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95-1527 r tN Council File # 95 -1527 A L Green Sheet # 19419 RESOLUTION C17,OF SAINT PAUL, MINNESOTA Presented BY Referred To Committee: Date 2 p.162 3 4 5 WHEREAS, PED Printing Service Fund is an Internal Service fund providing printing services to city 6 and county departments and various community organizations agencies; and 7 8 WHEREAS, the 1995 adopted budget included the intent of the City to review the possibility of the City 9 and County printing operations being consolidated. A Consolidated print shop will make more efficient 10 use of staff and equipment and more easily allow updates in technology; and 11 12 WHEREAS, the task force recommended that the consolidated print shop be physically located in the 13 RCGC West in the present site of the Ramsey County Central Duplicating; and 14 15 WHEREAS, The 1995 budget was revised to include the consolidation of staff, equipment, supplies, 16 rent on Council File 95 -829 approved on 7/26/95, however total volume of printing jobs and 17 expenditures were under- estimated; and 18 19 WHEREAS, the Mayor, pursuant to section 10.07.01 of the City Charter, does certify that there are 20 available for appropriation revenues in excess of those estimated in the 1995 budget; and 21 22 WHEREAS, the Mayor recommends the following changes to the 1995 budget. 23 24 25 CURRENT AMENDED 26 BUDGET CHANGES BUDGET 27 28 FINANCING PLAN 29 Fund 127 PED Printing Services 30 GL- 127 - 16002 -4332 $257,460 $42,540 $300,000 31 Printing Services -Other City Depts 32 GL -127 -16002 -4334 30,330 8,122 38,452 33 Printing Services- Outside Agencies 34 GL -127 -16002 -4335 124,400 0 124,400 35 Printing Services -PED 36 GL -127 -16002 -4337 206,710 5,763 212,473 37 Printing Services - County 38 GL- 127 - 16002 -9925 33,000 0 33,000 39 Use of Retained Earnings 40 TOTAL FINANCING PLAN $651,900 $56,425 $708,325 41 42 43 44 - SPENDING PLAN p.2.4 Z S S � � 45 Fund 127 PED Printing Services T 46 GL- 127 -16002 -0111 $191,170 $7,089 $198,259 47 Salaries 48 GL- 127 -16002 -0141 11,000 10,500 21,500 49 Overtime 50 51 GL -127 -16002 -0161 2,547 (2,547) 0 52 Salary Needs 53 GL- 127 -16002 -0163 (958) 958 0 54 Deduct for Retirement/Resignation 55 GL -127 -16002 -0439 55,239 4,000 59,239 56 Fringe Benefits 57 GL -127 -16002 -0241 28,100 10,000 38,100 58 Printing- Outside 59 GL- 127 -16002 -0282 20,500 750 21,250 60 Rent 61 GL- 127 -16002 -0295 5,700 (2,900) 2,800 62 Moving Costs 63 GL- 127 -16002 -0362 183,675 25,000 208,675 64 Duplicating Supplies -Paper 65 GL -127 -16002 -0387 9,253 2,000 11,253 66 Photo Supplies 67 GL -127 -16002 -0839 31,425 1,575 33,000 68 Shop Equipment 69 All Other Fund Spending 114,249 0 114,249 70 71 TOTAL SPENDING PLAN $651,900 $56,425 $708,325 72 73 RESOLVED, that the City Council approves these changes to the 1995 budget. Yeas Absent Requested by Department of: Bae ✓ rimm r u Planni % & Econo •• c Develment a rras Me ar Z _ ettman Adopted by C. _il: �/- _ S Form App oved by Ci y Attorney Ado tion ertified . - P• it Secretary /t /' P Y By 4/-10d By : Approved by � or Dat- /, �,�% Approved by Mayor for Submission to / / � Counc A By: L.... _ . 4 ./.11: _. - By( r fr.t o!/ 9s —\sa7 DEPARTMENT/OFFICE /COUNCIL DATE INITIATED 0 19 419 P1 anni n¢ Frnnnmi r Dpvpl n menr . GREEN SH T CONTACT PERSON & PHONE p INITIA INITIAL/DATE — © DEPARTMENT DIRECTOR CITY COUNCIL Carole Otto 266 -6635 ASSIGN [51 CITY ATTORNEY CITY CLERK NUMBER FOR MUST BE ON COUNCIL AGENDA BY (DATE) ROUTING al BUDGET DIRECTOR Ipve., I re. IZ ® FIN. & MGT. SERVICES DIR. 12/31/95 ORDER Imo( MAYOR (OR ASSISTANT) I IAJ � C . Orrn ,/ TOTAL # OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE) 2 C. Haas ( i 17/f' -* ACTION REOUESTED: Approval of attached resolution amending 1995 budget for Fund 127 Saint Paul /Ramsey County Print Central by $56,425.00. RECOMMENDATIONS: Approve (A) or Reject (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS: PLANNING COMMISSION _ CIVIL SERVICE COMMISSION 1. Has this person/firm ever worked under a contract for this department? _ CIB COMMITTEE YES NO 2. Has this person/firm ever been a city employee? STAFF YES NO DISTRICT COURT 3. Does this person/firm possess a skill not normally possessed by any current city employee? SUPPORTS WHICH COUNCIL OBJECTIVE? YES NO Explain all yes answers on separate sheet and attach to green sheet INITIATING PROBLEM, ISSUE, OPPORTUNITY (Who, What, When, Where, Why): The 1995 budget was amended on CF95 -829 7/26/95 to consolidate city and county printing operations; however total volume of printing jobs and expenditures were under - estimated by $56,425.00. Council R S3arth Center DEC 1995 ADVANTAGES IF APPROVED: The amended budget will authorize necessary expenses to operate the Saint Paul /Ramsey County Print Central. RECEIVE DISADVANTAGES IF APPROVED: None Ec c/ V D EC i i 1995 DEC 14 1995 gU ��t Orr ` a 11 1 NEy DISADVANTAGES IF NOT APPROVED: Funding would not be available to operate the Saint Paul /Ramsey County Print Central office. TOTAL AMOUNT OF TRANSACTION $ 56,475 COST /REVENUE BUDGETED (CIRCLE ONE) YES NO Saint Paul /Ramsey County FUNDING SOURCE Pr int Central ACTIVITY NUMBER 177 -16002 (a FINANCIAL INFORMATION: (EXPLAIN) Financing and spending budgets for Fund 127 will be increased by $56,425 by use of additional revenues from City and County departments. NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE (PHONE NO. 298 - 4225). ROUTING ORDER: Below are correct routings for the five most frequent types of documents: CONTRACTS (assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets /Accept. Grants) 1. Outside Agency 1. Department Director 2. Department Director 2. City Attorney 3. City Attorney 3. Budget Director 4. Mayor (for contracts over $15,000) 4. Mayor /Assistant 5. Human Rights (for contracts over $50,000) 5. City Council 6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services 7. Finance Accounting ADMINISTRATIVE ORDERS (Budget Revision) COUNCIL RESOLUTION (all others, and Ordinances) 1. Activity Manager 1. Department Director 2. Department Accountant 2. City Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. City Council 5. City Clerk 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS (all others) 1. Department Director 2. City Attorney 3. Finance and Management Services Director 4. City Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the #of pages on which signatures are required and paperclip or flag each of these pages. ACTION REQUESTED Describe what the project/request seeks to accomplish in either chronologi- cal order or order of importance, whichever is most appropriate for the issue. Do not write complete sentences. Begin each item in your list with a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body, public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council objective(s) your project/request supports by listing the key word(s) ING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEW T SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAL SEE CONTRACTS: This informatioriVill biugSsdlollAtermine the city's liability for workers compensation claims, taxes and proper civil service hiring rules. INITIATING P' R9aL OPPORTUNITY Explain the situatibbmor cpra,iprts that created a need for your project or request. - ADVANTAGES IF APPROVED Indicate whether this is simply an annual budget procedure required by law/ charter or whether there are specific ways in which the City of Saint Paul and its citizens will benefit from this project/action. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this project/request produce if it is passed (e.g., traffic delays, noise, tax increases or assessments)? To Whom? When? For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved? Inability to deliver service? Continued high traffic, noise, accident rate? Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions: How much is it going to cost? Who is going to pay?