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D94-034r > White — CiiY Gerk Pink — Finante Dept. Wnary — Dept. GITY OF SAINT PAUL OFFIGE OF THE MAYOR ADMINISTRATIVE ORDER \J ADMINISTRATIVE ORDER, No 1/ - 1 �7 - o � Date: �_� ^� ��'✓fv - L`� _ � �5�� ,.�.� � 1^ i 6' 4i'_?� i'(� i`- u The Saint Paul Police Department's Community Services Unit is seeking endorsement to sponsor a banquet for the Depar•bnent's volunteer groups. These volunteers provided over 40,000 hours of free labor this past year. The purpose of this banquet is to reco�i�e the services that these groups provide to the City of Saint Paul and the police department. Qur chaplaincy program is unsurpassed, offering solace and assistance to vietrms� and their families. Public events in the City such as the Winter Carnival, Civic Center events, the Taste of Minnesota, etc. , would not be possible without the support and services of these volunteers. They are also responsible for providing security anfl tra€fic control at. all of the festivaLs, local parades and similar events throughout the city. The only recognition these volunteers receive is via the awards banquet and it is important to the morale of #hese groups �hat time is taken to reco�i�e thPir contributions . Awards and plaques are presented at the banc}uet to those volunteers who contribute the most, which is an incentrve to the rest. The funding far thia banquet would provide for the meal only. The police department is requesting an ADMINISTRATIVE ORDER to allow $6,000 from aecount# 04100-0386-40070 as an allotment towarct the banquet. RESOLVED, The proper City Officials are hereby authorized to pay far the above- mentioned banquet, notto exceed $6,000. APPROVED AS TO FORM � � �� sistant City Attorne� • Date Administrative Assistant to Mayor �� j � � I�9�i -t73�1 DEPqRTMENT/OFFICE/COUNCIL DATE INITIATED Po�«� �.�. I�� O1/19/94 GREEN SHEE N° _10745 CONTAGT PERSON & PHONE �NITIAL/DATE INRIAVDATE �DEPARTMENTDIRE GITYCqUNCIL Chief Fi.nney 292-3588 A��N qTYA1TOFiNEV �CfTVCLEFK NUMBER FOfi UST BE ON COUNGIL AGENDA BY (DATE) qOUTING � BUDGET DIflECTOR IN. & MGt SERVICES OIR. ,_ OflDEB � MAYOR (OR ASSIS7AN� i �� j . �E4 TOTAL # OF SIGNATURE PACaES (CLIP ALL LOCATIONS �I�'/��R� ACTIONRE�UESTED: C �� — � �� N ( �[](1R JJ`t Approval of the attached Administrative Order. � ,.,....o p � , CtTY Ci�Ef2i( :J=� F �: S".�E@��c��e RECOMMENDATIONS' Approve (A) or Reject (R) pERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS: _ PLANNING COMMISSION _ CIVIL SERVICE COMMISSION �� Has this personHirm e�er worked under a contract for ihis deparimen[? _ CIB COMMITTEE _ YES NO 2. Has this personttirm ever been a c�ry employee? _ STAFF — YES NO _ DISTRICr COUR7 _ 3. Does this person/firm possess a skill not normally possessed by any current ciry employee? SUPPOPTSWHICHCOUNCILO&IECTIVE? YES tV0 Explein all yes answers on separete sheet and attach to green sheet INITIATING PROBLEM. ISSUE, OPPORTUNIN (Who, What, When, Where, Why): Every year, the Community Services Uni.t sponsors a banquet for the Department's Reserve, Nei.ghborhood Assistance Officer, Explorer and Chaplain programs. These volunteers provided over 40,000 hours of free labor in 1993 and this is the only form of recogniti.on that they recei.ve. The cosC of the banqueC wi11 be approximatety $6,000. It will be hetd on Saturday February 12, 1994 at the Sheraton Mi-dway. This amount would cover a11 meal expenses. VANTAGES IF APPROVED: This is the only vehicle we have to recogni.ze the tremendous service that these groups provide to the City and the Police Department. Every public event in the City, such as Che Winter Carnival, Taste of Minnesota, Grand Ot' Day� etc., enjoys the support of these volunteers. In fact, without their help, we probably couldn't adequately staff these events It is very important to the morale of these groups that we take the time to recognize thei.r contri.butions. We also present awards and plaques at the banquet to those volunteers who contribute the most, which is an incentive to the rest. DISADVANTAGES IFAPPROVED: None apparent. �ISAOVANTAGES IF NOT APPROVEO Without the support of this function, the volunteers wi11 undoubtedly begin to feel that they are not appreci.ated. The likely result would be signi.ficant attrition in membership. With the increase of activi.ties in Saint Pau1, such an attri_tion would be devastating to our ability to address the growing number of events. TOTALAMOUN7 OFTRANSACTION $ 6,000.00 COST/REVENUE BUDGETED(CIRCLE ONE) YES NO FUNDING SOURCE 04100-0386-40070 ACiIVIiY NUMBER ) FINANCIAL INFORMATION: (EXPLAIN) ��,+ ifr