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95-1509 F 9s "xs DEPARTMENT/OFFICE/COUNCIL DATE INITIATED N° 3 1 0 9 t14 Parks and Recreation 11/29/95 - GR EN SHEET *IMAMATE k & 03 DEPARTMENT DIRE CITY COUNCIL INTTIAL/DTE Eric on 266 -6362 NUMB FOR Cm IC ATTORNEY CITY CLERK _ MUST BE ON AGENDA BY (DATE) ROUTSIO BUDGET DIRECTOR D FIN. & MGT. SERVICES DIR. ORDER MA YOR (OR ASSISTANT) 12/13/95 / � UDParka Theiaos TOTAL • OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION REQUESTED: Disbursement of Youth Programs Funds.. RECOMMENDATIONS: Approve (A) or NOW (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS: PLANNING COMMISSION _ �... CIVIL SERE COMMISSION 1. Has this peraoNNrm ever worked under a Wilfred for this department? - CM COMMITTEE A Youth Fund Board YES "NO 2. Has this person/firm ever been a city employee? A STAFF YES NO _ DISTRICT COURT 3. Does this person/firm possess a skill not normally possessed by any current city employee? SUPPORTS WHICH COUNCIL OBJECTIVE? YES NO Explain all yea answers on separate shoat and attach to green shoot • INITIA ito PROBLEM. ISSUE, OPPORTUNITY (Who. What When, Where, Why): The fund was established to disburse proceeds from charitable gamblinglttbt!LL►ible community based non- profit organizations which have been screened by the Youth Programs Fiixl. Advisory Board. DEC 1 1 1995 ns d rwt ,, OFFICE ADVANTAGES IF APPROVED. Improved programs for: Boosters East ( ski trip) ; Cir• cus of the Star (equipmen ; Dayton's Bluff Booster Club( basketball /holiday programs);Duluth & Case Booster Club(winter athletic programs);Dunning Boosters('95 baseball expenses);Eastview Booster Club(girls' volleyball program);Frost Lake Booster Club(winter athletic programs);Lexington /Hamline Community Council('96 summer programs);Margaret Booster Club( basketball program);MCDommAll Booster Club(North End field trips);Phalen Youth Club(hockey league fees);Scheffer Boosted Club(basketball/holiday programs);Sports For Life(basketball clinic);St. Paul Science Fair Support Group(project materials & supplies) ;wilder Youth Club(winter athletics), t DISADVANTAGES IF APPROVED: RECEIVED RECEIV QEC 6 OFF ' DEC Q 5 at eu 995 ICE CITE ATTORNEY uuE1 DISADVANTAGES IF NOT APPROVED: Poor quality youth programs. Council Research Center DEC 144 1995 TOTAL AMOUNT OF TRANSACTION $ 22,929.W COST/REVENUE BUDGETED (CIRCLE ONE) YES NO FUNDING SOURCE P-3-399-33179-545-33000 ACTIVITY NUMBER FINANCIAL INFORMATION: (EXPLAIN) NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE'GRItEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE (PHONE No. 2e.4 ) .r ROUTING ORDER: Below are correct routings for the five most frequent types of documents: CONTRACTS (assumes authorized budget exists) . COUNCIL RESOLUTION (Amend Budgets/Aoospt. Grants) 1. Outside Agency 1. Department Director . 2. Department Director 2. Budget Director 3. City Attorney 3. City Attorney 4. Mayor (for contracts over $15,000) 4. Mayor /Assistant 5. Human Rights (for contracts over $50,000) 5. City Council 8. Finance and Management Services Director, 6. Chief Accountant, Finance and Management Services 7. ` Finance Accounting ADMINISTRATIVE ORDERS (Budget Revision) COUNCIL RESOLUTION (ant others, and Ordinances) 1. Activity Manager 1. Department Director 2. Department Accountant 2. City Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. City Council 5. City Clerk 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS (all others) 1. Department Director 2. City Attorney 3. Finance and Management Services Director 4. City Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the #of pages on which signatures are required and paperclip or flag each of these pages. ACTION REQUESTED Describe what the project/request seeks to accomplish in either chronologi- cal order or order of importance, whichever is most appropriate for the issue. Do not write complete sentences. Begin each item in your list with a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body, public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Councll objective(s) your project/request supports by listing the key word(s) (HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL) PERSONAL SERVICE CONTRACTS: This information will be used to determine the city's liability for workers compensation claims, taxes and proper civil service hiring rules. INITIATING PROBLEM, ISSUE, OPPORTUNITY Explain the situation or conditions that created a need for your project or request. ADVANTAGES IF APPROVED Indicate whether this is simply an annual budget procedure required by law/ charter or whether there are specific ways in which the City of Saint Paul and its citizens will benefit from this project/action. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this project/request produce if it is passed (e.g., traffic delays, noise, tax increases or assessments)? To Whom? When? For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences 11 the promised action is not approved? Inability to deliver service? Continued high traffic, noise, accident rate? Loss of revenue? • FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are, addressing, in general you must answer two questions: How much is it going to cost? Who is going to pay? • IC l -: p .252 22 McDonough Booster Club $1,210.00 23 Phalen Youth Club $ 859.00 24 Scheffer Booster Club $1,664.00 25 Sports For Life $1,799.00 26 St. Paul Science Fair Support Group $1,239.00 27 Wilder Youth Club, Inc. $1,748.00 28 29 And does hereby authorize the appropriate City officials to 30 execute agreements as necessary to disburse the approved funds. 31 Funding code: P -3- 399 - 33179 - 545 -33000 Yeas Nays Absent Blakey ✓" Requested by: k Grimm ✓ Guerin ,/ Divi on of P - -k= ation Harris ✓ , / / Rettman ✓ Thune ✓ Approval Recommended by Budget e 62 Director: By `aVji iJ Adopted b •un il: t= / 'f AO / Form •prov= d/ • /Att' " ney Adopti' Certifies / cil Secretary // :ar BY 4. � L.... gggr Approved by Mayor for Sub ssion to Approved by or: Date: - Council OF , t 1 e ' By: L By: �,, ` Council File # Q'S = /SO ,, /, Green Sheet # 31090 RESOLUTION CITY ! SAINT PAUL, M NESOTA G a Presented By 7 P', // / "A Referred to Committee: Date 1 WHEREAS, The Council of the City of Saint Paul did pass 2 Ordinance No. 17321, on January 7, 1986, wherin a fund to 3 administer and distribute the proceeds contributed by charitable 4 gambling in on -sale liquor establishments was established; and 5 WHEREAS, The Youth Programs Fund Board established by said 6 ordinance has reviewed and recommended for approval the attached 7 applications for grants from the above mentioned fund; now 8 therefore be it 9 RESOLVED, That the Council of the City of Saint Paul hereby 10 approves the attached applications for funding from the following 11 organizations for the following amounts: 12 13 Boosters East, Inc. $1,760.00 14 Circus of the Star $1,799.00 15 Dayton's Bluff Booster Club $1,799.00 16 Duluth & Case Booster Club $1,555.00 17 Dunning Boosters $1,500.00 18 Eastview Booster Club $1,799.00 19 Frost Lake Booster Club $1,799.00 20 Lexington /Hamline Community Council $1,799.00 21 Margaret Booster Club $ 600.00 g s" ,say V �__ T .` '��:: r• DATE IN I • 51 N 31090 Parks and Recreation 11/29/95 GR EN SHEET INMAUDATE INMALm TE — DJ DEPARTMENT DIRECTOR ® CITY COUNCIL Eric 7Son 266 -6362 � CITY ATTORNEY ® CITY CLERK MUST BE O CQUIL AGENDA BY (DATE) ROUTNIO 1E1 BUDGET DIRECTOR El FIN. & MGT. SERVICES DIR. ORDER MAYOR (OR A8618TANT) 12/13/95 /� [T]Parka TheRNDSei f TOTAL # OF SIGNATURE PAGES (CUP ALL LOCATIONS FOR SIGNATURE) ACTION REQUESTED: Disbursement of Youth Programs Funds.. RECOMMENDATIONS: ApproVe (A) or Releot (R) // PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS: ING _ PLANN COMMISSION CI VIL SERVICE OOMMI8SXNd 1. Has this pereon/flrtn ever worked under • contract for this department? - O COMMITTEE A —Youth Fund Board YES NO 2. Has this person/firm ever been a city employee? A STAFF YES NO _ DISTRICT COURT 3. Does this person/firm passes a skill not normally possessed by any current city employes? SUPPORTS WHICH COUNCIL OBJECTIVE? YES NO Explain MI yes answers on separate shoot and attach to green sheet • • INITIATING PROBLEM, ISSUE. OPPORTUNITY (Who. Whet When. Where. Why): The fund was established to disburse proceeds from charitable gamblingttidainItible cotnnunity based non- profit organizations which have been screened by the Youth Programs Fund Advisory Board. • DEC 11 1995 • 1 OFFICE ADVANTAGES IF APPROVED: roved ams for: Boosters East (ski ski tri) ; Cir• cus of the Star ( PY'� p e4LUPi>en ; Dayton's Bluff Booster Club(basketball /holiday programs);Duluth & Case Booster Club(winter athletic programs);Dunning Boosters('95 baseball expenses);Eastview Booster Club(girls' volleyball program);Frost Lake Booster Club(winter athletic programs);Lexington /Hamlin Community Council (' 96 summer programs) ;Margaret Booster Club(basketball program) ;McDono Booster Club(North End field trips);Phalen Youth Club(hockey league fees);Scheffer Booster Club(basketball/holiday programs);Sports For Life(basketball clinic);St. Paul Science Fair Support Group(project materials & supplies);wilder Youth Club(winter athletics). DISADVANTAGES IF APPROVED: RECEIVED RECEIVED DEC 6 ' DEC Q 5 • BUDGET 995 CITY ATTORNEY DGET OFFICF DISADVANTAGES IF NOT APPROVED: Poor quality youth programs. Council Research Center ' • DEC]. 1995 TOTAL AMOUNT OF TRANSACTION $ 22. 929 COST/REVENUE BUDGETED (CIRCLE ONE) YES NO . FUNDING SOURCE P -3 -399- 33179 -545 -33000 ACTIVITY NUMBER FINANCIAL INFORMATION: (EXPLAIN) NOTE: COMPLETE DIRECTIONS ARE 'INCLUDED 1N THE'GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE (PHONE NO. ). ROUTING ORDER: Below are correct routings for the five most frequent types of documents: CONTRACTS (assumes authorized budget exists) • COUNCIL RESOLUTION (Amend Budgets/Accept. Grants) 1. Outside Agency 1. Department Director . 2. Department Director 2. Budget Director 3. City Attorney 3. City Attorney 4. Mayor (for contracts over $15,000) 4. Mayor /Assistant 5. Human Rights (for contracts over $50,000) 5. City Council 8. Finance and Management Services Di, rector • 6. Chief Accountant, Finance and Management Services • 7. " Finance Accounting ADMINISTRATIVE ORDERS (Budget Revision) COUNCIL RESOLUTION (ail others, and Ordinances) 1. Activity Manager 1. Department Director 2. Department Accountant 2. City Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. City Council 5. City Clerk 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS (all others) 1. Department Director 2. City Attorney 3. Finance and Management Services Director 4. City Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the #of pages on which signatures are required and paperclip or flag each of these pages. ACTION REQUESTED Describe what the project/request seeks to accomplish In either chronologi- cal order or order of importance, whichever is most appropriate for the issue. Do not write complete sentences. Begin each item In your list with a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body, public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? indicate which Council objectve(s) your projectkequest supports by listing the key word(s) (HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL) PERSONAL SERVICE CONTRACTS: This information will be used to determine the city's liability for workers compensation claims, taxes and proper cM service hkfng rules. INITIATING PROBLEM, ISSUE, OPPORTUNITY Explain the situation or conditions that created a need for your project or request. ADVANTAGES IF APPROVED Indicate whether this is simply an annual budget procedure required by law/ charter or whether there are specific: ways in which the City of Saint Paul and its citizens will benefit from this project/action. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this project /request produce if it is passed (e.g., traffic: delays, noise, tax increases or assessments)? To Whom? When? For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved? Inability to deliver service? Continued high traffic, noise, accident rate? Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are , addressing, in general you must answer two questions: How much is It going to cost? Who is going to pay? • lc- /-e f 22 McDonough Booster Club $1,210.00 23 Phalen Youth Club $ 859.00 24 Scheffer Booster Club $1,664.00 25 Sports For Life $1,799.00 26 St. Paul Science Fair Support Group $1,239.00 27 Wilder Youth Club, Inc. $1,748.00 28 29 And does hereby authorize the appropriate City officials to 30 execute agreements as necessary to disburse the approved funds. 31 Funding code: P -3- 399 - 33179 - 545 -33000 Yeas Nays Absent I. Blakey ✓" Requested by: Grimm ✓ Guerin ✓ Divi :on of P -. k ation Harris ./ v � Megard v... By: ' a ./ / . / ��g Rettman ,✓ / Thune ✓ Approval Recommended by Budget d D Director: By ■„,,I1+ e Adopted b .un il: t= / '.0.- ill Form •prov =d /• 1 Att " AO Adopti' Certifie • / cil Secretary / //, ��� 4 �, BY: - i_..i /�__ / 2 -- ---47'29 / ✓ BY e �L.. f� Approved by Mayor for Sub ssion to Approved by or: Date:JJ J Council L 5448 By: 7 By L Council File # 7 — /S:09 • Green Sheet # 31090 RESOLUTION CITY ! SAINT PAUL, M NESOTA Presented By ► / Referred to Committee: Date p. I elf 2 1 WHEREAS, The Council of the City of Saint Paul did pass 2 Ordinance No. 17321, on January 7, 1986, wherin a fund to 3 administer and distribute the proceeds contributed by charitable 4 gambling in on -sale liquor establishments was established; and 5 WHEREAS, The Youth Programs Fund Board established by said 6 ordinance has reviewed and recommended for approval the attached 7 applications for grants from the above mentioned fund; now 8 therefore be it 9 RESOLVED, That the Council of the City of Saint Paul hereby 10 approves the attached applications for funding from the following 11 organizations for the following amounts: 12 13 Boosters East, Inc. $1,760.00 14 Circus of the Star $1,799.00 15 Dayton's Bluff Booster Club $1,799.00 16 Duluth & Case Booster Club $1,555.00 17 Dunning Boosters $1,500.00 18 Eastview Booster Club $1,799.00 19 Frost Lake Booster Club $1,799.00 20 Lexington /Hamline Community Council $1,799.00 21 Margaret Booster Club $ 600.00