95-701ORLGINAL
RESOLUTION
OF SAINT PAUL, MINN
Presented By
Referred To
Council File # �� � /
Green Sheet # 34451
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VifHEREAS, the City of Saint Paul has approximately 60 miles of designated trunk highways
located within the City limits which require annual, routine maintenance, and
WHEREAS, a two year trunk highway maintenance agreement numbered 73208 and effective
from July 1, 1995 through June 30, 1997 has been negotiated between the City and the State
which details the terms and limits of City Force participation toward the maintenance of the City
of Saint Paul trunk highway system, and
WHEREAS, by the terms of the above highway maintenance agreement numbered 73208, the
Minnesota Department ofi Transportation (MnDOT) agrees to pay to the City of Saint Paul
$496,354.61 per fiscal year to provide annual maintenance to the above trunk highway system
within the above time limits, and
WHEREAS, upon receipt by the Department of Public Works, the above funds encumbered by
the State of Minnesota for payment to the City of Saint Paul will be deposited into Department of
Public Works accounts numbered 225-42310-3450, 240-12005-3417,
240-12006-3417, now, therefore,
BE IT RESOLVED, that the City of Saint Paul enter into Agreement Number 73208 with the
Minnesota Department of Transportation, and
BE IT FURTHER RESQLVED, that the proper City officials are hereby authorized and directed to
execute said agreement.
/1 �` .
Requested by Department of: 1\��
RAR��dl l
Public Works 6/2/9s
By: !
Stacy M, eccer, Director
Form App}�ved by
By:
Approved
By:
� � / Ap�j
Date � � (
�A/Y/B .diG,l� By:
for Submission to Council
�
Adopted by Council: Date �,
Adoptip.� Certified by Council Secretary
A � ��
DEPARTMENUOFPICFICOUNqL DATEINITIATED GREEN SHEET NO. 34451 ' �
Public Works Department June 2, 1995
lNl OATE INITIALIDATE
CANTACTPERSON&PHONE OEPAflTMENTDIREGTOR �7 GTYCOUNCIL
MikeEggum 266-6143 ^�d+ cirrnrro�EV �CIT'CLERK
NUi�HiFOfl
MUST BE ON CpUNCI� AGENDA BV (DAT� ROU7ING gU�CET DIRECTOR ❑6 FIN. & MGT. SERVICES DIR.
ASAP O1iDQi
MAVOR (OR MSSISTANn 08 Mke Eggum 600CHA
TOTA1.9 OF SIGNANRE PADES _(CLIP ALL IACATIONS FOA SIGNATifNE� � ASSOCIATE � flSPT. AGC NT �(
<�
ACTION REQUES7ED
Council approval of attached Routine Maintenance Agreement between the City and the State and effective from 7-1-95 t 30-97.
This agreement spec'rfies the maintenance to be performed by City Forces on designated Trunk Highways, within the City IimRS. The
State will pay to the Ciry approximatety $496,000 per fiscal year for highway maintenance by City Forces.
RECDMME7VDATIONS Approve (A) «Reject (R) pERSpNAI. SERNCE CON7F2ACTS MUST ANSWER TFIE EOLLAWMQ QUESilONSc
PLANNMG GOMA9SSION CIVIL SEFiViCE COMMISSION 7. Has ihis perso�rtn ever worketl untler a contrac[ for this tlepartment?
— — YES NO
CIB COMMITTEE 2. HdS 1F115 PElSORflRII� 2tle� bEEP a Clty eif�l0yee?
— — YES NO
_ STp�F _ 3. Does this persoMirtn possess a sldll trot normalty possessetl by any curren[ city
employee?
OISTRICTCOUNCIL YES NO
SUPPOPTS WHICH COUNCIL O&IECTIVE? E1[plai0 dll yeS dOSWec4 On SEPdmte Sheel dRd d[f3Ch to gfOeR Sheel
��'
INITIA77NG PROBLEM, ISSUE, OPPORNNITI' (WHO, WHAT, WHEN, WHERE. WFiY):
Maintenance responsibility of Trunk Highways located within the City Limits. ��� ,� 5 � g �
:`','"�i''�G?'%t ����,j��
ADVANTAGESIFAPPR�VED:
City streets that are Trunk Highways will receive maintenance by one agency.
DISADVANTAGES IF APPROVED:
"one � .: .� p � �� RECEtVED
JUN � " ►9�3� JUN 14 1995
CI�Y ATTORNEY
�ISADVANTAGES IF NOT APPflOVED:
Another agreement wifl have to be negotiated. 13ud�e'tec� d vnac�r��S u/'t� Na� �e Yea l�cZe .
TOTAL AMOUNTOF TR4NSACTION $ $496 354.61 per fiscal year COS7/REVENUE BUDGETED (CIRCLE ONE) YE No
FUNDING SOURCE State of Minnesota ACITVITY NUM6ER
FINANGIAL INFORMATION: (EXPWN)
$367,302.41 deposited into 725�23703450, $64,526.70 deposited inlo 240-120053477, $64,526.70 deposited into 240-72006�417.
95=�b �
I1�iTER-DEPARTMENTAL MEMO
CITY OF SAINT PAUL
Narm Coieman. Mayor
June 2, 1995
To:
From:
� Re:
Stacy Becker
Dick Rohland
266-6141
DEPARTMENT OF PUBLIC WORKS
Stary M. Becker, Director
Attached Trunk Highway Maintenance Agreement
The attached agreement stipulates the terms and financial reimbursement to the City
from the State for routine street maintenance performed by City Forces and equipment
on designated State Nighways located within the City of Saint Paul boundaries.
Routine maintenance work includes snow removal, pot hole work, vegetation control,
debris removal and maintenance on traffic controi devices.
This agreement is a two year contract in effect beginning July 1, 1995 through June
30, 1997. By the terms of this agreement, the City will collect $496,354.61 per fiscal
year to perform the routine maintenance. Our department bills the State quarterly to
collect the payment.
The original text for the resolution and green sheet I routed was not clear on the
amount collected by the city on an annual basis. Since the resolution has not gone
out of the department, I will revise it to clarify that the $496,OOQ is paid per fiscaf year.
Because I will be working for Construction over the next several months, Mike
Eggum's name is on the green sheet as the Public Works contact. He will also follow
through on tracking the resofution through the Council approval process and on
obtaining the proper siqnatures.
Please cali AI Shetka if you have any questions regarding how the City and the State
determine the payment amount.
cc: Mike Eggum
Don Sobania
AI Shetka
Gary Erichson
ResponsiveServdces • QuaLiryFacilities • EmployeePride
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