04-138Council File # �- �3.i7
Ordinance #
Green Sheet #,'� � b�L ZA
ORDINANCE
CITY OF SAINT PAUL, MINNESOTA
Presented By
Referred To
Committee Date :
e�
An administrative ordinance to amend Saint Paul Administrative Code Chapter 85, Rules and
Procedures for Employee Performance Plans and Managed Competition Conh to better
facilitate title changes within the contract and analysis services section, as referenced in the
chapter.
TFIE COiINCIL OF THE CTTX OF SAINT PAUL DOE5 ORDAIN:
Section 1
Section 85, Rules and Procedures for Employee Performance Plans and Managed Competition
Contracts, of the Saint Paul Administrative Code is hereby amended to read as follows:
Sec. 85.02. Aefinitions.
(a)
�)
(c)
(d)
Board. The Compete Saint Paul Board.
Business unit. A group of employees submitting a proposed performance plan under the
managed competition program.
City department. Any deparhnent, board, commission, office, or division of the city.
City service. A function performed by employees of the city.
� Contract and analvsis services section manager. The manager of the contract and
analysis services section in the office of fmancial services, or his/her successor or
desi¢nee.
fej�f Finance director. The director of the office of financial services, and his/her successor or
designee.
{#j� Managed competition request for proposal. A proposal for the solicitation of a responsive
proposal or proposals (i) from one (1) or more private parties who seek the awazd of a
contract for the provision of city services, or (ii) for contracting or subcontracting out any
city service or services.
(gj h� Operating department The city department in which the employees in a business unit
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1 have been requested to prepaze or have prepazed a performance plan, or have carried out
2 in whole or in part such a performance plan, or whose city services may be contracted out
3 to private parties.
5 �hj� Performance plan. A plan, strategy or program by which city employees seek to perform
6 or deliver city services.
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Secrion 2
Section 85, Rules and Procedures for Employee Performance Plans and Managed Competition
Contracts, of the Saint Paul Administrative Code is hereby amended to read as follows:
Sec. 85.04. Board powers and duties.
(a) Advice to mayor and ciry council. The board shall advise the mayor and city council on
matters relating to the sekection of city services for performance pians and managed
competition requests for proposals, including but not limited to planning, promotion,
training, contract development and contractor qualifications for such activities.
(b) Review of performance plans and managed competition requests for proposals. All
performance plans and managed competition requests for proposals shall be submitted to
the board for its review and recommendations. No performance plan, managed
competition request for proposal, or proposal relating to such a plan shall be sent to
private parties for responses or implemented without prior board review and
consideration of its recommendations. The board shall review and make written
recommendations to the mayor and city council on all performance plans and managed
competition requests for proposals. The board may recommend changes in such plans or
proposals. The board shail provide the firranee office of financial services director and
contract and analvsis services section manager with an opportunity to
make recommendations on such performance plans and managed competition requests for
proposals, and sha11 include those recommendations in their transmittal to the mayor and
city council.
(c) Initiation of performance plans. The boazd may on its own initiative identify and
recommend city services for incorparation in performance plans or in the managed
competition request for proposal process, and shall submit its recommendations therefar
in writing to the mayor and city council. Any proposals for performance plans or
managed competition that result from the board 'uutiative are subject to board review and
recommendation under subsection (b) above.
(d) Board staff. The boazd shail be staffed by an employee of the mayor s office and an
employee of the city council's investigation and research center. Such staff shali advise
the board on a monthly basis of acrivities related to the development of performance
plans or managed competition request for proposals.
(e) Board meetings. The board shall meet at least quarterly and at other times at the
discretion of the board. Notice of the time, place and purpose of a board meeting shali be
given as required by law.
����3g
(� Board organization. The board shall elect officers and make rules for the conduct of its �. ( 3�
business.
(g) Delegation ofpowers. The board may by rule provide for the delegarion of one (1) or
more board duties, responsibilities and powers to the firrmTee office of financial services
duector or the contract and analvsis services section manaeer . Such
rules and amendments thereto aze not effective until consented to by the mayor or his or
her designee, and filed with the city clerk.
Section 3
That this ordinance revision shall take affect and be in force thirty (30) days after its passage,
approval and publication.
Adopted by Council: Date m�'�� `�� a
Adoption Certified by Council Secretary
By: �Y �
Approved by ��
BY:
Requested by Department of:
By:
Fo� A ro ed by City Attoz
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By: . I
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App e y Mayor for i
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� Green
Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
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Departrnent/office/councii: Date Initiated: ��— ���
{�O — Mayo�'s�ce ,s.,,�-� Green Sheet NO: 3010320
Co�ct Person 8 Phone- Deoartment Sent To Person Initial/Date
ReyneRofutlt � 0 avor's0 �ce
266-8710 p�ign 1 a or's �ce
Must Be on Council qgenda by (Date): Number 2 0 � o �
For
Rnuting
Order
Tofal # of Signature Pages _(Clip All Locations for Signature)
Action Requested:
Changes to Aduvnistrative Ordinance, Chapter 85.
Recommendations: Approve (A) or Reject (R): Personal Service Contrects Must Mswer the Following Questions:
Planrti�g Commission 1, Has this person/firtn ever worked under a contract for this deparhnenY?
CB Committee Yes No
Civit Service Commission 2. Has this persoNfirm ever been a city empioyee?
ves No
3. Does this person/firtn possess a skill not nortnally possessed by any
current cily employee?
Yes No
Explain al1 yes answers on separate sheet and attach to green sheet
initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
Adminishative Ordinance Code changes to Chapter 85. See attached.
Advantages If Approved: �
See above.
DisativantapeslfApproved:
1�TOne.
Disadvantages If Not Approved:
Changes not made.
Total Amount of � CosURevenue Budgeted:
Transaction: p� - �
N.r��'?;�;� ";°.w,;�e.';bi (
Funding Source: . Activity Number.
Financiallnformation: p��� � � L �� p
(Euplain) ed y