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05-343Council File # S"6 �3 Green Sheet # 3026083 Ordinance # CITY Pzesented Referred To Committee Date An Administrarive Ordinance placing the position titled City Council Chief Budget Analyst, in the unclassified service pursuant to Section 12.03.2(H) of the City of Saint Paul Charter. THE COUNCIL OF THE CITY OF SAINT PAUL DOES ORDAIN: Section 1. That it is appropriate and desirable to place the position titled City Council Chief Budget Analyst in the unclassified service. Section 2. That pursuant to Section 12.03.2(H) of the City Charter, such position shall be established in the unclassified service of the City of Saint Paul by ordinance with the consent of the Civil Service Commission. Section 3. That appointment to such position shall be made by the City Council ofthe City of Saint Paul and incumbents shall serve at the will and pleasure of the City Council. Section 4. This ordinance shall take effect and be in force 30 days from and after its passage, approval and publication, including approval by the Civil Service Commission. � n f' , t li�.:adII� Yeas Nays Absent Benanav � Bosnom ,� Harris ,/ Helgen � Lanhy �/ Montgomery � Thune ✓ � � Adopted by Council: Date Adoption Certified by Council Secretary � Date � ORDINANCE SAINT PAUL, MINNESOTA a� Requested by Department of: Office of Humazi Resources c� �---.�.__9�_. �„ � � � �1t31�S Form Approve�d by City,Attomey � B � e , Appro e Mayor far By: G �SHARED\ORG DESIGMCONSIII( CAUNCIL�FRJAL DOCOrofENTSVCII ANALYSTORDIIJANCEDOC CFI�F BUM'Ei Civil Sezvic,e Commission � °�r`�`T"�NTio�`�r�°t'"'cu' DAT�n''IT�'T�D GREEN SHEET No.:3026083 0 �-�� �j[j�yj� j�SOi7R�$ 413-05 CONTACT PERSON & PHONE: unTTA7.mwtF� II+tiuvnAlB LTSA MCKEOWN 266-6479 1 DEPARIMENC D� � S �n a crrc munca. LEE TIJRCHIN 266-6517 ,�� Z �,,,.,,,., o �., �„ MUMBERFOR MIJSTBEONCOUXC[LAGINDABY(DATE� ROlPl'A'C �pH��pLgRVDIR tWANCW.SERV/ACCfG As soon as possble. onnax (This is for the Apri120'" Agenda.) 3�Y�<oR cmcsEev�cECw`unsswt+ TOTAL # OF SIGNAT[JRE PAGES_1 (CLIP ALL IACATIONS FOR SIGNATURE� ncrcorr �QVFSxEU: Attached is an ordinance establishing the unclassitied City Council Chief Budget Analyst position. RECOMMENDA1iONS: Approve (A) or Rejxt� PERSONAL SERViCE CONTRACTS MUSI' ANSWER'I}IE FOLLOWINC QUES'fIONS: 1. Hastl�ispm'oNfameverworked�deramntru[fordtisdepaM�rnt7 ,PLAMJA'G COMMISSION Ya No CBCOMMIffEE 2. Hastltispusod£¢mevabznaeiryemployee? CNR.SERVICECOhII.SISSION Ys No 3. DoesdtispermNfumposussas{alluatnom�allypossessedbY�Y����taryemployee? Ya Na 4. ls mis persoNfum a m�gehd vrndoYt Yes Na Er.plain all yes anmen an separate Sheet end ett2Ch W green Sheet IIVITIATING PROBLEM, ISSUE, OPPORTUNITY (Who, Whay When, Where, Why): The City Council has requested that the Office of Human Resources study the proposed new unclassified position tiUed, City Council Chief Budget Analyst. The Office of Human Resources evaluated the duties and responsibilities of the pzoposed position and applied the City's QES Job Evaluations System. The study supports the creations of this position which will provide the City Council with a posirion which performs highly responsible professional work anaiyzing and managing the budget process for the City Council. ADVANCAGES IF APPROVED: Approval of this ordinance will establish a position which wili assist the City Council in making well-informed decisions about the City budget. DLSADVANTAGESIFAPPROVED: None. DISADVANTAGES IF NOTAPPROVED: � The City Council will not have effective resources to assist them in maldng well-informed decisions about the City budget. TOTAL AMOUNT OF TRANSACTION: � COSTIREVENUE BUDGETED: yes _ FUNDING SOURCE: ACTIVITY NUMBER: --�FI+�'�A1Hrr.di„rn; �auae�rrnn*�16'7(pL,p[_N� G:�Sfiazed\Org.Dwign\Consultant-McKeownN.isa's Class Work\City Councii\Gty Council Chief Budget Analyst Pay Greensheetwpd �iEC� i�ED APR 1 3 2D05 M<� �.. �'� , a;.E bS- 3�,3 Title of Class: CITY COIJNCIL CHIEF BUDGET ANALYST (ADVISORY SPECIFICATION ONL� Description of Work General Duties Code: 285B BU: 17 Effective Date: 04/13/OS This is an unclassified position. This class specification is advisory only and is not covered by any provisions of the Civil Service Rules. This position performs highly responsible professional work analyzing and managing the budget process for the City Council. It will also serve as a senior policy analyst to the City Council reporting to the Director of Council Operations. Managing the budget process includes analysis of the City budget, staffing the Council Budget Committee and working with the Office of Financial Services throughout the Council budget process. This position will recommend and install techniques and new procedures that will improve the operation of the City Council budget process. It also involves working with the City Council Members, aides, policy analysts, deparhnent and office directors and others on issues related to the City budget. As a senior policy analyst, this position will manage analytical and policy development proj ects assigned by the City Council on a variety of local governrnent issues, producing and presen6ng analytical reports, and resolutions and ordinances. Supervision Received Works under the general guidance and direction of the unit head. 5upervision Exercised Exercises within the unit general supervision over professional and clerical workers. Competencies Demonstrates an understanding of the full range of theories, principles, terms, procedures and policies of the City Council including government accounting principles, City budget practices and procedures, and financial plamiing and analysis. Demonstrates the ability to analyze complex government budgets, to resolve difficult and complex challenges associated with professional accounting and analysis work, and to work with others toward the resolution of those problems. Demonstrates a full understanding of policy and budget analysis, economic models, cost- benefit analysis, process mapping, systems analysis, financial planning, etc. � • Demonstrates lrnowledge of local government procedures and practices including legislative decision making and processes, especially the City Council's legislarive and budget authority. • Demonstrates an ability to effectively communicate, verbally and in writing, with diverse communities and individuals, community organizations, and the media. Demonstrates excellent presentation slalls. • Demonstrates the ability to create reports and presentations that aze well organized and easily understood by the reader or audience, to take complex issues and communicate them in simple, easily-understood language, and to navigate political and bureaucratic processes successfully including ability to handle media inquiries regarding politically sensitive issues. • Demonstrates effective leadership of work groups by positively influencing others and the work environment and by being considerate, tactful, supportive and impartial. • Demonstrates the ability to work successfully with diverse customers and the ability to lead a team of professionals and administrative support. • Demonstrates the ability to identify an issue and develop and implement strategies to resolve the issue. Demonstrates an ability to manage complex political processes to produce results. • Demonstrates an ability to plan and appropriately prioritize, meet deadlines, and define, measure, and evaluate results. Demonstrates excellent leadership and project management skills to manage the budget process and complete complex analytical proj ects. • Demonstrates a commitment to customer service. Demonstrates an understanding of services provided and sets the service standard. Demonstrates an ability to identify and anticipate customer service needs and to appropriately respond to the most complex and difficult customer issues. • Demonstrates an understanding of the software needed to accomplish work objectives to include, but not limited to intemet, database, spreadsheet, and word processing software. Demonstrates skill in operating a computer keyboard, mouse, and peripheral devices such as scanners, copiers, and fax machines. Requirements Bachelor's degree with at least five years' professional experience in financial analysis, budgeting, or auditing with at least 2 years at the Accountant III or Budget Analyst level or equivalent experience analyzing complex governmental accounting and budgets. Desired Qualifications: • Master's degree in Public Administration, Finance, Business Administration or equivalent and • Registrarion as a Certified Public Accountant, Certified Intemal Auditor, Certified Management Accountant or equivalent experience.