95-1498 Council File # /5
0, Green Sheet # 36-7
3 � RESOLUTION
CITY OF T PAUL, MINNESOTA i s
Presented By
Referred To Committee: Date
p. of
1 WHEREAS, the sale of clothing and other merchandise bearing the City logo
2 to City employees and citizens helps to promote a sense of City pride and
3 identity;
4
5 WHEREAS, the Office of Human Resources, on behalf of the Employee Relations
6 Committee, will expend funds to purchase City logo merchandise and will have it
7 available for sale;
8
9 WHEREAS, the proceeds from the sale of this merchandise will be deposited
10 back into the General Fund in order to recover the costs incurred in purchasing
11 the merchandise;
12
13 WHEREAS, the Mayor, pursuant to Section 10.07 of the City Charter, does
14 certify that there will be available for appropriation revenues in excess of
15 those estimated in the 1995 Budget; and
16
17 WHEREAS, the Mayor recommends the following changes to the 1995 budget:
18
19 Current Amended
20 FINANCING PLAN Budget Changes Budget
21 001 - General Fund - Human Resources
22 00157 - Training and Org. Development
23 - 4299 Sale of Merchandise 0 3,000 3,000
24 All Other Fund Financing 148.445.682 0 148.445.682
25 Total Fund Financing Plan 148,445,682 3,000 148,448,682
26
27 SPENDING PLAN
28 001 - General Fund - Human Resources
29 00157 - Training and Org. Development
30 - 0389 Other - Misc. Supplies 3,357 3,000 6,357
31 - All Other Spending 563,517 0 563,517
39 All Other Fund Spending 147.878.808 0 147.878.808
33 Total Fund Spending Plan 148,445,682 3,000 148,448,682
34
9 ff
n iTh ' _ ^! r, i p.2of2
35
36 THEREFORE, LET IT BE RESOLVED, that the City Council adopts the above additions to
37 the 1995 Budget.
38
39 Approval recommended:
40
41
42 ( RQ,L.._. 43 .,
44 Bu. t Director
Hi axe
Yeas Nays Absent Requested by Department of:
vrimriy ___`
Guerin T Office of Human Resources
Harris ✓
Me and ✓
l{etcman �—
Tn u n e �`- BY. h
7 D
Adopted by Cou. • • Date /a_ -2.
Form A• oved by City - ttorney
Adoption ' ertifi - d by Coun Er a ry B AAA. L
Y Li.1i
BY Jf
Approved by,. .y. . •. , i' Approved b Mayor fo Sub•• ission to Council
Y 4
B / i B'
1
I:VT« IN IA M1I_ 3 51 17
Human Resources 12/18/95 GREEN SHEET
TE
- RTMENT DIRE • m CITY COUNCIL INmME H
Vicki Patschke, 266 -6519
pluAfran TroII CRY ATTORNEY ` E3 CITY CLERK
MUST BE ON COUNCIL AGENDA BY (DATE) ROUTING p rw - DOET DIRECTOR 0 FIN. & MOT. SERVICES DIR.
by end of 1995 -- sue. ctrl 1 VIIS !v.; • - (oRASSISTANT) ® t
TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
Approve 1995 budget amendment to reflect purchase and sale of City logo merchandise, so
that funds used to purchase the merchandise can be replaced with the proceeds from sales. i t
RECOMMENDATIONS: Approve (A) or ROM (R) 3
PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS:
- PLANNING COMMISSION _ CIVIL SERVICE WMMIBSKTN 1. Has this person/firm ever worked under a contract for this department? -
- CM COMMITTEE YES NO
2. Has this person/firm ever been a oily employee?
— STAFF YES NO
— DISTRICT COURT 3. Does this person/firm possess a skill not normally possessed by any current city employee?
SUPPORTS WHICH COUNCIL OBJECTIVE? YES NO
Explain all yes answers on separate sheet and attach to preen sheet
INITIATING PROBLEM, ISSUE, OPPORTUNITY (Who, ...— When, Where. Why): •
The Office -of Human Resources, on behalf of the Employee Relations Committee, would like 1
to have City logo merchandise on sale t� City employees and citizens, for the purpose of
promoting a unified City identity. In order to recover the costs incurred when
. purchasing the merchandise (sweatshirts, T- shirts, cups, and lapel pins), we request that 3
the proceeds from sales be reflected in the 1995 budget as an amendment.
ADVANTAGES IF APPROVED:
City employees and citizens will be able to purchase various merchandise bearing the City
logo. This will promote pride and a unifired identity among City departments.
DISADVANTAGES IF APPROVED: ° a
None. All costs will be recovered through this budget amendment.
RECEIVED
DEC191995
CITY ATTORNEY
DISADVANTAGES IF NOT APPROVED:
The Employee Relations Committee would not be able se} City og�o _�gg chandise to
employees and citizens. C i dtCn Ge`tuw
DEC 2 0 1995
TOTAL AMOUNT OF TRANSACTION $ 3.000.00 COST/REVENUE BUDGETED (CIRCLE ONE) YES NO
FUNDIFIG SOURCE Proceeds from sale of merchandise ACTIVITY NUMBER 00157
FINANCIAL INFORMATION: (EXPLAIN)
1
NOTE: COMPLETE DIRECTIONS ARE'INCLODEtIM THE-GREEN SHEET 11(ISTRUCTIONAL
MANUAL AVAILABLE IN THE PURCHASING OFFICE (PHONE NO. 206..4225);k.
. ROUTING ORDER:
Below are correct routings for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants)
1. Outside Agency 1. Department Director
2. Department Director 2. Budget Director
3. City Attorney 3. City Attorney
4. Mayor (for contracts over $15,000) 4. Mayor /Assistant
5. Human Rights (for contracts over $50.000) 5. City Council
6. Finance and Management Servkss Director 6. Chief Accountant, Finance and Management Services
7. Finance Accounting
ADMINISTRATIVE ORDERS (Budget Revision) COUNCIL RESOLUTION (all others, and Ordnancss)
1. Activity Manager 1. Department Director
2. Department Accountant 2. City Attorney
3. Department Director 3. • Mayor Assistant
4. Budget Director 4. City Council
5. Cly Clerk
6. Chief Accountant, Finance and Management Services
ADMINISTRATIVE ORDERS (all others)
1. Department Director
2. City Attorney
3. Finance and Management Services Director
4. City Clerk
TOTAL NUMBER OF SIGNATURE PAGES
Indicate the #of pages on which signatures are required and paperclip or flag
each of these pages.
•
ACTION REQUESTED
Describe what the project/request seeks to accomplish in either chronologi-
cal order or order of importance, whichever is most appropriate for the
issue. Do not write complete sentences. Begin each item in your list with •
a verb.
RECOMMENDATIONS
Complete 11 the issue in question has been presented before any body, public
or private.
SUPPORTS WHICH COUNCIL OBJECTIVE?
Indicate which Council objective(s) your project/request supports by listing
the key word(s) (HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT,
BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL) .
PERSONAL SERVICE CONTRACTS:
This information will be used to determine the dtyg liability for workers compensation claims, taxes and proper civic service hiring miss.
INITIATING PROBLEM, ISSUE, OPPORTUNITY
Explain the situation for conditions that created a need for your project
or request.
ADVANTAGES IF APPROVED
Indicate whether this is simply an annual budget procedure required by law/
charter or whether there are specific ways in which the City of Saint Paul
and its citizens will benefit from this project/action.
DISADVANTAGES IF APPROVED
What negative effects or major changes to existing or past processes might
this project/request produce if it is passed (e.g., traffic delays, noise,
tax increases or assessments)? To Whom? When? For how long?
DISADVANTAGES IF NOT APPROVED
What will be the negative consequences if the promised action is not
approved? Inability to deliver service? Continued high traffic, noise,
accident rate? Loss of revenue?
FINANCIAL IMPACT
Although you must tailor the information you provide here to the issue you
are , addressing, In general you must answer two questions: How much is It
going to cost? Who is going to pay?