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94-1026 Council File # 91 /007 6 ORIGINAL GteenSheet # /g.5 RESOLUTION 3 / C F SAINT PAUL, MINNESOTA Presented By ` \ — . Referred To Committee: Date WHEREAS, the City of Saint Paul is concerned about the health and wellbeing of pregnant women and their children; and WHEREAS, outreach services to pregnant women will assist in ensuring that women will receive necessary prenatal care to achieve improved pregnancy outcomes; and WHEREAS, under a grant with the U.S. Department of Health and Human Services, funding for outreach services and the coordination of these services would be available for a four year period; and WHEREAS, the City does not have staff available to serve as project manager for this program, as the responsibilities of the position would include contract management with local community clinics who will also receive outreach workers through this grant, coordination of the activity of the outreach workers, and ensure that goals and objectives of the grant are achieved; and WHEREAS, Saint Paul Public Health and the Saint Paul Public Schools work cooperatively on other programs which benefit the citizens of Saint Paul. RESOLVED, that the proper City officials are hereby authorized and directed to execute an Intergovernmental Employee Exchange Agreement with the Saint Paul Public Schools. Ye,afi Nays Absent Requested by Department of: Blakey � (� Grimm —� . TGt��.` T ,61;4... H-�G�.� Guerin T Hams ? By: / ( 7 —� 1�P. _, Megard — � " 'C D Thune ✓ Adopted by Council: • . - • �. a Ap• ov by >' , t y Ado • %.n Certified � /ci1 Secretary By: _. �� . C-2— 7 BY s.f .eA. IIZ .r Afyon Date ��f /, Approved b AfyoApp y May for / j / j o /Council C By: G Y: DEPARTMENT /OFFICE /COUNCIL DATE INITIATED N? 18537 Public Health 6/1/94 GREEN SHEET INITIAL/DATE INITIAL/DATE — CONTACT PERSON & PHONE � ' DEPARTMENT DIRECTOR © CITY COUNCIL Diane Holmgren 292 -7712 ASSIGN LA CITY ATTORNEY CITY CLERK NUMBER FOR MUST BE ON COUNCIL AGENDA BY (DATE) ROUTING �j =UDGET DIRECTOR IT FIN. & MGT. SERVICES DIR. ORDER Li MAYOR (OR ASSISTANT) TOTAL # OF SIGNATURE PAGES 4 (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION REQUESTED: Council resolution to allow City signatures on a Intergovernmental Employee Exchange Agreement between Saint Paul Public Health and Saint Paul Public Schools. RECOMMENDATIONS: Approve (A) or Reject (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS: PLANNING COMMISSION _ CIVIL SERVICE COMMISSION 1. Has this person/firm ever worked under a contract for this department? - CIB COMMITTEE YES NO 2. Has this person /firm ever been a city employee? - STAFF YES NO DISTRICT COURT 3. Does this person/firm possess a skill not normally possessed by any current city employee? SUPPORTS WHICH COUNCIL OBJECTIVE? YES NO Explain all yes answers on separate sheet and attach to green sheet INITIATING PROBLEM, ISSUE, OPPORTUNITY (Who, What, When, Where, Why): The City of Saint Paul, Public Health has received Federal grant funds for an outreach program to improve birth outcomes in Saint Paul. Through this, grant funding is available and negotiation with the Saint Paul Public Schools has bee completed for a school health nurse to be exchanged to Saint Paul Public Health to coordinate this program between March 14 1994 and March 14, 1995. This school nurse has experience in working with outreach workers and project services. ADVANTAGES IF APPROVED: • The grant funding will be well utilized to improve pregnancy outcomes, benefitting Saint Paul mothers and infants with improved health. • An Intergovernmental Employee Exchange is an effective means of collaboration and cooperation between agencies. • The Saint Paul Infant Mortality Reduction Initiative will be further implemented to benefit Saint Paul babies. DISADVANTAGES IF APPROVED: NONE Fesearcht RECEIVED RECEIVED JUN 2 4 1994 J UN 6 1994 JUN 2 1994 BUDGET OFFICE CITY ATTORNEY DISADVANTAGES IF NOT APPROVED: • A coordinated program will be developed and implemented to provide outreach services and assist in ensuring good pregnancy outcomes with healthy mothers and infants. • Grant funding will be lost. • Cooperative agreements between..intergovernmental units will not be fostered. TOTAL AMOUNT OF TRANSACTION $ 21,350 COST /REVENUE BUDGETED (CIRCLE ONE) YES NO FUNDING SOURCE Grant Funds ACTIVITY NUMBER 33258 FINANCIAL INFORMATION: (EXPLAIN) NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE (PHONE NO. 298 - 4225). ROUTING ORDER: Below are correct routings for the five most frequent types of documents: CONTRACTS (assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets /Accept. Grants) 1. Outside Agency 1. Department Director 2. Department Director 2. City Attorney 3. City Attorney 3. Budget Director 4. Mayor (for contracts over $15,000) 4. Mayor /Assistant 5. Human Rights (for contracts over $50,000) 5. City Council 6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services 7. Finance Accounting ADMINISTRATIVE ORDERS (Budget Revision) COUNCIL RESOLUTION (all others, and Ordinances) 1. Activity Manager 1. Department Director 2. Department Accountant 2. City Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. City Council 5. City Clerk 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS (all others) 1. Department Director 2. City Attorney 3. Finance and Management Services Director 4. City Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the #of pages on which signatures are required and paperclip or flag each of these pages. ACTION REQUESTED Describe what the project/request seeks to accomplish in either chronologi- cal order or order of importance, whichever is most appropriate for the issue. Do not write complete sentences. Begin each item in your list with a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body, public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council objective(s) your project/request supports by listing the key word(s) (HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAL SERVICE CONTRACTS: This information will be used to determine the city's liability for workers compensation claims, taxes and proper civil service hiring rules. INITIATING PROBLEM, ISSUE, OPPORTUNITY Explain the situation or conditions that created a need for your project or request. ADVANTAGES IF APPROVED Indicate whether this is simply an annual budget procedure required by law/ charter or whether there are specific ways in which the City of Saint Paul and its citizens will benefit from this project/action. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this project/request produce if it is passed (e.g., traffic delays, noise, tax increases or assessments)? To Whom? When? For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved? Inability to deliver service? Continued high traffic, noise, accident rate? Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions: How much is it going to cost? Who is going to pay?