04-131ORDINANCE
CITY OF SAINT PAUL, MINNESOTA
Presented By
Council File # � � �
Ordinance #
Cneen Sheet #�{7�_b,�
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Referred To Committee Date :
1 An administrative ordinance to amend the Saint Paul Admirristrative Code Chapter 10,
2 Department ofPlanning and Economic Development, to better consolidate printing and graphic
3 services for the city by transferring the function from Plannii�g and Economic Development to
4 the contract and analysis services section of the Office of Financial Services.
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THE COUNCIL OF THE CITY OF SAINT PAUL DOES ORDAIN:
Section 1
Section 10, Department of Planning and Economic Development, of the 5aint Paul
Administrative Code is hereby amended to read as follows:
Sec. 10.05. Director's office; neigLborhood liaison and administration.
Within the department of planning and economic development under the supervision of the
director, the staff shali:
(1) Provide funds, as budgeted, for neighborhood leadership activities and training programs.
(2) Provide information and training to city staff, district council staffs on citizen
particapation, city processes and neighborhood needs; provide training as requested to citizen
volunteers to maintain organizational structure and monitoring ability.
(3) Manage citizen access function with PED.
(4) Provide overall management and administration of federal, state and locally funded
programs carried out by the department of planning and economic development.
(5) Provide grantslcontract management, technical assistance and support services to city
departments, neighborhood and community ozganizations for the various federal, state and local
proa ams as directed by the mayor and approved by the city councii.
(6) Perform on-site pro�am evaluation of city-financed programs and projects administered
by PED as directed by its director and by other city departments, neighborhood and community
organizations as directed and approved by the mayor and city council. PUBl15k{ED
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(7) Ensure city compliance with applicable federal, state and local regulations, particularly in
the areas of labor standazds, environmental reviews, financial procedures and act as liaison to
other governmental units.
(8) Monitor federal, state and local legislation, address the unpact on PEA-administered
programs and disseminate in£ormation to the mayor, the intergovernmentai relations committee
of the city council and other city deparhnents and outside organizations as appropriate.
(9) Provide technical assistance in the azeas of grant writing, contracting, program, financial
and contract management as requested or appropriate to PED, other city departments and other
organizations.
(10) Provide professional and technical graphic arts assistance as requested or appropriate to
divisions within PED .
(11) Record financial transactions in the finance accounting system in an accurate and rimely
manner and maintaan accurate and complete financiai records.
(12) Assist in the prepazation of city and HRA fund budgets administered by PED and to
assist in the prepazation of the Civic Center operating fund budget.
(13) Produce annuai financial statements for funds administered by PED for inclusion in the
city's comprehensave annual financial report, produce annual financial reports of both the HRA
and the Civic Center Authority, annual tax increment status report and for federal and state grants
as required.
(14) Provide systems analysis, software development, maintenance, and user support and
training to PED departmental staff and provide computer hardware procurement, installation and
maintenance services within PED.
�..�
�l\�/US�I�I���UU ��0�1\Il4�A`14)1�M��I�I�IU��OItq�\t�S�l/ � -
—f}6j–Cany out and dischazge such other duties and powers as may be reasonabiy necessary to
achieve the functions of the department of planning and economic development.
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3 Section 2
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5 That this ordinance revision shall take affect and be in force thirty (30) days afCer its passage,
6 approval and publication.
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Sy_
Appi
By;
Requested by Department of:
By:
.... .. ... �
'� . {�
?�doption Certified by Council Secretary
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet _ t ��
DepartmeM/office/couneil: Date Inkiated:
MO — MaYO�sOffice ,��-� Green Sheet NO: 3010309
Contact Person & Phone: � �°a�^�t Sent To Person fnitiaUDate
Reyne Rofuth � 0 or's Otiice
26&8710 p55�gn ] a or's t5ice
Must Be on Council Agenda by {Date): Number 2 un i1
For
Routing
Order
Total # of Signature Pages _(Cfip Afl Locations for Signature)
Action Requested:
Changesto Adminis4ative Ordinance, Chapter 10
Recommendations: Approve (AJ or Reject (R): Personal Service Contracts Must Mswer the Followingt2uestions:
Planning Commission 7, Has this persoNfirm ever worked under a contraCt fior this deparYmeM?
CIB Committee Yes No
Civil Service Commission 2. Has this personlfirtn ever been a city employee?
Yes No
3. Does this person/firtn possess a skill not nartnally possessed by any
current aty employee?
Yes No
Explain all yes answers on separete sheet and attach to green sheet
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
Adminisharive Ordinance Code changes to Chapter 10. See attached.
Advantages If Approved: ,
See above.
DisadvantaSles If Approved:
None.
DisaWanWges If Not Approved:
Changes not made.
Total Amount of
0 Cost/Revenue Budgeted: �,,, ,�,
Trensaction: �,� �-as�^??'; �°`�n;�`Y
Funding Source: Activib Number: �
Financiallnformation: ��� 2 � �RRP�d
(Exptain) ����