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95-1999s'-�! � Council File � .�24/Sl ����N��� OF SAINT Presented By Referred To 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Green Sheet $ MINNESOTA Committee: Date \ ��� WHEREAS, the City of Saint Paul has a system of exterior property code enforcement that is usually initiated on a citizen complaint basis; and WHEREAS, at the time of the initial inspecrion, if a code violation is determined to exist, the inspector has the option of issuing a criminal citation, a summary abatement order to clean up the property, or both; and WHEREAS, it has been the general practice of the City inspectors at the initial inspection to issue summary abatement orders to clean up the property rather than issue a criminal citation; and WHEREAS, there are certain properties in the CYty of Saint Paul that are the subject of repeated complaints and abatement orders and where the property i�eaned up by the owner only after a City abatement order is issued; and ��..� WHEREAS, these properly owners take littie or no responsibility for the maintenance of their property until the City, through its inspections program, orders them to abate the nuisance existing on their properties and comply with the Codes; and WHEREAS, such properry ownership practices result in an unacceptable use of Jimited City resources; now, therefore, be it RESOLVED, that the City Council of the City of Saint Paul hereby requests that the Admuustration establish a procedure concerning repeat nuisance properties that requires City inspectors to simultaneously issue a criminal citation as well as a summary abatement order at the initial inspection for those �roperties where there is a history of . . . � . , : ,. . , Requested by Department of: By: By: App� By: q, Form Approved by City Attorney sY: � �L" ` �t I 2 `�I Approved by Mayor for Submission to Council By: Adopted by Council: Date �_����� Adoption Certified by Council Secretary 9s-i49 DEPARTMENT/OFFILE/COONCIL �ATEINITIATED � � � � ° � Councilmember Rettman 02/10/95 GREEN SHEE INRIAVDATE INITIAVDATE CONTACT PER$ON & PHONE O DEPAFlTMENT DIflECTOfl O CIN COUNCIL Janice Rettman at 266-8650 "��" �cmnnonr+EV �CI7YCLERK MUST BE ON CAUNCiI AGENOA BY (OATE) pp�NG � BU�CEY �IRECTOR O FIN. & MGi SERVICES DIR. A.S.A.P. OROER ��,�pYOR(OflASSISTANT) � TOTAL # OE SIGNA7URE PAGES 1 (CIIP ALL IOCATIONS FOR SIGNATURE) ACTION REQUESTED: . Resolution establishing the policy and procedure for repeat nuisance properties which require City inspectors to simultaneously issue a criminal citation as we11 as a su�ary abatement order for those pxoperties with histoxy o£ previotrs summary abatement orders. flECOMMENDATIONS: Approve (A) or fieject (R) pEHSONAL SERVICE CONiRACTS MUST ANSWER THE FOLLOWING �UESTIONS: _ PLANNING COMMISSION _ CIVIL SERVICE COMMISSION �� Has this per5on/firm e�er worked under a contract for this department? _ CIB COMMITfEE 1'ES NO — 2. Has Mis person/firm ever been a ciry employee? — SL�FF — YES NO _ DISrRiCT Couai _ 3. Does this personttirm possess a skill not normally possessed by any current city employee? SUPPORTS WHICH COUNGIL OBJECTIVE? YES NO Expfain all yes answers on separate sheet and attech to green sheet SEE ATTACHED &UDGET CHANGE SHEET INITIATING PFOB�EM, ISSUE, OPPORTUNITY (Wha, Whaz, When, Where, Why�: This policy direction sets in motion the directives discussed by the City Cour_cil regarding properties with history of extensive summary abatement orders. The Enforcement Staff in Health will be providing a memo to the Council as to this directive implementation. ADVANTAGES IFAPPROVED: Policy will be clear and articulated for the Administration's implementation. DISADVANTAGES IF APPROVED� Clear direction will not be given. DISADVANTAGES IF NO7APPROVED: TOTAL AMOUNT Of TRANSAC710N $ —e— COST/REVENUE BUDGETED (C�RCLE ONE) YES NO FUNDIfdG SOURCE ACTIVITV NUMBER FINANCIAL INFORMATION: (EXPIAIN) N � - a � . .i Q ' '� W F !� y � ' O - � . � W �- a. O � _ R� . '. p - - w « . M L. � � � - N �Ik - � . 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N - - M . �. � • ,, , i , [y .r2' . - � '. .. �{f1.��''..'� - (s7 tJ • 'Fi � N' �, M W�-7 � v R7 - C CA ' H •������' ���c.' - U� � U 6'�-�+ �� - � $« -. W • W � ;{'� H y F _ ,...U�� -� �.�.6. ; d._aH�.�_a $j a ..y ,�'�_ �.�, ������ . ` � � . . '" . ' . - ' ,. � E V g m _ . . - - '. ' S.' . y -- L ,. , ' .'m' _ .. - � . w „ , � Y � � f. _ � _ -- - ' -_ ` - - Y y _ ' �� _ 'S - �_ _::.y �'P c P �-' .. •"aC :.', Q .- O - R � t N . Yt o. _- �, � � _ ? � ♦ c. i: � � � _ F ; .� , t � � . c .. Yk 3' � t" � , i 'nJ.a.. .D _ b ; ' f - } . .....`W . ..:. �'�.. , { ...,.. ..... .,_..L. ... . ..� - J �: r-- -_. g�=1� 9 = CITY OF SAINT P�.UL ` OFFICE OF TFIE CITX COUNCIL `—� = MICHAEL J. HARR[S Counalmember Members: Mike FIarris, Chair Jerry $lakey Dino Guerin Janice Rettman Dave Thune Date: April 12, 1995 COMNIITTEE REPORT CITY OPERATIONS COMNIITTEE 1. Approval of minutes from the April 12, 1995, meeting of the City Operations Committee. APPROVED 3-0 2. Update on the Regionai Radio Project (Laid Over in Committee 12-14-94). LAID OVER TO THE JUNE 14 CTTY OPERATIONS CONIlVIITTEE MEETING, 4-0 Resolution - accepting the Council Reseazch Report titled "A Study of Remedies for Chronic Problem Properties." COMMITTEE ACCEPTED THE REPORT, 5-0; FTTRTHER DTSCUSSION REGARDING'THE RECOMIVLENDATIONS OF THE REPORT WILL BE HELD AT THE NNE 14 CITY OPERA.TIONS MEETING 4. Ordinance 94-1610 - an ordinance to pernut the City Councii to waive the 45-day notice requirement for hearings on the issuance of liquor licenses in cases of hardship (T,aid Over in Committee 12-14-94). LAID OVER TO THE MAY 10 MEETTNG OF THE CITY OPERATIONS COMMITTEE, 4-1 (RETTMAN) � Resolution 95-199 - Establishing the policy and procedure for repeat nuisance properties which require City inspectors to simultaneously issue a criminal citation as weil as a summary abatement order for those properties with history of previous summary abatement orders (Referred from Council 3-1-95). COMMITTEE RECOMMENDED APPROVAL AS AMENDED, 3-0 CITY HALL THLRD FLOOR SAINT PAUL, MINNESOTA 55102 612/266-8630 Sa c�o46 Printed on Recycled Paper �►s- � � council File # 4/ g� Green Sheet � RESOLU fON OF SAfNT P L, MINNESOTA Preeented By Referred To i 2 3 4 5 6 7 8 9 10 11 12 13 14 25 16 1� 18 i9 20 21 22 23 24 25 26 Committee: Date � \ `� v — WHEREAS, the City of Saint Paul has a system of exterior property code enforcement that is usually initiated on a citizen complaint basis; and WHEREAS, at the time of the initial inspection, if a code violation is deternuned to exist, the inspector has the option of issuing a criminal citation, a summary abatement order to clean up the property, or both; and WHEREAS, it has been the general practice of the City inspectors at the initial inspection to issue summary abatement orders to clean up the property rather than issue a eriminal citation; and WFiEREAS, there are certain properties in the CYty of Saint Paul that are the subject af repeated compiaints and abatement orders and where the property iS�cleaned up by the owner only after a City abatement order is issued; and � WHEREAS, these property owners take littla or no responsibility for the maintenance of their property until the City, throagh its inspections program, orders them to abate the nuisance existing on their properties and compty with the Codes; and WHBREAS, such property ownership practices result in an unacceptable use of lunited City resources; now, therefore, be it RESOLVED, that the City Council of the City of Saint Paul hereby requests that the Administration establish a procedure concerning repeat nuisance progerties that requires City inspectors to simultaneously issue a criminal citation as well as a summary abatement order at the initial inspection for those,properties w�ere.there is a history of Requested by Department of: By: Adopted by Council: Date Adoption Certified by Council Secretary By: Approved by Mayor: By: Date e�r Form Approved by City Attorney By: � �L '�-` �( � 2�2c��o Approved by Mayor for Submission to Council By: h � y _ r�y e ; � ' � O � "4! .. 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' _ E F+ c ', H ' i .o _ `t'; �. � R Q i �<-� . \r _ - ti !'�• M 7 '�'� •i ..`� •'S• .`-•' . .. _ . ... . _ .. � � : ..... . � _ . . a. . �. _ . � � . e.. _ � •\..: � . .. . � . ._.. _ - nrr,-� , g� . .._ _� P :r�. _' _ _ - _ .,�.Y�.i :a' :k��..: r+ ;:h���.�: z.i., - :`i. ^' �.t:'i - "L'' - 't�1:.. u: � t'�'� ; '�:.. : Cy.r:. � ,�. � .:j,'. _ H '�:f: 'ty': h1 "`i� '�' .. . .. ... . _ �. : ,,....., �'. � , � . . . .:,.:'t:.: .. . , ....: . . .. • ° ' _ 'n�' O .'a'.' !.i! :?> �. - ylal •\`�a`t,�':.: � � � M — � �� � � •• r\.� �.�ri � - H - ' �. � � .•."?.:'. �?1 � � :1.-_ :r![�; : �.`':.:�.: � it�_Z`- Q :j wi�• - •,�:,,• -�`'�::: F1:s�:���':=`� .i:�.i•: 9 � '*._. _ •;`:'� t.a '. W _ ' ', N , �.:. , :� : : M . N -i.-. - _ -b '�,"• � - '; 3� a - _ - . :H:� - �„ c � - ?t:': y H - - . . g . ' "' . m • ��.� ::. .` ��• . c�'i� ' _ , '•:'.:' . � _ - ". � ,.' . (' n _ y .• ` .. s R '_ - � 9 ' . m� - -. '� . . ' YT . �� �; - • m �.:_ . ::- :: �_. n ' ��."� ' N' :. � :�, � i.F'- :' ..' � : ` �.:.,' i..� �� . � tD._. , �. . _ , .i ' �k•": • � •. N•�. . � W .- . . � + ro ;:. . '? � ..-:. 4y .:: �': O . __ M <. _ � _ '� O ' ¢ N : � C�7 : '� ' O - N . � l� ��.. : . .. _ . . �, gs �9q SAINi tAU{:: � AIIIIA Memorandum CITY OF SAINT pAUL Mazch 16, 1995 TO: FROM: RE: Mayor Norm Coleman Neal Holtan, M.D., M.P.H. and Charles Vote1; Public Health Summary Abatement Program Highlights for 2994 The Summary Abatement Program continues to work as an effective tool to keep the City ira a clean and nuisance free �ondition. Three out of four property owners that received an abatement nofice did compiy with th� �+rders ansi abated the nuisance condition before tha city work crews arrived to do the wm�rk. The average cost of a summary abatement in 1994 was $220.00. These costs are assessed to the property taz�es and collected as a special assessment. Service and administrative fees of $40.00 is added to each abatement. The reimbursement rate for abatement work to the Ciry is atmost 100 percent. Tha average response time for the Parlcs Department and the Thomas Dale Block Clubs to complete a weed and grass abatement was less than 48 hours after the work order was issar.cl. The average response time for the Parks Department to complete a garbage/rubbish abatem.ent was less than 72 hours. Snow covered and icy sidewaiks were abated in less than 48 haurs. Nuisances will be removed even faster in 1945, as the use of pre-authorized work orders has now been implemented for routine garbage, rubbish, grass/weeds and similar types of nuisances. We hope this information and the attached graphs prove insightful. If we can provide additional information, please contact us. CAV/NH:cm crrY oF sau�rr Pauz. 1.'orm Coleman, Ma}•or 'S/49 1994 HOUSIhG CODE PROGR.W. 617-?9?Ji71 SSS 4Lcr St: ctr Scinr Pau(, h;.N 55701-22bJ SUMMARY ABATEMENT COMPLfANCE RATE In 1994, 6,5�0 Summary Abatement I�Totices were issued to property o��ners to remove nuisances. Of this number 1,973 resulted in work orders being issued to have city czews do the work because the owner failed to compiy with the abatement order. .(30 % were non-compliant). Of these work orders issued, the city crews actually performed 1,A98 abatements. (475 property owners did the work prior to the crew airiving). Conclusion: 75% of a11 the Summarv Abatement 2�TOtices issued were comDlied with bv th� proDertv owners. � ABAic1lENT NONCOtJPLiANCE; WORKORDERS NO7ICES WORK ORDERS PERFORf✓�ED BY fSSUED 1SSUED C17Y CREWS Si; :: i PHUL PUcLIC F:EF.L7H .':rc7 fiolwn. }lD.. AiP.ff.. D+rcctor CITY OF SAINT PAUL T`arm Colemen, Moyor HOL'SC1G CODE PROGRA3f S55 Cedcr S1�ect Saint Paul, A!;1' S5J01-71G0 9'S-�yg 6/1-291-77i1 EXPENDITURES FOR ABATEMENTS (COSTS ONL� $347,000 .$321,000 �331,000 � � c � m � 0 r t-- � 1992 1993 1994 SAII:T PAUL?U�LIC HEALTH Kmt HoLan. Af.D. Af.Pli.. D�rcc�or CITY �F SAINT PAUL T`orm Colemnn, Mayor HOUS/T'G CODE PROGRAM 555 Cedar Smec1 Somt Pnut, A.�.' S5701-2I60 9�-1 �� 6l1-197-79i7 NUMBER OF GENERAL NUfSANCES ABATED 1,267 855 1,498 1 1 1 i � 1992 1993 1994 C(iY OF SAI'vT PAUL T'orm Colemon, Ma}�os SAINT PAUL PUBLIC HEALTH Keol HoLon, if.9., 1LP.H.. Birrctor HOUSIKG CODE PROGR4M 555 Cedo� Svicet Soint Paul, M.'+' SSIGI-T260 �5� �g y 611-I97-�7iJ NUMBE� OF VEHICLES TOWED � 1992 1933 1994 SA�NT P;,UL PUSLIC HEAITH ' A'ea( h,'Olran, S!D, Af.Pl�1., Direclor 9� d9 s Cf1Y OF SAit�1T PAUt IJOrm Co/eman, Mayor NOL'S/.�`G CODE PROGR6A4 6/7-I97-7777 555 Ceda� Stree� Saint Pauj MA" 55101-12G0 NUMBER OF SlDEWALKS SHOVELLED 306 140 317 350 360 250 r�• 150 i00 50 U � 1992 1993 1994 � ��� CiTY OF SAINT p�UL Norm Colcman, Mayor SAIN'I' YAUL PL'HLIC AEALTH .. Nea1 HoLan, M.D., M.P.H., Direcmr HOUSfNG CODE PROGR.fM SSS Ccdnr Strcet _ _ Saint Pmd, MN SSIOI-2260 _ �si9y 6I2-292-7777 - IN�REASE fN ACTIVITIES Ft�R ��- - HOUSING CODE PROGRAMS - , .: . ,, - _ ... .:: . _ - - ° -° _. , �- �.:. ' - ,�:�_:�' .. . . . - - i . .._ - . _ . . . .. .�. �4 _ eso �5 422 � � � � , � .: ��� � ` •• . _._ .._..w_ � � . < aoa , . . � � ' 1988 . ,� „�.� ° ` � " � ���f w5" ' 346 Q � � � �_ `� r " ' ' - __... 3SO F.. " ..�.�... ....�............�4ZQ..�._....._.. : -�� � i `�(.S . Y • .. ._ .. .. , �..', _ s ���, t„_ � �'�� � �1991�� � ' _ 28Q � > .: - _ �oo --. .-.. _.�_ .._.�:. _.W_._._.....:___. ._ _...__ � .... � a. � ��"'�"' .;.��::__._......_::.::.. ;�.__`_.�._...�_.__.._.:.. <._.____.__._.. �.._._.__....__�_. i994 � °'�>. _ , , 250 ' 1 CITATIONSlSSUED � COURT qpPEARANCES � SiRUCTUAES CONDEMNED T'he number of Code Enforcement inspections increased almost 20Q% from 1988 to 1994, while the number of Field inspectors has remained nearly constant with 9.0 FTEs in Ty88 compared - to 9.5 FTEs in 1994 - - SAINf PAUL PUBLIC HEALTH - :,���•:� .,- . � � - _ ' ;F"r �_`. . �.. , . _ , . . . Nea! Rolun. M.D.. M.P.X.. Dtnewr - -- = . --1��' = .�-� � . � � -�-..: CII�Y OF S�A�T PA�. RDUSING CODE PROGRAId 6IY292-7771 �` -- . - -Nornt Coleman. Mayor _ _ - _ . . . SSS Cedar Shcet - . - - _ - - _' „ . _ � - . - . Sraru Paut, MN SSI01-2260 - _ - i � TRENDS .IN HOUSING GODE � = .'� "� ��� ,, L �-�_� . � `M ,.. � _ �, . - �;��:��'C4MPLA[NT AND RESPONSE DATA� ; F�sa�:..� � .-."' s � � ,�.-. ,..� � , 2�.a- � K'�,`�.� . .�'�� �Y'� � .... 4 "'"Y`._ .yf`� �.0 _ . ^ 9' G t \ A c in f»„s M � � 3 � .. i+�,�-..-� .._'e � ' nn � � xi < 'N� ' ��n:����ha _ .� z _ _ . , �.s� ... .... . . ..... x i a r.. ., o r - ., __,. � _ , _ __ .., .i.�s `K...... . � �:w;: 31,900 .�; ,`':�. . 25� 2Q� , .1 � �� <� ��� r _ • _ � �� :,18,000 k 3 ;re�nl_. . -... -- - ;�40�898:��� � � °. r 8,000 : _-;, � ,; k � � # �p - �_ _. _ � _ :_. �'�.� � . c5 _ - - �. - .� - .��_ : 0 "'' ' - ,� � w : .� 1988 M 1992 ,�,1994 . � : 1988 =-7992 ,1994 _. _ � ���" `�'.� ��; �,: � _ . .. , . �. - - � _. _ � _ , _ _:.. � ; , _��,.�-... _.�;_ " - . _ ' . ' - � . � Y, ='.". �" - - = _`COMPEAINTS � �=: HOUSING IN3PECTIONS � � �� '-=� _ � R6CEIVED _ _ _ PERFORMED_ _ ; _ . , ,-�� . � � , _ �� . � ! n �y } q .a ��� �- 7µ ``"`- � .,... � -'�' ,. - ' _ - � � � y '� . c -, `�" - - .,. , - �` _ . . . . , .. ,. , ,. �. � .- - � �,� . " - - ._.� � . _,- . ,.. , . ., _ __ .. . _ . _ _ . � : � � � --' - - - � ,. x � : , . ..�._ _ �:-z .� , - - , ., � � ; , . , . . � �� _ �; _. . . � . - . � • � ' . - . . . . - . - . � .