95-1461 Council File # 95 -1461
Green Sheet # 33742
RESOLUTI • N
SAINT P A , MINNESOTA
Presented B
iroi
Referred To Committee: Date
1 WHEREAS, the City of Saint Paul desires to hold an inaugural party for the City
2 Councilmembers to herald their installation in office in 1996, and
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4 WHEREAS, the party is open to all members of the public and is scheduled in January of
5 1996, and
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7 WHEREAS, contributions to the City are needed to fund this event, nowtherefore be it,
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9 RESOLVED, that City Council may solicit and accept contributions to the City to be
10 dedicated for the staging or defraying of costs for the public celebration of the 1996
11 City Councilmembers Inaugural Party.
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14 RESOLVED, that the proper City officials are authorized to pay up to $3,000.00 in
15 expenditures for this Inaugural Party.
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31 II ---- Yeas Nays II Absent I Requested by Department of:
32 Blakey
33 Grimm II I City Council
34 Guerin II
35 Harris �It
36 Megard ✓ I By:
37 Rettman ✓ f f, I
38 Thune II I I Form Approved by City Attorney
39 J �
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42 Adopted by Council: Date 1 9-e.___ ,\2 'VAS B y'
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44 Adoption Certified by Council Secretary Approved by Mayor for Submission to
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46 Council
47 By: 111111
48 % /7� % By:
49 Approved by Mayor: Date 2u '� — �
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40idet
52 By: 1
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DEPARTMENT/OFFICE/COUNCIL DATE INITIATED
Cit Council 12/13/95 GREEN SHEET
N° 3 3 7 4 2
E D DEPARTMENT DIRECTORNmAUDATE D CITY COUNCIL INITIAUDIATE —
Counc President Thune ASSIGN El CITY ATTORNEY CITY CLERK
MUST BE ON COUNCIL AGENDA BY (DATE) ROUTING D BUDGET DIRECTOR D FIN. & MGT. SERVICES DIR.
ORDER El MAYOR (OR ASSISTANT)
TOTAL. # OF SIGNATURE PAGES (CUP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
Authorizing the City Council to solicit and accept contributions for staging or defraying
costs for the public celebration of the 1996 City Council Inaugural Party.
RECOMMENDATIONS: Approve (A) or ReNct (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS:
PLANNING COMMISSION _ CIVIL SERVICE COMMISSION 1. Has this person/firm ever worked under a contract for this department? -
CIB COMMITTEE YES NO
2. Has this person/firm ever been a cfty employee?
- STAFF YES NO
- DISTRICT COURT 3. Does this person/firm possess a skill not normally possessed by any current cly employee?
SUPPORTS WHICH COUNCIL OBJECTIVE? YES NO
Explain ad yes ansttrsrs on separate sheet and attach to green sheet
INITIATINO PROBLEM, ISSUE, OPPORTUNITY (Who. What. WIC, Whsne. Why):
ADVANTAGES IF APPROVED:
DISADVANTAGES IFAPPROVED:
DISADVANTAGES IF NOT APPROVED:
TOTAL AMOUNT OF TRANSACTION $ COST/REVENUE BUDGETED (CIRCLE ONE) YES NO
FUNDING SOURCE ACTIVITY NUMBER
FINANCIAL. INFORMATION: (EXPLAIN)
NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL
MANUAL AVAILABLE IN THE PURCHASING OFFICE (PHONE NO. 29e442 '. .
ROUTING ORDER:
Below are correct routings for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Gr nfs)
1. Outside Agency 1. Department Director
2. Department Director 2. Budget Director
3. City Attorney 3. City Attorney
4. Mayor (for contracts over $15.000) 4. Mayor /Assistant
5. Human Rights (for contracts over $50,000) 5. City Council
6. Finance and Management Services Director .6. Chief Accountant, Finance and Management Services
7. Finance Accounting
ADMINISTRATIVE ORDERS (Budget Revision) COUNCIL RESOLUTION (s0 others, and Ordinances)
1. Activity Manager 1. Department Director
2. Department Accountant 2. City Attorney
3. Department Director 3. Mayor Assistant
4. Budget Director 4. city Council
5. City Clerk
6. Chief Accountant, Finance and Management Services
ADMINISTRATIVE ORDERS (all others)
1. Department Director
2. City Attorney
3. Finance and Management Services Director
4. City Clerk
TOTAL NUMBER OF SIGNATURE PAGES
Indicate the #of pages on which signatures are required and paperclip or flag
each of these pages.
ACTION REQUESTED
Describe what the project/request seeks to accomplish in either chronologi-
cal order or order of importance, whichever is most appropriate for the
issue. Do not write complete sentences. Begin each item In your list with
a verb.
RECOMMENDATIONS
Complete if the issue in question has been presented before any body, public
or private.
SUPPORTS WHICH COUNCIL OBJECTIVE?
Indicate which Council objectives) your project/request supports by listing
the key word(s) (HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT,
BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL)
PERSONAL SERVICE CONTRACTS:
This information will be used to determine the city's liability for workers compensation claims, taxes and proper civil service hiring rules.
INITIATING PROBLEM, ISSUE, OPPORTUNITY
Explain the situation or conditions that created a need for your project
or request.
ADVANTAGES IF APPROVED
Indicate whether this is simply an annual budget procedure required by law/
charter or whether there are specific ways in which the City of Saint Paul
and its citizens will benefit from this project/action.
DISADVANTAGES IF APPROVED
What negative effects or major changes to existing or past processes might
this project/request produce 0 It le passed (e.g., traffic delays, noise,
tax increases or assessments)? To Whom? When? For how long?
DISADVANTAGES IF NOT APPROVED
What will be the negative consequences 0 the promised action is not
approved? Inability to deliver service? Continued high traffic, noise,
accident rate? Loss of revenue?
FINANCIAL IMPACT
Although you must tailor the information you provide here to the issue you
are , addressing, in general you timer answer two questions: Wow much is It
going to cost? Who is going to pay?