95-1504 Return copy to: [ ' - � NJ/ Council File #1517 S 141
Real Estate Division < � �- t � _®
140 City Hall Green Sheet # 31- 611
RESOLUTION
CITY OF S • NT PAUL, MINNESOTA
07)
7
Presented By ' ,
Referred To Committee: Date
p.1112
1 WHEREAS, the elevators in the City Hall Annex were originally installed in modernized in 1970;
2 and
3
4 WHEREAS, technological advances have rendered the mechanical controls obsolete and replacement
5 parts are no longer being manufactured; and
6
7 WHEREAS, a study has analyzed vertical circulation needs in the City Hall Annex and has
8 recommended installation of new micro - processor group supervisory controls; and
9
10 WHEREAS, the General Fund will advance the Real Estate Management Fund $500,000 to make the
11 necessary improvements to the elevators; and
12
13 WHEREAS, the Real Estate Management Fund will recognize the loan from the General Fund and
14 will repay the $500,000 from its retained earnings by 1998.
15
16 WHEREAS, the Mayor, pursuant to Section 10.07.4 of the City Charter does certify that there are
17 available for appropriation revenues in excess of those estimated in the 1995 budget; and
18
19 WHEREAS, the Mayor recommends the following changes to the 1995 budget:
20
21 Current Amended
Budget Changes Budget
22 FINANCING PLAN:
23 General Fund
24 Finance & Management Services - Real Estate
25 GL- 001 - 01300 -9805 Reserve for Advance
to Real Estate Management Fund 0 500,000 500,000
26
27 SPENDING PLAN:
28 General Fund
29 Finance & Management Services - Real Estate
30 GL- 001 - 01300 -0535 Recoverable Advance
to Real Estate Management Fund 0 500,000 500,000
31
32
33
34
. , 9,c-ice 4
, .
, ,
20 f 2
1 BE IT RESOLVED, that the City Council approves these changes to the 1995 budget.
2
3
4
5
6
7 1YN
8 Budg Director
9
0 Yeas Nays 11 Absent 1
Blakey 11 11 I Requested by Department of:
Grimm 11 ✓ 11 1 Finance & Management Services
Guerin 11 ✓ 1 1 1 1
Harris 11 ;
Megard 11 ✓ 11 B
Rettman 11 ✓ 11 4100
1 DirectQA
Thune 11 ✓ 11 Form Approv d by City Attorney 1'
.vr ---- Adopted b uncil• ■ .te,, /./ . , v.- By: Aii..._ /i �k /%1L i
Adop 'In Certified I ∎• _ �� retary
By: r/Ii� Approved by Mayor for Submission to Council
Approved b , 9 ayo • D 1 te
,
By: i PTYPW By: / /� /kg
F.M.S. /REAL ESTATE DIVISION Date: 12 /7/95 Green Sheet Number: 34018
DEPARTMENT DIRECTOR 5 CITY COUNCIL
Contact Person and Phone Number: `
�`]. CITY ATTORNEY CITY CLERIC
Dave Nelson 266 -8850 as 2 BUDGET DIRECTOR !'FIN. & MGT. SVC. DIR.
"MAYOR (OR ASSISTANT) 6 Chief Aco untaot, FMS
Must be on Council Agenda by
TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
To approve a $500,000 loan, repayable by 1998, from the General Fund to the Real Estate
Management Fund for the purpose of installing electronic controls on the City Hall Annex elevators.
Ref: 1. Resolution for Council approval; 2. Statement of Need.
RI .CAMMFNDATIONS: APPROVE (A) OR RBIECr (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING:
PLANNING COMMISSION STAFF 1. Has the
Person /firm ever wooed under a contract for this department? YES NO
CIVIL SERVICE COMMISSION 2. Has this person/fine ever been a City employee? YES NO
(IB COMMITTEE 3. Does this person /firm possess a skill not normally possessed by any
Current (sty employee? YES NO
Explain all YES avers on a separate sheet and attach.
SUPPORTS WHICH COUNCIL OBIECTIVE?
COUNCIL WARD(S) 2 DLSIRIGT PLANNING COUNCIL. 17
INITIATING PROBLEM, ISSUE, OPPORTUNITY (Who, What, When, Where, Why?):
The mechanical elevator controls, which were installed in 1970 have become obsolete; and
replacement parts are no longer being manufactured.
ADVANTAGES IF APPROVED:
The elevators will operate more efficiently and safely; and replacement parts, when needed, will be
available.
Council Fesa(t Center
DISADVANTAGES IF APPROVED: 9 1 DEC 1 1995
None 9
DISADVANTAGES IF NOT APPROVED:
The elevators will operate less efficiently; certain failures will endanger the safety of passengers; and
replacement parts will not be available when needed.
'TOTAL AMOUNT OF TRANSACTION: $500,000 COSr/RBVENUE BUDGETED (CIRCLE ONE) YES NO
FUNDING SoURCI?• GL- 001 - 01300 -9805 ACTIVITY NUMBER:
FINANCIAL INFORMATION: (EXPLAIN)
$500,000 is a loan to be repaid from CHA Operating Fund by 1998.
n INT
vnu1
4
AVM
STATEMENT OF NEED
CITY HALL ANNEX ELEVATORS
Objective of Maintenance, Repair and Improvements in the City Hall Annex
(CHA) Elevators: By scheduling regular maintenance and providing necessary
repairs and recommended improvements, the management of the CHA proposes
to provide safe, clean, comfortable and efficient vertical circulation of City
employees, customers and visitors to the building.
II. Current Situation: The four -car bank of elevators, originally installed by the Otis
Elevator Company during the construction of the building in 1930, was
modernized in 1970 by the Westinghouse Elevator Company. In the intervening
25 years, however, technological innovation has rendered the mechanical controls
obsolete. The elevators also suffer from functional obsolescence. According to
the log of the Schindler Elevator Corporation, which services the elevators, the
equipment has failed seventeen times since late June. Three of these
malfunctions stranded passengers between floors. During some of these
malfunctions, the elevator doors opened with the car stuck between floors,
creating an unacceptable safety hazard. This situation will not likely improve with
further aging and deterioration of the mechanical controls.
Not only is the operation of mechanical controls less efficient and dependable, but
replacement parts are no longer being manufactured; and, for routine repairs, we
must rely on used parts scavenged from scrapped systems. It is only a matter of
time until even this source of parts is no longer available.
A report, prepared by Vertical Transportation Consultants and dated February 10,
1994, analyzed the traffic flow in the building and concluded that the four elevator
cars would be sufficient. It recommended installation of micro- processor group
supervisory controls, which operate on a demand - response concept that
automatically assigns the closest available car when service is required. The
report further recommended taking advantage of the depressed construction
business, by immediately contracting for the installation. The cost of installing the
controls and refurbishing the cars at that time was estimated at $440,000; but, due
to changing economic conditions, the project today is estimated to cost $565,000
according to a report by Vertical Transportation Consultants dated October 3, 1995.
III. Alternatives:
A. Postpone Modernization until 1998:
1. Advantages:
a. The cost will be paid from Operating Reserves.
2. Disadvantages:
a. Possibly higher costs later.
b. Deteriorating efficiency and reliability of elevator service.
c. Increasing scarcity of replacement parts.
d. Frequent hazard created when elevator doors open with car
between floors.
B. Modernize immediately:
1. Advantages:
a. Possibly lower costs due to still slightly depressed
construction business.
b. Efficient and dependable elevator operations.
c. Availability of replacement parts.
d. Diminished safety risk.
2. Disadvantages:
a. Will require $500,000 loan, to be repaid from CHA
Operating Fund by the end of 1998.
IV. Recommendations: The need for modernization of the CHA elevators is urgent
and becomes increasingly more so as: costs escalate due to changing economic
conditions; spare parts become ever more difficult to procure; efficiency and
reliability of elevator service deteriorates; and breakdowns — with ensuing hazards
to the safety of employees, customers and visitors to the building — occur with
increasing frequency.
Due to the urgency of the situation, a loan to the CHA of $500,000, repayable by
1998, is highly recommended.
(chaelev)
Return copy to: I f �c ` Council File #
Real Estate Division �t ; __
140 City Hall Green Sheet # 34 eV
RESOLUTION
CITY OF S NT PAUL, MINNESOTA
07)
Presented By ' _
Referred To Committee: Date
p.Iof2
1 WHEREAS, the elevators in the City Hall Annex were originally installed in modernized in 1970;
2 and
3
4 WHEREAS, technological advances have rendered the mechanical controls obsolete and replacement
5 parts are no longer being manufactured; and
6
7 WHEREAS, a study has analyzed vertical circulation needs in the City Hall Annex and has
8 recommended installation of new micro - processor group supervisory controls; and
9
10 WHEREAS, the General Fund will advance the Real Estate Management Fund $500,000 to make the
11 necessary improvements to the elevators; and
12
13 WHEREAS, the Real Estate Management Fund will recognize the loan from the General Fund and
14 will repay the $500,000 from its retained earnings by 1998.
15
16 WHEREAS, the Mayor, pursuant to Section 10.07.4 of the City Charter does certify that there are
17 available for appropriation revenues in excess of those estimated in the 1995 budget; and
18
19 WHEREAS, the Mayor recommends the following changes to the 1995 budget:
20
21 Current Amended
Budget Changes Budget
22 FINANCING PLAN:
23 General Fund
24 Finance & Management Services - Real Estate
25 GL -001- 01300 -9805 Reserve for Advance
to Real Estate Management Fund 0 500,000 500,000
26
27 SPENDING PLAN:
28 General Fund
29 Finance & Management Services - Real Estate
30 GL- 001 - 01300 -0535 Recoverable Advance
to Real Estate Management Fund 0 500,000 500,000
31
32
33
34
. is-ice 4
, , _
, , ; , ; w_. p• 2of2
1 BE IT RESOLVED, that the City Council approves these changes to the 1995 budget.
2
3
4
5
6
7
8 Budg Director
9
Yeas ( Nays U Absent
Blakey ✓ 1 II Requested by Department of:
Grimm ,/ 1 11 Finance & Management Services
Guerin ✓ 1 11
Harris ✓ 1 11
Megard ✓ 1 11 B • .r ' :& 1
Rettman ✓ 1 11 1 Directq�k q4
1 Thune ✓ 1 11 Form Approv d by City Attorney FII:\i"
1 IMAM — 1 v
Adopted b uncil• ■ .te f . , 7 %'S By: At...._ t • 11 ;100 i�c. i�
Adop 'en Certified 1 : �' retary
By: .i i Approved by Mayor for Submission to Council
Approved b /5-/ ayo • D . to
By: /' �1X,Oi By: /' �
ci
F.M.S. /REAL ESTATE DIVISION Date: 12 /7/95 Green Sheet Number. MLA!
DEPARTMENT DIRECTOR 5 CITY COUNCIL
Contact Person and Phone Number: ` —
�`], QIY ATTORNEY QTY CLERK
Dave Nelson 266 -8850 0141 2 BUDGET DIRECTOR XFIN. & MGT. SVC. DIR.
/MAYOR (OR ASSISTANT) 6 Chief Accountant, FMS
Must be on Council Agenda by
1.
TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
To approve a $500,000 loan, repayable by 1998, from the General Fund to the Real Estate
Management Fund for the purpose of installing electronic controls on the City Hall Annex elevators.
Ref: 1. Resolution for Council approval; 2. Statement of Need.
RE(X)MMFNDATIONS: APPROVE (A) OR REJECT (R) PERSONAL SERVICE CbNTRACTS MUST ANSWER THE FOLLOWING: •
PLANNING COMMISSION ST AB' 1. Has the person /firm ever worked under a contract for this department? YES r NO
CIVIL. SERVICE COMMISSION 2. Has this person /Sum ever been a City employee? YES NO
COMMITTEE
3.
Y '06 a sloes not normally possessed by any YES NO
Current Explain all YES answers on a separate sheet and attach.
SUPPORTS WHICH COUNCIL OBIECIIVE?
COUNCIL WARD(S) 2 DISTRICT PLANNING COUNCIL 17
INITIATING PROBLEM, ISSUE, OPPORTUNITY (Who, What, When, Where, Why?):
The mechanical elevator controls, which were installed in 1970 have become obsolete; and
replacement parts are no longer being manufactured.
ADVANTAGES IF APPROVED:
The elevators will operate more efficiently and safely; and •replacement parts, when needed, will be
available.
CounCll ReSeartil Center
DISADVANTAGES IF APPROVED: DEC 1 9 1995
None
DISADVANTAGES IF NOT APPROVED:
The elevators will operate less efficiently; certain failures will endanger the safety of passengers; and
replacement parts will not be available when needed.
TOTAL AMOUNT OF TRANSACIION: $500,000 COST/REVENUE BUDGETED (CIRCLE ONE) YES NO
FUNDING SOURCE GL- 001 -01300 -9805 ACTIVITY NUMBER
FINANCIAL INFORMATION: (EXPLAIN)
$500,000 is a loan to be repaid from CHA Operating Fund by 1998.
SAI NT
P A U L
I I t
AMA
STATEMENT OF NEED
CITY HALL ANNEX ELEVATORS
Objective of Maintenance, Repair and Improvements in the City Hall Annex
(CHA) Elevators: By scheduling regular maintenance and providing necessary
repairs and recommended improvements, the management of the CHA proposes
to provide safe, clean, comfortable and efficient vertical circulation of City
employees, customers and visitors to the building.
II. Current Situation: The four -car bank of elevators, originally installed by the Otis
Elevator Company during the construction of the building in 1930, was
modernized in 1970 by the Westinghouse Elevator Company. In the intervening
25 years, however, technological innovation has rendered the mechanical controls
obsolete. The elevators also suffer from functional obsolescence. According to
the log of the Schindler Elevator Corporation, which services the elevators, the
equipment has failed seventeen times since late June. Three of these
malfunctions stranded passengers between floors. During some of these
malfunctions, the elevator doors opened with the car stuck between floors,
creating an unacceptable safety hazard. This situation will not likely improve with
further aging and deterioration of the mechanical controls.
Not only is the operation of mechanical controls less efficient and dependable, but
replacement parts are no longer being manufactured; and, for routine repairs, we
must rely on used parts scavenged from scrapped systems. It is only a matter of
time until even this source of parts is no longer available.
A report, prepared by Vertical Transportation Consultants and dated February 10,
1994, analyzed the traffic flow in the building and concluded that the four elevator
cars would be sufficient. It recommended installation of micro - processor group
supervisory controls, which operate on a demand - response concept that
automatically assigns the closest available car when service is required. The
report further recommended taking advantage of the depressed construction
business, by immediately contracting for the installation. The cost of installing the
controls and refurbishing the cars at that time was estimated at $440,000; but, due
to changing economic conditions, the project today is estimated to cost $565,000
according to a report by Vertical Transportation Consultants dated October 3, 1995.
9s /s q
III. Alternatives:
A. Postpone Modernization until 1998:
1. Advantages:
a. The cost will be paid from Operating Reserves.
2. Disadvantages:
a. Possibly higher costs later.
b. Deteriorating efficiency and reliability of elevator service.
c. Increasing scarcity of replacement parts.
d. Frequent hazard created when elevator doors open with car
between floors.
B. Modernize immediately:
1. Advantages:
a. Possibly lower costs due to still slightly depressed
construction business.
b. Efficient and dependable elevator operations.
c. Availability of replacement parts.
d. Diminished safety risk.
2. Disadvantages:
a. Will require $500,000 loan, to be repaid from CHA
Operating Fund by the end of 1998.
IV. Recommendations: The need for modernization of the CHA elevators is urgent
and becomes increasingly more so as: costs escalate due to changing economic
conditions; spare parts become ever more difficult to procure; efficiency and
reliability of elevator service deteriorates; and breakdowns — with ensuing hazards
to the safety of employees, customers and visitors to the building — occur with
increasing frequency.
Due to the urgency of the situation, a loan to the CHA of $500,000, repayable by
1998, is highly recommended.
(chaelev)
Return copy to: E Council File #
Real Estate Division SFrt
140 City Hall Green Sheet # 34 opt
RESOLUTION
CITY OF S NT PAUL, MINNESOTA a�
i ,;
Presented By
Referred To Committee: Date
p.161
1 WHEREAS, the elevators in the City Hall Annex were originally installed in modernized in 1970;
2 and
3
4 WHEREAS, technological advances have rendered the mechanical controls obsolete and replacement
5 parts are no longer being manufactured; and
6
7 WHEREAS, a study has analyzed vertical circulation needs in the City Hall Annex and has
8 recommended installation of new micro - processor group supervisory controls; and
9
10 WHEREAS, the General Fund will advance the Real Estate Management Fund $500,000 to make the
11 necessary improvements to the elevators; and
12
13 WHEREAS, the Real Estate Management Fund will recognize the loan from the General Fund and
14 will repay the $500,000 from its retained earnings by 1998.
15
16 WHEREAS, the Mayor, pursuant to Section 10.07.4 of the City Charter does certify that there are
17 available for appropriation revenues in excess of those estimated in the 1995 budget; and
18
19 WHEREAS, the Mayor recommends the following changes to the 1995 budget:
20
21 Current Amended
Budget Changes Budget
22 FINANCING PLAN:
23 General Fund
24 Finance & Management Services - Real Estate
25 GL- 001- 01300 -9805 Reserve for Advance
to Real Estate Management Fund 0 500,000 500,000
26
27 SPENDING PLAN:
28 General Fund
29 Finance & Management Services - Real Estate
30 GL- 001 - 01300 -0535 Recoverable Advance
to Real Estate Management Fund 0 500,000 500,000
31
32
33
34
. 91/45 4
, : r ' , : p 2of 2
1 BE IT RESOLVED, that the City Council approves these changes to the 1995 budget.
2
3
4
5
6
7
8 Budg Director
9
Yeas 1 Nays ( Absent
Blakey ✓ ( I Requested by Department of:
Grimm ✓ 1 I Finance & Management Services
Guerin ✓
Harris ✓ 1 1 .
Megard ✓ 1 1 B ...:r /
Rettman ✓ 1 1 ;I DirectRkAt
Thune ✓ 1 1 Form Approv d by City Attorney Y;\111
''.---- Adopted uncil• ■ .te / . , 7 '.S By: AA._ /i A "k //IL IF b F
Adop • on Certified ` �• - �' retary
By: Approved d by Mayor for Submission to Council
Approved b 6' ayo • D :te 1
B ' � "'f P/ B : � , Ag ge: /Z
F. IIA .S. /REAL ESTATE DIVISION Date: 12 /7/95 Green Sheet Number. 34018
DEPARTMENT DIRECTOR 5 QTY COUNCIL
Contact Peron and Phone Number. CITY ATTORNEY CITY CLERK
a•• 2 BUDGET DIRECTOR r . & MGT. SVC. DI
R.
R.
Dave Nelson 266 -8850 r ,
/MAYOR (OR ASSISTANT) 6 Chief Accountant, FMS
Must be on Council Agenda by:
TO'T'AL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
To approve a $500,000 loan, repayable by 1998, from the General Fund to the Real Estate
Management Fund for the purpose of installing electronic controls on the City Hall Annex elevators.
Ref: 1. Resolution for Council approval; 2. Statement of Need.
RECX)■MENDATlONS: APPROVE (A) OR RFJECr (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING:
PLANNING COMMISSION STAFF
I. Has the person /firm ever worked under a contract for this dot? YES ' NO
CIVIL SERVICE COMMISSION 2. Has this person /firm ever been a City employee? YES NO
— ° 3. Does this person/rum possess a skill not normally possessed by any
CIB C011E1[RT7R; Current Qty ? YES NO
Explain all YES answers an a separate sheet and attach.
SUPPORTS WHICH (OUNCE, OBIECIIVE?
COUNCIL WARD(S) 2 DISTRICT PLANNING COUNCIL 17
INITIATING PROBLEM, ISSUE, OPPORTUNITY (Who, What, When, Where, Why?):
The mechanical elevator controls, which were installed in 1970 have become obsolete; and
replacement parts are no longer being manufactured.
ADVANTAGES IF APPROVED:
The elevators will operate more efficiently and safely; and replacement parts, when needed, will be
available.
Council Research Center
DISADVANTAGES IF APPROVED: DEC 1 9 1995
None
DISADVANTAGES IF NOT APPROVED:
The elevators will operate less efficiently; certain failures will endanger the safety of passengers; and
replacement parts will not be available when needed.
TOTAL AMOUNT OF TRANSACTION: $500,000 COST /REVENUE BUDGETED (CIRCLE ONE) YES NO
FUNDING SOURCE: GL- 001 -01300 -9805 ACIIVrIY NUMBER:
FINANCIAL INFORMATION: (EXPLAIN)
$500,000 is a loan to be repaid from CHA Operating Fund by 1998.
SAINT
P A U L
4
AMA
STATEMENT OF NEED
CITY HALL ANNEX ELEVATORS
Objective of Maintenance, Repair and Improvements in the City Hall Annex
(CHA) Elevators: By scheduling regular maintenance and providing necessary
repairs and recommended improvements, the management of the CHA proposes
to provide safe, clean, comfortable and efficient vertical circulation of City
employees, customers and visitors to the building.
II. Current Situation: The four -car bank of elevators, originally installed by the Otis
Elevator Company during the construction of the building in 1930, was
modernized in 1970 by the Westinghouse Elevator Company. In the intervening
25 years, however, technological innovation has rendered the mechanical controls
obsolete. The elevators also suffer from functional obsolescence. According to
the log of the Schindler Elevator Corporation, which services the elevators, the
equipment has failed seventeen times since late June. Three of these
malfunctions stranded passengers between floors. During some of these
malfunctions, the elevator doors opened with the car stuck between floors,
creating an unacceptable safety hazard. This situation will not likely improve with
further aging and deterioration of the mechanical controls.
Not only is the operation of mechanical controls less efficient and dependable, but
replacement parts are no longer being manufactured; and, for routine repairs, we
must rely on used parts scavenged from scrapped systems. It is only a matter of
time until even this source of parts is no longer available.
A report, prepared by Vertical Transportation Consultants and dated February 10,
1994, analyzed the traffic flow in the building and concluded that the four elevator
cars would be sufficient. It recommended installation of micro - processor group
supervisory controls, which operate on a demand - response concept that
automatically assigns the closest available car when service is required. The
report further recommended taking advantage of the depressed construction
business, by immediately contracting for the installation. The cost of installing the
controls and refurbishing the cars at that time was estimated at $440,000; but, due
to changing economic conditions, the project today is estimated to cost $565,000
according to a report by Vertical Transportation Consultants dated October 3, 1995.
qs /s ° I
III. Alternatives:
A. Postpone Modernization until 1998:
1. Advantages:
a. The cost will be paid from Operating Reserves.
2. Disadvantages:
a. Possibly higher costs later.
b. Deteriorating efficiency and reliability of elevator service.
c. Increasing scarcity of replacement parts.
d. Frequent hazard created when elevator doors open with car
between floors.
B. Modernize immediately:
1. Advantages:
a. Possibly lower costs due to still slightly depressed
construction business.
b. Efficient and dependable elevator operations.
c. Availability of replacement parts.
d. Diminished safety risk.
2. Disadvantages:
a. Will require $500,000 loan, to be repaid from CHA
Operating Fund by the end of 1998.
IV. Recommendations: The need for modernization of the CHA elevators is urgent
and becomes increasingly more so as: costs escalate due to changing economic
conditions; spare parts become ever more difficult to procure; efficiency and
reliability of elevator service deteriorates; and breakdowns — with ensuing hazards
to the safety of employees, customers and visitors to the building — occur with
increasing frequency.
Due to the urgency of the situation, a loan to the CHA of $500,000, repayable by
1998, is highly recommended.
(chaelev)
Return copy to: f (LI Nit Council File # 11-24
Real Estate Division \ / m L
140 City Hall Green Sheet # .34 oil!
RESOLUTION
CITY OF S • NT PAUL, MINNESOTA a)
Presented By ' , , , 1./L /
Referred To Committee: Date
p. IoU
1 WHEREAS, the elevators in the City Hall Annex were originally installed in modernized in 1970;
2 and
3
4 WHEREAS, technological advances have rendered the mechanical controls obsolete and replacement
5 parts are no longer being manufactured; and
6
7 WHEREAS, a study has analyzed vertical circulation needs in the City Hall Annex and has
8 recommended installation of new micro- processor group supervisory controls; and
9
10 WHEREAS, the General Fund will advance the Real Estate Management Fund $500,000 to make the
11 necessary improvements to the elevators; and
12
13 WHEREAS, the Real Estate Management Fund will recognize the loan from the General Fund and
14 will repay the $500,000 from its retained earnings by 1998.
15
16 WHEREAS, the Mayor, pursuant to Section 10.07.4 of the City Charter does certify that there are
17 available for appropriation revenues in excess of those estimated in the 1995 budget; and
18
19 WHEREAS, the Mayor recommends the following changes to the 1995 budget:
20
21 Current Amended
Budget Changes Budget
22 FINANCING PLAN:
23 General Fund
24 Finance & Management Services - Real Estate
25 GL- 001 - 01300 -9805 Reserve for Advance
to Real Estate Management Fund 0 500,000 500,000
26
27 SPENDING PLAN:
28 General Fund
29 Finance & Management Services - Real Estate
30 GL- 001- 01300 -0535 Recoverable Advance
to Real Estate Management Fund 0 500,000 500,000
31
32
33
34
i,c-ice• 4
,_ r__ , ,
, :, �� ���_� p 2of2
1 BE IT RESOLVED, that the City Council approves these changes to the 1995 budget.
2
3
4
5
6 ,
7 1�
8 Budg Director
9
1 Yeas 1 Nays Absent
Blakey 1 Requested by Department of:
Grimm 1 ✓ 1 Finance & Management Services
Guerin 1 ✓ 1
Harris 1 ✓
Megard 1 ✓ 1 B ... u /
Rettman 1 ✓ 1 i Direct 4
Thune 1 ✓ 1 Form Approv d by City Attorney ,11' .---- Adopted b uncil• � • to ./ . , 7 9 - i By: AA._ /./.,• li q• �Iac. i t
Adop • in Certifi I 4 : ' retary
By: /� i.a_ Approved by Mayor for Submission to Council
Approved b f ayo • D =teid )�,
i L SS��
By: wry, By:��`/Ag
F.M.S. /REAL ESTATE DIVISION Date: 12/7/95 Green Sheet Number: 34018
DEPARTMENT DIRECTOR 5 QTY COUNCIL
Contact Pelson and Phone Number. —
,,,�,,,, CITY ATTORNEY CITY CLERK
Dave Nelson 266 -8850 = 2 BUDGET DIRECTOR KF1 N. & MGT. SVC. DIR.
MAYOR (OR ASSISTANT) 6 Chief Accountant, FMS
Must be on Council Agenda by:
TOTAL # OF SIGNATURE PAGES 1 (MP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUffi1ID:
To approve a $500,000 loan, repayable by 1998, from the General Fund to the Real Estate
Management Fund for the purpose of installing electronic controls on the City Hall Annex elevators.
Ref: 1. Resolution for Council approval; 2. Statement of Need.
RECOMMENDATIONS: APPROVE (A) OR REJECT (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING: •
PLANNING COMMISSION STAFF
I. Has the person/firm ever worked under a contract for this department? YES NO
CIVIL SERVICE COMMISSION 2. Has this person /firm ever been a City employee? YES NO
°
3. possess a skdi not normally possessed by any YES NO
C� COMMITTEE
Current Qty employee? Explain all YES answers on a separate sheet and attach.
SUPPORTS WHICH COUNCIL OBJECTIVE?
COUNCIL WARD(S) 2 DISTRICT PLANNING COUNCIL 17
INITIATING PROBLEM, ISSUE, OPPORTUNITY (Who, What, When, Where, Why?):
The mechanical elevator controls, which were installed in 1970 have become obsolete; and
replacement parts are no longer being manufactured.
ADVANTAGES IF APPROVED:
The elevators will operate more efficiently and safely; and replacement parts, when needed, will be
available.
Council lesaarch Center
DISADVANTAGES IF APPROVED: 9 1995
None DEC tI 1 �7
DISADVANTAGES IF NOT APPROVED:
The elevators will operate less efficiently; certain failures will endanger the safety of passengers; and
replacement parts will not be available when needed.
TOTAL AMOUNT OF TRANSACTION: $500,000 COST/REVENUE BUDGETED (CIRCLE ONE) YES NO
FUNDING SOURCE: GL- 001 -01300 -9805 ACTIVITY NUMBER:
FINANCIAL INFORMATION: (EXPLAIN)
$500,000 is a loan to be repaid from CHA Operating Fund by 1998.
JAI NT
P A U L
4
AAA
STATEMENT OF NEED
CITY HALL ANNEX ELEVATORS
Objective of Maintenance, Repair and Improvements in the City Hall Annex
(CHA) Elevators: By scheduling regular maintenance and providing necessary
repairs and recommended improvements, the management of the CHA proposes
to provide safe, clean, comfortable and efficient vertical circulation of City
employees, customers and visitors to the building.
II. Current Situation: The four -car bank of elevators, originally installed by the Otis
Elevator Company during the construction of the building in 1930, was
modernized in 1970 by the Westinghouse Elevator Company. In the intervening
25 years, however, technological innovation has rendered the mechanical controls
obsolete. The elevators also suffer from functional obsolescence. According to
the log of the Schindler Elevator Corporation, which services the elevators, the
equipment has failed seventeen times since late June. Three of these
malfunctions stranded passengers between floors. During some of these
malfunctions, the elevator doors opened with the car stuck between floors,
creating an unacceptable safety hazard. This situation will not likely improve with
further aging and deterioration of the mechanical controls.
Not only is the operation of mechanical controls less efficient and dependable, but
replacement parts are no longer being manufactured; and, for routine repairs, we
must rely on used parts scavenged from scrapped systems. It is only a matter of
time until even this source of parts is no longer available.
A report, prepared by Vertical Transportation Consultants and dated February 10,
1994, analyzed the traffic flow in the building and concluded that the four elevator
cars would be sufficient. It recommended installation of micro- processor group
supervisory controls, which operate on a demand - response concept that
automatically assigns the closest available car when service is required. The
report further recommended taking advantage of the depressed construction
business, by immediately contracting for the installation. The cost of installing the
controls and refurbishing the cars at that time was estimated at $440,000; but, due
to changing economic conditions, the project today is estimated to cost $565,000
according to a report by Vertical Transportation Consultants dated October 3, 1995.
9s ,sod
III. Alternatives:
A. Postpone Modernization until 1998:
1. Advantages:
a. The cost will be paid from Operating Reserves.
2. Disadvantages:
a. Possibly higher costs later.
b. Deteriorating efficiency and reliability of elevator service.
c. Increasing scarcity of replacement parts.
d. Frequent hazard created when elevator doors open with car
between floors.
B. Modernize immediately:
1. Advantages:
a. Possibly lower costs due to still slightly depressed
construction business.
b. Efficient and dependable elevator operations.
c. Availability of replacement parts.
d. Diminished safety risk.
2. Disadvantages:
a. Will require $500,000 loan, to be repaid from CHA
Operating Fund by the end of 1998.
IV. Recommendations: The need for modernization of the CHA elevators is urgent
and becomes increasingly more so as: costs escalate due to changing economic
conditions; spare parts become ever more difficult to procure; efficiency and
reliability of elevator service deteriorates; and breakdowns — with ensuing hazards
to the safety of employees, customers and visitors to the building — occur with
increasing frequency.
Due to the urgency of the situation, a loan to the CHA of $500,000, repayable by
1998, is highly recommended.
(chaelev)
Return copy to: f° ( f r Council File #
Real Estate Division ( ` \ L
140 City Hall Green Sheet # .34 opt
RESOLUTION
CITY OF S • NT PAUL, MINNESOTA o7•
Presented By , ,%
Referred To , Committee: Date
p.l62
1 WHEREAS, the elevators in the City Hall Annex were originally installed in modernized in 1970;
2 and
3
4 WHEREAS, technological advances have rendered the mechanical controls obsolete and replacement
5 parts are no longer being manufactured; and
6
7 WHEREAS, a study has analyzed vertical circulation needs in the City Hall Annex and has
8 recommended installation of new micro - processor group supervisory controls; and
9
10 WHEREAS, the General Fund will advance the Real Estate Management Fund $500,000 to make the
11 necessary improvements to the elevators; and
12
13 WHEREAS, the Real Estate Management Fund will recognize the loan from the General Fund and
14 will repay the $500,000 from its retained earnings by 1998.
15
16 WHEREAS, the Mayor, pursuant to Section 10.07.4 of the City Charter does certify that there are
17 available for appropriation revenues in excess of those estimated in the 1995 budget; and
18
19 WHEREAS, the Mayor recommends the following changes to the 1995 budget:
20
21 Current Amended
Budget Changes Budget
22 FINANCING PLAN:
23 General Fund
24 Finance & Management Services - Real Estate
25 GL- 001 - 01300 -9805 Reserve for Advance
to Real Estate Management Fund 0 500,000 500,000
26
27 SPENDING PLAN:
28 General Fund
29 Finance & Management Services - Real Estate
30 GL- 001 - 01300 -0535 Recoverable Advance
to Real Estate Management Fund 0 500,000 500,000
31
32
33
34
. ,_ ,._, , ,
i . : , x P 2 of2
i,c—isces (A
1 BE IT RESOLVED, that the City Council approves these changes to the 1995 budget.
2
3
4
5
8 Budg Director
9
1 Yeas 1 Nays Absent
Blakey 1 Requested by Department of:
Grimm 1 ,/ 1 Finance & Management Services
Guerin 1 ✓ 1
Harris 1 ✓ 1
Megard 1 ✓ 1 B ' %. .r'■ /
Rettman 1 ✓ ( 4 , 1 DirectqKA e14
Thune ( ✓ ( Form Approv d by City Attorney 9 1
1 1 � � �� I o I 1'� 1
Adopted b uncil• ■ . to _ . , 7 9'- i By:
Adop '•n Certified 1 _ ,.. - retary
By: Approved by Mayor for Submission to Council
Approved b if ayo, • 1 t% By: / . , By:9P,g154/Z
F.M.S. /REAL ESTATE DIVISION Date: 12 /7/95 Green Sheet Number. 34
DEPARTMENT DIRECTOR 5 QTY COUNCIL
Contact Person and Phone Number.
(
�
( CITY ATTORNEY CITY CLERK
Dave Nelson h J� 266-8850 = 2 BUDGET DIRECTOR FIN. & MGT. SVC. DIR.
/MAYOR (OR ASSISTANT) 6 (lief Accountant, FMS
Must bq on Council Agenda by:
TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
To approve a $500,000 loan, repayable by 1998, from the General Fund to the Real Estate
Management Fund for the purpose of installing electronic controls on the City Hall Annex elevators.
Ref: 1. Resolution for Council approval; 2. Statement of Need.
R i4IMENDATIONS: APPROVE (A) OR REIECT (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING:
PLANNING COMMISSION S 1. Has the person/finn ever worked under a contract for this depart? YES NO
CIVIL SERVICE COMMISSION 2. Has this person /firm ewer been a Qty employee? YES NO
QB COMMITTEE 3. Does this person /firm pones a sloes not normally possessed by any
_ Current Qty employee? YES NO
Explain all YES answers on a separate sheet and attach.
SUPPORTS WHICH COUNCIL OBIECAVE?
COUNQL WARD(S) 2 DISTRICT PLANNING COUNCIL 17
INITIATING PROBLEM, ISSUE, OPPORTUNITY (Who, What, When, Where, Why?):
The mechanical elevator controls, which were installed in 1970 have become obsolete; and
replacement parts are no longer being manufactured.
ADVANTAGES IF APPROVED:
The elevators will operate more efficiently and safely; and replacement parts, when needed, will be
available.
Council Research Center
DISADVANTAGES IF APPROVED: DEC 19 1995
None
DISADVANTAGES IF NOT APPROVED:
The elevators will operate less efficiently; certain failures will endanger the safety of passengers; and
replacement parts will not be available when needed.
TOTAL AMOUNT OF TRANSACTION $500,000 COST/REVENUE BUDGETED (QRQE ONE) YES NO
FUNDING SOURCE: GL- 001 -01300 -9805 ACTIVITY NUMBER:
FINANCIAL INFORMATION: (EXPLAIN)
$500,000 is a loan to be repaid from CHA Operating Fund by 1998.
SAINT
P A U I.
4
AMA
STATEMENT OF NEED
CITY HALL ANNEX ELEVATORS
Objective of Maintenance, Repair and Improvements in the City Hall Annex
(CHA) Elevators: By scheduling regular maintenance and providing necessary
repairs and recommended improvements, the management of the CHA proposes
to provide safe, clean, comfortable and efficient vertical circulation of City
employees, customers and visitors to the building.
II. Current Situation: The four -car bank of elevators, originally installed by the Otis
Elevator Company during the construction of the building in 1930, was
modernized in 1970 by the Westinghouse Elevator Company. In the intervening
25 years, however, technological innovation has rendered the mechanical controls
obsolete. The elevators also suffer from functional obsolescence. According to
the log of the Schindler Elevator Corporation, which services the elevators, the
equipment has failed seventeen times since late June. Three of these
malfunctions stranded passengers between floors. During some of these
malfunctions, the elevator doors opened with the car stuck between floors,
creating an unacceptable safety hazard. This situation will not likely improve with
further aging and deterioration of the mechanical controls.
Not only is the operation of mechanical controls less efficient and dependable, but
replacement parts are no longer being manufactured; and, for routine repairs, we
must rely on used parts scavenged from scrapped systems. It is only a matter of
time until even this source of parts is no longer available.
A report, prepared by Vertical Transportation Consultants and dated February 10,
1994, analyzed the traffic flow in the building and concluded that the four elevator
cars would be sufficient. It recommended installation of micro - processor group
supervisory controls, which operate on a demand - response concept that
automatically assigns the closest available car when service is required. The
report further recommended taking advantage of the depressed construction
business, by immediately contracting for the installation. The cost of installing the
controls and refurbishing the cars at that time was estimated at $440,000; but, due
to changing economic conditions, the project today is estimated to cost $565,000
according to a report by Vertical Transportation Consultants dated October 3, 1995.
■ ,.s-o
III. Alternatives:
A. Postpone Modernization until 1998:
1. Advantages:
a. The cost will be paid from Operating Reserves.
2. Disadvantages:
a. Possibly higher costs later.
b. Deteriorating efficiency and reliability of elevator service.
c. Increasing scarcity of replacement parts.
d. Frequent hazard created when elevator doors open with car
between floors.
B. Modernize immediately:
1. Advantages:
a. Possibly lower costs due to still slightly depressed
construction business.
b. Efficient and dependable elevator operations.
c. Availability of replacement parts.
d. Diminished safety risk.
2. Disadvantages:
a. Will require $500,000 loan, to be repaid from CHA
Operating Fund by the end of 1998.
IV. Recommendations: The need for modernization of the CHA elevators is urgent
and becomes increasingly more so as: costs escalate due to changing economic
conditions; spare parts become ever more difficult to procure; efficiency and
reliability of elevator service deteriorates; and breakdowns — with ensuing hazards
to the safety of employees, customers and visitors to the building — occur with
increasing frequency.
Due to the urgency of the situation, a loan to the CHA of $500,000, repayable by
1998, is highly recommended.
(chaelev)
Return copy to: f p fl[ . f i Council File #
Real Estate Division [ e J I f �
140 City Hall Green Sheet # 144/
RESOLUTION ,,
CITY OF S • NT PAUL, MINNESOTA 07)
7
Presented By ' _ . / ,%
Referred To Committee: Date
p.Iof2
1 WHEREAS, the elevators in the City Hall Annex were originally installed in modernized in 1970;
2 and
3
4 WHEREAS, technological advances have rendered the mechanical controls obsolete and replacement
5 parts are no longer being manufactured; and
6
7 WHEREAS, a study has analyzed vertical circulation needs in the City Hall Annex and has
8 recommended installation of new micro- processor group supervisory controls; and
9
10 WHEREAS, the General Fund will advance the Real Estate Management Fund $500,000 to make the
11 necessary improvements to the elevators; and
12
13 WHEREAS, the Real Estate Management Fund will recognize the loan from the General Fund and
14 will repay the $500,000 from its retained earnings by 1998.
15
16 WHEREAS, the Mayor, pursuant to Section 10.07.4 of the City Charter does certify that there are
17 available for appropriation revenues in excess of those estimated in the 1995 budget; and
18
19 WHEREAS, the Mayor recommends the following changes to the 1995 budget:
20
21 Current Amended
Budget Changes Budget
22 FINANCING PLAN:
23 General Fund
24 Finance & Management Services - Real Estate
25 GL- 001 - 01300 -9805 Reserve for Advance
to Real Estate Management Fund 0 500,000 500,000
26
27 SPENDING PLAN:
28 General Fund
29 Finance & Management Services - Real Estate
30 GL- 001 - 01300 -0535 Recoverable Advance
to Real Estate Management Fund 0 500,000 500,000
31
32
33
34
96 (A
P • 2 of 2
1 BE IT RESOLVED, that the City Council approves these changes to the 1995 budget.
2
3
4
5
6
7 1�
8 Budg Director
9
11 Yeas 1 Nays 11 Absent 1
Blakey 11 1 11 Requested by Department of:
Grimm 11 ✓ 1 11 Finance & Management Services
Guerin 11 ✓ 1 11
Harris 11 ✓ 1 11 1 ,
Megard 11 ✓ 1 11 1 B • %, Ay Li& /
Rettman 11 ✓ 1 11 I i Directq:1 a14
Thune 11 ✓ 1 11 Form Approve d by City Attorney 1'
ISM " I O ��'
Adopted b uncil• ■ . to ./ , 7 '- f By: A,_... /.,..
Adop 'In Certified . •• : ' retary
By: 2/
, ` Approved by Mayor for Submission to Council
Approved b /f ayo • ' 1 te
By: l/VW By: �
F.M.S. /REAL ESTATE DIVISION Date: 12/7/95 Green Sheet Number. alaie
DEPARTMENT DIRECTOR 5 CITY COUNCIL
Contact Person and Phone Number.
CITY ATTORNEY CITY CLERIC
Nelson `� ' 266 -8850 = 2 BUDGET DIRECTOR FIN & MGT. SVC. DI R.
"MAYOR (OR ASSISTAN I) 6 Chief Accountant, FMS
Must be on Council Agenda by
TOTAL # OF SIGNATURE PAGES 1 (QIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
To approve a $500,000 loan, repayable by 1998, from the General Fund to the Real Estate
Management Fund for the purpose of installing electronic controls on the City Hall Annex elevators.
Ref: 1. Resolution for Council approval; 2. Statement of Need.
RECOMMENDATIONS: APPROVE (A) OR REJECT (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING:
PLANNING COMMISSION STAFF 1. Has the person /Cum ever worked under a contract for this department? YES NO
CIVIL SERVICE COMMISSION 2. Has this person /fiun ever been a (sty employee? YES NO
3. Does this person/firm possess a shRI not normally possessed by any
CM CONSUME Current My employee? YES NO
&plain all YES answers on a separate sheet and attach.
SUPPORTS WHICH COUNCIL OBLECIIVE?
COUNCIL WARD(S) 2 DISTRICT PLANNING COUNCIL 17
TNMATING PROBLEM, ISSUE, OPPORTUNITY (Who, What, When, Where, Why?):
The mechanical elevator controls, which were installed in 1970 have become obsolete; and
replacement parts are no longer being manufactured.
ADVANTAGES IF APPROVED:
The elevators will operate more efficiently and safely; and replacement parts, when needed, will be
available.
Council Research Center
DISADVANTAGES IF APPROVED: 1 9 1995
None DEC v
DISADVANTAGES IF NOT APPROVED: -
The elevators will operate less efficiently; certain failures will endanger the safety of passengers; and
replacement parts will not be available when needed.
TOTAL AMOUNT OF TRANSACTION: $500,000 COST/REVENUE BUDGETED (CIRCLE ONE) YES NO
FUNDING SOURCE: GL -001- 01300 -9805 ACTIVITY NUMBER
FINANCIAL INFORMATION: (EXPLAIN)
$500,000 is a loan to be repaid from CHA Operating Fund by 1998.
■INT
V A U L
4
AMA
STATEMENT OF NEED
CITY HALL ANNEX ELEVATORS
Objective of Maintenance, Repair and Improvements in the City Hall Annex
(CHA) Elevators: By scheduling regular maintenance and providing necessary
repairs and recommended improvements, the management of the CHA proposes
to provide safe, clean, comfortable and efficient vertical circulation of City
employees, customers and visitors to the building.
II. Current Situation: The four -car bank of elevators, originally installed by the Otis
Elevator Company during the construction of the building in 1930, was
modernized in 1970 by the Westinghouse Elevator Company. In the intervening
25 years, however, technological innovation has rendered the mechanical controls
obsolete. The elevators also suffer from functional obsolescence. According to
the log of the Schindler Elevator Corporation, which services the elevators, the
equipment has failed seventeen times since late June. Three of these
malfunctions stranded passengers between floors. During some of these
malfunctions, the elevator doors opened with the car stuck between floors,
creating an unacceptable safety hazard. This situation will not likely improve with
further aging and deterioration of the mechanical controls.
Not only is the operation of mechanical controls less efficient and dependable, but
replacement parts are no longer being manufactured; and, for routine repairs, we
must rely on used parts scavenged from scrapped systems. It is only a matter of
time until even this source of parts is no longer available.
A report, prepared by Vertical Transportation Consultants and dated February 10,
1994, analyzed the traffic flow in the building and concluded that the four elevator
cars would be sufficient. It recommended installation of micro - processor group
supervisory controls, which operate on a demand - response concept that
automatically assigns the closest available car when service is required. The
report further recommended taking advantage of the depressed construction
business, by immediately contracting for the installation. The cost of installing the
controls and refurbishing the cars at that time was estimated at $440,000; but, due
to changing economic conditions, the project today is estimated to cost $565,000
according to a report by Vertical Transportation Consultants dated October 3, 1995.
as ,sod
III. Alternatives:
A. Postpone Modernization until 1998:
1. Advantages:
a. The cost will be paid from Operating Reserves.
2. Disadvantages:
a. Possibly higher costs later.
b. Deteriorating efficiency and reliability of elevator service.
c. Increasing scarcity of replacement parts.
d. Frequent hazard created when elevator doors open with car
between floors.
B. Modernize immediately:
1. Advantages:
a. Possibly lower costs due to still slightly depressed
construction business.
b. Efficient and dependable elevator operations.
c. Availability of replacement parts.
d. Diminished safety risk.
2. Disadvantages:
a. Will require $500,000 loan, to be repaid from CHA
Operating Fund by the end of 1998.
IV. Recommendations: The need for modernization of the CHA elevators is urgent
and becomes increasingly more so as: costs escalate due to changing economic
conditions; spare parts become ever more difficult to procure; efficiency and
reliability of elevator service deteriorates; and breakdowns — with ensuing hazards
to the safety of employees, customers and visitors to the building — occur with
increasing frequency.
Due to the urgency of the situation, a loan to the CHA of $500,000, repayable by
1998, is highly recommended.
(chaelev)