94-1584 �
'. . Council File �` a� �' � J�`'�'
0 R I G I N A L Green Sheet #
RESOLUTION
C SAINT PAUL, MINNESOTA I
y
Presented By
Y
Referred To Committee: Date
1 WHEREAS, The Division of Librari s needs to equip the public service agencies with additional
2 and/or replacement printers that are quiet and more compatible with equipment, complete the
3 contract for the Electronic Notificati n System, purchase a replacement microfiche reader/printer
4 and add dollars to purchase addition library materials, and
5 I
6 WHEREAS, The Mayor, pursuant to section 10.07.01 of the city charter, does certify that there are
7 available for appropriation revenues excess of those estimated in the 1994 budget, and
8
9 WHEREAS, the Mayor recommends he following changes to the 1994 budget:
10
11
12 LIBRARY SPECIAL REVENUE - 349
13 Financing Plan l C�nent Change Amended
14
15 33400 �
16 Library Special Revenue
17 9890 Use of fund balance -0. 138,452 138,452
18 AllOthers � 272,313 -0- 272,313
19 . ----------- --------- -----------
20 � 272,313 138,452 410,765
21 i
22 Spending Plan i
23
24
25 33400 Library Special Revenue Fund I
26 0381 Books, Periodicals 212,481 27,483 239,964
27 0811 Typewriters -0- 750 750
28 0814 Other-Office Furn -0- 15,000 15,000
29 0816 Cabinets-Bookcases etc -0- 2,750 2,750
30 0818 Other-Furniture -0- 3,244 3,244
31 0856 Data Proc. Software -0- 20,000 20,000
32 0857 Data Processing -0- 68,865 68,865
33 0859 Other-Communication -0- 360 360
34 ALL OTHERS �j 59,832 -0- 59,832 '
35 --------- ---------- -----------
36 272,313 138,452 410,765
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38 i
39 II
40
41 RESOLVED, That the City Council ap roves these changes to the 1994 budget.
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44 -
q��-l�
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47 Approval Rec mmended:
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49
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51 Budget ' ector
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56
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59
IM� Q�e,�..Q
Nays sent Requested by Department ofz
a e
rimm
uerin Gerald Steenberg
arris �
e ar
e ma
une BY=
y
Adopted by Council: Date cl Form App ov d by City t ey
Adoption Certified by Council Sec tary By:
✓
BY� -' '�"�. Appro ed y Mayor or Submisaion to
Approved y ayor`s. ate lA. �''1 Coun il
/ � �'`� / ' t C, L � .
B ��,C� _G����_ l
By:
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� � . �� � ��� GREEN SHEE � � N_ � 2 7 4 7
• a E .� OER4R71AENT DIRECTORNITI TE . � CITY COUNCIL INI TE
� � .r'� •..a-.. , . .
. . �N CITYAITTORNk"Y � CITY CLERK.
NtiMSER FOR
M ��rypp BUD(iET DIRECTOR � FIN. 8 MOT. 3ERtlICE8 DIR.
' " ' . • OROER MAYOR (OR ASSIBTMIT) � � �"
TOTAL #E OF S14NATURE.PAdEB 1 UP ALL LOCATION8 FOR SKiNATURE) •
RE�UE8TE0:
Amend the Libr.ary Special Revenu Fund budget to allow for the purchase of additi.onal`
li�rary materials, computer hard re pr.inters.and software, microform reader/pr�inter !
RECOAAMENDAT10N3: Approw pN a Ry�d (R) pER�ONAL SERViCE CONTRACT8 MUST ANSWER THE FOLLOWIN4 QUESTIONSe '
_ PuWNINO t��u88roN `� Crv� sERViCE COMM�SB� 1. Has this pxsoMfrtn evsr vrorked undsr e caMraat fo► this deputrnsnt?
_ CIB fbMMITTEE _ 1�S NO
2. Has this pxsonRfrm evsr been a dty srtiployee4
— �� — YE3 NO
_ DI8'TRICT COURT � 3. Does this persoMfirm possssa a skNl not nortnaOY Pasesead bY a^Y a+� �Y smPbY�?
8UPPORTB wHK�1 t�UNCIL OBJECTrvE7 YE3 NO
Explaln all ya ensrwn on Np�raa ahMt a�d att�ch to pn�n shNt i
INRIATINO PROBLEM. 188UE. OPPORTUNITY (WhO. WMt, WINn� YVhere. ): i
The library needs to increase the book budget to allow for the purchase of additional ;
materials i.e. Newsbank, Infotrak Current reader/printer is obsolete, produces poor icopies
and must be replaced. Monies are needed to complete the Electronic Notification Systejn.
AdditionaL monies will be used to replace outdated line printers in all public service�agenc es,
provide an OCLC workstation repla ement and purchase some additional furnishings for !
branch libraries.
i
ADVANTAOE8IF APPROVED: '
The Library will be able to purch se additional library materials in the CD-ROM format';
for public use. Will also be abl to replace a microform reader/printer that has heavy
usage but is in poor repair. Rep cement and additional printers in public service ag�ncies
. will enable patrons to print info ation from electronic databases.
_ :
� i
�����VE
as�ov,wntc�es � �vee: c - � i
RECElVED ' � ` � `�i 199
RECEIVED !
None OCT 10 1994 L� -�- ���. I
sEP 23 1�4 �.,.�„�,� �� � . te�
MAYOR'S OFFICE
. CITY ATTORNEY �CT 17' 1994
�
DI8ADVANTA4E81F NOT APPROVED:
Patrons will not�have access to as many CD-ROM formatted library materials. The librar�y wil .
not be able to complete the Electr nic Notification System which will allow contact with
patrons thr.ough telephone/computer cannections. Microfrom reader/printer will cease to=
be usable and will deprive patrons of a high demand service.
TOTAL AMOUNT OF TRANSACTION : COST/REVENUE BUDQETED (CIRCLH ONE) YES <_/ ;
FUNDING SOURCE L 1 ACTIVITY NUMSER ��ofl
FINANCIAL INFORMATION: (EXPWN) f und ba 1 ance
4 �. �
� _; � � , . .. . . . � .
;'� $ ' - � . -!
� ��IOTE: COMPt.ETE DIRECTION8 ARE 1NCLUDED IN THE (�REEN 3HEET INSTRUCTIONAL
y ,,� � MANUAL AVAILABLE IN THE PURCHASINO OFFICE (PHONE NO. 298-4225)..
�± �iOUTINO ORDER:
�
� s� Ipw are consct royq�ps for the fhre most frequent types of dxuments:
� �} ONTRACTS (eseumss authorized budget exists) COUNCIL RESOLUTION (Am�nd Bu�sts/Accept. QraMs)
a ��I. Outaide Agency 1. Depanment Director
f ;�. Depertment DirecWr 2. City Attorney
i�D. Cky Attorney � 3. Budget Director
� �;4. Mayor (for coMracts over $75,000) 4. Mayor/Assistant
� ��. Human Riphts (for contracts ove�,S50,000) 5. City Council
'� �8. Finance and Management :�rvk�s Diroctor 6. Chief Accountant, Finan� end Menepsmsnt Services
A7. Firtance AxouMing
�' �ADMINISTRATIVE ORDERS (Budpet Revision) GOUNCIL RESOLUTION (all athers, snd OrdUances)
; �E
' �� 1. Activiry Mana�sr 1. Department Dfrector
` ,�2. Department Aoc:ountant 2. City Attomey
� ::' � 3 Department Director 3. Mayor Assistant
� `�4. Budget Director 4. Ciry Council .
� 5. City Clerlt
i ;, � B. Chfef Axountant, Finance and Management Services
�; f.
; s � ADMINISTRATIVE ORDERS (all others)
' � � 1. Department Director
; F'� h 2. City Attorney
�� 3. Finance and Management Services Director
, � � 4. City Clerk
:t
�� � TOTAL NUMBER OF SI(iNATURE PAGES
' Indicete the �of pages on which aignatures are required and pepsrclip or �a�
;� i pch of th� pa�s.
'� �
_ ` ACTION REQUESTED >
� ¢ Describe what the project/request seeks to accomplish in either chronologi-
�� cal order or ader of importance, whichever is most appropriate for the
� E issue. Do not write complete sentences. Begin each Item in your Ifst with
� � a verb.
;� � RECOMMENDATIONS
�� Complete if the Issue in question has been presented before any body, public
� � or p�ivate.
b= SUPPORTS WHICH COUNCIL OBJECTIVE?
�� `� ° Indicate which Council objective(s) your projecUrequest supports by Iistinp
� the key wo►d(s) (HOUSIN(3, RECREATION, NEIOHBORH�DS, ECONOMIC DEVELOPMENT,
g BUD(iET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.)
� PERSONAL SERVICE CONTRACTS:
�` � This information will be ussd to determine the city�a I(ability for workers compensation claims, taxes and proper civil service hinng rules.
`' t INITIATINQ PROBLEIiA, ISSUE, OPPORTUNITY
�� Explain the situation o� condfUons that created a need for your project
a or request.
^ � ADVANTAGES IF APPROVED
:� ,
: Indicete whether this is simply an annual budget procedure required by law/
' � charter or wFrether there are speciflc ways in which the City of Saint Paul
�� and its citizens wfll benefit from this projecVaction.
�,
_ � DISADVANTAGES IF APPROVED
�� What nega�ve effects or major chan�es to existing or past processes might
'� this project/request produce if it is passed (e.g., trafffc delays, noise,
� tax Ucreases or essessments)? To WhomZ When? For how long?
?� # � DISADVANTAOES IF NOT APPROVED
� What will be the negedve consequencss If the promised action is not
, t approved? Inabiliy to deliver ssnrice? Continued high traffic, noise,
�� accident rate? Loss of revenue4
`� � FINANCIAL IMPACT
� Akhough you must tailor the fnformaUon you provide here to the issue you
�� are, addressing, in general you must answer two questions: How much is it
� going to cost? Who is going to pay?
�'
_�
a
� � � �
. . . A� --is�.
Item Amount Justification
0381 books, periodicals �27,483 Purchase of Infotrak and CD-Rom
� Newsbank for branches.
0811 typewriters $ 750 The typewriter in the Administration
Office has had frequent repairs and
is now no longer working.
0814 other equipment , 515,000 Current microform reader/printer is
obsolete and difficult to repair due
to unavailability of parts;
frequently out of order, produces
� poor copies and generates complaints
from customers on a regular basis.
0816 cabinets etc �i a2,750 fax stands, dictionary stand, fiche
cabinet, children's book bin
0818 other furniture i $3,244 cassette racks and floor stands
0856 comp software I l i �20,000 Completion of Electronic
Notification System, will allow
patrons to renew materials by phone
and contact patrons when materials
are overdue.
0857 computer hardware �� $ 5,000 OCLC workstation replacement,
currently there are three such work-
stations, all of which are old.
This will allow for the beginning of
a cyclical replacement program to
ensure continued access to working
equipment in the cataloging agency.
0857 computer hardware � S 8,793. CD-ROM workstations for the public
in Business/Science and Social
Science and Literature sections to
enable Library to provide needed
electronic database access to
public.
0857 computer hardware 555,072 printers - To enable library
customers to print information from
electronic databases and the
automated library catalog.
Currently agencies have only one or
two outdated line printers that
produce poor quality printing, are
noisy and insufficient in number to
handle library customer demand.
0859 other communication $360 TV-VCR combo-Current one in Art
� Music and Video that is used by
patrons no longer works and can't be
repaired.
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