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94-1156 biSCidSSec `" 7 i NaNGe a-3-9y ` Council File # 9v-//5-6 O R \� €51/°)19 Green Sheet # RESOLUTION , ,j 7� y • OF SAINT PAUL, MINNE OTA 38' Presented By A gde r / Referred To Committee: Date 1 WHEREAS the JPTAC (Joint Property Tax Advisory Committee) was initiated by the Minnesota Legislature in order to encourage more coordination between Ramsey County, the Saint Paul School District, and the City of Saint Paul; and WHEREAS the Joint Property Tax Advisory Committee members are recommending to each of the three taxing jurisdictions for an RFP which will provide the base for formal study of state, local, and education fiscal issues; and WHEREAS the RFP and subsequent recommendations could assist in the goals set forth by the Joint Property Tax Advisory Committee for state and local fiscal reform; NOW THEREFORE BE IT RESOLVED that the Council of the City of Saint Paul and the Administration supports the issuance of an RFP and will review responses for possible adoption and funding. FURTHER RESOLVED, that the Council of the City of Saint Paul recommends a $45,000.00 limit on the funds allotted to contract a consultant,with the City of Saint Paul contributing a maximum of $15,000.00. Yeas Nays Absgnt Blake Requested by Department of: Gueri Guerin Harris Megard _/ Rettman Thune By: v°l Q Adopted by Council: Date \o`,�c��1 Form Approved by City Attorney Adoption Certified by Council Secretary By: By: - a �:L��� Approved by Mayor for Submission to Approved by Mayor: Date Council By: B y : ..C \ J■-.)Z■ex - ■..1 \ c\ Ovx\.4 Crr\.. (* lqlt x -14 0 art off ' OE �i imtt; 1rnA 47. DEMR1MEIft F • + GtT! cou. ci{. t 1 L n 1 i 1 CITY GtY CLERK c ? + Y r e i r�r_..' r si . „ 1lt FA - . T OT AL • , r. a BNi iwN�f tCs LI!�1, , . ` f ✓OE�.0 � .1 r° tl t N - t 4` B' SS , ?t t c ap y `N 7 O ` : . . --�� � � �� ` ' it 1 ". . : �' r3 i-E - P -[S y°4 )1>' ' , , t0 FV t 'v-e'' `r,,t - ' 9 be ` . - ' : i AO ► ,t A1 (A) i 3 °Chip. SE R V 3 C E 8} t ' e V W Qt 9 d un cl e - t 1 11AtE t tt'!rit? . - � - E y VES 140 2. Ilas tttip YES NO • _.,.., t TttIGT OOURT $ .. VoPs tfis pre b' pos tr n ot A a' ' ' 4 ' ? '' io , SUPPORTS w llcH' Nc$L OBJEO E ? YES NO i an Z en aet a Ml l► 4140( NitttATWG 1 ISSUE UNITY Y #at.when, Where:Vey}: +1 " S et .. r : ' o. s :: . '' ., bik.:st - 1-11iw - 4 . 10 1 :ilv$: a ',, -, -`'' -... .-.-,, ' ::' '' : 'i 1. ' ' ''''VW.%402:.7-1/Z'O'. ' ',; (4 - 41 - 4— f-eA2 --'-,`' '- -::. ' ' 'I' k'��' .1. �#F a �e '. l °1• � s r .a ' ! .a r; @� +x s .c ,. - l'vd , ° � • .7,,,,i, ft - c ; fi>9r,. e-t . • AGES tF • p: ' s m ; :o a c e sT 1 , -Le , � ' , �@T�' N a ' Q ;s r't `e . .. . r, r S C� s DISADVANTAGE$ I NC ' APPROVVE is ) 0 l ° 02 l� .:L� & � !I[ lam' 6 :.r a TO'PAI. ©i�� ' r � � � OF TR1►N/1"4 1 , 1°�: "Qt2!! " J - i t±.t ) 1lr CIO t •? , app Fur NG E , � ct t vr r r - FINANCIAL. (NFQRMATION: (EXPLAIN} 4 ?V- /15 to . ' Office of the County Manager Terry Schutten, County Manager lift 250 Court House 15 West Kellogg Boulevard Tel: 612 - 266 -8000 LRAMSEY COUNTY , St. Paul, MN 55102 Fax: 612 - 266 -8039 MEMORANDUM • DATE: July 19, 1994 TO: Commissioner Hal Norgard Commissioner Diane Ahrens Commissioner John Finley Commissioner Ruby Hunt Commissioner Marren Schaber Commissioner Brenda Thomas Commissioner Dick Wedell Saint Paul Councilmember Janice Rettman ISD #625 - Dr; Curman Gaines, Becky Montgomery, Kenneth Zastrow, Nary Gilbert City of Saint Paul - Mayor Norm Coleman, Pam Wheelock, Ray Faricy, Tim Marx • Ramsey County - Jim Van Houdt, Terry Lindeke, Chris Samuel FROM: Mary Theresa Iarcz .' SUBJECT: Joint Property Tax Advisory Committee Request for Proposals (RF1p) for Consultant The Request for Proposals (RFP) for a consultant to work with the Joint Property Tax Advisory Committee has been distributed. Pro - posals are expected by July 27, 1994, and will be reviewed during the following week. For your information, cozies of the RFP and related material distributed to consultans are attached. We have also attached the distribution list of consultants. The list was developed through conversations with Saint Paul, Ramsey County, the Saint Paul School District, th. State, and legislative staff. If you would like to share this RFP with others, please do so. However, please inform me of their names, addresses, phone and FAX numbers, so they can receive additional information that may be distributed by the Joint City /County Purchasing Office. Minnesota's First Home Rule County primed of rayrled paper with a minimum of 10% posl-oonsumer content C) • 7y - 1 /3-1 Office of the County Manager Terry Schutten, County Manager _ 250 Court House 15 West Kellogg Boulevard Tel: 612- 266 -8000 l RArnsE'courmr, St. Paul, MN 55102 Fax: 612- 266 -8039 • July 18, 1994 • To Whom it May Concern: Attached is a copy of an RFP for consultant services to provide assistance to the Joint Property Tax Advisory Committee (JPTAC) in the area of State and local fiscal reform. As described in the RFP, the JPTAC was initiated by the Minnesota Legislature in order to encourage more Coordination between Ramsey County, the City of Saint Paul, and the Saint Paul School District. The RFP is for a one -year project that will provide the base for the formal study of State, local and education fiscal issues. Also attached is a list of questions and issues that suggests material that should be included in proposals. Proposals are -due to Bruce Thompson (FAX 266 - 8919), St. Paul /Ramsey County Joint Purchasing Office, Room 280 Courthouse, St. Paul, MN 55102, no later than July 27. All questions and other communications about this project should be submitted in Bruce Thompson by July 21. Written responses will be prepared and distributed to all parties. • Minnesota's First Home Rule Coanty pnntrd on H) I d part wah a ottoman of NI post (UASUT et ,omen: r."-) 4 94 / l/ `5 �o R:QUEST FOR PROPOSAL ON BEHALF OF THE JOINT PROP RTY TAX ADVISORY COMMITTEE DEVELOPMENT, ANALYSIS AND IMPLEMENTATION OF STATE AND LOCAL FISCAL REFORM STRATEGIES 7/06/94 (2) o Local efforts to control expenditures (City as lead jurisdiction) , o Improved public education regarding spending and financing decisions (School as lead jurisdiction), and o State and local fiscal reform (County as lead jurisdiction). Each jurisdiction will assume lead responsibility for one of these work groups. All groups will have staff from all jurisdictions assigned to them. The members of the JPTAC will act as the steering committee and policy setting body for the three projects. Policy decisions will be made by the three jurisdictions through their members on the JPTAC. This request for Froposal focuses on the consultant who will, in part, ac as team leader for the work group for state and local fiscal reform. Each governmental unit will make a commitment of political will, knowledgeable staff and money to the project. The JPTAC realizes that fiscal reform is technically, financially, and politically complex as will be any comprehensive solutions. But complexity and controversy must not prevent action. The members of the, JPTAC believe that changes in the financing of local governments is likely to be a topic that is seriously addressed during the next two to four legislative sessions. The JPTAC wants to be proactive in the development of fiscal reform measures. The "price of admission" to legislative discussions is a detailed analysis of proposal impacts on taxpayers in each city, township, county and school district in the state. One objective of this project will be to develop or acquire the necessary databases and models to financially analyze reform proposals from JPTAC or other organizations. For the short term, the work group will develop and introduce tax proposals during the 1995 legislative session that concentrate on meeting the special needs of the jurisdictions represented on the JPTAC. For the long term, the group will develop significant fiscal reform proposals and work to build coalitions with other entities in support of those proposals;. • 9 /75C' (4) 4. Act as liaison between this work group and those for local effort a d public education. 5. Identify local government and property tax and education financing conc-rns. 6. Develop proper y tax reform or taxpayer relief proposals which can be i troduced in the 1995 legislative session. 7. Prepare a work plan which will set the framework for the development, a alysis and implementation of significant fiscal reform. 8. Analyze and re -earch JPTAC, staff and other organization's fiscal reform proposals. 9. Assist JPTAC i determining the evaluation criteria for success of the reform effort. 10. Develop and im•lement a proposal implementation strategy that, in part, makes use of coalition building with other entities 11. The proposer s submit a list of additional tasks the proposer b-lieves are necessary to achieve the stated objecti es and project goals. III. EVALUATION AND SELECTISN A. TIMETABLE Proposals are due o the County by July 27, 1994. Proposals will be evaluated .y August 9, 1994. A successful proposer should expect to s art work on the project on August 15, 1994. B. VALID PROPOSAL In order to be con-idered a valid proposal, the following requirements must .e met: 1. Proposal Forma . Written propos =ls are the only valid form. All proposals must' be clearly and distinctly typed. No erasures are p-rmitted. Mistakes must be crossed out and correc ions typewritten or written in ink adjacent there o, and initialed in ink by the party signing the proposal, or its authorized agent. • (6) b. To facilitate proposal opening, the original copy only should be sealed in a separate envelope or box. The name, address, and RFP number should be clearly marked on the outside. The remaining copies may be wrapped or boxed together. C. EVALUATION 1. Method of Aware. The JPTAC and the County reserve the right to reject any and all proposals. They also reserve the richt to accept other than the lowest cost proposal. The award will ,be made by Ramsey County (as authorized by the JPTAC) to the responsible Proposer submitting the most advantageous proposal to the JPTAC. An evaluation committee will evaluate all responses to this request for proposal and will make an award recommendation to the JPTAC for final approval. Any determination of the responsible Prcposer submitting the most advantageous proposal and award are subject to review and determination by the County Attorney as to legal sufficiency of any proposal submitted. 2. Oral Interview. To assist with the evaluation process, the evaluation committee may request oral interviews with each applicant. 3. Timetable. Proposals will be evaluated within two weeks of the due date for requests. D. CONTRACT AWARD 1. A contract will be executed between the successful proposer(s) and Ramsey County (acting as the fiscal agent for the .;PTAC). The contract will include the terms set forth in Section IV.B. of this RFP and the proposer's proposal. agent for the JPTAC ) t he fiscal a 2. The County (acting as g reserves the right to waive minor irregularities in the proposal request process. IV. CONDITIONS A. SPECIAL CONDITIONS The proposer, by submitting a proposal, agrees to the following special conditions: sF (8) 2. Independent Co tractor. In the performance of this agreement, the Contractor is an independent contractor, and neither it its agents, employees, assigns or other persons, while engaged in the performance of any work or services requi.ed to be performed by the County (acting as the fiscal .gent for the JPTAC) under this agreement, shall be consi.ered employees of Ramsey County, the City of St. Paul, o. Independent School District 41625. Nothing contai ed in this Agreement shall be construed as creating th relationship of co- partners, joint venturers or a association between any jurisdiction that is a memb:r of JPTAC and the Contractor. 3. Hold Harmless. The Contractor agrees to defend, indemnify, and hold Ramsey County, the JPTAC, the individual jur sdictions that are its members, their employees and officials harmless from any claims, demands, actio s or causes of action, including reasonable attorneys' fees, arising out of any act or omission on the part of the Contractor, or its subcontractors partners or independent contractors or any of their agents or employees, in the performance of or with relation to any of the work or services to be performed or f rnished by the Contractor or the subcontractors partners, or independent contractors or any of their agents or employees, under the terms of this agreement 4. Alteration. Ault alteration, variation, modification, or waiver of the .rovisions of this Agreement shall be valid only aft r it has been reduced to writing and duly signed by both parties. 5. Insurance. A) Contractor shall purchase and maintain such insurance s will protect the Contractor from claims which may rise out of, or result from, the Contractor s operations under the contract, whether such opera ions be by the Contractor or by any subcontrac or or by anyone directly employed by them, or b anyone for whose acts any one of them may be lia'le. B) Contractor shall secure the following coverages and comply wit all provisions noted. Certificates of Insurance hall be issued evidencing such coverage to the Cou ty (acting as the fiscal agent for the JPTAC). (10) D) The above -ub- paragraphs establish minimum insurance requiremen s, and it is the sole responsibility of the Contra tor to purchase and maintain additional insurance hat may be necessary in connection with this contr =ct. E) The Contra tor shall not commence work until the Contractor has obtained the required insurance and filed an a ceptable certificate of insurance with the County Risk Manager. Copies of insurance policies s all be submitted to the County upon request. F) Nothing in this contract shall constitute a waiver by County .f any statutory limits or exceptions on liability. G) Certificat -s shall specifically indicate if the policy is ritten with an admitted or non - admitted carrier. rest's rating for the insurer shall be noted on t e certificate, and shall not be less than a B +. H) On the cer ificate, agent shall certify that the agency car ies error and omissions coverage. 6. Non- Conformin• Services. The acceptance by the County (acting as the fiscal agent for the JPTAC) or the JPTAC of any non- con'orming services under the terms of this agreement or t e foregoing by the County of any of the rights or remedies arising under the terms of this agreement shale not constitute a waiver of the County's right to conf. ming services or any rights and /or remedies in re -pect to any subsequent breach or default of the terms o this agreement. The rights and remedies of the County .rovided or referred to under the terms of this agreement are cumulative and not mutually exclusive. 7. waste Reducti. . The Contractor shall participate in a recycling pro -ram for at least four broad types of recyclable ma -rials and shall favor the purchase of recycled prod is in its procurement processes. All reports, publi ations and documents produced as a result of this contra t shall be printed on both sides of the paper, where .mmonly accepted publishing practices allow, on rec led and recyclable paper using soy -based inks, and shay be bound in a manner that does not use glue. / /S6 (12) 11. Com•liance wit A..licable Law. The Contractor agrees to comply with, all federal, state and local laws or ordinances, an. all applicable rules, regulations, and standards esta.lished by any agency of such governmental units, which ae now or hereafter promulgated insofar as they relate to the Contractor's performance of the provisions of his agreement. It shall be the obligation of he Contractor to apply for, pay for and obtain all per its and /or licenses required by any governmental a.ency for the provision of those services contemplated h-rein. 12. Access to Doc «ents. a. The Count (acting as the fiscal agent for the JPTAC), it authorized representative, or the State Auditor sh:11 have full access to all records relating t. the performance of this Agreement. b. The Contra tor agrees to maintain records relative to all ser ices provided by it under the terms of this Agreement and shall retain all such documentation for three (3) years following the terminatio of this Agreement. Such records shall be made avail.ble for audit or inspection at any time upon reque.t of the County or its authorized representa ive. 13. Data Practice All data collected, created, received, maintained or .isseminated for any purpose in the course of Contractor' performance of this agreement is governed by th- Minnesota Government Data Practices Act, Minn. Stat. C 13, other applicable state statutes, any state rules a..pted to implement the Act or other statutes, and -ny federal statutes and regulations on data privacy. The Contractor agrees to comply strictly with these st- tutes, rules and regulations. 14. Conflict of I terest. The Contractor affirms that, to the best of Contractor's knowledge, Contractor's involvement i this contract does not result in a conflict of i terest with any party or entity which may be affected b the terms of this contract. The Contractor ag -es that, should any conflict or potential conflict of i terest become known to Contractor, Contractor will immediately notify the County (acting as the fiscal ag -, for the JPTAC) of the conflict or potential con 'list, specifying the part of this contract giving rise t. the conflict or potential conflict, and will advise t - County whether Contractor will or will not resign fr. the other engagement or representation. ATTA ::: A ! 7 / • IN ORDER TO CLARIFY THE DEVE 1PHENT AND REVIEW OF THE PROPOSALS, THE FOLLOWING LIST OF SUGGESTED .PICS HAS BEEN PREPARED. THE LIST IS NOT INTENDED AS AN OUTLINE FOR Tv' PROPOSAL. HOWEVER, IT IS PROBABLY IN THE BEST INTEREST OF THE PRO'1SER IF THE REVIEWERS ARE ABLE TO IDENTIFY THE ANSWER'S WITH MI MAL EFFORT. THE QUESTIONS ARE PROVIDED A A GUIDE TO EXPECTATIONS REGARDING THE CONTENT OF A GOOD PROPOSAL ORDER TO LEVEL THE PLAYING FIELD. THE ANALYSIS OF THE PROPOSALS WI NOT BE LIMITED TO THE RESPONSES TO THESE QUESTIONS. OVERVIEW Long term: The Joint Propert, Tax Advisory Committee's efforts to address state and local fiscal reform are likely to require several years. Briefly (one or two p:ragraphs) indicate the most critical issues that you think would b- important for the JPTAC to examine during its deliberations. Sk-tch a process that might be used to address these issues. (This ' a conceptual piece and should not require a timeline, budget or similar details.) Proposed one year contract: ;riefly discuss the activities that should be performed under the one year contract. RESOURCES AVAILABLE THROUGH :u PROPOSER Provide a brief statement tha indicates why you believe that you have a relative advantage in provising the services requested. In more detail, cite all othe agencies for whom you have performed or are performing a similar sery ce, describing the specific tasks handled for those agencies an• the name of a contact person for the agencies. The discussion of your work f.r other agencies should reference experiences and skills in the areas listed below. Provide other information that would be rel-vant in assessing your ability in these areas. Training & Experience General research, economics, .olicy analysis and related areas. Public finance including anal ses of state and local government expenditures, taxation, inter:overnmental aid and related areas. Skills in quantitative method '. including mathematics, computer science, statistical analysis model building, forecasting, simulation and related areas. 1 • under the contract a I the primary roles for these people. Describe their backg .und and qualifications in the cover letter. o Discuss the role of JPTAC staff. How would you incorporate an evaluation component into this this contract? (The costs should be included in the budget for the contract.) Provide a budget for the pro ect that includes all costs necessary to complete the tasks. Clearly indicate costs that are related to services provided directly u der this proposal. In addition, indicate other costs that the JPTAC m mbers are likely to incur for other related expenses. REMINDERS: ALL QUESTIONS MU T BE ADDRESSED IN VRITING TO BRUCE THOHPSON IN THE PURCHASING D PARTHENT. 3 G1TY Op • y' CITY OF SAINT PAUL • OFFICE OF THE CITY COUNCIL JANICE RETTMAN Members: Councilperson Janice Rettman, Chair Dino Guerin Michael Harris Roberta Megard COMMITTEE REPORT FINANCE & BUDGET COMMITTEE AUGUST 3, 1994 1. Call to order; introduction df members, staff; guests; announcement of sign -in sheet; approval of minutes of June 1. June 16. June 29. and July 6. 1994 meetings. Meeting was called to order at 10:17 a.m. by Chair Rettman. Minutes of June 1, June 16, June 29, and July 6, 1994 meet ' were approved, 5 -0. (Rettman, Blakey, Guerin, Harris, Megard). 2. Discussion on Registered Bilis: issues and policies. Resolution 94 -532 - Instructing the Police Department, the Public Works Department, and the Divisicn of Parks and Recreation to discontinue billing neighborhood organizations for services provided to assist them in conducting neighborhood festivals that are consistent with the mission of their department. Ordinance 94 -706 - Amending Chapter 366 of the Legislative Code by adding language authorizing the Po ice Chief to assess a fee to cover the cost of providing security for a bloc c party, community festival, special event, march, demonstration or public gatiiering. Ordinance 94 -774 - An ordinance relating to the collection of registered bills by the City of Saint Paul. Resolution 94 -XI00( - A resolution adopting the policies governing community events and instructing deparments to provide services in the manner outlined in these policies. Committee asked the Administratik n to draft policies attached to new Resolution and to submit final document at the next Committee meeting. There was discussion on what constitutes extra services that result in increased cost to the City. Certain events, such as block parties, may have fire truOcs and squad cars present but police and fire personnel are free to respond to ca Lis. Other events require these services be committed CITY HALL SUITE 320A SAINT PAUL, MINNESOTA 55102 612/266 -8650 S algte9p 46 Printed on Recycled Paper