95-1516 •v..• � 1'1 � 9 G
ORIGIN'A Council File # J37
Green Sheet # 747
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA 3(0
Presented By D/rirY .p.ae/L
Referred To Intergovernmental Relations Committee Committee Date 12/27/95
1
2 Whereas, the board and staff of the Housing and Redevelopment Au' ority of the City of
3 Saint Paul (HRA) have worked together over the last several mont - s to achieve significant
4 improvements to the governance and financial management prac • es of the HRA including
5 establishment of risk rating guidelines for all loans, increased . countability for loan officer
6 staff, the establishment of a credit committee and related lo. approval and charge -off
7 policies and procedures;
8
9 Whereas, such improvements were and are necessary to .1 low the HRA to fulfill its public
10 purpose functions as a catalyst for and participant in c • munity, economic, and housing
11 development and redevelopment;
12
13 Whereas, it is necessary to continue to make imp - •vements to HRA governance and financial
14 management practices;
15
16 Whereas, City government and the state an • national governments each have a system of
17 checks and balances between the executiv •ranches and legislative branches which are
18 incorporated into the City Charter and t state and federal constitutions; and
19
20 Whereas, the HRA currently has no • rmal system of checks and balances between executive
21 and legislative branches and such a .ystem of checks and balances would improve the
22 governance structure of the HRA . d allow it to better fulfill the public purposes for which it
23 is established.
24 � tt""
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1 9c
2 NOW, THEREFORE, BE IT RESOLVED BY THE SAINT PAUL CITY COUNCIL:
3
4 1. The City Council supports state legislation establishing a system of checks and balances 'n
5 the governance of the HRA between the commissioners of the HRA who also serve as
6 members of the City Council and the Mayor.
7
8 2. The system of checks and balances should mirror the city governance form t t is
9 established for City governance under the Saint Paul City Charter.
10
11 3. The City Council adopts such a request for legislation as part of the C 's 1996 legislative
12 agenda and requests that the City's intergovernmental relations staff pur: e the adoption of
13 such legislation during the 1996 legislative session.
ORIGINAL
\ I
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Yeas Nav= Absent Requested by Department of:
Blakey
Harris
£rimmBoftvbt %
Guerin
Megard
Rettman
Thune B y :
Form Approved by City Attorney
Adopted by Council: Date
Adoption Certifies by Council Secretary B
By: Approved by Mayor for Submission to
Council
Approved by =yor: Date
By:
By:
DEPARTMENT/OFFICE/COUNCIL DATE INITIATED N°
City Council 12/21/95 GREEN SHEET N 3 3 7 4 7
INITIAUDATE INmALJDATE -- 1
CONTACT PERSON & PHONE
El DEPARTMENT DIRECTOR O CITY COUNCIL
Dino Guerin ASSIGN FOR El CITY ATTORNEY E CITY CLERK •
MUST BE ON COUNCIL AGENDA BY (DATE) IA BUDGET DIRECTOR [] FIN. & MGT. SERVICES DIR.
ORDER El MAYOR (OR ASSISTANT) E
TOTAL # OF SIGNATURE PAGES (CUP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
Supporting State legislation establishing a system of checks and balances in the
governance of the HRA between the commissioners of the HRA and the Mayor.
RECOMMENDATIONS: Approve (A) or Reject (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS: •
_ PLANNING COMMISSION _ CIVIL SERVICE COMMISSION 1. Has this person/firm ever worked under a contract for this department?
- CM COMMITTEE YES NO
2. Has this person/firm ever been a city employee,?
- STAFF YES NO
_ DISTRICT COURT 3. Does this person/firm possess a skill not normally possessed by any current city employee?
SUPPORTS WHICH COUNCIL OBJECTIVE? YES NO
Explain all yes answers on separate shoot and attach to Shen sheet
INITIATING PROBLEM, ISSUE, OPPORTUNITY (Who, Whet, When. Where, Why):
•
ADVANTAGES IF APPROVED:
{
DISADVANTAGES IF APPROVED:
DISADVANTAGES IF NOT APPROVED:
TOTAL AMOUNT OF TRANSACTION $ COST /REVENUE BUDGETED (CIRCLE ONE) YES NO
FUNDING SOURCE ACTIVITY NUMBER
FINANCIAL INFORMATION: (EXPLAIN)
NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN-SHEET IISTRUCTIONAL
MANUAL AVAILABLE IN THE PURCHASING OFFICE (PHONE N0. 201,0225N "-!
ROUTING ORDER:
Below are correct routings for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgsts/Accspt. Grants)
1. Outside Agency 1. Department Director
2. Department Director 2. Budget Director
3. City Attorney 3. City Attomey
4. Mayor (for contracts over $15,000) 4. Mayor /Assistant
5. Human Rights (for contracts over $50,000) 5. City Council
6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services
7: Finance Accounting
ADMINISTRATIVE ORDERS (Budget Revision) COUNCIL RESOLUTION (ail others, and Ordinances)
1. Activity Manager 1. Department Director
2. Department Accountant 2. City Attorney
3. Department Director 3. Mayor Assistant
4. Budget Director 4. City Council
5. City Clerk
6. Chef Accountant, Finance and Management Services
ADMINISTRATIVE ORDERS (all others)
1. Department Director
2. City Attomey
3. Finance and Management Services Director
4. City Clerk
TOTAL NUMBER OF SIGNATURE PAGES
Indicate the 0of pages on which signatures are required and paperclip or flag
each of these pages.
ACTION REQUESTED
Describe what the project/request seeks to accomplish in either chronologi-
cal order or order of importance, whichever is most appropriate for the
issue. Do not write complete sentences. Begin each item in your list with
a verb.
RECOMMENDATIONS
Complete if the issue in question has been presented before any body, public
or private.
SUPPORTS WHICH COUNCIL OBJECTIVE?
Indicate which Council objective(s) your project/request supports by listing
the key word(s) (HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT,
BUDGET, SEWER SEPARATION). (SEE COMPLETE UST IN INSTRUCTIONAL MANUAL)
PERSONAL SERVICE CONTRACTS:
This information will be used to determine the cftyh liability for workers compensation claims, taxes and proper civil service hiring rules.
INITIATING PROBLEM, ISSUE, OPPORTUNITY
Explain the situation or conditions that created a need for your project
or request.
ADVANTAGES IF APPROVED
Indicate whether this is simply an annual budget procedure required by law/
charter or whether there are specific ways in which the City of Saint Paul
and Its citizens will benefit from this project/action.
DISADVANTAGES IF APPROVED
What negative effects or major changes to existing or past processes might
this project/request produce if it is passed (e.g., traffic delays, noise,
tax increases or assessments)? To Wham? When? For how long?
DISADVANTAGES IF NOT APPROVED
What will be the negative consequences if the promised action is not
approved? Inability to deliver service? Continued high traffic, noise,
accident rate? Loss of revenue?
FINANCIAL IMPACT
Although you must tailor the information you provide here to the issue you
are addressing, in general you must answer two questions: How much is it
going to cost? Who is going to pay?
-1s 11.
City of Saint Paul
City Council Research Center
310 City Hall
Saint Paul, MN 55102
INTER - DEPARTMENTAL MEMORANDUM
DATE: December 29, 1995
TO: Councilmember Jerry Blakey
FROM: Mary Erickson
SUBJECT: Committee Referral - C.F. 95 -1516
At the December 27, 1995, City Council meeting, C.F. 95 -1516 was referred to the
Intergovernmental Relations Committee.
mce
Attachment
cc: Carol Novak