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95-1507 Council File # 926 9 RESOLUTION Green Sheet # 26059 IT I TOMN PAUL, MINNESOTA PI 4 16 Presented By Referred To Committee: Date 1 Whereas, registered bill number 007766 issued on 9/12/84 to the State of Minnesota for traffic 2 advise and engineering services has past the Statute of Limitations for the collectability of this 3 invoice, and 4 5 Whereas, documentation cannot be located on this invoice, and 6 7 Whereas, CF 94 -774 an Ordinance pertaining to the collection of registered bills for the City of 8 Saint Paul requires a resolution requesting the cancelling of any registered bill over $501, and 9 10 Whereas, activity code 240 - 12205 -4301 has already written off this past due invoice against 11 operations on December 31, 1989, and 12 13 Now, therefore, be it 14 RESOLVED, that the City Council cancels the above referenced register bill, and 15 16 So be it further resolved, that the proper City officials eliminate further collection attempts and 17 purge this invoice from the City's Accounts Receivable listing. 18 19 20 21 22 23 24 25 Yeas Nays Absent Requested by Department of: Grimm ✓ Public Works Guerin ✓ Harris ✓ Regard ✓ G Rettman ✓ By: r/ Th un e ✓ 7 D Form Approved by Ci y At orn y Adopted by Council: D. - ■ ? c � Adoptio. Certified b to • 1 Secretary By: By: — 4t JiL . Approved by Mayor for Subm' sion to Council Approved by .yor: Date / By: By: �U6 $ ' ..i, i /. f DEPARTM941 FICFJCOUNCHL DATE INITIATED / ` -' -d ✓ Public W 11/29/95 GREEN SHEET NO. 26059 GONTA rCi PERSON - 6 PHONE ATE INITIAUD PARTMENT DIRECTOR 0 CITY COUNCIL Allen J. Shetka 266 -6176 di ASSIGN FOR 7 cm( ATTORI EY D CITY CLERK MBE ON COUNCIL AGENDA BY (DATE) `, ROUTING BUDGET DIRECTOR RI FIN & MGT. SERVICES DIR. December 20,1995 o �FA © MAYOR(OR ASSISTANT) Q AI media TOTAL # OF SIGNATURE PAGES (CUP ALL LOCATIONS FOR SIGNATURE) ❑ ASSOCIA +e=J DEPARTMENT 1 ACTION REQUESTED Cancellation of Registered Bill number 007766. 4 RECOMMENDATIONSApprare (A) or ROW (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS: _ PLANNMIG COMMISSION CIVU. SERVICE COMMISSION 1. Has this person/firm ever worked under a contract for this department? CIS COMMITTEE YES NO STAFF 2. Has this person/firm ever been a dry employee? YES NO DISTRICT COUNCIL 3. Does this person/firm possess a skill not normally possessed by any current city employee? SUPPORTS WHICH COUNCIL OBJECTIVE? YES NO Explain all yes answers on separate sheet and attach to green sheet INITIATING PROBLEM, ISSUE, OPPORTUNITY (WHO, WHAT, WHEN, WHERE, WHY): Registered bill 007766 was originally issued on September 12, 1984 to the State of Minnesota for traffic advice and engineering servicgs on the University, Columbus, Wabasha, Cedar project. There was no formal accounts receiveable policy Ot that time. It was the practice of the City to carry these accounts receivable until a decision was made to cancel these invoices intradeptirtnentally. The Statute of Limitations on such bill is 5 years. No documentation can be found to prove our claim. The amount of this invoice ($1,039.953' has already been written off for the purpose of financial records and has been agreed to by the State Auditor. ADVANTAGES IF APPROVED: RECEIVED There will be a reduction in paper work and time spent on further collection efforts on this invoice. Ec iti DEC C 5 1995 DEC 06 1995 CITY ATTORNEY DISADVANTAGES IF APPROVED: OFF/Cr. None Council Research Center DEC 1 1995 DISADVANTAGES IF NOT APPROVED: The time costs of collection efforts will continue to exceed the value of this registered bill. The relationship that we are trying to'builwith this agency could be damaged. Since the Statute of limitations has expired and documentation cannot be located on this invoice, there little chance that we will collect these monies and this invoice would remain outstanding with no chance of collection. TOTAL AMOUNT OF TRANSACTION $ COST /REVENUE BUDGETED (CIRCLE ONE) YES NO FUNDING SOURCE ACTIVITY NUMBER FINANCIAL INFORMATION: (EXPLAIN) { -;41