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94-1481 � Council File # yL _��t -5�. .-� .� _ � �,>>�� , .,.. � Green Sheet # 28945 I ESOLUTION CITY OF S INT PAUL, MINNESOT �� Presented By / Referred To Committee: Date 1 An Administr ive Resolution establishing the 2 rate of pay for Lead Gardener in the Sa1ary Plan 3 and Rates of ompensation Resolution. 4 RESOLVED, that th Sa1ary Plan and Rates of Compensation be 5 amended in Section II, Co ensation for Ungraded Classes, thereof, by 6 inserting immediately after ubsection Q, the following: 7 "R The compens � for the class of Lead Gardener shall 8 be $16.90 per hour.° 9 FINALLY RESOL I D, that this resolution shall take effect and be in 10 force the first pay period f lowing its adoption by the Council and 11 subsequent approval by th Mayor. � � a ev Ye Na A sent Requested by Department of: �rimm uerin OFFICE OF HUMAN RESOURCES arris e ar e man � _� �`'`� � une � � By�: ; � - u--�.�,—` � Adopted by Council: Date s Form Approved by City Attorney Adoption Certified by Council Secr ary r B s Approved by ayor: Date Approved by Mayor for Submission to �' � Council B . � r `1��'r' a�,� - B : `�'-1 — � ��, $1 �' � � ,� � 9 5 Q �.� . �„�.�....�:'., � ,�,,�.�q�� s .�, W � ��-t`��l � T , v DEPARI7NENT IL ' I ITIA � �� "' "� ' � f H�n urces Class . 11 0/94 GR��N ��.��T � � n °Ea�ar�Nr o�cren�� m cmr couac� '"�" � � n CYyez x66484 � c►rv �rror�v T rL �] cmr c��c Musr ee oN � o��croR ��a. a� sERV�s o�n. � � ! MAYOR (OR A88�8'tANTy � Fi nar�c�� TOTAL #E OF SKiNATURE PAEiEB 1 (CLIP LL LOCATIONS FOR-SIANATURE) � { ACTION REl]UES'TED: . # I o >:�_ � See Attachment to Green Sheet � � ��'�`�� <� �� ; � ` � _ �, pEC�r,a►nt�s: �nw�• ��►t o► a�e cnt soru►� s�RV�cE corim�c» wuaT'�weA mE �.wantta ouasroNS: , PLANNINQ COMMlSSION T CIV1l SERVICE COMMIBSION t Has th�e swr worked uridar a uontraot far �is dp�remsnt9 . , _ CIB COAq�11TTEE _ YES NO � 2. F1o6 � peroon/finn ever bssn � CMy smplo�yre? _ STAFF — YES NO , ` _ D�s7RICr COUar 3. Does thfs personlHrm poesas a sic� nOt nam1��M P� bY �Y �� Y �� ' j — ;i SUPPORTB MM�CH COUNGIL OBJECTIVE4 YES PIO • 4 E Iain dl ya �nNn�n on »parat� al�t an0 aMt�oh to an�n �M�t �� : �Nm�r�r�c� wwos�eM. �esue. o�oaruNm lwno. wne�. w►,er�, wnsn. w►�r► �� The Lead Gardeaer titYe is more app priate and costre€�'ectiwe tha�► the Suparvisin � 8 ;. ` Garden�r title previously used by departanent. (T'he hourly r�sta for ths 5uporvising :� Gardener is $20.06 and $16.90 for d Gardener,) The departmenC feels that mana�ement ;� and supervisory responsibiliti�s c be adequately pYO�rided by the Cax�ser�ratory Mansgsr. �� What t3�ey nsed is a lsad worker who an parform gardansr dutfes and provida tschnical °' �% expertise� guidance, and assistance o the staff. Our intent is to ++�e�bo�ish the : . Supervising Gardener title oncs the ew title is •�etablished. k�` ADVANTAtiE81f APPFIOVED: . } 'f � Provide technical ex �rtise idat� R�� ,� p , gu � and assi�tance to staff. � Save approximately $4,000 in aanua2 elary costs. �Q ; p DF� � � Enhance o erations. Z �� .� Provide job promotion oppartunities to staff. �+�� ' 4 ��lt3y� �� ;-FICE g � . DEC15� ;� :� asr�ov�r�►oES iF �PPacweo: . , ; MIAYOR'S QFRiC� e � None - ths conservatory operation � ll be more effiaient and effeative while cos�ing le s. �� RF � �� DF '��VFQ � � C3 ;� D18ADVANTAOES IF NOT APPROVED: w ;; i✓ t . The adva�tages if the title �rere as ablished will not be rea� j � QE�' � 8'�� ; CITY ATT�� `� � � _ �� .� : � � � ., :�- , TOTAL AMOUNT OF TRANSACTION = COSTlREYENUE 9UDOETED (CHtCLE ONE) YE8 N� � � �> FUNDINd SOURCE ACT�VIT'Y NbM�EN FINANCIAL MIFORMATION: (EXPLAIN) s' F. . �t M .. . . . . . ��. * � NOTE: COMPLETE DIRECTIONS ARE lNCl11QED-1N 1'HE dR6EN SHEET INSTRUCTIONAL ` MANUAL AVA�U18lE IN THE PURCH/►SIN[i OFFIGE (PHONE NO. 298-4225). � � ROUTING ORQER: a , Below aro correct rouH�gs for the five most irequ�nti types oi documents: :, fr' CONTRAGTS (asaumes authorized budpat exists) ` COUNCIL RESOIItTION (Amend BudgaWAccspt. (3ru�ts) 4. C>utaids Agency 1. Department Direcbr � 2. Department Director 2. &xlpet Uirector 3. City Attorney 3. City A�omey 4. Mayor (1or contracts ov� i1S,000) 4. Mayor/Asaistant � ` 5. Human RigMs (for ca�Uec#s over s50,000) 5. City Couna7 d. Finance and Menagement Services Directa 6. Chie( Aa�untant, Finance and �Aanagement Servioes 7, Finance ACCOUnW�g ADMINISTiiATIVE ORDERS (Budget Rsvisbn) COUNCILAESOLUTION (all otMrs, end Ordinancss) I: 1. Activity Manager 1. Depertment Director 2. Department Accountant 2. City Attomey 3. Department Ditector 3. Meyor Aasiafaht 4. Budget Director 4. Cily COUrICiI 5. City Clerk 6. Chief Accouniant, Finance and Manapement Services ADMINISTRATIVE OHDERS (all others) ; 1. Department Diroctor 2. City Attorney 3. Finance and Management Services Director 4. Cfty Cterk TOTAL NUMBEA OF SIf�1NATURE PAGES Indicate the #of pagea on which signetures aro roquf�ed and papsrclip or Hw �ach of these pay�s. ACTION REQUESTED Describe what the projectlrequest seeks to accompifsh in either chronologi- cnl order or order ot importance, whichever is most appropriate i� the fssue. Oo not write compiete sentences. BegM each item i� your Hst wfth a verb. RECQMMENDATI�NS Complate if ths issue U questiai has been presenied before any body, public or private. t SUPPORtS WHICH COUNCIL 08JECTIVE? ' indicate which Counoil ective(s) your projecthequeat aupports by listfng ' the key word(s) (MOUS�, RECREATION, NEI�HBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEWER SEPARATtON). (SEE COMPIETE LFST IN tNSTRUCTIONAL MANUAI.) PEASONAL SERVICE CONTRACTS: This intormation wilt be used to determine ths cRy'a IiebNity tw workers �mpensatip� claims, texea and propsr civtl ssrvice hi�inp rulss. INITIATING PROBLEM, ISSUE, OPPORTUNITY Explain the situation or conditiona that creatsd a nsed ta your project or request. ,,; '..� . .�, ADVANTAGES IF APPROVED � ` Indicate whether this is simply an an }' ' �i I�Ilud9et proc��u�e required by Iaw/ charter or whether there are speci8c ways in �fCb th�'City Qf Saint Paul and its citizens wiii ber►eift from this pro�c n �' .<<_ � DISADVANTAGES tF APPROVED � ' `` What negative eHectd or maior cha�geg �,� or past processes mtgfit this pro)ecUrequest produce ii it is paas�f �.g.. hafffc delsys. noise. tax increases or assesaments)? To Wtwm? When? For how bng? � DISADVANTA(iES IF NOT APPROVED What will be the negalive consequences H the promised actia► is not approved? InabiRty to deliver servke4 Continued high traific, notse, accident rate? toss ot revenue? FINANCIAL IMPACT Although you must tailor the info►mation you provide hero to the Issue you are, addressing, M general you must answer two questions: How much is it going to cost? 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' i�.t,l; ` y[�� ' 'H F :.�.H �.m: �� r �tJ�rl ��... ° .� t a .. � y -a .5:9�� .c �;� ..@ .�.a.��l ;:r�^ � �t av t ,g ' c� ca , 6 �-+: ' , ,c � }+ a� G m u s� J , u � � : , �� • o u o� a� us a� t : '�"_ ��"{ �"F �., 6 Q a H� t t f-+ �-+ , � ., .. C� � n�= ti, �• � a . 3 u c� s+ a� w, � . �»�.� � i `,` �'„ { r� �, )_{ . °,•r � :y � `�� i.c y.� 's �l�f � r� � �{},',.. f e4t + � 'r1 � .. � fK � . _ f � i � - �l. � y �. �• � ' f . : . }f! � '� . ,/"� � ry .r ;y i � .� � . ` ' M � � ' . j • !_ ` h .l. . � . ' �y'i T _ f . • ! �>� (' . t, .r. �- � :+. ,.> :� �5 .:.��.^1 ,� r �li f "0' n�. "'t � Af i: A :�• . ^ . f - F . � . � ~ . �'i �< !-I� •! �, 1 � .4 , T�� s • ' � . : . n "� � . S � . t � n } . ` � F •. ' 1 '�'" � r y� .� .. . � ` f . ✓'` �' . . _ , ` . .._ �.mf... . . .-. ...�,..��5. .. .. _ ... .. �.✓,: .. . .... .. . x:�... � . ...•1. .� � .. ....�.:., . ... -.... ...... n�..... r� ._�. ...�i-_� '.. .. r.t... �c_ ..._..._-��. ...� -�S ��--1�8'l ATTA ENT TO GREEN SHEET G een Sheet #28945 ACTION REOUESTED This resolution is a friendly amendme t to Resolution #94-1481 establishing the rate of pay for the classifications of Lead G rdener (Production) and Lead Gardener (Display), which was laid over from the City Cou cil Agenda on October 12, 1994. We have incorporated the two titles i to one title and developed a class specification that covers both fields of specializa ion. We request approval of this substitute resolution establishing the rate of p y for the new classification of Lead Gardener at $16.90 per hour in Groundsworker Loca 132. OFFICE OF HUMAN RESOURCES C� t{ _ ��8` � LeeAnn Turchin, Acting Director CITY OF SAINT PAUL Norm Coleman, Mayor 230 City Ho!/Annex Telephone: 612-266-6500 25 West Fourtb Saeet TDD/T7Y.• 612-266-6501 Saint Pau� MN SS102-1631 Jobline: 612-266-6502 Facsimik: 612-292-7656 October 28, 1994 . Jon McGinn, Business Manager Laborers Local 132 346 Larpenteur Avenue W. St. Paul, MN 55113 Dear Jon: It has been determined that the cl s�cation. entitled Lead Gardener should be created in Bargaining Unit 72, Groundswo ker Local 132 at $16.90 an hour. I have attached a copy of the class speci�cation for our review. Please notify me within twenty days of receipt of this memo, if you with t discuss this action. If I do not hear from you within that timeframe, I will assume agre ment and will proceed with the process. The resolution establishing the tw separate titles of Lead Gardener (Production) and Lead Gardener (Display) was laid over from the Council agenda. Based upon further review, we recommend that the separate titles be incorporated into one Lead Gardener class. The requiremen of both felds of specialization are incorporated into the revised class specification. � � I will also be processing a resoluti n amendment establishing the rate of pay for the single Lead Gardener in Section .A of the Salary Plan and Rates of Compensation. �' Karen anche Classification and Compensation ivision I hereby waive the time remainin on this 20 day notice for the purpose of creating this title and class specification. � Date _ - - � , � �1 y-t�18' � CLAS CATION STUDY REPORT Class Studied: Lead ardener (Production) Incumbent: Vacan Date Studied: July 1994 Studied By: Karen anchez Persons Contacted: Conse tory Manager APPROVAL OF THE CLASSIFI TION AND COMPENSATION MANAGER: . � DATE � �� - � y ACKGROUND The study was requested by the vision of Parks and Recreation for the purpose of creating a new classification whic will be responsible for leading and coordinating all crop production activities in the ty's conservatory, greenhouses, and public gardens. The new title will be used in pla of the Supervising Gardener title which will be abolished or inactivated once the ew class is established. The Division feels that the Lead Gazdener title would be the most effective way to structure staff given their present organizational needs. Y COMPONENTS 1. Review of the job profile bmitted by the department. 2. Interview with the Conse tory Manager. 3. Comparison to related cl ifications. 4. QES evaluation and analy . . .�� q�-i�� E 1. - This classification has more responsibility than the proposed n w class. As manager of the entire conservatory . operation, there are dditional responsibilities involved such as staff supervision, long-r e planning, personnel, budgeting, fund raising, grants, and primary ublic information/relations liaison. 2. n- This classification has more responsibility than the proposed new cl s in the areas of formal supervision exercised and needed expertise in th areas of operation, i.e., production and display. Whereas, the propo d new class will not have formal supervisory responsibility, but ra er will act as lead worker in one area of operation. 3. Gardener - The pro osed new class has more responsibility than this classification in are such as leadi.ng, coordinating, and monitoring work activities. B. r-r 1 i n i n The level of responsibility f the proposed new class is not comparable to those of the Forestry Supervisor, olf Course Superintendent, Park Maintenance Supervisor, and Zoo Supe ' or. The positions in the aforementioned classifications formally su rvise work crews directly or through lead workers. Whereas, the proposed ne class will not have formal supervisory responsibility. C. r -r l i The nature of work of the roposed new class is not comparabl� to that of the Park Naturalist/Education pecialist or Volunteer Coordinafor classification which involves public edu tion activities such as teaching, training, and developing informational train.ing materials. Sixty to seventy-five percent of the work of the proposed new lass will involve actual gardening work. QES EVAL ATTON AND ANALYSIS The proposed new class was eval ated at 1720 points, which would be equivalent to �16.80 an hour. RE MMENDATION Based upon the results of the co parisons and the QES evaluation and analysis, I recommend that the new classifi tion of Lead Gardener (Production) be created and assigned in Groundsworker 132 bargaining unit at the rate of 516.80 an hour. ., � � �t - l ��' I CLAS IFICATION STUDY REPORT Class Studied: Lead ardener (Display) Incumbent: Va Date Studied: July , 1994 Studied By: Karen Sanchez , Persons Contacted: Conse atory Manager APPROVAL OF THE CLASS ATTON AND COMPENSATION MANAGER: � � � DATE: 7 ' � `'� I BACKGROUND� The study was requested by the ivision of Parks and Recreation for the purpose of creating a new classification whic will be responsible for leading and coordinating all plant collection and display activi 'es in the G�ty's oonservatory, greenhouses, and public gardens. The new dtle will be us d in place of the Supervising Gardener title which will be abolished or inactivated once e new classification is established. The Division feels that the Lead Gardener tide wo d be the most effective way to structure staff given their present organizational need . Y GOMPONENTS 1. Review of the job profile bmitted by the department 2. Interview with the conse tory manager. 3. Comparison to related cl sifications. 4. QES evaluation and analy is. q� - Iy�'I that of the Lead Gardener (Produ 'on) in that both proposed classifications involve skilled horticultural work, applicat on of technical knowledge, lead worker responsibility, and comparable level of min.im qualifications. The difference is in the specialty area which requires specific knowledge elated to their field. QES VALUATION AND ANALYSIS The results of the QES evaluatio support compensating the Lead Gardener (Display) at the same rate as the I.ead Garde r(Production) class. COMMENDAITON Based upon the results of the co arisons and the QES evaluation and analysis, I recommend that the new classi5 ion of Lead Gardener (Display) be created and assigned in the Groundsworker ca1132 bargaining unit at an hourly rate of 516.80. . . . . CODE: 552A F� EFFECTIVE: 72 c I �I -� �I� � PROPOSED TITLE OF CIASS: . LEp,D GARDENER DESCRIPTION OF WORK �eneral Statement of Duties: Performs lead and rkilled ga dening work as a apecialist in crop production or plant collecti n maintenance and display; establishes standards and maintains qual ty control; and performs other related duties as required. � � �}pervision Received; Works under general aupervia on of the cor►�ervatory manager. S�}�ervision Exercised: Leads the work of assigned g rdening staff� interns. and volunteers. TYPICAL DUTIES PERFORMED The listed exam les ma not incl all the duties erformed b all ositions P Y P Y P in this class. � Waters, fertilizes� weeds. a plies pesticides� and trims plants� trees, and shrubs. Schedules and coordinates re ronal crop production activities to maximize productivity and meet floral display deadlines. Maintains non-display colle ions in optimal environmental conditions within the production house . Propagates and monitors pro gation schedules of plant materials used in seasonal floral displays or lant collection and year-round displays. Programs and monitors envir ental control systems in the production greenhouses or permanent pl tings and display houses in the conservatory. Prepares fertilizer and pla t growth regulator schedules and maintains quality control. Monitors pest levels, reco ends alternative non-toxic pest control methods� and assists/prepar s appropriate pesticide applications. - Develops targeted plant col ection policies and plans for significant additions to the plant coll ctions. Determines the need for soi testing� interprets test results� and assists/modifies growing co ditions as recommended by test results. Performs, schedules, and mo itors the maintenance of production or display greenhouse structur s� mechanical� cooling, and computer systems; oversees the safety of prod ction support facilities. (c ntinued on reverse side) I.F�AD GARDENER . Page 2 PROPOSED TITLE OF CLASS: � LEAD GARDENER � Consults with conservatory staff to prepare operational goals� determine plant collection material needs, design floral shows, exhibits� and displays� and maximize volunteer participation. Provides technical guidance and assistance to the gardening staff, interns, and volunteers. Maintains crop production or plant collection and display records and � prepares periodic reports. KNOWLEDGE, SKILLS AND ABILITIES Considerable knowledge of floriculture production and propagation including knowledge of specific environmental needs of floral crop by variety. Considerable knowledge of plant collection� maintenance� and display including knowledge of specific environmental needs of a wide variety of plant collections. Considerable knowledge of horticultural chemical use and application. Working knowledge of the operation and maintenance of greenhouse . structures and support facilities and safety practices and procedures. Considerable ability to troubleshoot crop problems or specimen plant problems, predict detrimental results� and recommend alternative practices. Considerable ability to ascertain appropriate climate�settings and oeprate computerized and manual climate control systems. Considerable ability to interpret soil� foliar, and water test results. Considerable ability to interact effectively with a wide variety of people. Considerable ability to communicate effectively, both orally and in writing. Considerable ability to maintain crop production or plant collection and display records. Working ability to perform physical actiaities such as standing or walking for long periods, repeated bending, crouching� stooping, stretching, crawling, and climbing ladders or scaffolding� and lifting. MINIMUM QUALIFICATIONS A certificate in floriculture� horticulture, greenhouse management, LEAD GARDENER � � Page 3 PROPOSED TITLE OF CIASS: LEAD GARDENER q�-1 - ��l� t interior plantscaping� or b tany and two years of experieace in commercial floriculture or lant collection maintenance and display including exotic and tropic 1 plants. Must possess a valid Minnesota Pesticide Applicator's lice se. Must possess a valid Minnesota C1ass C driver's license� or equiva ent out-of-state license� with no suspensions or revocations within two y ars prior to the date of appointment (suspensions for pa�rking-re ated offenses excluded). (No substitution for education.) � .� . . LEAD GARDENER 0 R I G i N A L Council File # r{�-t �-�� Green Sheet # 28934 ESOLUTION INT PAUL, MINNESOTA Presented By _ Referred To Committee: ate 1 An Administrat e Resolution establishing 2 the rate of pay or Lead Gardener (Productio 3 and Lead Gard ner (Display) in the Salary lan 4 and Rates of C mpensation Resolution. 5 RESOLVED, that the ate of pay for the cl ifications of Lead Gardener 6 (Production) and Lead Gard ner (Display) be t t as set forth in Section II.A, 7 Compensation for Ungraded lasses, of the alary Plan and Rates of Compensation; 8 and be it 9 FINALLY RESOL , that is resolution shall take effect and be in force on 10 the first pay period following its a option by the Council and subsequent approval 11 by the Mayor. nn 2�--c�� Q- 8'=�' `,� Yeas Na Abs nt Requested by Department of: a e rimm uerin Office of Human:.Resources ar is � e ar e man un e �• C�4 Adopted by Council: Date Form ved by City Attorney Adoption Certifie by Council Secret ry By: � . B � Approved by ayor: Date Approved �y Mayor for Submission to Council , / ^ �� / , � � � �' �� , By : ,��G� � � �� ,�-�` `_ __ , By: �,� �.. � q,�.��rg� � Tv� ; a► a►� mnrE N° 2 8 9 3 � � of�� ot m� � o��c�s. a� 0�9� G R E E N S H� E T � ! ` J� S�kley/ n c z 66480 Q°ER"��EY°�RecroR m�uokre � crrr �,� � # n Fon � �IV ��yl Q � MUB BE IL A E { ) � BUDQET OIRECTQR � PIN. 8 MfiT. 8EAVIGE8 DIR. ; � MAYOR (OR ABSISTANn � Fi n-Arrn i TOTAL #t OF SKiNATURE PAGfB (CLIP LL LQCATWNS FOR SIONATUR�) ` ACTION REQUESTED: ; . f A Approval af a resolution eatablishir� the classifi�atio�s of Lead Gardanar (Froduction) � and Lead Gardez�er (Displ�y) in Groun workex I.oca1 132. ' RECOMb�NDxi10NS: MP►a+ lA) a RNea (R) P SONAi $ERVICE CANTRACTB MUBT ANSMfER TNE fOLLOWIN3 0UE$TION:: � _ PLANNMIO COMMI8810N _ CIV11. SEpViCE: COMMI88WN 1. H06 lMa pMBqVNMI 11Mr wOfkld Ufldlf � OOAt�fCt tOf N11R dlQirhlNflt7 .. YES NO ' _ CIB COMMITTEE — 2. Hes thi6 persoMfiml e�ror bssn a dhr empioys�? ' _ 3Ti�PF — YES NO - _ astW�cr c�uRT _ s. Does this ps►aonnfrm aous� s slcpl na nonnNly po�s.ssed by any a,a«rt-oay smpb�n.? SUPPOFiT8 WFIICFI COUNCIL OBJECTIVE? YES NO E i�in all ya snrw�rs on s�p�rab �Mrt aad � to ��wn shMt �' '; n�mnTnro Pnoei.EM. �ssue. oP�ruNmr (wnw. wn.i, wnsn. vw,sre. wM► ; RECEIVED R �� j 5es Attachment to Green Shaet. .� SEP � SEP 6 19g �, - �3 �94 BUpUEr OFF # lC . CiT� �TTORNEY , i ADVANTM�ES IF APPROVED: 3 �ECEIVED � SEP ] 6 �994 -Technical expertisce will be made av lable. �; -More efficient and effective operat n. � -Provids promotion opportunitiss to e stsff. ��4R'S (�,��,��'� � i -Save approximately $4,000 in annual nlary costs. ;; ) q DISADVANTMiES IF APPROVED: ` i . � ��d . . , . . . . . . . �� 'i - .� None - the conservetory operation �oi be aore efgiCiant snd sffectiv+� �ile costing le� . �� r �. _� ,� ;;, W8ADYANTAOES 1F NOT APPROVEO: + � COUtiCi� �'�€3�isft�l `� � .; , The advantages if the titles were ap roved will nat be realized OCT 0 5 1994 � �� . � . . . � ' -: j �� . � . . , _. _ q ' }� � � . � � � � . . � � .. F 3. TOTAL AMOUNT OF TRANSACTION i COSTJREYENUE SU40ETl� (�IRq.E ONE) YE8 NO ' :� - ,� FUNDING SAURCE ACTtVRY NUN88R " h FINANCIAL INfORMATION: (EXP6AIN) � � % j , 1 NOTE: COMPIETE DIRECTIONS ARE 1N(CLUDEU IN THE OqE$FI SHEET INSTRUCTIfNiAL � MANUAI AVAILABLf IN THE PURCHASINCi OFFtCE (PHdNE NO. 298-4225). ' . � ROUTING ORD�R: ^ g , Below are corroct'routings for the five most iroqusnt typss of documsnts: � , � COWTRACTS (aawnies authwized Ewdget exists) COtiNCN. i�SOLE1TiON (Amsnd Budpsts/Acapt. Orants) � �� 4. Outside Ager+cy . 1. Depertment Direcbr � 2. Departmsnt Director 2. Budpet Director � � 3. Clty Attorney 3. City At6omey , , 4. Mayor (for Cor►treCts over E15�000) 4. MayoNAssisfant '� ', 5. Human Rights �for contracts over 550.000) 5. City C,ouncil ; 8. Financs and M�lnagement Serv�es Dirocfor 6. Cfiief Acoountant, Finanoe and Nl�s�ement Services 'j . J. Finance AccouatMg ADMINISTRATIVE OADERS (Budpet Aevisionl COUNCII AESOLUTION (aH Whets, end Ordinances) 1. Activity Maneger 1: Dspertment Director 2. Qepanment AccountaM 2. Ciy Attorney : 3. Department Dfrector 3. Mayor Aasisttrnt 4. Budget Director d. City Councli 5. City Clerk 6. ChFe} Accountant, Fi�ance and MartaQemant Services ADMINtSTRATIVE OADERS (all othe►s) 1. Department Dlrector 2. City Atta'ney 3. Finance and Manegen�ent Services Director 4. City Clerk TOTAL NUMBER OF SIGNATURE PAOES Indicate the �of pages on which signaturea are required a� papsrctip or tle� �ach of thNS pay�s. ACTION REGtUESTED Desc�ibe what the project/request seeks to �mplish in either chronologi- cal order a order gf-Nnportance. whichever is moat apptt�priate tor the isaue. Do not write complete sentancea. Beyin each ftem i� your list with a verb. RECOMMENDATIONS Complste it the tssue in quesiion has bsen prosented betore eny body, public or private. SUPPORTS WHICH COUNCit OBJECTIVE? Indicate which Council objective(s) your projscthequest supports by listing the koy word(s) (HOUSING, RECREATION. NEIQHBORFi00DS, ECONOMIC DEVELOPMENT, BUOdET, SEWER SEPAHATIONj. (S£E COMPLETE UST IN INSTRUCTIONAL MANUAL.) PERSONAI. SERVICE CONTflACTS: �. This IntormaEion will be used to detennine the cNy1� �abiNly for wo►kers cort�pensetion claima. taxea end propsr dvfl ssrvk:s MrMp rules. INITIATING PROBLEM, ISSUE, OPPORTUNIT'Y Explain the situation w condiUons thet crealed a need (a yo�r project i:: or requesL ' ' ADVANTAGES IF APPROVED Indicate whether this is simpy an armual budget procadure required by law/ charter or whether thers are specitic ways in which the`+Gity of Saint Paul and ita cftixer�s wHi beneNt (rom this proj�cUactbn. DISADVANTACiES IF APPROVED What negative eHects or major changes to existing or past processes migM this projed/request praduce if it is passed (e.g., traHic delaya, noise, tax increases o� assessments)? To Wh(xnT When? For how long? OISADVANTAC3ES IF NOT APPROVED What will be the negative eonaequences ff the promised action is not approved? Inability to deNver service4 Continued high traHlc, rwiae, accident rate? Loss of revenue? ; FINANCIAL IMPACT Althaigh you must taflor the intormetbn you provide here to the iasue you are, addressing: fn general you must anawer iwo questions: How much is it going to cost? Who is going to p8y? �" ��`��` Green Sheet:28934 ATTA HMENT TO GREEN SHEET Initiating Problem, Issue, Opp tunity (Who, What, When, Where, Why): The creation of the lead worke titles would best serve the staffing needs of the department. � Previously, the department has sed the title of Supervising Gardener to supervise the gardening staff. With the Conservatory Manager in place to manage the operation and supe ise the staff, the department feels that their staffing needs would best be s rved not by hiring another supervisor, but by lead workers who will provide xpertise in each of the two areas of operation and provide technical guidance and assistance to the staff while at the same time performing the duties of gardener. It is our intent to abolish the Supervising Gardener title onc the new titles are established. \ • r a� �� ` OFFICE OF HUMAN RESOURCES LeeAnn Turchin, Acting Director - Y• CITY OF SAINT PAUL Norm Coleman, Mayor 230 Crty Hall Annex Telephone: 612-266-6500 25 West Fourth Stree� TDD/TTY.• 612-2b6-6501 Saint Paul, MN 55102-1631 Jobline: 612-266-6502 Facsiniile: 612-292-7656 TO: Bob Piram, Superi.nt ndent Parks and Recreatio FR: Karen Sanchez �'l,7 �'" Classification and C pensation DAT'E: August 3, 1994 RE: Twenty Day Notice It has been determined that the ti e and class specification of I.ead Gardener (Production) should be created in argaining Unit 72, Groundsworker Local 132 at $16.90 an hour. I have attached a copy o the class specification for your review. Please notify me within twenty days of receipt o this memo, if you wish to discuss this action. If I do not hear from you within that tim ame, I will assume agreement and will proceed with the process. I will also be processing a resoluti n to establish the rate of pay for the title of Lead Gardener (Production) in Section .A of the Salary Plan and Rates of Compensation. I hereby waive the time re on this 20 day notice for the purpose of creating this titl c ass pecifi ion. � Date �� a ,� .��` OFFICE OF HUMAN RESOURCES . -, LeeAnn Turchin, Acting Direcwr - :: �.� CITY OF SAINT PAUL Norm Coleman, Mayor 230 City Hall Annex Telephone: 672-266-6500 25 Wes� Fourth Streec TDD/77}'.• 612-266-6501 Saint Paul, MN 55102-163] Jobline: 612-266-6502 Fncsimile: 612-292-7656 August 3,1994 Jon McGinn, Business Manager Laborers Local 132 346 Larpenteur Avenue W. St. Paul, MN SSll3 Dear Jon: It has been determined that the ti e and class speci�cation of Lead Gardener (Production) should be created in argaining Unit 72, Groundsworker Loca1132 at $16.90 an hour. I have attached a copy the class specification for your review. Please notify me within twenty days of receipt this memo, if you with to discuss this action. If I do not hear from you within that tim frame, I will assume agreement and will proceed with the process. I will also be processing a resolu n to establish the rate of pay for the title of I.ead Gardener (Production) in Section II.A of the Salary Plan and Rates of Compensation. are �Sanchez Classi�ication and Compensation ivision ; I hereby waive the time rem ' on this 20 day notice for the purpose of creating this ti le and class specification. c Date '8 / /� /!�'yl � �� OFFICE OF HUMAN RESOURCES Q�� ` LeeAnn Turchin, Acting Direc�or µ .. CITY OF SAINT PAUL � Norm Coleman, Mayor 230 Ciy Holl Annex Telephone: 612-266-6500 25 West Fourth Street TDD/77Y: 612-266-6501 Saint Pnul, MN 55102-1631 Jo6line: 612-266-6502 Facsimile: 612-292-7656 TO: Bob Piram, Superi.nt I ndent Parks and Recreatio FR: Karen Sanchez � "�� Classification and mpensation DATE: August 1, 1994 RE: Twenty Day Notice It has been determined that the ti le and class specification of Lead Gardener (Display) should be created in Bargaining nit 72, Groundsworker Loca1132 at $16.90 an hour. I have attached a copy of the class pecification for your review. Please notify me within twenty days of receipt of this me o, if you wish to discuss this action. If I do not hear from you within that timeframe, I will assume agreement and will proceed with the process. I will also be processing a resolut on to establish the rate of pay for the title of Lead Gardener (Display) in Section II. of the Salary Plan and Rates of Compensation. I hereby waive the time rem ' on this 20 day notice for the purpose of creating this titl clas spe ' Date �i � �� OFFICE OF HUMAN RESOURCES a _ Ll LeeAnn Turchin, Acting Director . � ._ . :. CITY OF SAINT PAUL ' Norm Coleman, Mayor 230 City HallAnnex Telephone: 612-266-6500 25 West Fourth Street TDD/77Y: 612-266-6501 Saint Pnul, MN 55102-1637 Jobline: 612-266-6502 Facsimile: 612-292-7656 August 2, 1994 Jon McGinn, Business Manager Laborers Local 132 346 Larpenteur Avenue W. St. Paul, MI�T SSll3 Dear Jon: It has been determined that the ti e and class spec'if'ication of Lead Gardener (Display) should be created in Bargaining 't 72, Groundsworker Loca1132 at $16.90 an hour. I have attached a copy of the class ecification for your review. Please notify me within twenty days of receipt of this me , if you with to discuss tlus action. If I do not hear from you within that timeframe, I'll assume agreement and will proceed with the process. I will also be processing a resoluti n to establish the rate of pay for the title of Lead Gardener (Display) in Section II. of the Salary Plan and Rates of Compensation. aren Sanchez Classification and Compensation ivision I hereby waive the time remainin on this 20 day notice for the purpose of creating t}us 'tle and class specificatio c Date ��/,S /S � � , �,�� CLAS CATION STUDY REPORT Class Studied: Lead ardener (Production) Incumbent: Vacan Date Studied: July 2 1994 Studied By: Karen anchez Persons Contacted: Conse tory Manager APPROVAL OF THE CLASS TION AND COMPENSATTON MANAGER: DATE ' �� - Q � BACKGROUND The study was requested by the ivision of Parks and Recreation for the purpose of creating a new classification wluc will be responsible for leading and coordinating all crop production activities in the 't}�s conservatory, greenhouses, and public gardens. The new title will be used in pla of the Supervising Gardener title which will be abolished or inactivated once the new class is established. The Division feels that the Lead Gardener title would be th most effective way to structure staff given their present organizational needs. Y COMPONENTS l. Review of the job profile bmitted by the department. 2. Interview with the Conse atory Manager. 3. Comparison to related cl sifications. 4. QES evaluation and anal sis. � JOB DESCRIP'TION The duties and responsibilities of the proposed new class are as follows: 1. Waters, fertilizes, applies pesticides, weeds, and trims plants, trees, and shrubs. 2. Schedules and coordinates seasonal crop production activities to ma.xim;ze productivity and meet floral display deadlines. 3. Programs and monitors environmental control systems in the production greenhouses for state•of-the-art production of seasonal crops and floral shows. 4. Prepares fertilizer and plant growth regulator schedules for seasonal floral crops and maintains quality control. 5. Monitors pest levels in production greenhouses and assists gardeners in preparing pesticide application schedules as needed. 6. Propagates and monitors propagation schedules of woody and herbaceous plant materials used in seasonal floral displays in the conservatory and outdoor flower beds. 7. Determines the need for soil testing, interprets test results, modi�es or assists gardeners in modifying growing conditions as recommended by soil test results. 8. Performs, schedules, and monitors the maintenance of production greenhouse structures, mechanical, cooling, and computer systems. 9. Performs and monitors building maintenance including sweeping, scrubbing, washing windows, cleaning staff restroom, and minor repair work. 10. Oversees the safety and maintenance of support facilities including potting nodes, garage, storage areas, coolers, and velucles. ll. Provides technical guidance and assistance to the staf� interns, and volunteers. 12. Consults with conservatory staff to prepare yearly crop production goals; determine plant material needs; design floral shows, exhibits, and displays; and maximine volunteer coordination. 13. Maintains and monitors crop production records. CLASS SPECIFICATTON COMPARISON A. Conservatorv-Related Classificarions � � a� -�v� � � 1. r- This classification has more responsibility than the proposed n class. As manager of the entire conservatory operation, there are dditional responsibilities involved such as staff supervision, long-ran e planning, personnel, budgeting, fund raising, grants, and primary ublic information/relations liaison. 2. ' i - This classification has more responsibility than the proposed new cl s in the areas of formal supervision exercised and needed expertise in th areas of operation, i.e., production and display. Whereas, the propo d new class will not have fornaal supervisory . responsibility, but ra er will act as lead worker in one area of operation. 3. Gardener - The pro osed new class has more responsibility than this classification in are such as leading, coordinating, and monitoring work activities. B. r -r n The level of responsibility f the proposed new class is not comparable to those of the Forestry Supervisor, Golf Course Superintendent, Park Maintenance Supervisor, and Zoo Supe 'sor. The positions in the aforementioned classifications formally sup rvise work crews directly or through lead workers. Whereas, the proposed ne class will not have formal supervisory responsibility. C. 1 i 1' i The nature of work of the roposed new class is not comparable to that of the Park Naturalist/F.ducarion Specialist or Volunteer Coordinator classi5cation which involves public edu tion activides such as teaching, training, and developing informational training materials. Sixty to seventy-five percent of the work of the proposed new class will involve actual gardening work. QES EVAL ATION AND ANALYSIS The proposed new class was evai ated at 1720 points, which would be equivalent to $16.80 an hour. RE MMENDATION Based upon the results of the co parisons and the QES evaluation and analysis, I recommend that the new classi5 tion of Lead Gardener (Production) be created and assigned in Groundsworker 132 bargaining unit at the rate of �16.80 an hour. G� ��1 � I CLAS CATION STUDY REPORT Class Studied: Lead ardener (Display) Incumbent: Vacan Date Studied: July 1994 Studied By: Karen anchez , Persons Contacted: Conse atory Manager APPROVAL OF THE CLASS ATION AND COMPENSATTON MANAGER: � � y DATE: � ' � `'� BACKGROUND The study was requested by the ivision of Parks and Recreation for the purpose of creating a new classification whic will be responsible for leading and coordinating all plant collection and display acti 'es in the City's conservatory, greenhouses, and public gardens. The new title will be d in place of the Supervising Gardener title which will be abolished or inactivated once e new classification is established. The Division feels that the Lead Gardener title wo d be the most effective way to structure staff given their present organizational nee . S Y COMPONENTS 1. Review of the job profile ubmitted by the department. 2. Interview with the conse tory manager. 3. Comparison to related cl sifications. 4. QES evaluation and anal sis. POSTITON DESCRIPI'ION The duties and responsibilities of the proposed new class will be as follows: 1. Waters, fertilizes, weeds, applies pesticides, and tri.ms plants, trees, and shrubs. 2. Develops and monitors environmental control guidelines for permanent plantings and display houses at the conservatory. 3. Maintai.ns non-display collections in optimal environmental conditions within production houses. 4. Prepares fertilizer schedules based on soil tests and nutritional requirements of plants and maintains quality control. 5. Monitors pest levels in display greenhouses, recommends alternative non-toxic pest control methods, and prepares appropriate pesticide applications. 6. Plans and participates in the propagation of seeds and cutti.ngs for plant materials used in the conservatory plant collection and year-round displays. 7. Establishes quality standards for annual display gardens and plans or participates in the planting and maintenance of gardens. 8. Develops collections policies for targeted plant collections in consultation with conservatory staff. 9. Plans for significant additions to the plant collections in consultation with conservatory staff. 10. Performs, schedules, and monitors the maintenance of public display greenhouse structures, mechanical, cooling, and computer systems. ll. Performs and monitors building maintenance including sweeping, scrubbing, washing windows, cleaning public restroom, and minor repair work. 12. Consults with conservatory staff to maintain non-display collections; design special floral shows, exhi'bits, and displays; and ma 'xL**>; p volunteer participation. 13. Maintai.ns plant collection and display records. 14. Identifies and labels plants in permanent collections and other displays. CLASS SPECIFTCATION COMPARISONS The nature and level of work of the Lead Gardener (Display) is highly comparable to a��.�� that of the Lead Gardener (Produ ion) in that both proposed classifications involve skilled horticultural work, applicat n of technical knowledge, lead worker responsibility, and comparable level of minimum qualifications. The difference is in the specialty area which requires speci5c knowledge elated to their field. QES VALUATION AND ANALYSIS The results of the QES evaluation support compensati.ng the Lead Gazdener (Display) at the same rate as the Lead Garde r(Production) class. COMMENDATTON " Based upon the results of the co arisons and the QES evaluation and analysis, I recommend that the new classifi 'on of Lead Gardener (Display) be created and assigned in the Groundsworker ca1132 bargaining unit at an hourly rate of $16.80. CODE : 549A (,�� _1�,�) BU: 72 EFFECTIVE: PROPOSED TITLE OF CLASS: GARDENER (PRODUCTION) DESCRIPTION OF WORK �eneral Statement of Duties: ' Performs skilled work leadin and coordinating all crop production activities; monitors the day- o-day operation of production greenhouses; establishes crop production andards and maintains quality control; and performs other related dutie as required. Supervision Received: Works under general supervis n of the conservatory manager. Supervision Exercised: May lead or exercise within unit close and technical supervision over assigned employees. TYPICAL DUTIES PERFORMED The listed examples may not incl de all the duties performed by all positions in this class. Waters, fertilizes, weeds, a pesticides, and trims plants, trees, and shrubs. Schedules and coordinates se sonal crop production activities to maximize productivity and meet flora display deadlines. Programs and monitors envir ental control systems in the production greenhouses for state-of-th -art production of seasonal crops and floral shows. Prepares fertilizer and pla t growth regulator schedules for seasonal floral crops and maintains uality control. Monitors pest levels in pro uction greenhouses and assists gardeners in preparing pesticide applica ion schedule as needed. Propagates and monitors pro agation schedules of woody and herbaceous plant materials used in sea onal floral displays in the conservatory and outdoor flower beds. Determines the need for soi testing, interprets test results, modifies or assists gardeners in mo fying growing conditions as recommended by soil test results. Performs, schedules, and m itors the maintenance of production greenhouse structures, mec nical, cooling� and computer �ystems. Performs and monitors buil ing maintenance including sweeping, scrubbing, washing windows, cleaning taff restroom, and minor repair work. ( ontinued on reverse side) GARDENER (PRODUCTION) Page 2 PROPOSED TITLE OF CLASS: LEAD GARDENER (PRODUCTION) Oversees the safety and maintenance of support facilities including potting nodes, garage, storage areas, coolers, and vehicles. Provides technical guidance and assistance to the staff, interns, and volunteers. Consults with conservatory staff to prepare yearly crop production goals; determine plant material needs; design floral shows, exhibits, and displays; and maximize volunteer participation. Maintains and monitors crop production records and prepares periodic reports. KNOWLEDGE, SKILLS AND ABILITIES Considerable knowledge of floriculture production and propagation including knowledge of specific environmental needs of floral crop by variety. Considerable knowledge of horticultural chemical use and application. Working knowledge of the mechanics and operation of computerized climate control systems. Working knowledge of the operation and maintenance of greenhouse structures and support facilities and safety practices and procedures. Considerable ability to interpret soil, foliar, and water test results. Considerable ability to troubleshoot crop problems, predict detrimental results, and recommend alternative floral c'rop production practices. Considerable ability to interact effectively with a wide variety of people. Considerable ability to communicate effectively, both orally and in writing. Considerable ability to maintain crop production records. Working ability to plan and coordinate work activities. Working ability to perform physical activities such as standing or walking for long periods, repeated bending, crouching, stooping, stretching, crawling, and climbing ladders or scaffolding� and lifting. MINIMUM QUALIFICATIONS A certificate in floriculture, horticulture� or greenhouse management and two years of experience in commercial floriculture. Must possess a valid Minnesota Pesticide Applicator's license. Must possess a valid Minnesota I.EAD GARDENER (PRODUCTION) Page 3 �� _1�� PROPOSED TITLE OF CLASS: GARDENER (PRODUCTION) Class C driver's license, or quivalent out-of-state license, with no suspensions or revocations wi hin two years prior to the date of appointment (suspensions for arking-related offenses excluded). (No substitution for education.) GARDENER (PRODUCTION) CODE : S S OA A � `1 �, BU: 72 � EFFECTIVE: PROPOSED TITLE OF CLASS: GARDENER (DISPLAY) DESCRIPTION OF WORK General Statement of Duties: Performs skilled work leadin and coordinating all plant collection maintenance and display acti ties; monitors the day-to-day operation of public display houses; estab shes collection maintenance and display standards and maintains qual y control; and performs other related duties as required. Supervision Received: Works under general supervis n of the conservatory manager. Supervision Exercised: May lead or exercise within. unit close and technical supervision over employees assigned. TYPICAL DUTIES PERFORMED The listed examples may not incl de all the duties performed by all positions in this class. Waters, fertilizes, weeds, a plies pesticides, and trims plants� trees, and shrubs. Develops and monitors enviro ental control guidelines for permanent plantings and display houses at the conservatory for optimal plant display. Maintains non-display collec ions in optimal environmental conditions within the production houses Prepares fertilizer schedule based on soil tests and nutritional requirements of plants and m intains quality control. Monitors pest levels in disp ay greenhouses, recommends althernative non-toxic pest control metho s, and prepares appropriate pesticide applications. Plans and participates in th propagation of seeds and cuttings for plant materials used in the conse atory plant collection and year-round displays. Establishes quality standar for annual display gardens and plans or participates in the plantin and maintenance of gardens. Develops collections polici for targeted plant collections in consultation with conservat staff. Plans for significant addit ns to the plant collections in consultation (c tinued on reverse side) GARDENER (DISPLAY) Page 2 PROPOSED TITLE OF CLASS: LEAD GARDENER (DISPLAY) with conservatory staff. Performs, schedules, and monitors the maintenance of public display greenhouse structures, mechanical, cooling, and computer systems. Performs and monitors building maintenance including sweeping, scrubbing, washing windows, cleaning public restroom� and minor repair work. Consults with conservatory staff to maintain non-display plant collections; design floral shows, exhibi�ts� and displays; and maximize volunteer participation. Maintains plant collection and display records. Identifies and labels plants in the permanent collection and other displays. KNOWLEDGE, SKILLS AND ABILITIES Considerable knowledge of plant collection, maintenance, and display including knowledge of specific environmental needs of a wide variety of plant collections. Working knowledge of horticultural chemical use and application. Working knowledge of the operation and maintenance of greehouse structures and support facilities and safety practices and procedures. Considerable ability to troubleshoot specimen plant problems, predict detrimental results, and recommend alternative environmental practices. Considerable ability to ascertain appropriate climate settings and operate computerized and manual climate control systems. Considerable ability to interpret soil, foliar, and water tests. Considerable ability to interact effectively with a wide variety of people. Considerable ability to communicate effectively, both orally and in writing. Considerable ability to maintain plant collection and display records. Working ability to perform physical activities such as standing or walking for long periods, repeated bending, crouching, stooping, stretching, crawling, climbing ladders or scaffolding� and lifting. MINIMUM QUALIFICATIONS A certificate in greenhouse management, interior plantscaping, horticulture, or botany and two years of experience in plant collection LEAD GARDENER (DISPLAY) � Page 3 '�`'t�� PROPOSED TITLE OF CLASS: GARDENER (DISPLAY) maintenance and display inclu ing exotic and tropical plants. Must possess a valid Minnesota Pes icide Applicator's license. Must possess a valid Minnesota Class C drive 's license, or equivalent out-of-state license, with no suspensions r revocations within two years prior to the date of appointment (suspensi ns for parking-relared offenses excluded). (No substitution for educatio .) GARDENER (DISPLAY) OFFICE OF HUMAN RESOURCES � . 1.eeAnn ?tu�chin, Acting Director �y� ��1 ` � CITY OF SAINT PAUL ?30 City Hall Annee Teleplwne: 612-266-65C�J Norm Coleman, Mayor 2S Weu Fourtlt Street TDD/77Y 612-26�6501 Saint Pau� Minnesom 55102-16d1 lobiine: 612-266-6502 Facsimile: 612-292-7656 To: Council President Dav Thune Councilmember Jerry lakely Councilmember Micha 1 Harris � Councilmember Robe Megard � Councilmember Janice Rettman Councilmember Marie rimm Councilmember Dino uerin From: Karen Sanchez 11� Classification and Co ensation Division Date: October 10, 1994 Re: Resolution #94-1481 I would appreciate it if you w uld lay over indefinitely Item #32, Resolution #94-1481 pertaining to the d Gardener (Production) and Lead Gardener (Display) positions from the ity Council Agenda on Wednesday, October 12, 1994. Rather than establish o separate titles, we are considering only establishing one title and nee to speak with the department and possibly revise the current specification. A w resolution may be submitted at a later date. Thank you. , KS/tf cc: Pam Wheelock LeeAnn Turchin John Shockley , � �ST � q�- i�� PARTMENT/OFFICE/COUNCIL DATE I TIATED N� 2 8 9 3 4 off�� f x� R�S ,��Sic�s. si /94 GREEN SHEE ' ACT PERSON 6 PHONEv � � DEPMRTMENT DIRE �� CT' COUNCIL �R�AVDATE John Shxkley/ n Sanc z 66480 ASSIG � CITV AITORNEY Q CITY CLERK ! A1U T BE ON COUNCIL AGENDA BY (DATE) RU FOR � BUDf3ET DIRECTOR O FIN. 8 MIGT. SERVICES WA. : ORDE � MAVOR (OR ASSISTANn � Fi n—Aerr TOTAL #� OF SIGNATURE PAGES (CLIP L LOCATIONS FOR SIGNATURE) - ACTION REQUESTED: Approval of a resolution establishing he clas,sifications of Lead Gardener (Production) and Lead Gardener (Display) in Grounds orker Local 132. ' RECOMMENDA7�0►rS: Approve (A► a Rsjeci (R) pE ONAL SERVICE CONTRACTS MUST ANSWER TME FOLLOWING OUESTIONS: _ PLANNING COMMISSION _ GVIL SERVICE COMMISSION �• � P�� UI1dlf a CorIV�Ct fOr thiS hcptAmMtT �, _ CIB COMMITTEE _ YES 'NO 2. s this psrsoNfirm evsr bssn a dly smployse7 _ BTAFF — YES NO � _ DI&7RiCr COUaT _ 3. this De�soMirm Doasss a skNi not normeHy Dosasssed bY any curtent city smployss? SUPPORTS WHICH COUNCIL 08JECTIVE? YES NO Ex aln all y�s �n�wn o� �nb sM�t �nd �tfach to �n�n sMet � MIRIATINO PROBLEM, ISSUE. OPPORTUNT' (NRa, Whet, Whsn, Wlrre, WAy): See Attachment to Green Sheet, � I ADVANTAGES IF APPROVED: -Technical expertise will be made avai able. -More efficient and effective operatio . -Provide promotion opportunities to th ctaff. -Save approximately $4,000 in annual s lary costs. a OISADVANTA(3ES IF APPROVED: None - the conservatory operation will be aore effici�nt and effective vhile costing less. � DISADYANTAGES IF NOT APPROVED: i ► a The advantages if the titles vere ippr ved vill not be realized. TOTAL AMOUNT OF TRANSACTION i OOST/REYENUE SUDOETED (CIRCLE ONE) rES NO fUNDING SOURCE ACTIVRY NUMOER FINANC'AAL INFORMATION: (EXPLAIN) � a�-►�g► Green Sheet:28934 ATTAC TO GREEN SHEET Initiating Problem, Issue, Oppo unity (Who, What� When, Where, Why): The creation of the lead worker itles would best serve the staffing needs of the department. Previously, the department has ed the title of Supervising Gardener to supervise the gardening staff. ith the Conservatory Manager in place to manage the operation and superv se the staff, the department feels that their staffing needs would best be se ed not by hiring another supervisor, but by lead workers who will provide e ertise in each of the two areas of operation and provide technical guidance d assistance to the staff while at the same time performing the duties of a gardener. It is our intent to abolish the Supervising Gardener title once the new titles are established. . Council File # `'l� � �`�1 b � Green Sheet # 28934 ._ ESOLUTION CITY OF S INT PAUL, MINNESOTA Presented By Referred To Committee: Date 1 An Administra 've Resolution establishing 2 the rate of pay or Lead Gardener (Production) 3 and I.ead Gar ner (Display) in the Salary Plan 4 and Rates of mpensation Resolution. 5 RESOLVED, that th rate of pay for the classifications of Lead Gardener 6 (Production) and Lead Gard ner (Display) be that as set forth in Section II.A, 7 Compensation for Ungraded Classes, of the Salary Plan and Rates of Compensation; 8 and be it 9 FTNALLY RESOL D, that this resolution shall take effect and be in force on 10 the first pay period followin its adoption by the Council and subsequent approval 11 by the Mayor. 8 e e S —�''� Requested by Department of: rimm er n Office of Htm�u�..Resources rris e ar man (� une � c \ � D �)��.�. l�'rJ`" Adopted by Council: Date Form Approved by City Attorney Adoption Certified by Council Secret ry By: B Approved by Mayor: Date Approved by Mayor for Submission to Council sy: By: � OFFICE OF HUMAN RESOURCES , � LeeAnn Turchin, Acting Director - � qy - ��..�� .. CITY OF SAINT PAUL Norm Coleman, Mayor 230 City Hal( Annex Telephone: 612-266-6500 25 West Fourth Street TDD/TTY: 6I2-266-6501 Saint Paul, MN 55102-1631 Jo6line: 612-266-6502 Facsimile: 612-292-7656 TO: Bob Piram, Superinte dent Parks and Recreation FR: Karen Sanchez 11� �"`a � Classification and Co pensation DATE: August 3, 1994 RE: Twenty Day Notice It has been determined that the titl and class specification of Lead Gardener (Production) should be created in B gaining Unit 72, Groundsworker Local 132 at $16.90 an hour. I have attached a copy of e class specificarion for your review. Please notify me within twenty days of receipt of is memo, if you wish to discuss this action. If I do not hear from you within that time e, I will assume agreement and will proceed with the process. I will also be processing a resolutio to establish the rate of pay for the title of Lead Gardener (Production) in Section II of the Salary Plan and Rates of Compensation. I hereby waive the time remaining this 20 day notice for the purpose of creating this titl c ass pecifi ion. � � Date 8� � �� ' , OFFICE OF HUMAN RESOURCES • LeeAnn Turchin, Acting Director - q��g� :: . ,� CITY OF SAINT PAUL Norm Coleman, Mayor 230 Ciry Ha/I Annex Telephone: 612-266-6500 25 West Fourth Street TDD/77Y: 612-266-6501 Saint Pnul, MN 55102-1631 Jo6line: 612-266-6502 Facsimile: 612-292-7656 August 3, 1994 Jon McGinn, Business Manager Laborers Local 132 346 Larpenteur Avenue W. St. Paul, MN 55113 Dear Jon: It has been deternuned that the tid and class specification of Lead Gardener (Production) should be created in gaining Unit 72, Groundsworker Local 132 at $16.90 an hour. I have attached a copy of e class specification for your review. Please notify me within twenty days of receipt of 's memo, if you with to discuss this action. If I do not hear from you within that time ame, I will assume agreement and will proceed with the process. I will also be processing a resolutio to establish the rate of pay for the title of Lead Gardener (Production) in Section A of the Salary Plan and Rates of Compensation. are � Sanchez Classi�cation and Compensation Di 'sion , I hereby waive the time remaining this 20 day notice for the purpose of creating this ti le and class specification. c � Date '� / /�%S,l � • OFFICE OF HUMAN RESOURCES - LeeAnn Turchin, Acting Director � � ay-�� :: CITY OF SAINT PAUL V Norm Coleman, Mayor 230 City Ha!lAnnex Telephone: 612-266-6500 25 West Fourth Street TDD/7TY: 612-266-6501 SaintPaul, MN 55102-1631 Jobline: 612-266-6502 Facsimile: 672-292- 7656 TO: Bob Piram, Superi.nt ndent Parks and Recreatio FR: Karen Sanchez r17 "�� Classification and C pensation DA1'E: August l, 1994 RE: Twenty Day Notice It has been determined that the tit e and class specification of Lead Gardener (Display) should be created in Bargaining U't 72, Groundsworker Local 132 at $16.90 an hour. I have attached a copy of the class s ecification for your review. Please notify me within twenty days of receipt of this mem , if you wish to discuss this action. If I do not hear from you within that timeframe, I'll assume agreement and will proceed with the process. I will also be processing a resoluti n to establish the rate of pay for the title of Lead Gardener (Display) in Section II. of the Salary Plan and Rates of Compensation. I hereby waive the time remain.in on this 20 day notice for the purpose of creating this titl clas spe ' ' - � Date �i � �� . OFFICE OF HUMAN RESOURCES � c. LeeAnn Turchin, Acting Director . •, .. �� .—[ D �� CITY OF SAINT PAUL �� Norm Coleman, Mayor 230 Ciry Ha/! Annex Telephone: 612-266-6500 25 Wes� Fourth Street TDD/77Y: 612-266-6501 Saint Paul, MN 55102-1631 Jobline: 612-266-6502 Facsimile: 612-292-7656 August 2, 1994 Jon McGinn, Business Manager Laborers Local 132 346 Larpenteur Avenue W. St. Paul, MN 55113 Dear Jon: It has been deternuned that the titl and class specification of Lead Gardener (Display) should be created in Bargaining U t 72, Groundsworker Local 132 at $16.90 an hour. I have attached a copy of the class sp cification for your review. Please notify me within twenty days of receipt of this memo if you with to discuss this action. If I do not hear from you within that timeframe, I assume agreement and will proceed with the process. I will also be processing a resolutio to establish the rate of pay for the title of I.ead Gardener (Display) in Section II.A f the Salary Plan and Rates of Compensation. aren Sanchez Classification and Compensation Di 'sion I hereby waive the time remaining n this 20 day notice for the purpose of creating this 'tle and class specificatio c Date ��/ /S f � t �W ly S I CLAS CATiON STUDY REPORT Class Studied: Lead ardener (Production) Incumbent: Vacan Date Studied: July 1994 . Studied By: Karen anchez Persons Contacted: Conse tory Ma.nager APPROVAL OF TI� CLASSIFI TION AND COMPENSATION MANAGER: DATE '7 ��Co - �i � ACKGROUND . The study was requested by the vision of Parks and Recreation for the purpose of creating a new classification whic will be responsible for leading and coordinating all crop production activities in the ty's conservatory, greenhouses, and public gardens. The new title will be used in pla of the Supervisi.ng Gardener tide which will be abolished or inactivated once the ew class is established. The Division feels that the Lead Gardener title would be the most effective way to structure staff given their present organizational needs. Y COMPONENTS l. Review of the job profile bmitted by the department. 2. Interview with the Conse tory Manager. 3. Comparison to related cl ifications. 4. QES evaluation and analy . JOB DESCRIP'TION The duties and responsibilities of the proposed new class are as follows: 1. Waters, fertilizes, applies pesticides, weeds, and trims plants, trees, and shrubs. 2. Schedules and coordi.nates seasonal crop production activities to m'm»e productivity and meet floral display deadlines. 3. Programs and monitors environmental oontrol systems in the production greenhouses for state-of-the-art production of seasonal crops and floral shows. 4. Prepares fertilizer and plant growth regulator schedules for seasonal floral crops and maintains quality control. 5. Monitors pest levels in production greenhouses and assists gardeners in preparing pesticide application schedules as needed. 6. Propagates and monitors propagation schedules of woody and herbaceous plant materials used in seasonal floral displays in the conservatory and outdoor flower beds. 7. Deternunes the need for soil testing, interprets test results, modi�es or assists gardeners in modifying growing conditions as recommended by soil test results. 8. Performs, schedules, and monitors the maintenance of production greenhouse structures, mechanical, cooling, and computer systems. 9. Performs and monitors building maintenance including sweeping, scrubbing, washing windows, cleaning staff restroom, and minor repair work. 10. Oversees the safety and maintenance of support facilities including potting nodes, garage, storage areas, coolers, and vehicles. ll. Provides technical guidance and assistance to the staf� interns, and volunteers. 12. Consults with conservatory staff to prepare yearly crop production goals; determine plant material needs; design floral shows, exhibits, and displays; and ma�o.mine volunteer coordination 13. Maintains and monitors crop production reoords. CLASS SPECIFICATION COMPARISON A. C_'-��.cervatorv-Related Classifications . a�l�ug� - 1. - T1us classification has more responsibility than the proposed ne class. As manager of the entire conservatory operation, there aze ditional responsibilities involved such as staff supervision, long-rang planning, personnel, budgeting, fund raising, grants, and primary p blic information/relations liaison. 2. - This classification has more responsibility than the proposed new cl s in the areas of formal supervision exercised and neaded expertise in th areas of operation, i.e., production and display. Whereas, the propos new class will not have formal supervisory responsibility, but ra er will act as lead worker in one area of operation. 3. Gardener - The prop sed new class bas more responsibility than this classification in areas such as leading, coordinating, and monitoring work activities. B. The level of responsibility o the proposed new class is not comparable to those of the Forestry Supervisor, olf Course Superintendent, Park Maintenance Supervisor, and Zoo Supe or. The positions in the aforementioned classifications formally supe ' e work crews directly or through lead workers. Whereas, the proposed new class will not have formal supervisory responsibility. C. The nature of work of the roposed new class is not comparable to that of the Park Naturalist/Education pecialist or Volunteer Coordinator classification which involves public edu 'on activities such as teaching, training, and developing informational o training materials. Sixty to seventy-five percent of the work of the proposed new ass will involve actual gardening work. QES EVAL TION AND ANALYSIS The proposed new class was eval ted at 1720 points, which would be equivalent to 516.80 an hour. RE ATTON Based upon the results of the co arisons and the QFS evaluation and analysis, I recommend that the new classifi tion of Laad Gardener (Production) be created and assigned in Groundsworker Local 2 bargaining unit at the rate of 516.80 an how. � - qy- ��g� CLASS CATTON STUDY REPORT Class Studied: I.ead G dener (Display) Incumbent: Vacant Date Studied: July 20,1994 Studied By: Karen chez Persons Contacted: Conse atory Manager APPROVAL OF THE CLASSIFI ATTON AND COMPENSATION MANAGER: , � c DATE: 7 ' — `� ACKGROUND The study was requested by the ' ion of Parks and Recreation for the pwpose of creating a new classification whic will be responsible for leading and coordinating all plant collection and display activi es in the City's eonserva.tory, greenhouses, and public gardens. The new title will be in place of the Supervising Gardener title which will be abolished or inactivated once e new classification is established. The Division feels that the Lead Gardener title wo be the most effertive way to structure staff given their present organizational needs Y GOMPONENTS 1. Review of the job profile bmitted by the department. 2. Interview with the conse tory manager. 3. Comparison to related cl ifications. 4. QES evaluation and analy '. POSTTION DESCRIP'ITON � The duties and responsibilities of the proposed new class will be as follows: 1. Waters, fertilizes, weeds, applies pesticides, and trims plants, trees, and shrubs. 2. Develops and monitors environmental control guidelines for permanent plantings and display houses at the conservatory. 3. Maintai.ns non-display collections in optimal environmental conditions within production houses. 4. Prepares fertilizer schedules based on soil tests and nutritional requirements of plants and mai.ntains quality control. 5. Monitors pest levels in display greenhouses, recommends alternative non-toxic pest control methods, and prepares appropriate pesticide applications. 6. Plans and participates in the propagation of seeds and cuttings for plant materials used in the conservatory plant collection and yeaz-round displays. 7. Establishes quality standards for annual display gardens and plans or participates in the planting and maintenance of gardens. S. Develops collections policies for targeted plant collections in consultation with conservatory staff. 9. Plans for significant additions to the plant collections in consultation with conservatory staff. 10. Performs, schedules, and monitors the mai.ntenance of public display greenhouse structures, mechanical, cooling, and computer systems. ll. Performs and monitors building maintenance including sweeping, scrubbing, washing windows, cleaning public restroom, and minor repair work. 12. Consults with conservatory staff to maintai.n non-display collections; design special floral shows, exhi'bits, and displays; and ma�dmize volunteer participation. 13. Maintains plant collection and display revords. 14. Identifies and labels plants in permanent coll�ctions and other displays. CLASS SPECIFICATTON COMPARISONS The nature and level of work of the Lead Gardener (Display) is lughly comparable to �� qL.j - �y� I that of the Lead Gardener (Produ on) in that both proposed classifications involve ' skilled horticultural work, applicati of technical Imowledge, lead worker responsibility, and comparable level of minimum alifications. The difference is in the specialty area which requires specific knowledge r lated to their field. QES ALUATION AND ANALYSIS The results of the QFS evaluation pport compensating the Lead Gardener (Display) at the same rate as the I,ead Gardene (Production) class. COMMENDAITON Based upon the results of the vom ' ons and the QES evaluation and analysis, I recommend that the new classifica n of Lead Gardener (Display) be created and assigned in the Groundsworker 132 bargaining unit at an hourly rate of. �16.80. CODE: 549A BU: 72 � EFFECTIVE : /� ` � _ � � Q I � PROPOSED TITLE OF CLASS: �� y 0 , GARDENER (PRODUCTION) DESCRIPTION OF WORK General Statement of Duties: Performs skilled work leading and coordinating all crop production activities; monitors the day- o-day operation of production greenhouses; establishes crop production s andards and maintains quality control; and performs other related duties as required. Supervision Received: Works under general superviei n of the conservatory manager. �upervision Exercieed: May lead or exercise within a unit close and technical supervision over assigned employees. TYPICAL DUTIES PERFORMED The listed examples may not incl de all the duties performed by all positions in this class. Waters, fertilizes, weeds, a plies pesticides, and trims plants, trees, and shrubs. Schedules and coordinates se sonal crop production activities to maximize productivity and meet floral display deadlines. Programs and monitors enviro ental control systems in the production greenhouses for state-of-th art production of seasonal crops and floral shows. Prepares fertilizer and pla t growth regulator schedules for seasonal floral crops and maintains lity control. Monitors pest levels in pro uction greenhouses and assists gardeners in preparing pesticide applica ion schedule as needed. Propagates and monitors pro agation schedules of woody and herbaceous plant materials used in sea onal floral displays in the conservatory and outdoor flower beds. Determines the need for soi testing, interprets test results� modifies or assists gardeners in mo fying growing conditions as reco�ended by soil test results. Performs, schedules, and m itors the maintenance of production greenhouse structures� mec anical� cooling, and computer �ystems. Performs and monitors buil ing maintenance including sweeping, scrubbing, washing windows, cleaning taff restroom� and minor repair work. ( ontinued on reverse side) GARDENER (PRODUCTION) Page 2 � PROPOSED TITLE OF CLASS: ' LEAD GAR.DENER (PRODUCTION) Oversees the safety and maintenance of support facilities including potting nodes, garage, storage areas, coolers, and vehicles. Provides technical guidance and assistance to the staff, interns, and volunteers. Consults with conservatory staff to prepare yearly crop production goals; determine plant material needs; design floral shows, exhibits, and displays; and maximize volunteer participation. Maintains and monitors crop production records and prepares periodic reports. KNOWLEDGE, SKILLS AND ABILITIES Considerable knowledge of floriculture production and propagation including knowledge of specific environmental needs of floral crop by variety. Considerable knowledge of horticultural chemical use and application. Working knowledge of the mechanics and operation of computerized climate control systems. Working knowledge of the operation and maint�nance of greenhouse structures and support facilities and safety practices and procedures. Considerable ability to interpret roil, foliar, and water test results. Considerable ability to troubleshoot crop problems, predict detrimental results, and recommend alternative floral c'rop production practices. Considerable ability to interact effectively with a wide variety of people. Considerable ability to communicate effectively� both orally and in writing. Considerable ability to maintain crop production records. Working ability to plan and coordinate work activities. Working ability to perform physical activities such as standing or walking for long periods, repeated bending, crouching,,stooping, stretching, crawling, and climbing ladders or scaffolding, and lifting. MINIMUM QUALIFICATIONS A certificate in floriculture, horticulture� or greenhouse management and two years of experience in commercial floriculture. Must possess a valid � Minnesota Pesticide Applicator's license. Must possess a valid Minnesota LEAD GARDENER (PRODUCTION) Page 3 , PROPOSED TITLE OF CLASS: LEAD GARDENER (PRODUCTION) �(� - I�$ I Class C driver's license, or e uivalent out-of-state license, with no � suspensions or revocations wit in two years prior to the date of appointment (suspensions for p rking-related offenses excluded). (No substitution for education.) LEAD GARDENER (PRODUCTION) CODE: SSOA BU: 72 . EFFECTIVE: (�� _ � PROPOSED TITLE OF CLASS: `'I r GARDENER (DISPIAY) DESCRIPTION OF WORK General Statement of Duties: Performs skilled work leading nd coordinating all plant collection maintenance and display activ ties; monitors the day-to-day operation of public display houses; establ shes collection maintenance and display standards and maintains quali control; and performs other related duties as required. Supervision Received: Works under general supervisi n of the conservatory manager. �upervision Exercised: May lead or exercise within a unit close and technical supervision over employees assigned. TYPICAL DUTIES PERFORMED The listed examples may not inclu e all the duties performed by all positions in this class. Waters, fertilizes, weeds, ap lies pesticides, and trims plants� trees, and shrubs. Develops and monitors enviro ental control guidelines for permanent plantings and display houses t the conservatory for optimal plant display. Maintains non-display collect ons in optimal environmental conditions within the production houses. Prepares fertilizer schedules based on soil tests and nutritional requirements of plants and m ntains quality control. Monitors pest levels in displ y greenhouses� recommends althernative non-toxic pest control metho , and prepares appropriate pesticide applications. Ylans and participates in th propagation of �eeds and cuttings for plant materials used in the conse tory plant collection and year-round displays. Establishes quality standar for annual display gardens and plans or participates in the planting d maintenance of gardens. Develops collections policie for targeted plant collections in consultation with conservato staff. Plans for significant additi ns to the plant collections in consultation (co tinued on revezse side) GARDENER (DISPLAY) Page 2 . PROPOSED TITLE OF CLASS: � LEAD GARDENER (DISPLAY) ti with conservatory staff. Performs, schedules, and monitors the maintenance of public"display greenhouse structures, mechanical, cooling, and computer systems. Performs and monitors building maintenance including sweeping, scrubbing, washing windows, cleaning public restroom, and minor repair work. Consults with conservatory staff to maintain non-display plant collections; design floral shows, exhibits� and displays; and maximize volunteer participation. Maintains plant collection and display records. Identifies and labels plants in the permanent collection and other displays. KNOWLEDGE, SKILLS AND ABILITIES Considerable knowledge of plant collection, maintenance, and display including knowledge of specific environmentel needs of a wide variety of plant collections. Working knowledge of horticultural chemical use and application. Working knowledge of the operation and maintenance of greehouse structures and support facilities and safety practices and procedures. Considerable ability to troubleshoot specimen plant problems, predict detrimental results, and recommend alternative environmental practices. Considerable ability to ascertain appropriate climate settings and operate computerized and manual climate control systems. Considerable ability to interpret soil, foliar, and water tests. Considerable ability to interact effectively with a wide variety of people. Considerable ability to communicate effectively� both orally and in writing. Considerable ability to maintain plant collection and display records. Working ability to perform physical activities such as standing or walking for long periods, repeated bending, czouching, stooping, stretching, crawling, climbing ladders or scaffolding, and lifting. MINIMUM QUALIFICATIONS A certificate in greenhouse management, interior plantscaping, horticulture, or botany and two years of experience in plant collection LEAD GARDENER (DISPIAY) Page 3 , PROPOSED TITLE OF CLASS : �� s �� I - GARDENER (DISPIAY) �' maintenance and display inclu ng exotic and tropical plants. Must possess a valid Minnesota Pes cide Applicator's license. Must possess a valid Minnesota Class C drive 's license, or equivalent out-of-state license, with no suspensions revocations within two years prior to the date of appointment (suspensi s for parking-relared offenses excluded). (No substitution for educatio .) GARDENER (DISPIAY)