94-1336 O R IG Council File # - 1336
N A L Green Sheet
# lLl7�C7
RESOLUTION
CITY 1 SAINT PAUL, MINNESOTA al
Prese B y �" _ --
Refe To Committee: Date
WHEREAS, the 1993 Minnes s to Legislature directed the Metropolitan Council to create the
Metropolitan Radio Systems Planni g Committee to develop a plan for a region -wide trunked radio
system for public communications; d
WHEREAS, representatives • the City of Saint Paul and Ramsey County have been active
participants in this regional Plannin;. Committee; and
WHEREAS, a region wide t 1 ed radio system has the potential to greatly enhance the
ability of local governments within t e metro area to provide excellent and cost effective public
safety and other services to citizens; and
WHEREAS, upon the reco 1 l' endation of the Planning Committee, the Metropolitan Council
has retained Ron Vegemast Engine . 1 ing Inc. to develop the engineering design for a "backbone"
trunked radio system for the 7-coun t, Minneapolis /Saint Paul metropolitan area; and
WHEREAS, Ron Vegemast E gineering Inc. has provided an cost estimate for designing the
City of Saint Paul and Ramsey Cou ty portions of the regional radio system; and
WHEREAS, it is in the intere • of both the City and Ramsey County to collaborate and share
costs for the design and planning of ture radio systems; and,
WHEREAS, The Mayor, purs ant to Section 10.07.4 of the City Charter recommends the
following transfers for the 1994 Gen ral Fund budget:
TRANSFER FROM: Current Amended
Budget Change Budget
General Government Accounts
Contingent Reserve - General Contingency
GL 001- 09060 -0548 190,974 (17,000) 173,974
TRANSFER TO:
Finance and Management Services
Director's Office
GL 001 -01001 -0219 Fees -Other Prof. Service 1,500 17,000 18,500
All Other Spending 147.947.694 - 147.947.649
148.140.123 0 148.140.123
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NO THEREFORE BE IT RSOLVED, that the Council and the Mayor of the City of
Saint Paul do hereby support the idea of continued collaboration among the City, Ramsey County
and other local governments to created a plan for enhanced radio systems to serve the needs of the
citizens of the County and the City; at d, be it
FURTHER RESOLVED, that toe City agrees to allocate the its share of costs to have Ron
Vegemast Engineering Inc. prepare a joint City /Ramsey County radio systems design; and be it
FURTHER RESOLVED, that h accordance with the attached cost estimate, the Mayor and
City Council approves the transfer of $17,000 from Contingent Reserve as specified above. The total
amount to be contributed by the City ray be reduced, however, if the Metropolitan Council is
successful in obtaining grant monies tc assist municipalities in developing design plans for the
regional radio system; and be it
FINALLY RESOLVED, that staff assigned to the regional radio project shall report to the
Mayor and Council periodically on the status of the planning activities and shall provide information
on any implications for future costs an 1 other implementation issues to assist them in making a
determination about the timing and ex kent of City utilization of the regional system.
•
'• . ` T I.
k � '�-k-� �C
Yeas Nays Absent Requested by p
Blakey qu ted b Department of:
Grimm
Guerin Finance & Mana ement Services- Purchasin•
Harris
Me and l'
Re�tman
Ma
Thune ,( By: Ak1.440."--
Adopted by Council: Date �,,, - (t 1 1'19 l.� Form Approved by City At ' rney
Adoption Certified by Council Secretary J
By:
L B
Approved by ,' o : ■ a Z0 / CP Approve M
By . r j1 ., .0 PP ayor for Su fission t
4 Counc
AMIN
DEPARTMENT /OFFICE/COUNCIL �'
DATE INITIATED
} ' - ; GREEN SHEET N? _ 1$090
CONTACT PER &
DEPARTMENT DIRECTOR INITIAL/DATE iNITIAUDATE
SSIG CITY COUNCIL
�� • — CITY ATTORNEY ,
A
MUST BE 0 N CO IL AGENDA BY (DATE) NUMBER N FOR CITY CLERK
ROUTING al BUDGET DIRECTOR
II
ORDER FIN. & MGT. SERVICESIR�
MAYOR (OR ASSISTANT)
TOTAL # OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
Transfer $17,000 from Contingent Reserve to Activity 01001. Dollars are needed
t
City's share of costs for consul ing services to develop a design plan for a new 8 800 M fi nance
M Hz
z
trunked radio system to be devel for the Metropolitan Area. 8
RECOMMENDATIONS: Approve (A) or Reject (R)
PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS:
PLANNING COMMISSION _ CIVIL SERVICE COMMIS :N 1. Has this person/firm ever worked under a contract for this department?
CIB COMMITTEE YES NO
STAFF 2. Has this person/firm ever been a city employee?
DISTRICT COURT YES NO
SUP ST WHI_ CH COU�1C g lEC V 3. Does this person/firm possess a skill not normal)
g 6 YES NO y possessed by any current city empbyee?
0-4 , � , J . _ _� /rte 7-�-- Explain all yes answers on separate sheet and attach to green sheet
INITIATING PROBLEM, ISSUE, OPPORTUNITY Who, What, , hen, W re , W
( hen; W .re, Why):
City, Ramsey County and other mun cipalities have been participating in a REgional R adio
Systems Planning Task Force estab ished by the Metropolitan Council as a result of 1993
g
Legislative Action. Goal is to 1'prove regional public safety and other services by develo i;
a new trunked radio system to ser e the region. It will be more cost effective and will P
make better use of scarce radio s;ectrum if all municipalities collaborate on system rat her
than developing individual system.. The Met Council has hired an engineer to develop the
A basic FAPP e m D: design. It will be l or; cost effective if City has its portion of system designe
City will save design costs by Pi,_ybacking on design process for core system. The design
plan will enable the City to bett estimate future costs of full participation in this
regional radio system. It will a .o help the City to look at o ortun t
Ramsey County and other jurisdictions on use of radio technology.
wi
� i lkAi e '
AUG2q 1994
DISADVANTAGES IF APPROVED:
The City does not currently need t' replace its radio systems. wetEtivEt
by cost savings on ; . . and opuortunities for future collabord on. this now is drivel
RECEIVED AUG 1 a 1994
AUG 15 1994
AUG i 2 1994 OFFICE OF THE DIRECTOR
DISADVANTAGES IF NOT APPRO -. : f w . r r t - A NCE
• tITY ATTORNEY AND MANAGEMENT SERVICES
It will likely cost the City more later on to do this analysis. Many decisions a
radio systems are being made now th ough this Task bout h apeo t
Force Process will
development Fo
o
P communications in the Metro Region for the future. The City e
to the
elment o f radio co
have an active voice in this proses . The City needs to have the information from the design
process to make good decisions abou its own future radio needs. g
TOTAL AMOUNT OF TRANSACTION $ $ 17 , 00
COST /REVENUE BUDGETED (CIRCLE ONE) 0 NO
FUNDING SOURCE Continent Reserve
FINANCIAL INFORMATION: (EXPLAIN) ACTIVITY NUMBER 01001