95-260Council File � �7'�G �
� { 1 1 `�� ' � �� � �_. Green Sheet � �
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA ��
Presented
Referred To
Date
1 RFSOLVED, That the proper City offiicials aze hereby authorized and directed to execute an
2 agreement with the Department of Education, State of Minnesota, for the continuation of the
3 lending library relationship with the Division of Libraries, City of Saint Paul, subject to the terms
4 and conditions of said agreement, a copy of wluch is to be kept on file and of record in the
5 Department of Finance and Management Services.
Y�--
Requested by Department of:
Libraries
/J �
BY: �./J1J e� ��/'
Adoption ertified by C�
By:
Approved May� Date
$ � r���r��.
Secretary
5
Form Ap oved by City Attorney
By:
Approved by Mayor for Submission to
Council
By:�'li�� ��. ��4
aaoPtea b co n� ��� I� I�g6
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DEPARiMENT/OFFlCFJGOUNqL DATE WRIATED N� 2 8 9 5 9
GREEN SHEET
INITI VD E INRIAL/DATE
CONTACT PEPSON S PHONE qpTMENT DIRECTOR - � CITY CAUNdL
Q _ RSSIGN CRVATTOFNEV �CITYCLERK
MUST BE ON COUNCILAGENDA BV ( ATE) N ��G FOp 3 gUOGET DIRECTOR � FIN. & MGT. SERVICES DIR.
ONDEP MAVOfl(ORASSISTANn O
TOTAI # OP SIGNATUHE PAGES 3 (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION flEQUESTED: .
Approval of Council Resolution to continue the InterLibrary Loan program with State of
P4innesota, Department of Education, monies.
RECOMMENDATIONS. Appmve iA) a� Reject iR) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOI�YING �UESTIONS:
_ PLANNING COMMISSION _ CIVIL SERVICE COMMISSION �� Has this personHirm ever worketl u�der a crontrac[ for this department?
_ CIB COMMITfEE _ YES NO
_ STAFF 2. Has this person/firm ever been a ciry employee?
— YES NO
_ DIS7aiC7 COURi _ 3. Does this person/FVm possess a skill not normally possessed by any current cily employee?
SUPPORTS WHICH COUNCIL OBJECTIVE? VES NO
Explain a�� yes answars on separata sheet anE attach to green sheet
INITIATING PROBLEM, ISSUE, OPPORTUNITY (Who, What, When. Where, Why).
Continuation o` the Stat� of Minnesota, Department of Fducation, In±erli�����
program provided by the Saint Paul Public Library to non-metropolitan area
public library syste�s. �E� 27 ,995
, �''� P "��C� e � �
ADVANTAGESIFAPPROVED
This agreement provides the sharing of information resources and provides total
funding of expenses. ��(;E�V�D
F'£B 2 2 f995
BJ�GET OFFtCE
DISADVANTAGES IFAPPROVED
None �E����/�(�
��`�.��� S � e���. >�� a
�£@ 2 � �ag� ��� ti 1 1995
���' ��������
DISADVANTAGES IF NOTAPPROVED:
The Saint Paul Public Library would not be able to provide this service to non-metr000litan
'ibraries.
TOTAL AMOUNT OF TRANSACTION $ Z4�. 7OO COST/flEVENUE BUDGETEU (CIBCLE ONE) VES NO
FUNDIfdGSOURCE $tdi,P OT S4innesnt.� AC71VI7YNUMBER— �34�n
FINANCIAL INFORMATION: (EXPLAIN)
�sac�
AGREEMENT
This agreement is made and entered into by and between the
oPfice of Library Development and Services, Department of Education
on behalf of the State of Minnesota, hereinafter referred to as
LDS, and the St. Paul Public Library, an agency of the City of St.
Paul, Minnesota, hereinafter referred to as the Library.
Whereas, under Minn. Stat. 134.31 it is the policy of the
state to support the provision of library service and the
development of cooperative programs for the sharing of resources
and services; and
Whereas, LDS has determined that one program to implement the
state�s policy is the provision of an interlibrary loan and
reference service to the regional public library systems of
Minnesota; and
Whereas, the Library is capable of operating a program of
interlibrary loan and reference service;
Now therefore, the parties hereto agree as follows:
I. The Library shall:
A. Receive interlibrary loan and reference requests via
communications media as may be agreed upon by the parties from
the regional public library systems outside the counties of
Anoka, Carver, Dakota, Hennepin, Ramsey, Scott and Washington
through communications nodes designated by LDS.
B. Lend items from its collection in response to
requests received hereunder and refer unfilled requests via an
established routing system to other libraries deemed probable
secondary sources including but not limited to other public
libraries participating in the Metropolitan Library Service
Agency (MELSA), academic libraries through Cooperating
Libraries in Consortium (CLIC) and the MINITEX Library
Information Network at the University of Minnesota.
C. Maintain a system of reserving items to fill requests
received hereunder in cases where said items are in use when
a request for said item is received.
D. Provide up to 25 pages of photocopies of library
materials without charge in lieu of the loan of an item, such
services to be provided consistent with provisions of Title
17, U.S. Code.
E. Provide to LDS monthly reports of the amount of
services provided hereunder including the services provided
by secondary sources.
1
- - 9s-�c�
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F. Provide to LDS an annual report of e�cpenditures
incurred hereunder including payments to secondary sources.
G. Provide to LDS information concerning problems
encountered, recommendations for improved services and other
reasonable and appropriate information as may be mutually
agreed to regardinq the operation of the services provided
hereunder.
H. From the amount established in Section II, D.,
reimburse secondary sources, except MINITEX and CLIC, at the
rate of $1.15 per search and $3.00 per fill, provided that the
secondary sources shall agree to maintain a system for placing
requests on a waiting list when the requested materials are
in use.
II. The Office of Library Development and Services shall:
A. Develop in consultation with the Library policies
and procedures to implement the program of interlibrary loan
and reference service and provide a manual of said policies
procedures to the regional public library systems.
B. Coordinate the interlibrary loan and reference
service network resulting from this agreement and serve as
a communication channel on matters of policy between the
Library and the reqional public library systems receiving
services hereunder.
C. Provide to the Library a list of regional public
library system communication nodes eligible to submit
interlibrary loan and reference requests.
D. Reimburse the Library for services provided hereunder
during the state's fiscal year ending June 30, 1995 in the
amount of $249,700 which shall be paid to the Library in two
installments provided that no such payment shall be made in
advance of the period for which paid.
III. All services provided by the Library pursuant to this
agreement shall be performed to the satisfaation of LDS as
determined in the sole discretion of its authorized agent,
William G. Asp, Director of LDS, and in accord with all
applicable federal, state and local laws, ordinances, rules
and regulations. The Library shall not receive payment of
work found by LDS to be unsatisfactory or performed in
violation of federal, state and local law, ordinance, rule
and regulation.
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IV. This agreement may be canceled by LDS or the Library at
any time, with or without cause, upon ninety (90) days written
notice to the other party. In the event of such cancellation,
the Library shall be entitled to payment, determined on a pro
rata basis, for work or services satisfactorily per£ormed.
V. The Library shall neither assign nor transfer any rights
or obligations under this agreement without prior written
consent of the authorized agent of LDS.
VI. Any amendments to this agreement shall be in writing.
In witness whereof, the parties have caused this agreement to be
duly executed intending to be bound thereby.
APPROVED:
5TATE OF MINNESOTA
DEPARTMENT OF EDUCATION
r l �I
Date: � -/
CITY OF SAINT PAUL
Approv as t rm•
By: �
Date: �'�%
Assistant City Attorney
CITY OF ST. PAUL
DIVISION OF LIBRARIES
By: �v.t�s-e�(.f! ��-�-Q-�-�
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Date: �°� /��/f ��
MAYOR
By:� �- �.��
Date : 7�/ Z U v'�1 S
DEPARTMENT OF FINANCE AND
MANAGEMENT SERVICES
By:
Date:
DEPAR�N�
By:
Date:
c\ (�
OF COMMiTNITY
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