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95-363Pzesented Hy 1 2 3 4 5 6 7 S 9 10 11 12 13 14 75 16 17 18 19 20 27 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 Council File # /� '��� 25992 �OLUTION Gr� - PAUL, MINi3ESOTA WHEREAS, the 1995 Capital Improvement Budget has been adopted by the City Council under CF 94-1843 with to3al Municipal State Aid allocation of $6,100,000, and WHEREAS, the Departmeni of Pubiic Works has been notified by the S[ate of Minnesota of that our 1995 MSA allocation for construction is $6,014,314. 7his necessiiates a reduction ot $85,686 in the 7995 budget, and WHEREAS, the DeparUnent of Public Works has a change in needs for this Mu�icipal State Aid funding, so THEREFORE BE IT RESOLVED, by the Council of the City of Saint Paul, upon recommendation of the Mayor and advice of the Long Range Capitai Improvement Budget Committee, that the Capital improvement Budget, as heretofore adopted and amended by this Councii is hereby further amended in the foliowing particular: Current Amended Budget Changes Budget FINANCING PLAN Earl Street Bridge G95-2SO45 1995 Capital Improvement Bond 1995 Municipal State Aid SPENDING PLAN Earl Street Bridge C95-2SO45 Construction FINANCING PLAN Shepard Rd-Randoiph to Robert C95-2S056 1995 Pubiic Improvement Aid 1995 Municipai State Aid 480,000.00 480,000.00 t,550,000.�0 -t,550,000.00 0.00 2,030,000.00 -1,550,000.00 480,000.00 2,030,000.00 -7,550,000.00 480,000.00 2,030,000.00 -1,550,000.00 480,000.00 727,000.00 127,000.00 1,923,000.00 -1,923,000.00 0.00 2,050,000.00 -1,923,000.00 127,000.00 1 9� ��� 1 2 3 4 5 6 7 8 9 10 11 12 13 14 75 56 77 78 19 20 27 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 SPENDING pLAN Shepard Rd-Randolph to Robert C95-2S056 Constmction 2,050,000.00 -1,923,000.00 127,000.00 2,050,000.00 -1,923,000.00 727,000.00 FINANCING PLAN Mounds B1vd-Pium to Eari St C95-2D010 1995 Capifallmprovement Bond 50,000.00 50,000.00 1995 Municipal State Aid 650,000.00 650,000.00 50,000.00 650,000.00 700,000.00 SPENDING PLAN Mounds Blvd-Plum to Earf St C95-2D070 Caostruction 50,0�0.00 650,000.00 700,000.00 50,000.00 650,000.00 700,000.00 FINANCING PLAN St Pau1 Avenue C95-2T528 1995 Municipal State Aid 1,076,0�0.0� 1,076,�00.00 0.00 1,076,000.00 7,076,000.00 SPENDING PLAN 5t Paul Avenue C95-2T528 Construction 0.00 1.076,000.00 1 ,076,000.00 0.00 1 > 076,000.00 1,076,000.00 FINANCING PL4N Wabasha St Bridge C95-2S106 7995 Capitai Improvement Bond 1995 Municipal State Aid 500,000.00 500,000.00 1,257,0�0.00 t,257,000.00 500,000.00 1,257,000.00 7,757,000.00 SPENDING PLAN Wabasha St Bridge C95-2S106 Construction Plan Construction 500,000.00 SOO,OOO.OQ 1, 257,000.00 1, 25 7, 000.00 500, 000.00 1,257,000.00 1 ,757,000.00 2 / FINANCING PLAN Municipat State Aid Contingency C95-2T078 1995 Municipal State Aid 9 70 �t 12 13 14 SPENDING PLAN Municipal State Aid Contingency C95-2T018 Construction 9� �� 3 100,000.00 404,314.00 504,314.00 100,000.00 404,314.00 504,314.00 100,000.00 404,314.00 504,314.00 �00,000.00 404,314.00 504,314.00 The 3t. Paul LonB • Ranc:e Cau'st�l Ira�auao:. r-• Budcret Committee ieceive tl'us i°Ga�St �� y date) —.�� .�--..i Siga�d; '�c and x�;*:z�-..'� �e r�5o�w��9 vva5 w�OQ'i'C'� (ri inC�`��� a��)3lUU�d� `{t1.4�(iv� �{-py� '�a�15�cf br`cQ� a�' �`e CI � (0+^�✓�i' v r.ee`��r� `j'�� }�"1 —� avPYd� by `�� /� Reauested by Departmenc of: e[QL9�K Cf'laif a.,N �f 1`C� GG1q } y� � r�.�E/�b Public Works 4-3-95 � � ��� ���v�"`°' Adoption Certi£ied by Council Secretary gy: a . Approved by Ma r: Date � � � � By: Adopted by Council: Date ^ �l �..11� G�� a/ DEP MEN /OF ICE/COUNCIL OATE INITIATED �� a �� PublicWoiks qJ3/95 GREEN SHEET NO. 25992 N VDATE INITIAVpATE CON7ACT PERSON 8 PHONE ❑q DEPARTMENT DIRECTOR Q CiTY CAIJNCiL Michael7.Eggum 266-6143 � MB"��y �CITYATTORNEY � CffYCLEAK MUSTBEONCAUNCILAGENDABV(DAT� ROUTING OBUDGETDIRECTOR �p FIN&MGT.SERVICE DIR. �� ❑7 MAYOF(ORASSISTANT) 1 iceEggum TOTAL � OF SIGNATURE PAGES � (CLIP ALL LOCATIONS FOR SIGNATURE) O CAP PROJ M O DEPAR7MENT A UNT � ¢ � /� ACTION RE�UESTED Approval of attached Council Resolu6on amending the 1995 Capiral Improvement Budget by transferring the 1995 Municipal State Aid funding far Earl Street Bridge and Shepazd Rd. ptojecss to the Mounds Blvd., St Paul Ave., Wabasha St Bridge and MSA Contingency pmjects and reducing 1995 MSA Contingency by $85,686. RECOMMENDATIONSApprwe (A) or Re',ect �R) pEIiSONAL SEflVICE COMRACTS MUST ANSWER TFIE FOLLOWING �UEST�ONS: PLANNINGCAMMISSION_CIVILSERVICECOMMISSION � Hasthis pers9n7firm ever wocfced under a conVacc for Nis depaRment? -- CIBCOMMIiTEE _ YES NO A SipFF 2. Has ihis person/firm ever been a ary employee? — — YES NO _ DISTftICTCOUNCIL _ 3. Dces this persoNfirtn possess a skill not normally possessed by any current ciry employee? SUPPORTSWHICHCOUNCIL08JECTiVE� YES NO budget Explain all yes answers on separale sheet and attach to green sheat INITIATING PROBLEM, ISSUE, OPPORTUNITV (WHO, WHAT, WHEN, WHERE, WHV): The Eazl Sffeet Bridge will not be consuucted in 1995 and the Shepard Rd. project will be increased in 1996-1998. Mounds Blvd and Wabasha Street Bridge projecis are in the 1995 budget, but require additional MSA funding. The St Paul Avenue project is in the approved CSSP program in 1995, but a larger scope project is being proposed. The remaining MSA funding not needed for Earl Street Bzidge is being proposed to be transfeaed to the MSA Contingency. Also, the MSA Conungency is being reduced to reflect the actual MSA to be received in 1995. ADVANTAGESIFAPPROVED: The Mounds Blvd, Wabasha St Bridge and St Paul Avenue projects will have sufficient budgets for construcuon in 1995. Earl Street Bridge budget will be reduced to reflect actual dollazs to be spent in 1995. �ISA[IVANTAGES IF APPR�VEO: None. DISADVANTAGES IF NOT APPROVED: There will not be sufficient budgets to construct the Mounds Blvd. Wabasha St Bridge and St Paul Avenue projecis. Eazl Street Bridge will be overbudgeted for 1995. TOTAL AM�UNT OF TRANSACTION $ -B5 686 COST/REVENUE BUDGETED (CfRCLE ONE) YES � FUNDfNGSOURCE _ 1995 Munici�al State Aid ACTIVISY NUMBER C95-2SO45, C95-2S056, C95-2D010, FINANqA� MF�RMATION: {EXPLAIN) C95-2T528, C95-2S106 & C95-2T018 Transfers - $3,387,314 Decrease - $85,b86 �a-3G3 CITY OF SAINT PAUL Nornt Co[eman, Mayor TO: FROM: Council President Dave Thune Stacy Becker� Director of Public Works DATE: April 5, 1995 SUBJECT: MSA Budget Amendment DEPARTMENT OF PUBLIC WORKS Stacy M. Becker, Director 600 Ciry Hal[Anrser Telephone: 612-266-6070 SaintPaul MN55102 Facsimi[e:612-292-7857 I appreciate your willingness to introduce, under suspension, the attached amendment. While a budget amendment for the CSSP projects had been winding its way through the regular process, the fast-breaking Wabasha Bridge project requires immediate action if we are to take advantage of federal funding. The budget amendment you have before you is a major change in the 1995 Capital budget. These changes are the result of: i) an opportunity to fund Wabasha Bridge that presented itself only recentiy; and 2) needs we were in the process of identifying during last year's budget process to finish CSSP on time and in budget. By matching the funds from delayed projects to our needs and opportunities, we can balance the MSA budget. The first opportunity is the unexpected early breakthrough on the federal funds fior the construction of the Wabasha bridge. We did not expect this funding until 1998. These federal funds ($11.9 million), matched with an anticipated $3 miilion from the state, will enab{e us to fund the construction of the bridge. There is a catch: we need to have the design of the bridge submitted to the state for approval on September 26, 1995, to receive these federal and state funds. This design is complex--$2 million complex!-- and in order for our consultants to start and complete the design, we must contract with them immediately. The budget amendment transfers $1.2 million of MSA funds from Shepard Road to the bridge so we can award the design contract. There is still a shortfall in the funding of the design of about $1 million; we are working on identifying the remaining funding. The additional funding will be needed by early summer of 1995. We realize that this is a major expenditure of resources, but this bridge must be replaced at some time in the near future. tf we act now, we can use federal and state funds. The good news is that through the difigence of the Wabasha Bridge Task Force and leon Pearson, the cost estimate for the bridge is now $24 mil4ion, compared to an original estimate of $35 million. Responsive Services � QunIiry Facilities • Empdayee Pride �� g�-��� Council President Dave Thune April 5, 1995 Page 2 The funds be+ng transferred from Shepard Road will not be needed until 1997 and 1998, when the proposed Science Museum will require the completion of the road. The funding of the remainder of Shepard Road, as well as a number of other projects, is an issue that we have yet to resolve. MSA (gas tax) funding has been flat or slightly declining, not keeping pace with our needs. Funding ongoing MSA projects is an issue, irregardless of Wabasha bridge. The resolution also funds the construction oE Mounds Boulevard and St. Paul Avenue. Both of these streets will be torn up this summer for sewer construction. It is prudent to reconstruct the streets with sewer construction now rather than repair them temporarily. In an effort to minimize property tax support of capital projects, CIB funding for Mounds Boulevard was eliminated, and we pursued MSA funding instead. The St. Paul Avenue sewer project was originaily funded only to repair the street. As the project moved through the design process, it became clear that the disruption of this concrete street would be significant, and it would be fiscafly prudeni to complete the paving now. The funding for these opportunities is to come partially from Shepard Road funds and the remainder from the delay of the Earl Street bridge. The Earl Street bridge federal funding has been delayed until at least 1998. The final change is there is an increase in 1995 MSA contingency. This increase is the result of potential cha�ges in the final costs of the Snefling-Marshall bridge and roadway reconstruction, which the Minnesota Department of Transportation administered. We have disputed their final accounting which shows us owing $400,000 more than we had budgeted. We are working hard to resolve this. Early indications are the amount will be less, but prudence dictates setting these funds aside in contingency. Further, our early projects for CSSP completion show us to be within (pius or minus) one miflion dollars. (Our last project had only one bidder; the bid was $1 million over the consulting engineer's estimate.) This contingency provides a funding source to complete GSSP. Funds for this are from the Earl Street bridge project. SB/jfc Attachment c: City Counci{members Mayor Norm Coleman Bruce Engelbrekt CIB Committee Members Leon Pearson