This meeting�was scheduled to review draft revisions to
ordl�ance 40 .23 of the Legislative Code. Revisions were
prepared by arks and Recreation staff after meeting with
the Board in August. Final language will be drafted by City
Attorney's o f1ce.
This also ma ked the first meeting for new Board members
John Rozek, outh Ward-4; and Kim Bright, Adult At-Large.
The Board wa asked to re-review the9r recommendation in
August for H story Oay Support Group. Additionally, they
revlewed a r allocation request for Boosters East.
COpIES T0: Robert Piram' Judy Barr, Vince Gillespie, Youth Programs
Fund Advlsor Board, Mayor's Office.
SUBMI7TED BY: Eric 7hompso .
MEETING START TIME: 6:00 P.M. MEETING STOP TIME: 6:52 P.M.
Judy Barr, Manager of Support ervices for Parks and Recreation was present to
facil�tate the revlew of the r drafted ordlnance.
PREVIOUS MONTH'S MINUTES: Moti n for approval of August 1994 minutes: Sperr.
Seconded: Rodriguez. Vote: 5-0
ANNOUNCEMENTS
Staffi updated the status of th Youth Programs Fund for 1994. higures indlcate
a disbursement amount of $20,8 5 available for 4th quart'er 1994. October is
the first month of the Qth qua ter. The 6oard will review 4th quarter
application and recommend �iisb'rsements at the NovembNr 17th rneeting.
Post-it' Fax N01e 76 �p peges�
To From � � )
Co.�Depl. Co, '
Pnone �► Phone a �� �� • Z
Fg � � Fex p
FROM ST P PR 17 W 4TH 10.27.1994 13:00 P. 2
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YPFAB Meeting: 10/20/94 �
Continued
NEW BUSINESS: Cii.y Council re est to re-revlew the 3rd quarter grant
application and l0y applicati for History Day Support Group.
Staff explained the issues voi ed by Ann Cieslak from Councilmember Bobbi
Megard's offlce. The issue th ' are concerned with is teachers from a
particular school working wit students from that same school to form a group
eligible to receive funding f r their program. Their concern is that this type
vf program may not be open to outh from throughout St. Paul. Collins
nientiunetl Lhal: council had hel - over the other approved organiiations so
council could examine this fu ther. Collins had concerns about council holding
up the checks for other organizations just to review concerns over one. There
was some dlscussion as to whe her this organization's initial intent was to
open programming up for all 5. Paul youth. There is no way to prove they
didn't. Collins said he is no comfortable denying either application. If
�ouncil doesn't feel the orga izatlon meets the requlrements, then they should
be the ones to deny the appli ations, not force the Board to carry-out their
w9shes. Kelley felt it 1s cou cil's fault for opening the ordinance up in the
firsl; place. Lohman mentione that the organlzation finished 2nd in their
competition.
Bozicevich moved to support t Board�s original approval recommendatlon from
August. Seconded: Rodriguez. ote: 7-0.
PROPOSED ORDINANCE REVISIONS:�Judy 6arr provided a breakdown of the trends
identified by the 6oard at th ir July meeting. Staff provided a draft re-write
with the proposed changes. Ba r took the Board through each revision
and asked for comments, sugge tions and feedback. Primary revisions include:
- Use of fi cal agent for unincorporated organization only
once per/ye r. Subsequent applications must reflect the
organizatlo 's attempt to become incorporated non-profit.
- Nine (9) onth "cut-off" date for which organization must
Sut�►niL Lhei receipLs for previously awarded grants and/or
direct dona ions received.
- Youth Fun Board may adapt the Rules & Regulations for the
fund annual y, to coincide with the amount of funding
available f r disbursement.
- Funding 1 mits fior grants per/quarter will fluctuate wlth
the amount f funding available for disbursement - To be
announced a the start of the calendar year.
- Licensing office will be (and already is) the department
which will ail quarterly 10% Eligible recipients list to
gambling or anizations. •
- Annual l0a Eligibility application will be streamlined
form formal�application to resubmission of current
information.
Logan felt the ordinance need to clearly define "?awful purposes" in regards
to 10% direct donations. Grou s need to know that the same standards apply for
grant funds as well as for di ect donations.
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FROM ST P PR 17 W 4TH 10.27.1994 13�00 P. 3
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° � YPFAB Meeting: 10/20/94 Q � � ���
Contlnued �
Other d9scussion toplcs inclu what to do with duplicate programs and
organizations which are each art of a larger umbrella organization.
There was an additional reque t that staff include copies of the current 10%
Club List for 1994 with the N vember review packets. Staffi will provide
requested information. Collin did not ask for a formal motion. There was
general consensus to proceed ith sending the draft to the City Attorney's
offtce for formal review and anguage clarifications. Staff wi11 report
progress at the November meet ng.
Evaluat9on process for Novemb r
Staff distributed a breakdown of the review and evaluatlon process identified
by Mike Hahm at the August me ting. Kelley moved that the Board review this
process and vote at the Novem er meeting. Seconded: Logan. Vote: 7-0.
Process for Review of 1995 10 E11g1bility Applications
Staff reminded the Board that�in past years the process for review of the
upcoming years' application u ually began in November with a special review
period in December. Depending',on what happens with the proposed ordinance
changes, Staff recommends the Board continue the same process as 1n previous
years. Staff will schedule a training session", and the Board can meet in
December to review 1995 lU% (; ub applications.
Lohman moved to continue as i past years. Seconded: Rodriguez. Vote: 7-0.
Open
Lohman mentioned that he stil is interested in pursuing an influx of money
into the fund. Speciflcally, e would like to continue working on the creation
of a"scratch-ofif" titket for Saint f'aul with proceeds going directly into the
Youth Programs Fund. Collins sked if Lohman could provide all the information
he has gathered to date and g ve to staff to copy and distribute to all �oard
members. Lohman agreed.
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Motion to adjourn: Lohman. Se onded: Rodriguez. Vote: 6-0.
nsmemesaaeeameee�s���000��ca� _____
Amount avallable for disburse ent 4th quarter: $20,895
4th quarter is October, Novem er, Oecember 1994.
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