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94-1466 ounc File # q� —� �� ( Green S eet # RESOLUTION CITY OF S INT PAUL, MINNES r -.. ..� a � � Presented By ,,�y�' . . Referred To ommittee Da 1 WHEREAS, the Saint Paul Ci Council approved CF 94-744 on June 1, 1994 which entered 2 into a contract for election services t Ramsey County. 3 WHEREAS, the contract did t adequately address the employment situation for 4 Joyce Conway, Election Assistant. 5 RESOLVED, that the Council of the City of Saint Paul hereby approves and ratifies the 6 attached 1l�lemorandum of Agreement etween the City of Saint Paul and AFSCME, Local 2508 and 7 Joyce Conway. e Yeas Nays Abs nt Requested by Department of: ri o C � �XQ.L�ann uer n arri� e ar man une �_ BY� Adopted by Council: Date� ��q Form A ved by City A orney 1 Adoption Certified by Council Secretary BY� C l6 ' S'�Sy� By: Approv y Mayor for S bmis n to Council Approved by M�: Date � �� B. By: C��r��t-� �� — � 4� c� DEPARTMENT/OFFICE/COUNCIL DA INITIATED City Clerk GREEN SHEE N° _ 11817 CONTACT PERSON & PHONE INIT DATE IN�TIAUDATE � DEPARTMENT DIRECTOR �� CITY COUNCIL Molly O�Rourke 266-8688 AS GN �CITYATTORNEY �CITYCLERK NU BER FOR MUST BE ON COUNCIL AGENDA BY (DATE) RO TINCi � BUDGET DIRECTOR a FIN. 8 MGT. SERVICES DIR. ASAP OR ER � MAYOR (OR ASSISTAN'n � TOTAL # OF SIGNATURE PAGES 1 (CLI ALL LOCATIONS FOR SIGNATURE) ACTION REQUESTED: Adopt memorandum of agreement to reso e outstanding issue from contract for ,election service with �amsey County. RECOMMENDATIONS: Approve (A) or Reject (R) P RSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING GUESTIONS: _ PLANNINO COMMISSION _ CIVIL SERVICE COMMISSION �• Has this person/firm ever worked under a contract for this department? _ CIB COMMITTEE _ YES NO 2 Has this person/firm ever been a city employee? _ STAFF — YES NO _ DISTRICT COURT _ 3. Does this person/firm possess a skill not normally possessed by any current city employee? SUPPORTS WHICH COUNCIL OBJECTIVE? YES NO E plain all yes answers on separate sheet and attach to green sheet INITIATING PROBLEM, ISSUE, OPPORTUNITY (Who, What, When, Where, Why) Unresolved employ�ent situation for E1 ction Assistant caused by contracting for election services from Ramsey County. ADVANTACiES IF APPROVED: - eliminates financial and personel st ess on affected employee - resolves outstanding employment/comp nsation status of Election Assistant DISADVANTAGES IF APPROVED: None � r DISADVANTAGES IF NOT APPROVED: continues existing problQm with emplo nt status with individual . TOTAL AMOUNT OF TRANSACTION $ NA COST/REVENUE BUDGETED (CIRCLE ONE) YES NO FUNDING SOURCE ACTIVITY NUMBER � FINANCIAL INFORMATION: (EXPLAIN) � NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE (PHONE NO. 298-4225). ROUTING ORDER: � Below are correct routings for the tive most frequent rypes of documents: CONTRACTS (assumes suthorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants) , 1. Outside Agency 1. Department Director 2. Department Director 2. City Attorney 3. City Attorney 3. Budget Director 4. Mayor (for contracts over $15,000) 4. Mayor/Assistant 5. Human Rights (for contracts over $50,000) 5. City Council 6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services 7. Finance Axounting ADMINISTRATIVE ORDERS (Budget Revision) COUNCIL RESOLUTION (all others, and Ordinances) 1. Activity Manager 1. Department Director 2. Department Accountant 2. City Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. City Council 5. City Clerk � 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS (all others) 1. Department Director 2. Ciry Attorney 3. Finance and Management Services Director 4. City Clerk TOTAI NUMBER OF SIGNATURE PAGES Indicate the #of pages on which signatures are required and paperclip or tlag each of these peges. ACTION REGlUESTED Describe what the project/request seeks to accomplish in either chronologi- cal order or order of importance, whichever is most appropriate for the issue. Do not write complete sentences. Begin each item in your list with a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body, public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Councii objective(s) your projecUrequest supports by listing the key word(s) (HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAL SERVICE CONTRACTS: This information wilf be used to determine the citys liability for workers compensation claims, taxes and proper civil service hiring rules. INITIATING PROBLEM, ISSUE, OPPORTUNITY Explain the situation or conditions that created a need for your project " or request. ADVANTAGES IF APPROVED Indicate whether this is simply an annual budget procedure required by law/ charter or whether there are specific ways in which the Ciry of Saint Paul and its citizens will benefit from this projecUaction. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this projecVrequest produce if it is passed (e.g., traffic delays, noise, tax increases or assessments)? To Whom? When? For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved? Inabiliry to deliver service? Continued high traffic, noise, accident rate? Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions: How much is it going to cost? Who is going to pay? � � _ � �t�� MEMO DUM OF AGREEMENT FO JOYCE CONWAY, CITY ECTION ASSISTANT 1. Notwithstanding other articles ' the Union contract, Ms. Joyce Conway, who is a full time employee, who was hired on Jun 13, 1983, and who is at least sixty-four (64) years of age, and who may retire after March 1, 994 and before December 31, 1994 shall be considered to have met the eligibility requireme ts for early retiree insurance as stated in the Union contract. It is further agreed that Ms. Conway all not be precluded from any improvements in early retiree insurance benefits that may be gotiated in the 1994 collective bargaining agreement. In consideration of the mutual promis s and agreements contained in this Attachment 2, the parties below have executed their signa re on this 5'�h day of � C , 1994. AFSCME Local 8 AFSCME Local 2�508 C �� eti�j � A�S� ME �t:� � � � �- J ce onway County of Ramsey City of Saint Paul BY� V2L �� BY• ---� Hal Norgard, Chair Norm Coleman, Mayor