95-894�4i���i��:`1�
OF
Presented By:
Referred To:
WHEREAS, The St. Paul Police Department has entered into an agreement with the U.S. Department of
Housing and Urban Development, Oifice of Inspector General, and
WHEREAS, the purpose of "Operation Safe Home" is to demonstrate an innovative, comprehensive, and
integrated mutti-agency approach to law enforcement and community revitalization fw controlling and
preveMing crime, drug abuse, and gang activiry and improving the quaiity of life in pubiic and assisted housing, and
WHEREAS, the St. Paui Police Department desires to estabiish a 1995 spending budget in accordance with
the agreement, and
WHEREAS, The Mayor pursuant to Section 10.07.1 of the Charter of the City of Saint Paul, does certify that
there are available for appropriation funds in excess of those estimated in the 1994 budget; and
WHEREAS, The Mayor recommends ihat the foliowing addiUon be made to the 1994 budget:
1
2
3
4
5
6
7
S
9
10
11
12
13
14
15
16
17
78
19
20
21
22
23
24
25
26
27
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29
30
31
32
33
34
FINANCING PLAN
001 - General Fund
04200 - Administrative Division
3699-40027 - Other Misc. Grants
All Other Poiice General Fund Financing
SPEND�N6 PLAN
001 - General Fund
U4200 - Administrative Division
0298-40027 - investlgations
All Other Police General Fund Spending
0
Committee: Date
CURRENT BUDGET CHANGES AMENDED BUDGEf
0 15,000 75,000
2,514,185 0 2,514,165
2,514,765 15,000 2,529,165
0 15,000 15,U00
35,619,238 0 35,619,235
35,619.238 15,000 35,634,238
NOW THEREFORE BE IT RESOLVED, that the City Council adopts the a6ove changes to the 1995 budget.
adopted by Gouncil: Date (� � q�
ldoption Gertified by Gouncil SeCr� ^
iy: � .
pproved by May . te � �
Y�
171395A
Council Fle # 9� �y �
Green Sheet .� 33 ,Q3
RESOLUTION
PAUI., MINNESOTA
Requested by De t of:
PoliCe
By:
Ap roval commended b
B 1'Y�
Form pro ed by Ciry Attor
;,
By:
Approv d May fu Su i
By: °�
pirector;
to Council:
FOR
G q5-�9 �
GREEN SHEET N_ 33383
INITIAIIDATE MITIAtIDATE
OEPAfiTMEM OIRE CCtY CAUNCII
GIIY ATTOFUIEY GI'(Y CLERK
BODGET DIRECTOR FIN. & MGT. SERVICES OIR.
MAYOR (OR ASSISTANTj O
TOTAL # OP SlGNATURE PAGES � (CLIP AlL LOCATIONS FOR SIGNATURE)
Approval ofthe attached Council Resolution accepting a grarn of $15,000 fram the U.S. Departme�rt of Housing and
Urban Development, Office of Inspector General far "Operation 5afe Home."
ApProve �A) or Rejeet (R)
_ PLANNING COMMISSION _ CIVIL SERVIGE
_ CIB COMMIiTEE __
__ STAFF _
_ DiSTRICTCOURT _
SUPPOHT5 WNICH COUNCIL OBJECTIVE?
PERSONAL SERYICE CONTRACTS MUST ANSWER Tf4E FOLLOWING QUESTIONS:
1. Has this persoNfirm ever worked untler a contract for this department?
YES NO
2. Has this Dersonftirm ever been a ciTy employee?
YES NO
3. Does fhis Qerson/firm possess a skill not normally possessed By any current ciry employee?
YES NO
Explain atl yas anawers on separate sheet anA attach to green sheet
What, When, Where, Why��
The St. Paul Police Department desires to establish a 1995 Spending Plan for tlus agreement.
UIS�&e�0 Yf ��
JUL 24 1995
, t��a�c��G'�7'S Q�^+I�°i�
The St. Paul Police Department will be able to participate in the "Operation Safe Home" program.
None.
IF APPROVED'
�8�9f� P7����
JUL 2 � 1995
- _ — _ ---.,am+.,�.«�
b1�Wd�6 @" Nm.6..�
JUL 2 � 1995
�� B � ��������
The St. Paul Police Department will be unable to paxticipate in the "Operation Safe Home" program.
OTAL AMOUNT OF TRANSACTION $ 1�Q COST/REVENUE 6UOGETEO (CIRCIE ONE) YES NO
�
INDIWG SOURCE r++>+^�1 F,,,,A (!1/111 ACTIVITY
IANCIAL INFORMATION' (EXPLAIN)
aUL-r�=1995 65�22 FROM HUD �IG CHICAGO
TO
����������
�
FiUD f QFFIC� OF ZNSPECTOR �ENEP.AZ,
MPLS STP P.02
9s-��
This Cost Reimburs�mer_t Agreement is nade this l� �.c..� o� �._,.neJ
1� , between �he Saint Paul Police Departrr,ent s
(hereinafter "SPPD"}, Saint Paul, ininneso�a and the J.S.
Departrnent of Hovsing ar.d Urban llevelopment, oYfice o� Tnspector
General (hereinafter "OIG";.
"vTHEREAS tr.e purpose of Operation Saie Home is to demonstrate an
innovative, comprehensive, and integrated muZti-agency approach
to law enforcement a.nd co<<munity revitalization for cont,rolling
and preventing crime, drug abuse, ar.d gang activity anct improving
the quality of li£e ?n public and assisted housing, the parties
agr�e to the following:
1. To conduct joint law en£orcement op�rations and ta:
a. Covperate in a comprehensive law enforcemenu effort
to combat violent crime and illegal drug activity in
desiqnated public and/or assis4ed housing areas by
immobilizing violators and gang activities.
b. Conduct appropriate law enforcement operations and
engage in traditional meChods of investig«tion in ozder
that the results become effective grasecutions before
the courCS of the Jnited States or the S�ate of
Minnssota.
c. Gather intelligence r�J.ating t4 viol�n� crime and
illegal drug acta.vity in public �ndjor aesisted housing_
�. �o accomplish the ob�ectiives of the joint Iaw
enforcement cpexations outline in paragr�ph one above, the
SPP�7 agrees to participate wiCh pIG and to coordinate
resnurrea aG nPP�3pr7 P.n assi�t. in meeF.ing �.hQ g��iG nf
opezat�on Safe Home. The OIG will reim7�urse the G?PD for
e�penses incurred in tne conduct of joint law en�orcement
operatzoz'is outlinad in paraqr�ph ono �bove, such as
rezmbursement of underccver buy money and informant
payments, The maximum amaunt for this agreement is $15,000.
3. During the period of joint law enforcement operations
ou�lined in paragraph one above, the SPPD wi11 remain
responsible for the paynent of costs incurred by its
personnel anci will only rec�ae�t rezmbursement from the OIG
for such costs covered by this agreemen�..
JtJL�-12-�7555 09�22 FROM HUll U1U �_H1�_HI+U �u �' �� ''� qs�y�
4. Zn no event, will the SPPD charge any indirec� costs to
OIG for thc adminietratzon o£ implcmeat�tion o£ thia
agreement.
�. The Purchase Order is the authorization control document
for the SPPD allocation of O,IG funds and establishes
approved funding ceilings by statutory categories. The
Purchase Order provides the basis for reconciliation of
funds. Approved funding ceiling by category, program,
project, or activity identified in the attached Purchase
Order cannot be exceeded without the express writtcn
approvai of the OIG, The Purchase Order may be revised at
any time by the OTG, upon written notice to the SPPA within
1.5 3ays of such revision.
6. A11 requests for reimbursement from the OIG shall be
c:��ltiitiaLeci L2irvuy2i �tie SPPD adT�tinistration office to ensure
that standardized financial and accounting arrangements are
maintained between the OIG and the SPPD.
'7. The SPPD shall maintain, on a current basis, complete
and accurate records and accaunts of all obligations and
expenditures of Eunds under the agreement in accordance wiCri
generally accepted accounting principles and instructions
provided by the OIG to facilitiate on�site inspection and
auditing ot such recorcls and accounts.
8. Funds obligated from the SPPD apprapriation for
authorized e�nses will be reimbursed by the OYG [hrougkz
the follawing process:
a. Reimbursement_re_c�ue�t shall be submitted to the
Spacial Agent ia Charge, Midwest bistrict, Chicago, .
Zllinois, by the ZDth of each month. Cumulative spending in
any category cannot exceed the limits in the Purchase order.
EaGh reimbursement request shall constitute a certification
ti-,t, ,�ha CpAn tha4- fiinr?a wPrP ugp(� fOT authorized purgoses
Requests �YO� th2 $Fk shals be sui�miL�ed LO tf16 G1V �Lpri4iiiZ%
and identify expenditures by Appropriation Number - 865D189,
Organi2ation Code - 5AGI, and Qbjact Class - 2545.
b. End of ypar nracedures - Advance payment for the
month of September 1995 wi11 be made on tha basis of
estzmated cost, provided that the estimate is supported by
the Pu�chase Order. If the estimated amounti obligated
differs from the actual costs, proper acljusCment (refi�nd �r
additional reimbursement request) on the basis of actual
cost incurred shall be made upon completion of the work.
Al1 unobligated budget authority pursuant to this cost
zezmbursement agreement lapses at midnight, September 30�
2995. A21 unliquidated obligations as of June 30, 1.996,
will be de-obligated and the associated budget authorir.y
rescinded, un3ess a temparary exemption is approved zn
writing by the OIG.
rlUL-12 09�Z� FP.OM HUD 03G CNICRGD
To
Mr�S 5ir r.ea
9s�y�
9. The SPPD sha11 per:�it and have readily available for
evamination and auditing by tka OIG, the Comptxoller General
of the United States, and any of their duly authorized
agents and representatives, and ary and all records,
documente, accountE, invoicee, receiptc, or e:cpendituzca
relating to this agreement. The SPPD shall maintain-all
such reports and recorc3s until all audits and examinations
arc compictcd aric3 reaolved, or for a period o£ three year�
after termi.nation of this agreement, whichever is sooner.
10. The term o€ thi� agreement shall commence on the latest
date of signature by a representative of both parties. This
agreement may be terminated by either party with thirty days
advance notice. Billing for a11 outstan3ing exgenclitures
must be received by the OIG within 90 days of the date of
tez�mination of this agreement. The oIG will be responsible
on1�- fol ExpEnditure in�urred by the SPPD und�i l�xi�
agreement and duzir�g the term of this agreement.
For �he Sain�. Paul Pvli�e De�dslueeiil.:
Name ! �
�'1�" � L{'.l� E
Title
Fo� the Office of Snspector General:
bate: � f ��
� / �
E-^^� � � �•-ti- Date : � I � i
Name �
Special Aaent in Charae
Title
.I/i/i�ur -_����. .
� -i-
oIG Bud�t O£ficer
Title
Date: tt ��
Date: