95-1505 •
' ' ` Council File # q� j /ro!
Green Sheet # X33 9 Po
, M • LUTION
kl SAINT PAUL, MINNESOTA �p
Presented By: gra0
Referred To: Committee: Date
1 RESOLVED, that the proper City Officials are hereby authorized and directed to execute
2 agreements which include indemnification clauses to save and hold the suppliers harmless from any and all
3 claims arising out of the city's use of vehicles with outside agencies. A copy of said agreement is to be
4 kept on file and of record in the Department of Finance and Management Services.
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Yeas Nays Absent Requested by Department of:
Blakey
8 e v►s Police
uenn
Hanis ✓�
Megard
Rettman
Thune
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Adopted by Council: Date: _ \b \C\A. Fo " .. rov- , b 7A)4; y:
Adoption Certified by Council Secretary By - � �_ /2-
By: �► _ 4/11
Approved by app., te: / r /0 Approved by Mayor for Submissi. . Council:
By: Cea2i;+"et% By; )74..<_,VAAld
CRLEASEV
I/e 93 /LcO
DEPARTMENT/OFFICE/COUNCIL DATE INITIATED N_ 3 5 9 8 0
coN S2RitINCP EPARTMENT 1 0 95 GREEN SHEET
11 DEPARTMENT DIRECTOR CITY COUNCIL INITIALIg1TE —
Chief William Finney 292 -3588 IvINI N FOR ITY ATTORNEY CITY CLERK
MUST BE ON COUNCIL AGENDA BY (DAT ROUTING BUDGET DIRECTOR 0 FIN. & MGT. SERVICES DIR.
ORDER 0 MAYOR (OR ASSISTANT) D 4
TOTAL # OF SIGNATURE PAGES 5 (CLIP ALL LOCATIONS FOR SIGNATURE) fi
ACTION REQUESTED:
Approval of the attached Council Resolution authorizing the Si. Paul Police Department to enter into an agreement with
outside vendors to lease vehicles for investigative purpose, and to save apd hold harmless the supplier of the vehicles..
RECOMMENDATIONS: Approve (A) or Reject (R)
PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS:
PLANNING COMMISSION _. CIVIL SERVICE COMMISSION 1. Has this person/firm ever worked under a contract for this department?
_ CIB c:OMMITTEE YES NO
2. Has this person/firm ever been a city employee?
— STAFF YES NO
— DISTRICT COURT 3. Does this person/firm possess a skill not normally possessed by any current city employee?
SUPPORTS WHICH COUNCIL OBJECTIVE? YES NO
Explain all yes answers on separate sheet and attach to green sheet
INITIATING PROBLEM, ISSUE. OPPORTUNITY (Who. What. When, Where, Why):
The St. Paul Police Department wishes to continue to lease unmarked vehicles from outside vendors for investigative
per.
REGdVEV
DEC 12 1995
MAYOR'S OFFICE
ADVANTAGES IF APPROVED:
Continuation of lease vehicles program.
DISADVANTAGES IF APPROVED:
RECEIVED
None apparent. DEC 11 1995
CITY ATTORNEY
DISADVANTAGES IF NOT APPROVED:
Council Research Center
Severely hinder the Police Department's investigative abilities. DEC 1 4 1995
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TOTAL AMOUNT OF TRANSACTION $ 13•OO /day, Max. $403 /month PC 63M/REVENUE BUDGETED (CIRCLE ONE) YES NO
FUNDING SOURCE General Fund (001) ACTIVITY NUMBER 04200
FINANCIAL INFORMATION: (EXPLAIN)
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NOTE: COMPLETE DIRECTIONS ARE 1NCL DED IN THE GREEN SHEET IASTRUCTIONAL
MANUAL AVAILABLE IN THE PURCHASING OFFICE (PHONE No. 2 t '
ROUTING ORDER:
Below are correct routings for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants)
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1: Outside Agency 1. Department Director
2. Department Director 2. Budget Director
3. City Attorney 3. City Attomey
4. Mayor (for contracts over $15,000) 4. Mayor /Assistant
5. Human Rights (for contracts over $50,000) 5. City Council
6. Finance and Management Services Director 6. Chief Accountant, Finance and Menegenletd Services
7. Finance Accounting
ADMINISTRATIVE ORDERS (Budget Revision) COUNCIL RESOLUTION (all others, and OrdInanoes)
1. Activity Manager 1. Department Director
2. Department Accountant 2. City Attorney
3. Department Director 3. Mayor Assistant
4. Budget Director 4. City Council
5. City Clerk
6. Chief Accountant, Finance and Management Services
ADMINISTRATIVE ORDERS (all others)
1. Department Director
2. City Attorney
3. Finance and Management Services Director
4. City Clerk
TOTAL NUMBER OF SIGNATURE PAGES
Indicate the #of pages on which signatures are required and paperclip or flag
each of these pages.
ACTION REQUESTED
Describe what the project/request seeks to accomplish in either chronologi-
cal order or order of importance, whichever is most appropriate for the
issue. Do not write complete sentences. Begin each Item in your list with
a verb.
RECOMMENDATIONS
Complete if the issue in question has been presented before any body, public
or private.
SUPPORTS WHICH COUNCIL OBJECTIVE?
Indicate which Council objectives) your project/request supports by listing
the key word(s) (HOUSING. RECREATION. NEIGHBORHOODS, ECONOMIC DEVELOPMENT,
BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL)
PERSONAL SERVICE CONTRACTS:
This information will be used to determine the cityb liability for workers compensation claims, taxes and proper cM service hiring rules.
INITIATING PROBLEM, ISSUE, OPPORTUNITY
Explain the situation or conditions that created a need for your project
or request.
ADVANTAGES IF APPROVED
Indicate whether this is simply an annual budget procedure required by law/
charter or whether there are specific ways in which the City of Saint Paul
and its citizens will benefit from this project/action.
DISADVANTAGES IF APPROVED
What negative effects or major changes to existing or past processes might
this projecVrequest produce Nit Is passed (e.g., traffic delays, noise,
tax increases or assessments)? To Whom? When? For how long?
DISADVANTAGES IF NOT APPROVED
What will be the negative consequences if the promised action is not
approved? Inability to deliver service? Continued high traffic, noise,
accident rate? Loss of revenue?
FINANCIAL IMPACT
Although you must tailor the information you provide here to the issue you
are addressing, in general you must answer two questions: How much is it
going to cost? Who is going to pay?
VC- ACIO
AGREEMENT
THIS AGREEMENT, made and entered into this 1st day of January,
1996, by and between RAY JOSEPH LEASING AND SALES, hereinafter
called "Supplier ", and the CITY OF SAINT PAUL, hereinafter called
"City ";
WITNESSETH;
IT IS MUTUALLY AGREED BY AND BETWEEN THE SUPPLIER AND THE CITY
AS FOLLOWS:
1. That at all times Supplier will keep the terms and
conditions of this Agreement confidential and shall not
disclose usages hereunder to inquiries of third parties
without prior consultation with the City's liaison
hereinafter named.
2. That automobiles furnished to the City by the Supplier
hereunder shall be for the exclusive use of the City's
Police Department and no other persons shall make use of
such vehicles.
3. That the Supplier will have available during regular
business hours for the City's use, automobiles of a make
and model as may be agreed to by the parties.
4. That in consideration of the use of Supplier's vehicle(s)
the City agrees to pay Supplier the sum of thirteen
dollars ($13.00) per day, per vehicle, to maximum of four
hundred three dollars ($403.00) per month per vehicle.
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5. That the City agrees to save and hold Supplier harmless
from any and all claims arising out of the City's use of
vehicles hereunder and shall, additionally, repair at its
own expense any damage sustained by the vehicles during
the course of City's use, normal wear and tear excluded,
and that in no event shall the liability of the City
exceed the limits set forth in MN Statute 466.00.
6. That the City shall be responsible for supplying each
vehicle rented hereunder with such amounts of gasoline
and oil as is needed to make the vehicle operational, but
no other maintenance obligations shall be the
responsibility of the City.
7. That the City will not use any vehicle for a period of
more than one year (365 days) without Supplier's consent,
but the City reserves the right to request and receive
from Supplier a replacement vehicle of a type and make as
above - described at any time; time being of the essence in
fulfilling requests for replacement vehicles.
8. That the City acknowledges the right of the Supplier to
demand the return of the vehicle rented hereunder upon
twenty -four (24) hours' notice to the City and upon such
notice, the City will return said automobile.
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9. That the use of the vehicles rented hereunder are for the
use of the City's Police Department and for the purpose
of the administration of this agreement, Lieutenant Gary
Briggs, 100 East llth Street, Saint Paul, Minnesota, 292-
3680, shall be its liaison.
10. That this Agreement may be terminated at any time by the
Supplier or the City with a written notice, submitted by
either party, 30 days prior to the termination date.
IN WITNESS THEREOF, the parties have set their hands the date
first above written. r
SUPPLIER Ai t c P4 �� n cj, Y..S
By ✓�G� /' ac
l / S ' na ure
Approved -s to form: l/
A
Assi.tan. City Attorney
CITY OF SAINT PAUL
By
/ Mayor
By ':
for tvd-uVre' / of Police
4 Sign- i I
Q rttrne-r� S 13`') rw "� By
9 l" 1 hee.r #. 3s -3(0t) Director, Dep- r• ment of
tit g e‘ J Finance and Ma - - gement Services
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