95-1497 Council File # 1�
ORIGII\\JAL RESOLUTION Green Sheet ,17/(o
yI4OF SAINT PAUL, MIN ESOTA /y
Presented By ; /
Referred To Committee: Date
p.tof2
1 WHEREAS, the acceptance of donations to City related activities is controlled
2 and governed by Chapter 41 of the Saint Paul Administrative Code; and
3
4 WHEREAS, Chapter 41 requires the City Council to approve contributions; and
5
6 WHEREAS, a contribution of Two Thousand Five Hundred Dollars ($2,500.00) was
7 made to the City of Saint Paul by the City and County Employees Credit Union in
8 return for a regular column of Credit Union news in the City's employee newsletter
9 "Let's Talk "; and
10
11 WHEREAS, the Mayor, pursuant to Section 10.07.1 of the City Charter, does
12 certify that there are available for appropriation revenues in excess of those
13 estimated in the 1995 budget; and
14
15 WHEREAS, the Mayor recommends the following changes to the 1995 budget:
16
17 Current Amended
18 FINANCING PLAN Budget Changes Budget
19 001 - General Fund - Human Resources
20 00157 - Training and Development
21 6905 - Contributions and
22 Donations - Outside 750 2,500 3,250
23 All Other Fund Financing 148.444.932 0 148.444.932
24 Total Fund Financing Plan 148,445,682 2,500 148,448,182
25
26 SPENDING PLAN
27 001 - General Fund - Human Resources
28 00157 - Training and Development
29 0241 - Printing Outside 8,223 2,500 10,723
30 All Other Spending 558,651 0 558,651
31 All Other Spending 147.878.808 0 147.878.808
32 Total Fund Spending Plan 148,445,682 2,500 148,448,182
33
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- 4
34
35 NOW, THEREFORE, BE IT RESOLVED, that the proper City officials are hereby
36 authorized and directed to accept the contribution from the City and County
37 Employees Credit Union to the City of Saint Paul; and be it
38
39 FURTHER RESOLVED, that the City Council approves these changes to the 1995
40 budget.
41
42
43 Approval Recommended:
44
45
46
47 I
48 Bud t Director
Hi axe Yew Nays Absent Requested by Department of:
Grinri
Guerin Office of Human Resources
Harris —
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1- e t t:man ✓
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Adopted by Council: Date 4='' /;j Form A i�tary B • ,\ ' f ! J
By: /
Approved by Mayor for S bmission to Council
/ By:-7
Approved by �� ..o . Date
q 5. 11
INRIA 0 O
Human Resources 12/18/95 GREEN SHEET N _ 3 1 16
OR �7 `. PARTMENT DIRE Cm COUNCIL
Vicki Patschke, 266 -6519 ASSIGN 0 . 7 , CITY ATTORNEY ED CITY CLERK t —
MUST BE ON COUNCIL AGENDA BY (DATE) Ro a ) = DGET DIRECTOR El FIN. & MGT. SERVICES DIR.
by end of 1994 ° �� 'FOR (OR ASSISTANT) -Etuteri- q 4 4 e
TOTAL # OF SIGNATURE PAGES 1 " (CUP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
Approve a $2,500.00 donation from the City and..County Employees Credit Union to the
City for the City employee newsletter "Let's Talk ", and adjust the 1995 Budget accordingly.
RECOMMENDATIONS: Approve (A) or Retool (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS:
— PLANNING COMAWISION _ CIVIL SERVICE ccemaSSK)N 1. Has this person/firm ever worked under a contract for this department? -
- C111 COMMITTEE
_
YES 'NO
2. Has this person/firm ever been a city employee?
— STAFF YES NO
_ DISTRICT COURT 3. Does this person/firm possess a skill not normally possessed by any current city employes?
SUPPORTS WHICH COUNCIL OBJECTIVE? YES NO
Explain all yes answers on separate sheet and attach to Shen sheet
•
INITIATING PROBLEM, ISSUE. OPPORTUNITY (Who, Whet, When. Whero. Why):
The City and County Employees Credit Union has offered to help fund the City employee
newsletter in exchange for news /advertising space. Two thousand five hundred dollars r
($2,500.00) has been contributed this year, for a regular column in "Let's Talk ".
ADVANTAGES IF APPROVED:
By accepting the $2,500.00 donation, the City can continue to maintain enhance
the quality of the newsletter.
1
S
DISADVANTAGES IF APPROVED:
Center RECEIVED
in 2 0 1996 DEC l 9 1995
CITY ATTORNEY
DISADVANTAGES IF NOT APPROVED:
We would have to lower our standards in terms of quality ink and paper, and may have
to decrease the number of issues.
a
TOTAL AMOUNT OF TRANSACTION $ $2, 500 COST /REVENUE BUDGETED (CIRCLE ONE) YES NO
•
FUNDING SOURCE Donation from Credit Union ACTIVITY NUMBER 00157
FINANCIAL INFORMATION: (EXPLAIN)
NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET IISTRUCTIONAL
MANUAL AVAILABLE IN THE PURCHASING OFFICE (PHONE NO. 2$41422610x
ROUTING ORDER:
Below are correct routings for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants). .,
1. Outside Agency 1. Department Director
2. Department Director 2. Budget Director
3. City Attorney 3. City Attomey
4. Mayor (for contracts over 615.000) 4. Mayor /Assistant
5. Human Rights (for contracts over 650,000) 5. City Council
6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services
7. Finance Accounting
ADMINISTRATIVE ORDERS (Budget Revision) COUNCIL RESOLUTION (ail others. and Ordinances)
1. Activity Manager 1. Department Director
2. Department Accountant 2. City Attorney
3. Department Director 3. Mayor Assistant
4, Budget Director 4. City Council
5. City Clerk
6. Chief Accountant, Finance and Management Services
ADMINISTRATIVE ORDERS (all others)
1. Department Director
2. City Attorney
3. Finance and Management Services Director
4. City Clerk
TOTAL NUMBER OF SIGNATURE PAGES
Indicate the #of pages on which signatures are required and paperclip or flag
each of these pages.
ACTION REQUESTED
Describe what the project/request seeks to accomplish in either chronologi-
cal order or order of importance, whichever is most appropriate for the
issue. Do not write complete sentences. Begin each Item in your list with
a verb.
RECOMMENDATIONS
Complete if the issue in question has been presented before any body, public
or private.
SUPPORTS WHICH COUNCIL OBJECTIVE?
Indicate which Council objective(s) your project/request supports by listing
the key word(s) (HOUSING, RECREATION. NEIGHBORHOODS, ECONOMIC DEVELOPMENT
BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.)
PERSONAL SERVICE CONTRACTS:
This information will be used to determine the city liability for workers compensation claims, taxes and proper civil service hiring rules.
INITIATING PROBLEM, ISSUE, OPPORTUNITY
Explain the situation os conditions that created a need for your project
or request.
ADVANTAGES IF APPROVED
Indicate whether this is simply an annual budget procedure required by taw/
charter or whether there are specific ways in which the City of Saint Paul
and its citizens will benefit from this project /action.
DISADVANTAGES IF APPROVED
What negative effects or major changes to existing or past processes might
this projecthequest produce if it is passed (e.g., traffic delays, noise,
tax increases or assessments)? To Whom? When? For how long?
DISADVANTAGES IF NOT APPROVED
What will be the negative consequences if the promised action is not
approved? Inability to deliver service? Continued high traffic, noise,
accident rate? Loss of revenue?
FINANCIAL IMPACT
Although you must tailor the information you provide here to the issue you
are, addressing, in general you must answer two questions: How much is it
going to cost? Who is going to pay?