94-1543 ' � � � ORIGINAL Council File # �,
Green Sheet # 23178
I ',RESOLUTION
INT PAUL, MINNE OTA ' �
Presented By
Referred To Committee: Date
1 WHEREAS, PED Printing Service Fun I is an Internal Service fund providing printing services to
2 PED, other city departments, and outsi e agencies; and
3
4 WHEREAS, due to the increase dema � for special printing projects such as die cutting,
5 laminating, color separation, and four-c lor printing, there is a need to increase the 1994 spending
6 budget for outside printing by a total of $15,000 to meet this demand; and
7
8 WHEREAS, due to the increased cost paper products and the increase in number of printing
9 jobs requested of staff, there is also a n ed to increase the 1994 spending budget for duplicating
10 paper by a total $30,000; and
11
12 WHEREAS, the Mayor, pursuant to sec ion 10.07.01 of the City Charter, does certify that there are
13 available for appropriation revenues in cess of those estimated in the 1994 budget; and
14
15 WHEREAS, the Mayor recommends th following changes to the 1994 budget.
16
17
18 CURRENT AMENDED
19 BUDGET CHANGES BUDGET
20
21 FINANCING PLAN
22 Fund 127 PED Printing Services
23 GL-127-16002-4332 $166,053 $ 19,800 $185,853
24 Printing Services-Other City D pts
25 GL-127-16002-4334 110,702 13,050 123,752
26 Printing Services-Outside Age 'es
27 GL-127-16002-4335 92,251 12,150 104,401
28 Printing Services-PED
29 GLr127-16002-9925 77,500 -0- 77,500
30 Use of Retained Earnings
31 TOTAL FINANCING PLAN $446,506 $ 45,000 $491,506
32
33
� . � ' °I y - Is�{ �
1 SPENDING PLAN
2 Fund 127 PED Printing Services
3 GIr127-16002-0241 $ 21,000 $ 15,0(� $ 36,000
4 Printing-Outside
5 GI.r127-16002-0362 103,500 30,000 133,500
6 Duplicating Supplies-Paper ,
7 All Other Fund Spending 322,006 -0- 322,006
8
9 TOTAL SPENDING PLAN $446,506 $ 45,000 $491,506
10
11 RESOLVED, that the City Council ap �roves these changes to the 1994 budget.
Y►� p�
___.
$ e Yeas Nays Abse t Requested by Department of:
rimm ___�
uerin � Plann n Economic Develo ment
arris
e ar �
e man
une -
�t � By :
Adopted by Council: Date '� -.� y � ,�
v
Adoption Certified by Council Secretar Form Appr� by City Att�ney
s : a- ,'l By : � � �
Approved �by ayor : D��te � ? ' � `
Approvec`� by �ayor` for Submission to
g : �- C ounc i 1�'�� �; �
! � '�`�� 4- / � �/
By : ���z� � -� -
= �-: ___
, . - . q � -�si�13
4
IL DATE ITIATE �
Planning & Economic Development 9 20/94 � REEN SH T N 2 317j8
6 P E.. PARTMENT DIRECTOR Nm � CITY �OUNCiI INITIAUDA7�
u .. .
DQn Brau' �� 26�i�=b545 � �Ner � cmr cu�uc
BY (DA1'� � DQET DIRECTOR � FIN. 8 AAOT. SERVICES DIR.
� MAYW9 (OR AS818TAN'T) �ovare 7
TOTAL #t OF SKiNATURE PAQE8 (CUP L LOCA�TIONS FOR 81�NATURE� 2 C.Otto �
REpUESI'EDc . • � T
Approval of attarhed resolution amend g the 1994 budget for Fund 127 PED Printing Servicds
by �4�,OQ0 to.ieet �gease.� de�and for specialized printing projects. Additional reve�ue
will.be enerated far these services.
���: � MOM° ( M °f � (R) �IAI SERVICB CONTRACTS MUdT ANSWER THE FOLLOMfIN�i OUE3TIONS:
_ PLANNINO COM�A188ION ._. Gn►IL sERVICE COMMI88ION 1. aa tlds pKSOMirm ever worked undsr a oorMrai.�t for Mis dpartmeMl ,
_ C � � _ YE3 NO �
2. this ps►son/firm ever been a city employ�?
— �� — YES NO
_ D18TR1CT COURT _ 3. thia person/firm possees e skill not nonn�NY P� bY a�Y �u►rent dlY smployee?
SUPPORTS WFIICFI COUI�IL OBJECTIVE? YES NO
Ex Nn all yq answ�n on ap��e �hNt a�M �tt�ch to 9n�n sM�t
INITIATMIO PFIOBLEM issue. o�or�m lwno, w�c, wn.�,, wn.�. wnr).
Due to increase demand for special pri ting projects such as die cutting, laminating, colo�
separation, and four-color printing, i is necessary to increase out-side printing line it�em
by $15,000. Also due to inereased cos s of paper products and increase in number of
printing jobs requested of staff, it i necessary to increase duplicating paper line item �!
by $30,000.
AOVANTAOE8IF APPRONED:
The amended budget will authorize nece sary expenses to operate PED Print Shop.
;
�RECEIVEp '
,
SEP � 0 i994 �
t
°'�►�""'T'�$'F "�"°�E°: RECEIVE N EY
xone OCT 10 1994 �Cil R�SGaCCh '(;eittBP',
MAY4R'S OFFICE O�T 11 1994
DISADVANTAOES IF NOT APPROVED: _ +
��.T
Operation of the printing serv3ces cann t be maintained in an efficient manner and special '
printing pro�ects could not be accepted
�
TOTAL AMOUNT OF TRAN8ACTION : 4S � OOO COST/REVENUL BUO(iETED (CIRCl.E ONE) YE8 NO �
� I
FUNDINO 80URCE Fund 127 PED Printin Servic S ACTIVITY NUMBER 127-16002 i
FINANCIALINFORMATION:(EXPLAIN) F.inat�cing and Spendi g budgets for Fund 127 will be increased by $45,000 �
by use of additional revenues generated from City Depts. and outside agencies,.i.e. Ramsey �
�
�. „ - ,
� "
;� NOTE: COMPLET@ DIRECTIONS ARE INCLUDED IN THE C3REEN 3HEET INSTRUCTIONAL
MANUAL AVAILABLE IN THE PURCH�4SINQ OFFICE (PHONE NO. 298-4225).
t
� ROUTINQ ORDER:
,i
�° Below are carect routings for the fNe most frequent types of documents:
,�
� CONTRACTS (aasumee authorized budget exists) COUNCIL RE30LUTION (Amand Budgab/Aa�pt. Oranta)
� 1. pu� qg��y 1. Department Director
2. Depanment Director 2. City Attorney
3. Cit�r Attorney 3. Budget Diroctor
� 4. Maycx (for coMracts over $15,000} 4. Mayor/Assistsnt
�, 5. Human Riphts (for contracts over $50,000) 5. City Council
�; 8. Flnance and Management Services Director 6. Chief Accountant, Finance and Manaqsmsnt 3�rvices
7. Finance Accounting
i�
'? ADMINISTRATIVE ORDEEiS (Budget Revisbn) COUNCIL RESOLUTION (all others, and Ordinunces)
'
� 1. Activity Manager 1. Department Dfrector
2. Department AxountaM 2. Ctty Attorney
; 3. Departmsnt Director 3. Mayor Assistant
; 4. Budget Director 4. City Council .
5. CNy Clsrk
8. Chief Accountant, Fina�ce and Man�ement Services
ADMINISTRATIVE ORDERS (all others)
1. Depertment Director
2. Ciy Attorney
3. Finence and Menagement Services Director
4. City Clerk
TOTAL NUMBER OF SIGNATURE PACiES
Indicate the #of pages on which signatures are required and pap�clip or ila�
each of tMa pay�s.
ACTION RECtUESTED
Describe what the projecUrequest seeks to accomplish in either chronologi-
cal order or order of Importan�, whichever is most appropNate for the
issue. Do not write �mplete senter►ces. Begin each item in your list with
a verb.
RECOMMENDATIONS
Complete if the issue in question hes been preseMed before any body, public
� or p�ivate.
�
E SUPPORTS WHICH COUNCIL OBJECTIVE?
'; Indicate which Council obJective(a) your projecf/request supports by listing
; the key word(s) (HOUSINC3, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT,
BUD(3ET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.)
PERSONAL SERVICE CONTRACTS:
This Informallon will be used to determine the dry's liability for workera compensation claims, taxes and propsr civil service hiring rules.
INITIATINQ PROBLEM, ISSUE, OPPORTUNITY
Explain the akuation or co�di�ons that created a need for your project
or request.
ADVANTA(iES IF APPROVED
Indicate whether this is simply an annual budget procedure required by Iaw!
charter or whether there are speciflc ways in which the City of Saint Paul
and its citizens will beneNt from this project/actfon.
DISADVANTA(�IES IF APPROVED
What negative effects or major changes to existing or past processes might
this projecVrequest produce N ft is passed (e.g., traffic delays, noise,
tax increasea or as�ssments)? To Whom7 When? For how long?
DISADVANTAGES IF NOT APPROVED
What will be the negetive consequences if the promised action is not
approved? Inabilfty to deifver service? Continued high traffic, noise,
accident rate7 Loss of revenue?
�;
FINANCIA� IMPACT � . "�
Although you must talbr the information you provide here to the issue you �
are,addressing, in general you must answer two quesdons: How much is it �
going to cost? Who is 9oin� to peY? �
�
i
�
�
7