07-147ORDINANCE
CITY OF SAINT PAUL, MINNESOTA
Presented By
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An ordinance amending chapter 13 of the Saint Paul Administrative Code to reflect the creation of new
Deparhnent of Safery and Inspections.
Section 1
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The Title to Chapter 13 of the Saint Paul Administrative Code is hereby amended to read as follows °a�`� �� Yp�
C8
Chapter 13, , . Department of Safetv
and Inspections.
Section 2
Section 13.01 of the Saint Paul Administrative Code is hereby amended to read as follows:
Sec. 13.01. Creatio�; head of department otfice; authority ge�erally; power to prescribe rules and
regulations; responsibilities.
(a) Creatiorz of department vffice. There is hereby created a Department of Safetv and Inspections.
(b) Head of Department sffeee. The head of such depaztment afficc shall be the director, priarto
, The
director shall be accountable to the mayor and, subject to the mayor's supervision and control,
sha11 administer the affairs of the department officc.
(c)
(d)
Authoriry genera[Zy. The director shall have general authority and control over all department
offrcc staff and shall oversee the proper fulfillment of all tasks and duties assigned to the
department officc.
Power to prescribe rales and regulations. The director shall have the power to prescribe such
rules and regulations as deemed necessary or expedient for the proper operation of the department
offisc and to that end shall keep informed of the latest administrative practices.
(e) Authority to designate depury and other assistants. The dizector may designate, with the approval
of the mayor, an employee of the Department of Safety and Inspections of£ICe-of-kicaase;
o perform the functions and duties assigned to the
director by law during the absence ot disability of the director. This employee may be a manager
of one of the functions of the Deparhnent. The Fire Chief, who is the head of the Denarhnent of
Fire and Safety Services, shall consult with the Director regardinQ the selection and appointment
of the Fire Marshal.
(fl Powers and duties with respect to department affice personnel. The director shall have the power
and duty to take all personnel actions, including hiring, assigning and reassigning employees,
mcluding supervisory personnel, within the department o£fice and shall supervise their
performance.
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Section 3
Section 13.02 of the Saint PauL Administrative Code is hereby created to read as follows:
13.02 General Responsibilities Enumerated.
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�si r s r r
�{�j Environmental Health. ��+�rltl�timr. The Depart[nent of SafetV and InsPections shall
have duties related to environmental health. The duties shall incLude the enforcement of all
health and sanitation programs as they relate to health and license inspection matters, including,
but not limited to, inspections, investi¢ations, and enforcement of the ordinances reeardinQ
swimming pools, water supplies, waste disposal systems, milk inspection programs and their
coordination with other governmental entities; rooming/boardinghouses, massage parlors,
massage therapists, tattoo/body art, noise and Qeneral pollution (includinQ the Ctean Indoor Air
Act and reQUlation of indoor smokinQ); and the inspection, investiQaflon, and enforcement of laws
reQardinQ all food-handling facilities, including, but not limited to, restaurants, bars, hotels,
lodging houses, food vehicles, bakeries, Qrocerv stores, special food events, school and dav care
food, institutional food and food vending machines, and food education.
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(bl Animal Control. The Denartment of Safetv and Insoections shall have duties xelated to animal
control. The duties shall include the followinQ:
I. Enforcement of animal control laws.
2. Rabies control
3. Maintenance of animat controt facilitv for impounding and boardin� of animals.
�fdj Building bespection mrd-a'�esiga: The Department of Safetv and Inspections shall have duties
related to building insnection. These duties shall be managed by the Buildin¢ Official who shall
report direct(v to the Director of the Depariment of Safetv and Inspections. The duties shall
include the followin¢.
l.a. The physical inspection of all new and remodeled buildings in the city. Such inspection
shall be made to ensure compliance with the State Bui(dinQ Code v�r3
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nx:ehaniea�eedes, rules and regulations adopted by the city or made applicable thereto by
federal and state la , ' , ' , ,
Making inspection reports, maintaining departmental records and keeping and updating
deparlmental statistical reports in accordance with state law.
3.� Reviewing all plans and specifications submitted with building permit applications, and
verifying after review that all applicable building, zoning, housing and fire prevention
code requirements have been sarisfied.
4.d: Determining whether buildings in the city comply with the fiattsi� building codes and
the zoning ordinances of the state and city, and, upon determination of any violation,
taking the necessary and appropriate action to acquaint Yhe owner of the dwelling with
the violation, and proceeding with enforcement in accordance with applicable law.
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5.€ The issuance of construction permits bmlding-nennitsand certificates of occupancy.
� Code Enforcement. The Department of Safety and Inspections shall have duties related to code
enforcement . The duties shall include the followine:
1. Inspect all owner occupied buildin¢s and prouerties as re uiq red bv citv codes.
2. Administer and enforce laws reeulatine the maintenance of residential pronertv
includin¢, but not limited to, the citv's vacant buildine proexam, the citv's nuisance
dwelline and nuisance abatement ordinances. the city's abandoned motor vehicle
ordinance, the citv's truth in sale of housine ordinance and �rogram, and the citv's
�raffiti removal �roeram•
3. Maintain ap�ropriate departmental records, includine but not limited to, earbaae
service billin� records, excessive consumption of insoection services billin�
records, ¢raffiti removal billine records, vacant buildin¢ reeistrations, and truth in
sale of housing disclosure reports.
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5.
Investieate and enforce the citv's boulevazd plantine ordinance and other
rieht-of-wav maintenance reeulations.
Enforce violations of the citv's codes related to propertv maintenance.
utilizine enforcement tools in accordance with applicable law.
�(-S�j—License and Permit administration: The Deparhnent of Safetv and Insvections shall have duties
related to licenses and nermits. The duties shall include the followin¢:
1.� Providing and maintaining a system of processing ciTy business licenses and permits
(except building permits) to achieve a coordinated process of administration.
2.b. Acceptance of all applications for business licenses and permits, requisite processing
through the various city deparhnents and agencies, the final preparation of reports to be
submitted to the ciTy council, and the issuance of receipts for all city business licenses
and permits.
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4.d.
Establishment of uniform requirements and standards for al] business licenses and
permits and the maintenance of a complete records system.
Maintenance of deparhnental records and the keeping and updatiug of departmental
statistical reports and inspection reports for all license and permit administration.
S.c Providing a license inspection unit, which shall make such inspections as are required by
law and report all license violations to the city council in coordination with all proper city
depaztments. Anv reference to the "license inspector° in the leqislative code,
adminish'ative code, or ciry charter shall refer to the Director of the Depariment of Safety
and Inspections and his/her designee.
(fl Fire Insnection: The Department of Safetv and Insoections shall have duties related to Fire
Insnection, these duties shall be superoised bv the Fire Marshal.
1. Duties of the Fire Marshal: The Fire Marshat shall report to the Director of the
Devarhnent of Safetv and Inspections reQardinQ Fire Inspection duties. On all
other matters, the Fire Marshal shall report to [he Fire Chief in the Department of
Fire and Safetv Services.
2. Duties reQarding Fire Inspection: Under the supervision of the Fire Marshal,
inspectors shatl be responsible for periodic inspection of all existing residential
rental properties (except owneo-occupied xetttal properties with two or fewei
dwellinQS) and commercial swctures for compliance with all safery codes
includin¢ collection of appropriate fees.
(g) Public Information and Complaint O(frce. The Deuartment of Safetv and Inspections shall
supervise the public information and complaint office. The Department shall act as a liaison
between complainants, the citv council and city offices and departments resPOnsibLe for
respondinQ to citizen complaints and requests. The director shall be resoonsible for the proQram
supervision, development and operation of the computerized referral svstem, the establishment of
procedures, traininQ of personnel, making presentations to various Aroups, and [he provision of
information on citv services and events. Consistent with these duties, the Department shall
develon and operate a citv-wide computerized complaint svstem to do the followinQ:
1. Act as an advocate for cifizens in responding to requests and complaints
that oertain to ciry services.
2. Work closelv with all city departments to cons[antLv improve the ciry's
resoonse to requests and complaints.
3. Report regularly to the mayor and city council on the oerformance of
city departments in response to requests and complaints and the relative
satisfaction of Yhe citizens wikh the city's �esoonse.
4. Wotk closelv with citv-wide information services to opexate a fully
comouterized complaint referral and follow-uo system.
5. Provide nublic information on city services, events, and who to contact
for resnonse to requests and complaints.
(h) Zonin�: The Department of Safetv and Insnections shall have duties related to zonina. The
duties shall include the following:
I. Determine whether buildings and proper[y comply with the zoninQ ordinances.
This includes but is not limited to a review of applications for construction
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permits, licenses and changes in certificates of occupancy.
2. Provide staff recommendarions to the Board of Zonine Appeals. This includes
preparin� a staff report for matters that come before the Board, makin� a
recommendation to the board re¢ardinQ those matters; presentinq a written and
oral reoort to the Board at the public hearinQ; and processinq the Board's decision
and presentinQ anv appeals to the City Council.
3. Staff the site pLan review process as dele�ated by the Plannin� Commission. This
includes the review and approval of all site plans required by code, coordination of site
plan review meetinQS for inclusion of comments from other staff. When a public hearinn
before the PlanninQ Commission is required, prepare staff repor[s, process the PlanninQ
Commission's decision and handLe anv appeals to the Citv Council.
4. Enforce zonin� reQUlations, respond to complaints and investi¢ate comptiance
with conditions of approvals attached to zoninQ permits and variances.
5. Review and issue siQn permits.
6. Heritaee Preservation: The Deparhnent of Safetv and Inspec[ions shall have
_ duties related to HeritaQe Preservation. The duties shall include the followinQ:
a. Safeeuard the herita¢e of the Citv bv identifving and oreservinQ areas,
places, buildings, structures and other obiects havinQ historical,
architectural, archeoloQical or en¢ineering siQnificance.
6. Provide staff sunport to the Heritage Preservation Commission which
advises the Ci[v on heritaqe preservation matters, identifies historic
resources, recommends sites for designation, conducts plan and desiQn
review of Heritaae Preservation Sites and Districts, reviews street name
chan¢es, and provides education.
c. Promote the recoQnition, protection, reuse and preservation of historic
resources bv develooinQ and administerinQ a Preservation Plan for the
Citv in cooperation with the Ptanning Commission and the Department of
PlanninQ and Economic Develooment.
Section 4
Section 13.03 of the Saint Paul Administrative Code is hereby created to read as follows:
13.03 Reference to Former Departments. Any documents includinQ but not limi[ed to citv licenses
and building permits containinQ the names of former departments eliminated when the Department of
Safery and Inspections was created shall be xead to refer to the Department of Safetv and Inspections.
These deuartments include:
1. The Office of License, Inspections and Environmental Protection, ox LIEP.
2. The Department of NeiQhborhood Housing and Properry Improvement.
3. The Fire Insoection Division of the Deoartment of Fire and Safetv Services
Section 5
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This Ordinance shall take effect and be in force thirty (30) days following its passage, approval and
publication.
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Requested by Department of:
/��!`�L_�—=r
Form
By:
Adoption Certified by Cou�cil Secretary Form App �by ay�r Submission to Cou�cil
g / / .8q /�{!
BY ��— .._
Approved byMayor. Date ��""K. °?• al�D�
gy; //�-.l=� �/VrT7?f�i-/J ea:���:�:'e.T'�,.
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Adopted by Council: Date � � ��/��L ������
07 /y�
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
LP - License/Inspecrion/EnvironProt � 25-JAN-07
Contact Person 8 Phone:
Rachel Gunderson
266-8710
Doc. Type: ORDINANCE
E-Document Required: Y
Document Contact: Julie Kraus
Contad Phone: 266-8776
�
Assign
Number
For
Routing
Orcler
Total # of Signature Pages _(Clip All Locations for Signature)
Green Sheet NO: 3036440
o �.icease/InspecflodEnviron Rot
1 �� icensellnso�tion/EnYuon Prot I Department DireMOr I
2 ,C7ri Attornev I
3 SYIavor's OS�e I Mavor/Assisbint I
4 ouncil
5 i Clerk CS Clerk
Approval of the attached ordinance amending Chapter 13 of the Saint Paul Administra6ve Code to reflect the crearion of the new
Deparlment of Safety and Inspecrions.
or
Service
Planning Commission 1. Has this person/firm ever worked under a contract for this department?
CIB Committee Yes No
Civil Service Commission 2. Has this person/firm ever been a city employee�
Yes No
3. Does this personlfirm possess a skill not normally possessed by any
current city employee?
Yes No
Explain all yes answers on separete sheet and attach to green sheet
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
The Office of LIEP, Citizen Service Office, Fire Inspection and NHPI will be combining to create the Deparhnent of Safery and
Inspections. The changes to the Adminisfrafive Code were necessary to enable the depariments to merge.
AdvantageslfApproved:
Disadvantages If Approved:
DisadvanWges If NotApproved:
Transaction:
Funding Source:
Financial Information:
(Explain)
Activity Number:
RECEIVED
MAYOR'S OFFIGE
� �m"�', Pa�+ •
— �"�t �.t�.e+'`��1'
J�N 2 � 2��7
CostlRevenue Budgeted:
January 26, 2007 9:07 AM Page 1
v� � �
Remarks by Bob Kessler to the Saint Paul City Council, March 21, 2007.
The Creation of the Department of Safety and Inspections
In August 2007, Mayor Chris Coleman emphasized in his budget address that he had two
primary goals in mind for the new Department of Safety and Inspecrions (DSn. First, he
wanted to create a sense of permanency for a function (Code Enforcexnent) that had been
moved or transferred more than six times in the previous 15 yeazs. Second, he wanted to create
a better model of service delivery for Saint Paul residents that is more effective and more
responsive as well as more rewarding for the stafFwho perform some of our City's most
difficult and important work.
The work performed everyday by the employees of DSI does save lives, unfortunately we
rarely lrnow or heaz about the successes: the lives we have saved or protected. We usually just
read about the tragedies when someone dies or is seriously injured in a fire; or suffers some
other serious injury as the result of a housing code deficiency; or a poorly managed liquor
establistunent.
Last December, the City Council approved, as part of the 2007 City Budget, the concept of
consolidafing four sepazate units: Cirizen Services (Information and Complaint Office), LIEP
(License, Inspections & Environmental Protection), NHPI (Code Enfarcement), and Fire
Inspections. This new Depariment of Safety and Inspections will provide increased coordinarion
across previously separate agencies; consistent service across the city; and, ultimately, stronger
neighborhoods.
The responsibility for public safety comes first; therefore, the new department's primary
mission is in strong alignment with the Mayor's strategic objective to provide Safe Streets
and Safe Homes: to insure the public health and safety of all residents and visitors. The
Creation of DSI will help us make "Saint Paul the Most Livable City in America."
Tn addition, the creation of DSI will provide:
1. Improved responsiveness;
The Mayor and City Council and citizens will receive better and quicker services through a
more transparent process. STAMP (The electronic property record system) will no longer say that
a complaint has been "closed". Instead, the system will tell you the exact status of the complaint:
abated, resolved, transferred to Pazks, in process, or what the follow up inspection date will be. In
other words, you will know what has happened or what to expect.
2. More efficiency in the use of scarce City resources;
We will be able to increase efficiency by cross training staff to perform multiple functions.
In addition, we wiil be able to reduce the burden on the City's General Fund, shifting services
gradually over to a fee based system whereby those who receive the service will pay for the cost of
providing the service.
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3. Greater accountability;
The lines of responsibility will become clear under a single department of Safety and
Inspecrions. We will have a"one stop shop" for approximately 90% of all the Complaints
received by the City from bazking dogs, to loud music, to problem properties. One call will do it
all: 651-266-8989.
4. Better coordination of services across departments; and
DSI brings together several formerly separate and autonomous units, but more importanfly
DSI will make it possible to better coordinate these services across departments to support city
wide initiarives such as Invest Saint Paul, more efficient graffiti removal, and response to
neighborhood problem properties.
5. A permanent home for the Code Enforcement function.
DSI will establish an organizational "home" far the code enforcement funcrion and provide
ancillary support for the staff who provide some of the most essential services for the long term
health of the City's neighborhoods.
In conclusion, it would be fair to ask exactly how we are going to make sure that we achieve
the goals that we have laid out for ourselves and promised to you today. Our response is that
we are fortunate to have the services of an excellent organizational development expert,
LeeAnn Turchin, who is the City's "in house expert" or organizarional issues and strategic
planning. LeeAnn's recommendations for the strategic pianning process to create DSI are
described in the attached documents.
Please let us know if you have any questions.
Bob Kessler
3-21-07
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Senior Management Team
Purpose:
To establish the strategic direction for the
Department of Safety and Inspections,
manage the day-to-day operations and the
overall transition process, and conneM
fhe strategicplan to the daily
work of employees.
Membership:
CQmprised of the five Division Managers. The
Departmental Accountant and Administrative
Assistant.
�f Saint Pau/ - Department of Safety and Inspections
Strategic P/anning P�ocess
(Vision, Mission, Values, Goals, and StraYegies)
Stakeholder Groups
Purpose:
Prepared by: Lee Turchin and DSI 5enior Management Team 3/7/07
Purpose:
To deve[op a comprehensive, strategic plan to guide the
DSI nrganization by May 30, 2007.
Process Steps:
➢ Conduct Employee Fows Groups before beginning Strategic Planning process,
➢ Develop a drafr Shategic Plan based on focus group data.
➢ Seek stakeholders input and feedback.
➢ Create Tac[icai Implementation Plan(s), both deparhnent-wide and division-specific.
➢ Identify Projects and Project Manager(s).
➢ Evaluate and monitor progress.
➢ Adjust and finalize the Plan as needed.
DSI Mana9ement Team
Purpose:
To assist Senior Management in managing the
day-to-day operations of the DepaKment and to
help guide the transition prncess within
each functional area.
Membership:
Comprised of Senior Management staff and all
supervisory personnel for the combined DSI
operation. This is approximately 20 plus people.
To seek feedback asd obtain input
from the mulfiple irrternal and
external stakeholders.
Possible Stakeholder Groups:
➢ DSI Employee Focus Groups
➢ Labor-Management Committee
➢ External Stakeholder Groups
Membership:
To be determined as strategic planning
process unfolds.
Transition Steering Team
Purpose:
To serve as the steering team for the transition
process, guiding and managing the merger of
safety and inspection functions of the City.
The Transition Team is advisory to the Senior
Management Team and will be chosen once the draft
Strategic Plan is finalized.
Membership:
Comprised of DSI employees who are subject matter
experts who will assess implementation strategies
from a big-picture perspective.
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