95-1078Council File # q 5- I0� g
O�fG���,��,�
Green 5heet # _29769
RESOLUTION
SAINT Pl}UL, MINNESOTA
�S
CITY
Presented by
s
Referred Tc
1
2
3
4
5
6
7
8
An Administrative Resolution establishing the rate
of pay for Library Associate in the Salary
Plan and Rates of Compensation Resolution.
Date
RESOLVED, that the rate of pay for the title of Library Associate be set at the rate set forth in Crrade
28, Section ID2, of the Technical Standard Ranges in the Salary Plan and Rates of Compensation;
and be it
FINALLY RESOLVED, that this resolution sha11 take effect and be in force on the first pay period
after its passage and approval.
�
Requested by Department of:
OFFICE OF HIIMAN RESOURCES
BY � �Df�� �9 �Y�
l \
.�
Fo pp ved b City Attomey
By: � I '-_
Adoption Cert�f'ied by Council Secretary
�
App
�
Appro b Mayor for u ssion to Council
BY: / `� � ����1
Adopted by Council: Date �_ K\ Q�_�_ a15
9s -� � `�
DEPA TMENT/OFFICE/COUNCIL DATE INITIATE� IV c y i � y
Of£ice of H Resources c�� 7 31 95 GREEN SHEET
CONTAC7PERSON&P N INRIAVDATE INITIAVDATE
� DEPAR[MENT OIftECTOR 1'1 CITV CAUNGI
U
ASSIGN �C ATTORNEV g 9✓ CINCLERK
NUYBEN FOfl
MUST BE ON CAUNCIL A DA Y( A E) AOURNG gUDGET DIqEGTOR FIN. & MGT. SERVICES Olft.
OROEP MAYOFi (OR ASSISTA �
F —=��o-.Q, °—
TOTAL # OF SIGNATURE PAGES (CIIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED
Approval to establish the Library Associate class in Grade 28 of the
Technical Standard Ranges.
RECOMMENDATIONS. Approve (A) or Re�ec[ (F) PERSONAL SEqVICE CONTRACTS MUSi ANSWER 7HE FOLLOWING QUESTIONS:
_ PL4NNING COMMISSION _ CNIL SERVICE COMMISSION �� Has this personRirtn e�er worketl under a contract for this tlepartment?
_CIBCOMMITfEE _ YES NO
2. Has this person/firm ever been a ciry employee?
_ STAFF
— YES NO
_ DiSTRICi CoUPr _ 3. Does ihis personttirm possess a skill no[ normally possessed by any curreM city employee?
SUPPORTSWHICHCOUNCILOB.IECTNE� YES NQ
Explain ell yes answers on seperate sheet ana attach to green sheet
INITIATING PROBLEM, ISSUE, OPPORTUNITV (W�o. What. When. Where, Why�:
The respansibilities have been found to averlap between adjacent classes as the
staf£ cope with the increased demand far services and a reduction in staff.
Once the new class i.s established, the Library Assistant and Library Specialist
classes will be abolished except as to present inc�nnbents.
ADVANTAGESIFAPPAOVED: -
The creatian af the new class will establish a strong and solid paraprofessional
title within the libraxy system and address the issue of over '��,�� �. �� q y p
Y ;�s.v� si �,:?°'di'`
and responsibilities.
The long-term cost benefit would be$16,805 savings per year. ��� `��' �
DISADVANTAGES IF APPROVED '
The initial cost to reallocate the affected e�loyees would be $28,270 .
����E�s�� ��"�E6V��
��� �� 199� AU� 2 5 1995
•.u,° r�r
DISADVANTAGES IF NOTAPPROVED. � �- � � ' ` ° � � � _ •��
Sd � E, Csa i ��,.� i��v � E
Inability to i�lement cost-effective arganizatianal changes and innovations.
TOTAL AMOUNT OFTRANSACTION $ COST/HEVENUE BUDGETED (CIRCLE ONE) VES NO
FUNDIfiG SOUBCE ACi1VITV NUMBER
FINANCIA� INFQRMATION: (E%P�AIN)
9S- lo� �
fi�� �
CITY OF SAINT PAUL
Norm Coleman, Mayo�
TO:
FROM:
DATE:
RE:
Gerald Steenberg
Libraries
Karen Sanchez`�,� �/V�
O�ce of Human Resources
Mazch 28, 1995
13D Ciry Ha11 Annes
15 West Fa�vth Street
Sairst PauZ, Mirsnesot¢ SSIO2-163I
Library Associate Twenty Day Notice
Tetephone. 612-266-6300
TODlI7Y� 612466-6501
Jotriine: 612-266-6502
FacstmiZe: 612-292-7656
We have completed our study ofthe proposed Library Associate class. Based upon the
information provided, we have determined that this classification should be assigned to the
Technical Bargaining Unit in Grade 28.
Those employees currently holding the title of Library Assistani, *Library Assistant II, and
Library Specialist (full-time or part-time) may be reciassified into the Library Associate ciass in
accordance with the Civil Service Rules 8.A.5 if they meet the minimum qualifications. Those
who do not wish to be reclassified may remain in their current title. The Library Assistant and
Library Specialist classes will be starred (abolished except as to present incumbents).
I have attached a copy of the class specification for your review. Please notify me within
twenty days of receipt of this memo if you wish to discuss this action. If I do not hear &om you
within that time frame, I wili assume agreement and will proceed with the process.
We w111 also be processing a resolution to establish the rate of pay for Library Associate in
Grade 28, Section ID2, of the Technical Standard Ranges in the Salary Plan and Rates of
Compensation.
KS/tf
I hereby waive the time remaining on this 20 day notice for the purpose of creating this title and
class specification. .
/i4
, OFfTCE OF IiUMAN RESOURCES
LeeAnn Twchin, Acang Direaar
Date
q S _ �0�8'
Class Studied:
incumbents:
Studied By:
Date Studied
CLASSIFlCATION STUDY REPORT
Library Associate (Proposec�
Vacarrt
Karen Sanchez
July 29,1994
Persons Contacted: Library Labor-Management Committee
APPROVAL OF THE CLASSIFICATION AND COMPENSATION MANAGER:
DATE
SACKGROUND
This study was prompted by a 1992 study conducted of the Library's middle management
structure. One of the findings of the study revealed that the increased demand for services
combined with a reduction in staff has caused job responsibilities to overlap and lines of
responsibilities to blur between the Library Assistant and Library Specialist titles as employees
at all levels cope with the increased demand for senrices. The Library Administration,
consequenUy, met with the bargaining unft representatives to discuss combining titles to create
a strong and solid paraprofessional title. A labor-management committee was formed to
develop a class specification for the proposed new class entitled Library Associate.
This study was based upon the proposed duties of the new class.
��i��]'[dilu�T'li]� `�.
Labor•management committee meeting.
Review of the proposed class specification and job profile.
Comparison to refated classifications.
QES evaluation.
POS{TION DESCRIPTION
The typical duties of the positions in this class will be as follows:
q5-(oh�
I. Assists customers by providing information and reference services including location of
materiais, use of database services, searches, and helping customers develop library user skills.
2. Assists customers in circulation services including charging materials in and out, coflecting
overdue fees, registering library applications, and responding to customer questions and
complaints.
3. Performs collection management duties as assigned including selection, weeding,
processing, and cataloging.
4. Plans and implemerrts programs and projects as assigned including children's programming,
promotion/publicity, special projects including large system projects and staff training.
5. Prepares reports and written documents as assigned.
6. Maintains technical equipment and services including serving as liaison with the data
processing staff, basic maintenance, troubleshooting, staff training, and improving electronic
access to information.
7. Maintains equipment and manuals.
8. Oversees agency operation in absence of professional staff; maintains established policies
and procedures.
COMPARISON TO RELATED CLASSIFICATIONS
The Librarian I class has more responsibility than the proposed Library Associate class in the
areas of collection development, programming, cataloging, staff training and review, and more
complex reference services.
1. The Librarian I assists in collection development and maintenance for a particular library or
library department and may supervise and coordinate work done by lower level staff. The
Library Associate will have responsibility in this area only as assigned.
2. The Librarian I develops, plans, organizes, and directs or presents special programs. The
Library Associate will have responsibility in this area only as assigned.
3. The Librarian I catalogs and classifies books and reviews and revises work done by lower
level staff. The Library Associate will have responsibility in this area only as assigned.
4. The Librarian I trains paraprofessional, technical, clerical and volunteer staff . The Library
Associate willl have responsibility in this area in relation to technical equipment and services,
whereas, the Librarian f class does not specify any particular area.
5. The Librarian I may super�ise the da�y operations of a smaller branch library. The Library
95-1oRs
Associate will have short• term responsiblit�r far overseeing an agency operation in the absence
of full time staff.
6. The minimum qualifications established for the Librarian I class are higher than that of the
proposed new cfass.
The duties of the Library Associate are more comparable to the Library Specialist than Library
Assistar� class. The Library Assistarrt is trained and performs entry level technical library work,
whereas, the Library Associate will be woricing under general supervision.
QES EVALUATION AND ANALYSIS
The proposed new class was evaluated at Grade 28 of the Technical Standard Ranges.
RECOMMENDATION
Based upon the comparisons and QES evaluatron, I recommend that the Library Associate ciass
be assigned in Grade 28 of the Technical Standard Salary Ranges.
CODE: 561A
au: 02 �s_�o�lY
EFFECTIVE:
PROPOSED TITLE OF CLASS:
LIBRARY ASSOCIATE
DESCRIPTION OF WORK
General Statement of Duties:
Performs paraprofessional work in providing reference, information, and
material loan sexvices to library customers; and performs other related
duties as required.
S�ervision Received:
Works under genexal supervision of an agency supervisor.
Sunervision Exercised:
May lead the work of clerical and technical employees as assigned.
TYPICAL DUTIES PERFORMED
The listed examples may not include all the duties performed by all positions
in this class.
Assists customers by providing information and reference services
including location of materials, use of database services, searches, and
helping customers develop library user skills.
Assists customers in circulation services including charging materials in
and out, collecting overdue fees, registering library applications, and
responding to customex questions and complaints.
Performs collection management duties as assigned including selection,
weeding, processing, and cataloging.
Plans and implements projects and programs as assigned including
children's programming, promotion/publicity, special projects including
large system projects, and staff training.
Prepares reports and written documents as assigned.
Maintains technical equipment and services including serving as liaison
with the data processing staff, basic maintenance, troubleshooting, staff
training, and improving electronic access to information.
MainCains equipment and manuals.
Oversees agency operation in absence of professional staff, maintains
e5tablished policies and procedures.
KNOWLEDGE, SKILLS AND ABILITIES
(continued on reverse side)
LIBRARY ASSOCIATE
Page 2
PROPOSED TITLE OF CLASS: G�S�,QI�g'
LIBRARY ASSOCIATE
Considerable knowledge of library policies, procedures, and organization.
Considerable knowledge of community resources.
Working knowledge of library science principles and practices.
Working knowledge of collection management principles and practices.
Working knowledge of literature, science, arts, humanities, social
sciences and the organization of disciplines.
Working skill in maintaining and troubleshooting electronic equipment.
Considerable ability to research information including library-related
electronic databases.
Considerable ability to conduct reference interviews.
Considerable ability to plan, organize, and prioritize work and to
perform multiple tasks simultaneously.
Considerable ability to interact effectively with internal and external
customers.
Considerable ability to communicate, both orally and in writing.
Considerable ability to listen and communicate with all ages, educational
levels, and ethnic background.
Working ahility to perform repetitive movements such as bending,
reaching, and lifting library materials.
MINIMUM QUALIFICATIONS
A bachelor's degree; or two years of college and two years of general
libraYy experience plus two courses in library-related classes.
LIBRARY ASSOCIATE
�
� k a."°
� M..�
�h ����
�
•
CITY OF SAINT PAUL
Norm Coleman, Mayor
672-266-6502
TO: Dave Thune, City Counci! President
Jerry Blakey, Councilmember
Michael Harris, Coancilmember
Roberta Megard, Councilmember
Janice Retunan, Councilmember
Dino Guerin, Councilmember
Marie Grimm, Counci(member
FROM: )ohn Shockley, Human Resources Manager �h��`
Classification, Compensation 8t Org'I Des�gs�
DATE:
RE:
November 8,1995
Libsary Associate, Council Resolution 95-1078
Fauimile: bi2-292-765b
Attached is the Bureau of Mediation Services unit clarification order regarding the
proposed Library Associate class, Council Resoludon 95-1078. It is item number 15
on today's Council Agenda.
Attachment
OFFICE OF HUMAN RESOURCES
John HmniIIon, D'ueaor
230 CFty Hall A�maz Tekphone: 672-266-6500
ZS Wen Fourth Street TDDfIT'Y: 6I2-266-6501
Samt Paul, Minnesow 55 1 02-1 631 J o 6 1 i e e:
•
MEDIRTION SVC TEL�612-643-3013 Nov 08 95 10�36 No.003 P.02
;.
.
BUREAU �F MEDUJION SER17CT5
State of Min�ezota
�N `_ TH� -M�13'TE�: � �3�`".A: :P�'i'i'�'�A�`. =FL31�
. .. -
GLt�TYC1!?T+DIV_ UR �?PR(I�CIA3'E•�.
_.
.. : _._ .; . . . . :; : �:.:_... ...
'(3�??IT. � ::......:.. ... . . : , :.-,:.:., ;
���-ia��
Novembez B, 1995
Professional Employees Aesociation, Inc., St. Paul, Minnesota
- and -
City of St. Paul, Minnesota
- and -
American Federation of State, County and Municipal Employees,
Council No. 14, South St. Paul, Minnesota
BMS Caee No: 96-PCL-543
Before: Peter E. Obermeyer
Hearing Officer
YINIT CLARIFICATION ORb�R
_�
=rrrxoauc
On Monday, October 23, 1995, a hearing was conducted by the Bureau
of Mediation Services, State of Minnesota (BUreau), purauant to a
petition filed by the Professional Employees Aesociation, Inc., SL.
Paul, Minnesota {Associationl. The petition requested the
clarification of the proper unit placement of a job class of the
City of St. Paul, Minnesota iCity). The American Federation of
State, County and Municipal Employees, Council No. 14, South St.
Paul, Minnesota (Council 19) was identified as an intereated party.
ART
At the hearing Mr. Michael Wilde,
on behalf of the Aesociation; no
and Mr. Jerry Serfling, Busine8s
IS5IIE
Business Representative, appeared
appearance was made for the City;
Agent, represented Council 14.
Should the newly created job class af Library Aasociate be assigned
to the professional appropriate unit represented by the Association
or the technical appropriate unit represented by Counail 14?
• ibu� �a�.ssz� rnx: ie�z� ca�•�oiz
1380 Lne�gy lane • Suite B2 • Si. Yaul, MN 5570R-.5253
An Equai Opportunity Empluycr
�
MEDIRTIDN SVC TEL�612-643
'�
� Unit Clarification Order
• BMS Case No. 96-PCL-543
Page 2...November 8, 1995
•
i
Nov 08 95 10�36 No.003 P.03
�����'�
Before the Bureau in this case is the proper bargaining unit
placement of the newly created job clasa of Library Associate.
The new job class is the result of the _merging o£ two existing
classes in the St. Paul library system. The current job claeaes
involved in the mexger are Library Specialist (represented by the
Aesociation) and Library Assistant (represented by Council 14).
Central to the debate is whether the class a£ I,ibrary AssociaCe is
professional or technical in nature.
Tbe Public Employment Labor Relations Act (PELRA? provides general
guidance to the Bureau in determining unit placement diaputea. 1/
Multiple criteria are eatablished for the determination of such
issues. 2/ However, where Che employer's bargaining structure hae
been establishe'd based on occupational groupe, resulting in a
separate bargaining unit for profeasional employees, L•he definition
of pzofessional employee must firat be considered.
In determining tbe pzofessional status of a job claes we are given
direction from the PSLRA of the unique considerationa that are made
for professional employees. In addition to a detailed definition
of protessional employee, 3/ they only are given the zight to "meet
and confer^ with their employer concerning the "... services being
provided to the public ..." on a regnlar basis. 4/ The Bureau
considera it paramount that employeea included in a profeasional
bargaining unit, must, first meet the PELRA standard of
professional.
sefore us in this case is whether the newly created job clasa of
Library Aseociate is professional in nature. The PELRA definea a
professzonal in terms af the intel2ectual character of the work
performed and the nature ot the educational foundation required.
Crucial to thia case is the educational requirement that is
sequired to be considered a professional. it states that a
profeasional is 3istinguished by:
3,,/ Miitnesota School Emnlovees Association and IndependenC
School Dietrict No 276 BMS Caee No. 95-PCL-605.
�/ Minn. Stat. 179A.09.
3/ Ibid.
Q/ Minn. Stat. 1�9A.06, Subd. 4 and 179A.08, Subd. 1 and 2.
MEDIATION SUL TEL=512-6A3-3013
�
''' Unit Clarification Order
BMS Case No. 96-PCL-543
• Page 3...November 8, 1995
Nov 08 95 10�37 No.003 P.04
��5 -����
°�... learning customarily acquired by a prolonged
course of specializad intellectual inetruction and
atudy in an institution of higher learning or a
hospital, as distinauiehed from a qeneral academic
education . " ,�/ (Emphasis added)
The record does not support the argument that the Library Associate
class meets this rigorous test.
Tha job class description o£ Library Associate mandatea a
"bachelor's degree^ or a combination of college and experience,
aupplemented by two library related classes. �/ This level of
minimum qualifications does not meet the professional test of the
PELRA.
We concluded that the job class is paraprofessional in nature,
consistent with the general nature of the technical bargaining
unit.
FINDINGS AND ORDERS
•
1
Wa
3
The job class of Library Associate is not profesaional
as defined by Minn. Stat. 179A.03, Subd. 13.
The job clasa of Library Associate is included within
the technical appropriate unit represented by Council
14 .
The City shall post this Order at L work locationa of
the employees involved.
STATE OF MINNESOTA
Bureau of Mediation Services
I+ANCE TEACHWORTH
Commissioner
PEpJeld
c�: Mlchael Wilde (2)
(Includes Posting Cogy)
Jerry Serfling
Gerald Steenberg
Sue Wegwerth
. —
_ 5/
Sz/
TBR E. OBERMEY R
Hearing Officer
Minn. StaC. 179_03, Subd. 13,-a, (iv).
JOINT EXHIBIT No. 1.
Council Fi1e # q 5 -10�
��I�l�����
Green Sheet # _24764
RESOLUTION
SAINT P�UL, MINNESOTA
Presented by
Referred
Date
`S
i
2
3
4
5
6
7
8
An Administrarive Resolution establishing the rate
of pay for Library Associate in the Salary
Plan and Rates of Compensation Resolution.
RESOLVED, that the rate of pay for the title ofLibrary Associate be set at the rate set forth in Grade
28, Section ID2, of the Technical Standard Ranges in the Salary Plan and Rates of Compensation;
and be it
FINALLY RESOLVED, that this resolution shall take effect and be in force on the first pay period
after its passage and approval.
Adoption Certtfied by Council Secretary
I'•..?�
� s.
�
rV�
Requested by Department of:
OFFICE QF HUMAN RESOURCES
BY. S�Y�M � . 1 �'��
Fo pp ved b�`l�-�X.S�ttomey
BY � �-'
Approved by Mayor for u'ssion to Council
BY: �' l �j �
Adopted by Councii: Date �e�_� \ �1_ _�95
GREEN SHEET
95 -i
N° 297
INRIAV(
C�TYATTORNEY $ �(✓
BUDGEf OIRECiOR
MAYOR (OR ASSIST
TOTAL # OF SIGNATURE PAGES
(CLIP ALL LOCATIONS FQR SIGNATURE)
CITY GOUNCII
CITY CLERK
FIN. & MGT SERVICES DIB.
Appmval to establish the Library Associate class in Grade 28 of the
Technical Standard Ranges.
_ PLANNING COMMISSION _ qVIL SERVICE CAMMISSION
__ GB COMMITTEE _
_ STAFF _
_ �ISTRIGTCOURT _
SUPPQFTS WHICH COUNCIL Q&IECTIVE�
PERSONAI. SERVICE CONTRACTS MUST ANSWER THE POLLOWING QUESTIONS:
1 Has this persoNfirm ever worked untler a contract tor this deRartment?
YES NO
2. Has this personffirm ever been a aty employee�
YES NO
3. Does this peisonlfirm possess a skill not normally possessetl by arry wrreM city empioyee?
YES NO
Explain all yea answers on separate sheet and attach to graen sheet
The responsibilities have been faund to averlap between adjacent classes as the
staff cope with the increased demand for services and a reduction in staff.
Once the new class is established, the Library Assistant and L,ibrary Specialist
classes will be abolished except as to present incumbents.
The creatian o£ the new class will establish a strang and solid paraprofessional
title within the library system and address the issue of over ' ��,� �.
and responsibilities.
The long-tezm cost benefit would be $16,805 savings per year. p �� 3 ���� 5
�ISADVANTAGES IFAPPflOVED.
The initial cost to reallorate the affected eng�loyees would be $28,270
�'���@��s�
,s. : _ � �
,
����E����
AUG 25 1995
Inability to ittg�lement cast-ef£ective organizational changes and innovations.
TOTALAMOUNSOFTpANSACTION
COSTfREY£NUE SUDGETED (CIRCLE ONE)
YES NO
FUNDIHG SOURCE ACt1V1TY
FINANCIAL INFORMATION: (EXPLAIN)
95- lo� �!
ii'��i., :`�' . � �- _
- . , OFFICE OF AUMAN RESOURCES
� LeeAnn Turchin, Ac¢rtg Duector
CITY OF 5AIlVT PAUL
Norm Caleman, Mayor
��:
FROM:
DATE:
RE:
Gerald Steenberg
Libraries
Karen Sanchez`� �(v-�
Office of Human Resources
Mazch 28, 1995
230 Cuy Flal1 A�urex Tekphaae: 612-266-65Q0
25 West Founh Street TDDlITS': 612-266-6507
Saint Paul, Minnesnta 55102-7631 7obline: 612-266-G501
. Facsimile: 672-292-7656
Library Associate Twenty Day Notice
We have completed our study of the proposed Library Associate class. Based upon the
information provided, we have determined that this classification should be assigned to the
Technical Bargaining Unit in Grade 28.
Those employees currently hoiding the title of Library Assistant, *Library Assistaut II, and
Library Specialist (full-time or part-time) may be reclassified into the Library Associate class in
accordance with the Civii Service Rules 8.A.5 if they meet the minimum qualifications. Those
who do not wish to be reclassified may remain in theix cunent tit3e. The Library Assistant and
Library Specialist classes will be starred (abolished except as to present incumbents).
I have attached a copy of the class specification for your review. Please notify me within
twenty days of receipt of this memo if you wish to discuss this action. If I do not hear from you
within that time frame, I will assume agteement and will proceed with the process.
We will also be processing a resolution to establish the rate of pay for Library Associate in
Grade 28, Section ID2, of the Technica] Standard Ranges in the Salary Plan and Rates of
Compensation.
KSltf
1 hereby waive the time remaining on this 20 day notice for the purpose of crearing this title and
class specification, .
qs—Ic
Class Studied:
Incumbents:
Studied By:
Date Studied:
CLASSIFlCATION STUDY REPORT
Library Associate (Proposed)
Vacant
Karen Sanchez
July 29,1994
Persons Contacted: Library Labor-Management Committee
APPROVAL OF THE CLASSIFICATION AND COMPENSATION MANAGER:
DATE
BACK6ROUND
This study was prompted by a f992 study conducted of the Library's middle management
structure. One of the findings of the study revealed that the increased demand for services
combined with a reduction in staff has caused job responsibilities to overlap and lines of
responsibilities to blur between the Library Assistant and Library Specialist titles as empioyees
at all levels cope with the increased demand for senrices. The Library Administration,
conseque�tly, met with the bargaining unit representatives to discuss combining titles to create
a strong and solid paraprofessionai title. A labor-management committee was formed to
develop a class specification for the proposed new class entiUed Library Associate.
This study was based upon the proposed duties of the new ciass.
STUDY COMPONENTS
Labor-management committee mee�ng.
Review of the proposed class spec�cation and job profile.
Comparison to related ciass�cations.
QES evaluation.
POSfTION DESCRIPTION
The typicai duties ot the positions in this ciass wilf be as foflows:
qS -10�14
I. Assists customers by providing information and reference se+vices including location ot
materials, use of database services, searches, and he{ping customers develop library user skiils.
2. Assists customers in circulation services inciuding charging materials in and out, cofiecting
overdue fees, registering library applications, and responding to customer questions and
complaints.
3. Performs colfection management duties as assigned including selection, weeding,
processing, and catafoging.
4. Plans and implements programs and projects as assigned inciuding children's programming,
promotion/publicity, special projects including large system projects and staff training.
5. Prepares reports and written docume�ts as assigned.
6. Maintains technical equipment and services including serving as liaison with the data
processing staff, basic maintenance, troubleshooting, staff training, and improving electronic
access to irrformation.
7. Maintains equipment and manuals.
8. Oversees agency operation in absence of professional staff; maintains established policies
and procedures.
COMPARISON TO RELATED CtASSIFICATIONS
The Librarian I class has more responsibil+ty than the proposed Library Associate class in the
areas of collection development, programming, cataloging, staff training and review, and more
complex reference senrices.
1. The Librarian 1 assists in coilection development and maintenance for a pa�icular library or
library departrnent and may supervise and coordinate work done by lower levef staff. The
Library Associate will have responsibility in this area only as assigned.
2. The Librarian 1 develops, pians, organizes, and directs or presents special programs. The
Library Associate will have responsibility in #his area only as assigned.
3. The Librarian I catafogs and class�es books and reviews and revises work done by lower
level staff. The Library Associate wiii have responsibiliry in this area only as assigned.
4. The Librarian ! trains paraprofessional, technical, cierical and volunteer staff . The Library
Associate wilN have responsibiliiy in this area i� relation to technical equipment and services,
whereas, the Librarian I class does not specify any particular area.
5. The Librarian 1 may superYise tt�e daily aperations of a smaller branch library. The Library
9s- t,
Associate wiil have short- term responsib{ity for overseeing an agency operation in the absence
of fu{i time staff.
6. The minimum qualifications established for the Librarian I class are higher than that of the
proposed new ciass.
The duties of the Library Associate are more comparabie to the Library Specialist than Library
Assistant class. The library Assistant is trained and performs entry {evel technical library work,
whereas, the Library Associate wiil be working under generai supervision.
QES EVALUATION AND ANALYSIS
The proposed new class was evaluated at Grade 28 of the Technical Standard Ranges.
RECOMMENDATfON
Based upon the comparisons and QES evaluation, I recommend that the Library Associate class
be assigned in Grade 28 of the Technical Standard Salary Ranges.
CODE: 561A
BU: 02 p�
EFFECTIVE: �
PROPOSED TITLE OF CLASS:
LIBRARY ASSOCIATE
DESCRIPTION OF WORK
General Statement of Duties;
Performs paraprofessional work in providing reference, information, and
material loan services to libxary customers; and performs other related
duties as required.
Supervision Received:
Works under general supervision o£ an agency supervisor.
Sunervision Exercised:
May lead the work of clerical and technical employees as assigned.
TYPICAL DUTIES PERFORMED
The listed examples may not include all the duties performed by all positions
in this class.
Assists customers by providing information and reference services
including location of materials, use of database services, searches, and
helping customers develop library user skills.
Assists customers in cixculation services including charging materials in
and out, collecting overdue fees, registering library applications, and
responding to customer questions and complaints.
Performs collection management duties as assigned including selection,
weeding, processing, and cataloging.
Plans and implements projects and programs as assigned including
children`s programming, promotion/publicity, special projects including
large system projects, and staff training.
Prepares reports and written documents as assigned.
Maintains technical equipment and services including serving as liaison
with the data processing staff, basic maintenance, troubleshooting, sta£f
training, and improving electronic access to information.
Maintains equipment and manuals.
Oversees agency operation in absence of professional staff, maintains
established policies and procedures.
KI30WLEDGE, SKILLS AND ASILITIES
(continued on reverse side)
LIBRARY ASSOCIATE
Page 2
PP�OP05ED TITLE OF CLASS : q,r ,�' O�
LIBRARY ASSOCIATE
Considerable knowledge of library policies, procedures, and organization.
Considerable knowledge of community resources.
Working knowledge of library science pxinciples and practices.
Working knowledge of collection management principles and practices.
Working knowledge of literature, science, arts, humanities, social
sciences and the organization of disciplines.
Working skill in maintaining and troubleshooting electronic equipment.
Considerable ability to researck information including library-related
electronic databases.
Considerable ability to conduct reference interviews.
Considerable ability to plan, organize, and prioritize work and to
perform multiple tasks simultaneously.
Considerable ability to interact effectively with internal and external
customers.
Considerable ability to communicate, both orally and in writing.
Considerable ability to listen and communicate with a11 ages, educational
levels, and ethnic background.
Working ability to perform repetitive movements such as bending,
reaching, and lifting lihrary materials.
MINIMUM QUALIFICATIONS
A bachelor's degree; or two years of college and two years of general
library experience plus two courses in library-related classes.
LIBRARY ASSOCIATE
- - •� �r .� nn� n n�
� �� ��
a�-����
�
CITY OF SAINT PAUL
Norm Caleman, Mayor
b12-266-6502
OFFICE OF EiUMAN RESOUACES
lohn HamiUon, Diredot
230 Ciry Hall Aiv:ex Telephone: 612-266-6500
25 R'estFourth SYreet TDORTY.� 612-266-6501
Saint Paal, Minnesota 55102d631 7 o b I i n e:
Fauimile: 612-292-7d56
f�
TO: Dave Thune, City Counci[ President
)erry Blakey, Councitmember
Michael Harris, Councilmember
Roberta Megard, Councilmember
Janice Rettman, Councilmember
Dino Guerin, Councifinember
Marie Grimm, Counci{member
FROM: John Shockley, Human Resources Manager '���
Classifiicauon, Compensation $t Org'{ Design
DATE:
RE:
November 8, {995
Library Associate, Council Resolution 95-] 078
Attached is the Bureau of Mediation Services unit clarification order regarding the
proposed Library Associate class, Council Resolution 95-] 078. It is item number 15
on today's Council Agenda.
Attachment
�