95-10OR1G11�AL
RESOLUTION
OF SAINT PAUL, MINNESOTA
r�c�as
Referred To
Committce: Date
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WHEREAS, the City of Saint Paul is concerned about protecting the health and well-
being of the residents of Saint Paul; and
WHEREAS, Saint Paul Public Health has developed expertise in epidemiology and
disease prevention and control; and
WHEREAS, Ramsey County is interested in contracting with the City of Saint Paul for
epidemiological services fior the Suburban Ramsey County areas; and
WHEREAS, a joint relationship and 'yoint planning for disease prevention and control
would benefit both the City of Saint Paul and Ramsey County; and
WHEREAS, funding will be provided from Ramsey County to the City of Saint Paul
to support staff and associated costs to expand the current Epidemiology Team to
Suburban Ramsey County.
RESOLVED, that the proper City Offiicials are hereby authorized and directed to
execute a contract with Ramsey County for epidemiological services to be provided
by Saint Paul Public Health.
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Grimm
Guerin
H<� s
MegarcT
Rettman
Thune
Yeas" Navs Absent
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Adopted by Council: Date �� � �
Adoption Cer[ified by Council ecretary
By ' �C � � . � S..ei..�a—��r---
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Approved by Mayor: Date �� - ,J
BY� !�//1 � �'
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Requested by Department of:
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Form Ap roved by Ci ey
BY� c %2 - — �T
Approv by Mayor for Sub ion to Council
By: ��' s,'��"�1'�
Camc�l File # q S�I b
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DEPARTMENT/OFFICE/COUNCIL DATEINITIATED GREEN SHEE NO 18998
Public Health 12/1/94 INITIAVDATE INITIAVDATE
CONTACTPERSON&PHONE OEPARTMENTDIRECTOR �CITYCOUNCIL
Diane Holmgren 292-7712 ASSIGN rSYCITYATfORNEY OCITVCLERK
NUYBEfl FOP ��
MUST BE ON CAUNCIL AGENDA BY (DA"fE) ROUTING BUDGET DIPECTOR � FIN. & MGT. SERYtCES �{R.
December 14, 1994 ORDEF �MAYOR(OFASSISTANT) 0
TOTAL # OP SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQtiESTEO:
Approval of a Resolution to authorize City signatures on a contract between Ramsey County and
the City of Saint Paul, whereby Saint Paul Public Health will provide epidemiological
services to Ramsey County Public Health from January 1, 1995 through December 31, 1995.
RECOMMENDATIONS: Approve (A) or Rejeet (R) pERSONAL SERVICE CONTRACTS MUST ANSWEH THE FOLLOWING �UESTIONS:
_. PLANNING CAMMI$$ION — CIVIL SERVICE CqMMISSION 1. Has this personRirm ever worked under a crontract for this departmeni?
_ CIB CAMMITTEE
YES NO
_ STAFF 2. Has this pecwnff¢m ever bee� a city employee?
— YES NO �
_ DiSiRICT COURr _ 3. Does this person/firm pos5ess a skill not normally po5sessed by any current ciry employee?
SUPPORTS WHICH COUNCIL O&IECTIVE? YES NO
Explain all yes answers on separate sheet end attach to green sheet
INITIATING PROBLEM, ISSUE, OPPORTUNITY (Who, What, When, Where, Why�:
The City of Saint Paul, through Public Health, is able to provide epidemiological services to
Ramsey County because of staff's knowledge and expertise in this area. Staff will be working
specifically with Ramsey County on their disease investigation and control issues. Saint
Paul Public Health will provide staff to perform related duties including disease
investigations, consultation on communicable disease, and monthly reporting.
ADVANTAGESIFAPPROVE�
' A cooperative arrangement with Ramsey County will serve both the City of Saint Paul and
Ramsey County well.
' There will be increased coordination and communication regarding activities and disease
outbreaks.
' Saint Paul Public Health staff will have the opportunity to share their expertise and
skills wiGh anotker agency. �.
DISADVANTAGES IF APPROVED C C
NONE C' `jG �
DEC �.7 199� ��� C� 1994 �.E 19g4
5
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DISADVANTAGES IF NOTAPPROVED:
' Relationships between Saint Pau1 and Ramsey County wi11 not Ue enhanced,
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' Disease investigation and control efforts may be less coordinated.
DEC 2 7 1994
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70TpL AMOUNT OF TRANSACTION $ 33 Z9O COST/HEVENUE BUDGETED (CIRCLE ONE) VES NO
FUNDING SOUHCE RamSey �OUnty ACTIVITY NUMBEF �3215
FINANCIAL INFORMATION� (EXPLAIN)
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AGREEMENT BETWEEN
iZAMSEY COUNTY AND CITY OF SAINT PAUL
THIS AGREEMENT, entered into this 3rd day of January, 1995 by
and between County of Ramsey and the City of Saint Paul, both of which
are political subdivision of the State of Minnesota.
WF3EREAS, City of Saint Paul {"City") is e�cperienced in the
provision of epidemiological services and has staff and equipment
available to provide such services; and
WFiEREAS, Ramsey County ("County") has a need for
epidemiological services.
NOW, THEREFORE, each of the parties hereto do hereby agree as
follows:
I. TERM OF AGREEMENT
This Agreement shall be effective January 1, 1995 through
December 31, 1995, the date of execution notwithstanding, unless
amended or terminated as provided in Article VII.F TERMINATION CLAUSE.
II. RESPONSIBILITIES OF the City of Saint Paul
A. The City shall provide epidemiology services to the County in
accordance with the work plan in Attachment A to this Agreement.
B. The City shall assure that 0.5 FTE of an Epidemiologist is
available through its Division of Public Health to coordinate the
County's services. In addition, the City shall make available
Public Health staff in the areas of infectious disease,
pediatrics, health statistics, computer systems and health
information, and interns in epidemiology to provide services to
the Epidemiology Team.
C. The City shall maintain epidemiological records on reported
communicable diseases for the County on the City's Public Health
computer network, and shall provide the epidemiologist with access
to the computer network via modem.
D. The City shall attend scheduled Metropolitan Epidemiology
Meetings. The City shall inform the County of scheduled meetings
and shall report findings to the County. The City shall attend
County Environmental Health and Public xealth Nursing sCaff
meetings and report on the Metropolitan meetings.
E. The City shall provide monthly disease investigation reporting
to Ramsey County.
F. The City Epidemiologist shall be on site at least weekly with
County staff of the Department of Public Health to coordinate
epidemiology services.
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Agreement with City o£ Saint Paul
III. RESPON5IBILYTIES OF RAMSEY COUNTY
A. The County shall provide additional staff for disease
investiqation in the event of an outbreak.
B. The County shall pay the City an amount not to exceed
$33,290.00 for 1995, for services provided under this Agreement.
IV. CONTRACT COORDINATOR
Each party to this Agreement shall assign a person to serve as a
coordinator for this agreement. The coordinators shall be
responsible for maintaining communications related to the
agreement. '
The City's Contract Coordinator is: Diane Holmgren
The County's Contract Coordinator is: Jane Norbin
V. INVOICES AND PAYMENTS
A. The City shall submit an invoice for services to the County
Department of Public Health the enfl of each quarter.
B. Ramsey County shall pay the City's invoices within 30 days of
receipt of the invoice.
VI. CONTRACT INSURANCE REQUIREMENTS
The City shall obtain and attach certificate of insurance,
acceptable to the Ramsey County Risk Manager, to the sigried
Agreement for:
A. Workers' compensation
Minimum limits: $500,000 per accident
B. General liability insurance (C.G.L.):
1. Bodily and Personal Injury and Property Damage
$600,000 per occurrence
$1,000,000 aggregate
C. Professional liability insurance
l. Minimum limits $600,000 per occurrence
2. $1,000,000 aggregate
D. Automobile liability insurance:
1. Niinimum limits $600,000 combined single limit
2. Coverage sha11 include hired, non-owned and owned
automobiles.
E. City or state licen5es as required.
A program o£ self-funded insurance covering the above the meet the
statutory limits as defined in MN Chapter 466.04 will be
considered by the County as meeting the obligations of this
section in lieu of commercial insurance coverages.
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Agreement with City of Saint Paul
VII. GENERAL CONDITIONS
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L:71
Nonassignability Clause
The City shall not assign any interest in
shall not transfer in the same, whether b
assignment or novation, without the prior
the County.
Independent Contractor Clause
the Agreement and
y subcontract,
written consent of
For the purposes of the Agreement, City shall be deemed to be an
independent contractor and not an employee of the County. Any and
all agents, servants, or employees of the City, while engaged in
the performance of any work or services required to be performed
by the County under the Agreement, shall be considered employees
of the City. The City, its agents, servants, or employees sha11
be entitled to none of the rights, privileges, or benefit of the
County employees except as otherwise may be stated herein.
C. Hold Harmless Clause
The City further agrees to defend and indemnify and hold the
County harmless from any claims, demands,_actions, or causes of
action arising out of any act or omission on the part of the City
or its subcontractors, partners or independent contractors or any
of their agents, servants or employees in the performance of or
with relation to any o£ the work or services provided by the City
under the terms of the Agreement.
The County further agrees to defend and indemnify and hold the
City harmless from any claims, demands, actions, or causes of
action arising out of any act or omission on the part of the
County or its subcontractors, partners or independent contractors
or any of their agents, servants or employees in the performance
of or with relation to any of the work or services provided by the
County under the terms of the Agreement.
Nothing in this Agreement shall constitute a waiver by the
Counties of any statutory limits or exceptions on liability.
D. Alteration Clause
Any alteration, variation, modification, or waiver of the
provisions of the Agreement shall be valid only after it has
been reduced to writing and duly signed by both parties.
E. Non-Conforming Services
The acceptance by the County of any non-conforming services under
the terms of the Agreement shall not eonstitute a waiver of the
County's right to conforming services or any rights and/or
remedies in respect to any subsequent breach or default of the
terms of this Agreement. The rights and remedies of the County
provided or referred to under the terms of the Agreement are
cumulative and not mutually exclusive.
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Agreement with City of Saint Paul
F. Termination Clause
1) With Cause
The County reserves the right to immediately suspend or
terminate this Agreement if the City violates any of the terms
or conditions of this Agreement or does not fulfill in a
timely and proper manner its obligations under the Agreement
as determined by the County. In the event that the County
exercises its right of suspension or termination under this
Paragraph, it shall submit written notice to the City
specifying the extent of such suspension or termination, the
reasons therefore, and the date upon which such suspension or
termination becomes effective. Upon receipt of such notice,
the City shall take a11 actions necessary to discontinue
further commitments of funds to the extent that they relate to
the suspended or terminated portions of the Agreement.
2) Without Cause
The County or the City may terminate the Agreement issued
hereunder without cause and for any reason whatsoever upon
giving at least fourteen (14) days written notice thereof to
the other party. In such event, the City shall be entitled to
receive compensation for the services provided in a
satisfactory manner up to and including the effective date of
termination.
G. Non-Discrimination
1) The City agrees to comply with all Federal, State and
local laws, resolu�ions, ordinances, rules, regulations and .
executive orders pertaining to unlawful discrimination on
account of race, color, creed, religion, national origin, sex,
marital status, sexual preference, status with regard to
public assistance, disability, or age, including the Americans
with Disabilities Act. When required by Iaw and requested by
the County, the City shall furnish a written affirmative
action plan.
2) No qualified individual with disability as defined by the
Americans with Disabilities Act, 42 U.S.C. Sections
12101-12213 shall be:
a. Denied access to or opportunity to participate in or
receive benefits from any service offered by the City
under the terms and provisions of this Agreement, or
b. Subject to discrimination in employment under any
program or activity related to the services provided by
the City.
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Agreement with City of Saint Paul
H
Compliance with Applicable Law
The City further agrees to comply with all Fedexal, State, and
local laws or ordinances, and a11 applicable rules,
regulations, and standards established by any agency of such
governmental units, which are now or hereafter promulgated
inso£ar as they relate to the City's performance o£ the
provisions of the Agreement. It shall be the obligation of
the City to apply for, pay for and obtain all permits and/or
licenses required by any governmental agency for the provision
of those services contemplated herein.
Access to Records/AUdit
1) The County its authorized representative or the State
Auditor shall have full access to all records to the
performance of this Agreement.
2) The City agrees to maintain records relating to all
services provided by it under the terms of this Agreement and
sha11 retain all such documentation for six (6) years
following the termination of this Agreement. Such records
shall be made available for audit or inspection at any time
upon request of the contractor or its authorized
representative.
3) All data collected, created, received,
disseminated for any purpose in the course
is governed by the Minnesota Governmental
Minn. Stat. Ch.13, or any other applicabl
state rules adopted to implement the Act,
regulations on data privacy.
J. Interpretation According to Minnesota Law
maintained or
of this Agreement
Data Practices Act,
e state statute, and
as well as federal
The Agreement shall be interpreted and construed according to
the laws of the State of Minnesota. All litigation regarding
the Agreement shall be venued in the Second Judicial District
in the State of Minnesota.
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Agreement with City o£ Saint Paul
K. Entire Agreement Clause
The Agreement shall constitute the entire agreement between
the parties and shall supersede all prior oral or written
negotiations.
�.7a\u'f.`3��►t�T��1�� �YH'I
BY
County Manager
BY
Director, Public Health
Ramsey County Risk Manager
BY
Budget and Accounting
APPROVED as to Form
BY
Assistant County Attorney
City of Saint Paul
Mayor
APPROVED as to Form
City Attorney
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• Y71 1�I
WORK P T.AN
Pursuant to Section II of the Agreement, the City agrees to provide
the following services.
T. Investigation reports of communicable disease in suburban Ramsey
County, including the following:
A. Vaccine preventable diseases
B. Viral hepatitis
C. Tuberculosis
D. Other diseases reportable under state statute
E. Consult on investigations of £ood and water borne outbreaks
II. Recommend appropriate control measures for the above categories
of disease. Measures to control disease wi11 include
interventions carried out by Ramsey County Department of Public
Health Staff under the direction of Epidemiologist, Medical
Director and Director of Ramsey County Public Health.
III. Maintain a computerized communicable disease reporting system in
cooperation with the Minnesota Department of Health.
IV. Produce a written summary of the occurrence of reportable
diseases in Ramsey County on a monthly and annual basis, showing
breakdown of disease in the City of Saint Paul and Ramsey
County.
V. Provide consultation, information and education to County
Department of Public Health staff in regard to communicable
diseases, adverse health events and other issues.
V2. Conduct special projects to analyze adverse health events in
Ramsey County.
A. During the term of this agreement this would be limited to
no more than three projects.
B. The City and County shall agree on the projects to be
conducted.
C. The City shall provide regular reports on progress in
completing the pzoject to the County.
V22. Provide consultation to professionals working for the County
Department of Public Health, schools, nursing homes, child care
center staff and citizens about communicable diseases. Such
consultation shall he limited to phone consultation.