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03-1084CITY OF ST. PAUL PRELIMINARY ORDSR CO�ILE NO. ��` �� 1 BY � � File No. Gateway Voting ward 3 � . In the Matter of making critical bridge repairs and aesthetic improvements to five bridges along Fort Road/Hwy 5 from Fort Snelling to Munster Avenue and on Shepard Road over Fort Road to be known as the Historic Fort Road Gateway Project. Also, authorizing the proper City officials to execute project agreements with the State of Minnesota. The Council of the City of Saint Paul having received the report of the Mayor upon the above improvement, and having considered said report, hereby resolves: l. That the said report and the same is hereby approve with no alternatives, and that the estimated cost thereof is $3,870,000.00, financed by the City of Saint Paul and MNDOT. 2. That a public hearing be had on said improvement on the 7th dav of Januarv, 2004, at 5:30 o'clock n.m., in the Council Chambers of the City Hall and Court House Building in the City of Saint Paul. 3. That notice of said public hearing be given to the persons and in the manner provided by the Charter, stating the time and place of hearing, the nature of the improvement and the total cost thereof as estimated. Adopted by the Council: Date_�L�D.� Yeas Nays i/ Benanav ,,/ Blakey ,,/ Bostrom �/ Coleman ,/ Harris ,/ Helgen ,,/ Lantry _�In Favor � Against Certified Passed by the Council Secretary :�u�i,�� -�/�.-� - �� � 03 - Iok� Green Sheet Green S�et Green Sheet Green Sheet Green Sheet Green Sheet DepartmenUO�celcouncil: Date Initiated: PNl — PublicWorks 26NOV-03 Green Sheet NO: 3008534 Contact Person & Phone: Kevin Nelson 266-fi182 Must ee on Gouncil Agenda by (Date): 17-DEC-03 2 i ler hari �Ioore Total # of Signature Pages _(Clip NI Locations for Signature) ��� Set date of public hearing and approve the Final Order to improve 5 bridges along Fort Road/Hwy 5 from Fort Snelling to Munster Avenue and on Shepard Road over Fort Road. � Assign Number Por Routing Order File No. Gateway itlatlons: Approve (A) or F Planning Commission CIB Committee Civil Service Commission (R): Mswer the Following 1. Has this person/firm ever worked under a contraci for this department? Yes No 2. Has this persoNfirm ever been a city employee? Yes No 3. Does this person/firm possess a skill not normally possessed by any current city emp�oyee? Yes No Explain all yes answers on separate sheet and attach to green sheet lnitiating Problem, Issues, Opportuniry (Who, What, When, Where, Why): MNDOT has scheduled to do repairs on all five bridges. The neighborhood, in addition, initiated a project to enhance the railings, lighting and landscaping. AdvantapeslfApproved: By doing the repairs and aesthetic improvements together in one project is more economical. Disadvantapes If Approved: Traffic will be restricted during the construction season in 2004. DisadvanWStes If Not Approved: MNDOT would be doing the repairs regardless of the City's actions. Trensaction: � 3870000 Fundinp Source: City Of St. Paul and Financial information: MNDOT (Expiain) CosURevenue Budgeted: y Activity Number. . • ' SAINT PAUL CITY COUNCIL � PUBLIC HEARING NOTICE l.,.I PUBLIC IMPROVEMENT CONSTRUCTION TO WHOM IT MAY CONCERN: PURPOSE AND LOCATION HEARING DATE AND PLACE FINANCING INFORMATION �C Council Districts 3 District Planning Council 15 File No. GATEWAY In the matter of making critical bridge repairs and aesthetic improvements to five bridges along Fort Road/Hwy 5 from Fort Snelling to Munster Avenue and on Shepard Road over Fort Road to be lrnown as the Historic Fort Road Gateway Project. (See attached Summary of Engineering Recommendations) Wednesday, January 7, 2004 at 5:30 P.M. City Council Chambers, 3rd Floor City Hall - Court House COST ESTIMATE - $3,870,000 FINANCING -$1,995,000 City of Saint Paul $1,875,000 MNDOT $3,870,000 Total QUESTIONS Construction 266-6182 Notice sent December 19, 2003 by the Real Estate Division Department of Technology and Management Services Room 140 City Hall-Court House Saint Paul, Minnesota 55102 . , � SUMD'IARY OF ENGINEERING RECOMMENDATIONS GATEWAY (FORT ROAD/HWY 5) BRIDGE IMPROVEMENTS from Fort Snelling to Munster Ave and on Shepard Road over Fort Road City Project P-1237 Bridge Nos. 9300, 9489, 9490, 9155, 27027 Report Prepared 10/30/2003 Public Hearing - To Be Scheduled PROJECT: This project is a combination of critical bridge repairs and aesthetic improvements to 5 bridges along Fort Road upon entering the City from the south, called the Historic Fort Road Gateway Proj ect. EXISTING CONDITION: The bridges included in this contract were all scheduled for repairs by IvINDOT: Br. 9300 - The modular expansion joints are leakin� and in need of replacement. Some repairs are also necessary for 5% of the deck slab and minor repairs to the concrete railings. Br. 9489 & 9490 - The concrete barrier rails are in poor condition and in need of replacement. Several cracks, spalls and delaminations in the bridge walk require milling and concrete overlay. The bridge fascia are delaminated and have exposed reinforcing steel. Br. 9155 & 27027 - The tunnel wall tiles have deteriorated and need to be replace. The adjoining concrete stairway is spalling and in need of repair. The bridges are all fairly utilitarian and were designed to a freeway type standard. PROPOSEDIMPROVEMENTS: MNDOT had plans to make stnictural and functional repairs to all of the bridges in this proj ect. The neighborhood, in addition, initiated a project to also enhance the railings, lighting and landscapin� in this vicinity. The proposed project "narrows" the roadway approach to the City to give it the appearance of an urban setting rather than the present "freewa}�' look. Work inchides: Bridge 9300 (Mississippi River bridge) - Replace expansion joints, replace railings, replace lighting, replace drainage structures. Bridges 9489, 9490 - Replace railin;s, replace lighting, overlay bridge walk, repair fascia. Bridges 9155, 27027 - Repair tunnel walls, repair stairway Lanscaping and replace lighting on approaches to the bridges. A rendering of the existing and proposed condition is attached. ALTERNATNES: MnDOT would be doing the fiinctional repairs regardless of the City's actions. Delaying the project is not an option because of the need for functional repairs. The aesthetic treatments could be postponed as a separate project. However, some of the proposed improvements would simply not be possible to build. And, the improvements that could be done would be nearly twice as expensive because they are not tied to a larger project. POSITVE BENEFITS: The proposed desi� combines functional and aesthetic treatments in one project which is more economical. The roadway will have a St. Paul urban look with the lantem style lightin� and ornamental railings rather than the present "freewa}�' look. Necessary repairs will be made to 5 bridge structures, maintaining their functionality. ADVERSE EFFECTS: Traffic will be restricted during the construction season in 2004. There are no long term adverse effects. We do not anticipate that there will be significant increases in maintenance costs to the City or the State. TIME SCHEDULE: It is intended to award a contract in December of 2003 and complete the work by December of 2004. COST and Fi.JNDING: COST ESTIMATE-Citv Portion Construction $1,440,000 Right of Way Misc. Eneineering Total $0 �250,000 (18%1$305,000 $1,995,000 FINANCING-Citv Portion C� $85,000 MSA $875,000 Federal $780,000 Trunk Hwv 335 000 Total $1,995,000 COST ESTIMATE-MNDOT Portion �1,250,000 $0 $250,000 �375,000 (estimated 25%) $1,875,000 FINANCING-MNDOT Portion �1 875 000 $1,875,000 ADDITIONAL INFORMATION For additional information, contact Kevin Nelson, City Bridge Engineer, 266-6182 SUMMARY and RECOMMENDATION: The Department of Public Works feels that this is an opportune time to do this project in cooperation with the State of MN. We recommend approval of this project. t � � a z E z 6 � � d G o v G-7 �+ U � Q,� z� rn a F. a,,—, a, cn , �s P� Q F E U� � p w v a i �� z°' � rn wF6 c�� az o � ' z� o rx z c5 F z a� xE ax �x ¢ w `" z � Q F.a C7 x . 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