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95-1467 Council File # 93 /Y07 �� Green Sheet # 3S u k 1(3! N A L RESOLUTION CITY OF SAINT PAUL, MINNESOTA 17 Presented By ; Referred to Committee: Date p. I of 2 1 WHEREAS, on January 1, 1995 the Park Ranger Program transferred to the Police Department, and 2 WHEREAS, during the transfer between departments, the FTE and funding authority for the Park Security 3 Program Supervisor was eliminated, and 4 WHEREAS, the individual who was in this position at the time of the transfer had been on extended sick 5 leave since November, 1993 and continued to be paid his accumulated sick leave and vacation time until 6 March 31, 1995, and 7 WHEREAS, without FTE or funding authority for 1995, the Division of Parks and Recreation does not have 8 the funds available to cover this unexpected salary cost, and 9 WHEREAS, the Mayor, pursuant to Section 10.07.01 of the City Charter, does certify that there are 10 available for appropriation, revenues in excess of those estimated in the 1995 budget, and 11 WHEREAS, the Mayor recommends the following changes to the 1995 budget: 12 DEPARTMENT 13 GENERAL FUND Current Amended 14 SPENDING PLAN Budget Changes Budget 15 001 - 09060 -0548 Exp from contingency 20.000 (12.309) 7.691 16 Total 20,000 (12,309) 7,691 17 DEPARTMENT OF COMMUNITY SERVICES 18 DIVISION OF PARKS AND RECREATION 1 GENERAL FUND 20 SPENDING PLAN 21 001 - 03131 -0111 59.668 12.309 71.997 22 Total 59,668 12,309 71,997 23 NOW, THEREFORE BE IT RESOLVED, that the City Council approves these changes to the 1995 budget. . g/0 i p.2_012_. silk' 9 Yeas Nays Absent Blakey Requested by: Grimm Guerin ivisi• = gauss,. and Recreation Harris 1 ' n 'j'J " Megard 1/ B '6 ' Rettma_ _ ./ Thune Approval Recommended by Budget co (7 r Director: ' -, ByFBy : rv\ al Adopted by Council: Date i , 2p ,�LS )` 9 Form App oved by Cit Attorney Adoption Certified by Council Secretary ' By: � �' /L ∎_ - � � By — £ ' . �� -- Approved by Mayor for Submission to Approved y A yo : ■ a A - : ti Council ��,� By : �GG�� /L "K I By: 91 4( ` �uu 1P OEPARTMENT/OFFICFJCOCINCIL DATE INmATED N° 3 514 3' Parks & Recreation /Parks Rangers 12 -11 -95 GREEN SHEET a DEPARTMENT DIRECTOR © CITY COUNCIL INITIAL/D*E --- ASSIGN a CITY ATTORNEY El CITY CLERK • MU B ROUE BUDGET DIRECTOR FIN. & MGT. SERVICES DIR. ORDER c!' MAYOR (OR ASSISTANT) • C __ _t-n— TOTAL #t OF SIGNATURE PAGES 1 (CUP ALL LOCATIONS FOR SIGNATURE) • ACTION REQUESTED: • Approval of Council Resolution to transfer funds"to cover unexpected salary costs for Park Ranger Program. RED: Appiovs (A) or Ryax (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS: PLANNING COIMYMSION _. CIVR. SERVICE COMMI8GIGN 1. Has this person/firm ever worked under a contract for this department? - - CIB COMMITTEE YES NO STAFF 2. Hu this person/firm ever been a city employee? YES NO - DISTRICT COURT 3. Does this person/firm possess a skill not normally possesesd by any current clty employee? SUPPORTS WHICH COUNCIL OBJECTIVE? YES NO Explain all yes answers on separate sheet and attach to Sreen sheet INITIATING PROBLEM, ISSUE, OPPORTUNITY (Who. Whet, Whin, Whin. Why): When the Park Ranger Program was transferred to the Police Department on January 1,1995 tike FTE and-funding authority for the Park Security Program Supervisior was eliminated. Parks still had a liability for accumlated sick leave and vacation time until March 31, 1995. ADVANTAGES iF APPROVED: This transfer will make funds available to cover the unexpected salary cost of the Park Security Program Supervisor for the period January 1, 1995 - March 31, 1995. DISADVANTAGES IF APPROVED: - �{� center L� RECEIVED • None. R cente DEC 12 1995 DEC 11 1995 CITY ATTORNEY DISADVANTAGES IF NOT APPROVED: • Without the funding authority for 1995, the Divsion of Parks and Recreation does not have the funds available to cover this unexpected salary cost. TOTAL AMOUNT OF TRANSACTION $ 12,309 COST /REVENUE BUDGETED (CIRCLE ONE) YES NO FUNDING SOURCE Contingent Reserve ACTIVITY NUMBER 09060 FINANCIAL INFORMATION: (EXPLAIN) r • i NOTE: COMPLETE DIRECTIONS ARE INCLUDED-IN ` GREEN• SHEET IIti8TRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE .(PHONE NO. 296 ROUTING ORDER: Below are correct routings for thefive most frequent types of documents: CONTRACTS (assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants) , 1. Outside Agency 1. Department Director 2. Department Director 2. Budget Director 3. City Attorney - 3. City Attorney 4. Mayor (for contracts over $15,000) 4. Mayor /Assistant 5. Human Rights (for contracts over $50,000) 5. City Council 6. Finance and Man 7. ` Finance Actoouunting��nt Services Director 6. Chief Accountant, Finance and Managements Services . .. ADMINISTRATIVE ORDERS (Budget Revision) COUNCIL RESOLUTION (alt others, and Ordnarces) 1. Activity Manager • 1. Department Director 2. Department Accountant 2. City Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. City Council 5. City Clerk • 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS (all others) 1. Department Director 2. City Attorney 3. Finance and Management Services Director 4. City Clerk TOTAL NUMBER OF SIGNATURE PAGES indicate the #of pages on which signatures are required and paperclip or flag each of these pages. ACTION REQUESTED Describe what the project/request seeks to accomplish in either chronologi- cal order or order of importance, whichever is most appropriate for the issue. Do not write complete sentences. Begin each item in your list with a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body, public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council objectives) your project/request supports by listing the key word(s) (HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL) PERSONAL SERVICE CONTRACTS: This information wIN be used to determine the city's liability for workers compensation claims, taxes and proper civil service hiring rules. INITIATING PROBLEM, ISSUE, OPPORTUNITY Explain the situation or conditions that created a need for your project or request. ADVANTAGES IF APPROVED .. Indicate whether this is simply an annual budget procedure required by law/ charter or whether there are specific ways in which the City of Saint Paul and its citizens will benefit from this project/action: DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this project/request produce N it is passed (e.g., traffic delays, noise, tax increases or assessments)? To Whom? When? For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences it the promised action is not approved? Inability to deliver service? Continued high traffic, noise, accident rate? Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions: How much is it going to cost? Who is going to pay?