03-258�j (ti35T 1T(� I E �/19�U3
CITY
Presented
Referred To
council File # 03 -a s �'
Green Sheet # a v o
Ordinance #
Committee Date
3b
An ordinance creating a sepazate library agency and establishing its duties, powers and composition
THE COUNCIL OF THE CI�TY OF SAINT PAUL DOES ORDAIN:
Section 1
4 A new Chapter 14 of the Saint Paul Legislative Code is hereby enacted:
5 Cha�ter 14 Saint Paul Library Agency
6 Section 14.01 Creation of A�ency
7(� Pursuant to the authority granted under Laws of Minn. 2002. Chapter 390. �,36, it is herebv established,
8 an independent library a¢encv to be lrnown as the Saint Paul Public LibrasyA enc� a body corporate and
9 politic, which shall be a¢overnmental subdivision of the State of Minnesota.
10 (�b There shall be a Director of the Saint Paul Public Library A�encv, who shall be appointed b�he Ma�r,
11 and approved bv the Citv Council and shall be resroonsible for the administration of the affairs of the A¢enc�
12 The Director shall report to the Library Board.
13 � The emvlovees of the Saint Paul Pubiic Library Agencv shall be empiovees of the Citv of Saint Paul and
14 shall be entitled to all of the rights and benefits of such emnloyment.
15 Section 14.02 Librar�Board
16 � There shall be established a Library Board, which will consist of the members of the Saint Paul Citv
17 Council actin�as the Library Board. The actions of the City Councii actin� as the Library Board, sha11 be
18 subiect to veto by the Mavor and override of that veto in the same manner as other actions of the Citv Council.
19 All actions of the Librarv Board taken by resolution shall be sub�ct to passaee a�roval override and veto bv
20 the same methods as set forth for the City Council.
21 b� The Librarv Board shall designate amongits members a chair secretarv and a treasurer and shall ado�t
22 bvlaws. A co�y of an�such adopted bvlaws shall be on file with the Ci Clerk.
23 � The Library Board shall meet re¢ularlv at a time, place and frequencv to be determined at the first
24 meeting of the Board at a minimum of one time per month.
25 � The Librarv Board shall be subject to the same procedurai rules as those established for the Citv Council.
�
��
ORDIIVANCE
MINNESOTA
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26 Section 14.03 Definitions
27 � �encv shall mean the Saint Paul Public Library A�ency created herein.
28 � Director shall mean the head of the Aeency�nointed to the position bv the Mayor.
29 � Board shall mean the Citv Council actine as the Library Board.
30 Section 14.04 Duties and Authoritv of the Librarv Agencv
31 � The Saint Paul Public Library Aeency shall have the authority and control over all citv-owned, leased or
32 rented libraries, readin� rooms, boolanobiles or other extensions and outreach proerams.
33 �b . The Aeencv shall be responsible for strate ig plamiiu , ton tg erm ooerational plannin ag nd capital
34 improvement �lamiiu�for Saint Paul's Public Librarv svstem Ap�rororiate ulans will be submitted to the Saint
35 Paui Plannine Commission far review, comment, and inclusion in the City of Saint Paul's Comprehensive Plan.
36 � The A�encv shall purchase and maintain all books, periodicals, and materials in whatever medium
37 (print, video, electronic. etc.�
38 � The City mav transfer any real or personal �ropert�sed or to be used for library pwposes to the Librarv
39Aenc.
40 � The Agencv shall be authorized to purchase, sell, rent ar lease real or personal propertv within or outside
41 the cor�orate city limits. An�sale of real �roperty shall rec�uire a vote of at least five of the seven members of
42 the Librarv Board, followin¢ due nublic notice and �ublic hearin�
43 �f The A.gency mav contract with the Citv for such services as it deems would be more efficientiv pzovided
44 throug _h n�otiated Central Service Agreements.
45 � The A�encv shall address the changin� needs of the librar�n accordance with the ethnic and cultural
46 make-u�of our communit tv hrough outreach services such as providing_print video and electronic tools in the
47 kev lan�uages s�oken in our communit�and th�rovision of a trained and multilin�ual staff.
48 � The Aeencv will continue to actively�artici�ate and help build a stron� national librarv network. This
49 will include initiatives with the Metropolitan LibrasyService A eg ncv (MELSA , Ramsey County Librarv, James
50 J. Hill Reference Librarv, the Saint Paul Schools, METRONET, MINITEX. Urban Libraries Council and the
51 American Librarv Association.
52 Section 14.05 Budget and Fiscal Matters
53 �a� Budeet. The Director shall annually�repare and transmit a comprehensive bud�et for operationstdebt
54 service and capital im�rovements which shall be presented to the Mavor for review and recommendations bv
55 7une 15 of each year. Prior to this, the Director shall have presented a needs and resource assessment to the
56 Librarv Board, with a list of the Director's priorities. no later than April 1. The Board shall review and present
57 the Board's list o�riorities for the next year's bud�et to the Mayor by May 1. The Mayor will �resent the
58 pronosed library bud¢et to the Library_Board and the public within one week of the Citv Charter prescribed
59 deadline for the Mayor to submit the Citv budget to the Cit�Council. This presentation will take rolace in a
60 Saint Paul Public Librarv The Board will take action to approve the bud�et by November 15 of each vear. The
61 library budeet shall be formally adopted bv December 21 of each vear.
a3—as
62 (�b Lew. The City shall, at the request of the Librarv Board, lew a properry tax in any vear for the benefit
63 of the Library Agency. Such lew must be sepazatel�listed from the remaiuing amount of the Ci 's levy on the
64 Truth In Tasarion notice of �ro osed �ro�eri� taxes. A maacimum library pronerty tas lew far the yeu shall be
65 set by September 15.
66 � The Aeencv shall participate with the Jomt Property TaY Advisorv Committee, comprisin the City of
67 Saint Paul. Ramsey County and Independent School District 625, in order to plan for and mana�e properiv t�zes
68 levied aeainst the Saint Paul tazc base.
69 � The A�ency shall be authorized to participate with other communitv and library orQanizations to �sue
70 federal and state erants, cor�orate su�port, and foundation and individual erants. The Aeencywill continue to
71 seek partnerships with the Friends of the Saint Paul Public Librarv to pursue grants to address unmet needs of
72 the librarv and new initiatives.
73 � The A�encv is authoriZed to acce�t p_�fts of monev, collection materials, and real or personal �ro e�rtv to
74 be used for the direct benefit of the AQency.
75 �f The AQencv will budget throuQ,h funds that are accounted for and audited separatel ,�}_independent of Citv
76 funds.
77 �. The Director and the Library Board shall be authorized to pronose midveaz budget amendments. The
78 Mavor retains the authority to veto such amendments if deemed a�prororiate.
79 Section 14.06 Bonding Authoritv
80 � The Library AQency mav issue bonds in the �nnc�al amount authorized bv the Citv Council, which
81 bonds may be issued in anticipation of income from anv source. The bonds mav be issued:
82 � to roav for the acquisition of real or personal uroueriv; or
83 � far ca�ital im�rovements to rp ouertv owned or leased bv the Agenc�r
84 � to pay for leasehold improvements to propertv owned or leased bv the Aeencv.
85 b� All proposed Aeencv bond issues would be coordinated through the 7oint Debt AdvisorY Committee.
:.
Section 2
87 This ordinance shall take effect and be in force thiriy (30) days following the passage, approval and publication.
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Adoprion Certified by Council Secretary
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Requested by Degariment of
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Form Approved b City Attomey
By: �
Approved by Mayor for Submission to CouncIl
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Approved by or: Date
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03 -�SB
CITY OF SAINT PAUL
Randy C. Kelfy, Mayor
April 14, 2003
Honorable Dan Bostrom, President
and Members of the Saint Paul City Council
Room 320-B City Hall
Saint Paul, Minnesota 55102
Dear President Bostrom and Members of the City Council:
��� � �� ��fl3
Pursuant to Charter Section 6.08, I am retumiug Council File 03-258 relating to
establishment of a Saint Paul Library Agency.
During your public hearing on March 26, 2003, Deputy Mayor Dennis Flaherty
conveyed my strong opposition to this proposal. A copy of those remazks is attached
to this message and incorporated herein.
Sincerely,
� �
� 1 .,���
Randy C. Kelly v
Mayor
Attachment
390 Ciry Hall Tefephone: 657-266-8510
IS West Kellogg Boulevard Facsimile: 657-26b8513
Saint Pau[, MN 55702
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Testimony of Deputy Mayor Dennis Flaherty
Regarding Council File No. 03-258
March 26, 2003
Saint Paul City Council
o�-is�
Council President Bostrom and members of the Council, thank you for the opporhxnity to
comment on the proposed ordinance.
First, let me commend Council member Harris and all of the staff who have worked for
many weeks and months to bring tkus proposal forward. The strong opposition this administration
has to the ordinance proposal in no way reflects upon the thought and work and dedicarion that
have gone into its preparation. We tip our hat to Mr. Iiams and applaud his dedication to a
sixong library system.
Ne�t, let me say that Mayor Kelly takes a back seat to no one in his support for libraries.
We haue one of the finest library systems in the country, and a great library director. Our libraries
serve thousands of people every day who have no other means of leaming ancient history or
accessing the Intemet, our portal to the future. Libraries are a great civic virtue, a meeting place,
a quiet place.
Our libraries enjoy great support from our citizens, and they are sustained by a great
organization, the Friends of the Library. Through thick and thin, this Mayor and tlus Council, and
Mayors and Councils before us, have found the resources necessary to fund the vital asset that is
our library system.
Even in the midst of our current budget crisis, Mayor Kelly has been a stalwart ally of the
libraries. In both rounds of proposed budget cuts, libraries have been the department for which
Mayor Kelly recommended the least percentage of cuts.
I do want to be very cleaz, however. Mayor Kelly strongly opposes this particular
proposal, however well-intentioned its proponents may be.
As Mayor of the entire City, Mayor Kelly must evaluate any proposal in light of its effect
on the entire city and all of the programs and services we provide. He must evaluate any proposal
against the backdrop of its costs today and down the road, and how those costs stack up against
the bigger budget picture.
i3nfortunately, based on both of these measuring sticks, the library proposal fails the test
at this time. Criven our current environment, this proposal, if enacted, will either mean further and
intolerable cutbacks in other parts of the city budget that will be competing for a smaller pie, or
tax increases that we cannot afford.
It is noteworthy that under the proposed ordinance the library board's taYing authority for
bonds would be outside of any ta�cing or bonding limits in the City charter. Tax increases for
libraries will only put that much more pressure on the rest of the budget.
As we head down this road of cutbacks in state aid, those programs that are heavily
dependem on our general fund — programs like police and fue and parks and rec — will face
greater and greater pressure to survive on fewer and fewer resources.
Each function that you take out of the general fund concentrates the effect of cuts on
those functions remaining behind.
We are all painfully aware that there is no free lunch in running a govarnment. It is always
popular to say that we want to do more for this program or that — especially a program as
important to our people as libraries. But assuming, as we must, that there aze not new dollazs
coming into the City for this proposal, a dollaz spent here is a dollar that won't and can't be spent
somewhere else. These days, the bulk of that "somewhere else" is police, fire and parks and
recreation. Mayor Kelly is not willing to sacrifice those services fiuther by virtue carving the
lihraries out of the general fund. Mayor Kelly is not willing to lay off more people in police or fire
or close more rec centers by virtue of carving libraries out of the general fund.
O�.�S�
In evaluating this proposal, we are not acting in a vacuum. Minneapolis has gone down
this road, and the results aren't pretty. Minneapolis faces budget cuts not only from state aid
reductions but also from a long-term structural deficit enabled by its weak Mayor system and its
tangled weave of independent city agencies. As M'inneapolis struggles to cope with its structural
deficit and the state aid cuts, that ciry has to deal with external boards running its parks and its
libraries.
LeY s look at the record. The 14finneapolis library board committed itself to a massive new
library facility. wth the LGA cuts, now they aze in no position to carry through with their
commitments, yet they are forging ahead anyway. And instead of making the tough budget
choices, the Minneapolis Library Board rejected its own director's recommendations for budget
cuts and voted to spend down reserves.
Now that should really make us think hard before malflng this leap. Under Mr. Harris'
proposal, the Saint Paul Library Agency anticipates getting some $4 million from the City's
reserve fund. Why should a single city function have its own reserve fund to cushion it from cuts
when other functions aze having to absorb the rest of the cuts?
'I'he Mimeapolis Board was faced with a standing-room-only crowd of more than 100
residents clamoring for more library spending. It is great that citizens will stand up for libraries,
but, again, separate hearings for a separate agency leads to higher spending for that one function,
leaving the remaining city services to fight over a smaller pie.
Mayor Kelly is not alone in his concerns about following Minneapolis. Just today he got a
letter from Minneapolis City Council member Bazbaza 7ohnson. Let me read from her letter.
[read from letter]
One of the argumerns made on behalf of Mr. Harris' proposal is that by separating out the
library levy, citizens will be better informed about where their t� dollars are going. Aowever,
that argument does not support creating a separate agency with sepazate powers for libraries — we
can and do provide fhat same information to citizens for all city agencies on ow city website, and
we could certainly provide that informarion with the truth-in-taacation statement. You create a
better informed and engaged citizenry by giving people conte� about all city agencies and their
budgets — not by separating out a single function for special treahnent.
And advocates for other city functions certainly will not let this concept stop with
libraries. Constituencies for other city functions are certain to make the same argument: if it's
good enough for libraries, it's good enough for parks and it's good enough for police and it's
good enough for fire.
Soon enough we will not be a single city sorting out competing prioriUes, but rather a
succession of constituencies, each with their own budgetary power base.
Who suffers? The common good.
In our review of this proposal, we have been in contact with numerous former Saint Paul
City officials to get their input. These are people of great expertise who have served this city
through numerous administrations. They have no u�e to grind. Here is some of the feedback
we've gotten:
• The proposal is inconsistent with the city charter because it corrupts the executive-
legislative structure of the mayor-council form of government
• It fragments city government budgeting, accountability and decision making
fl� _'3S�
• It confuses and diminishes the mayor and council's role in setting service levels
• The proposal appears to give the Library Board the right, without the mayor, to
issue debt.
• When consldering change, you have to ask yourself what is broken, and what are
you trying to fix. This is a solution looking for a problem. It undernvnes almost
30 years of success under the new charter.
The ordinance proposal itself is sketchy and leaves many questions unanswered. What is
the citizen input process for capital improvements? How will the proposed agency cash flow its
obligations? How will the agency relate to other City functions as state aid or ather resources are
added or cut? What is the responsibility for repayment of past debt service?
These aze important details, but even if they were addressed, this proposal should still be
set aside.
Members of the Council, we aze facing what Governor Pawlenty has called "the Incredible
Aulk of budget deficits." We aze moving swiftly to meet these challenges because we have a
structure of government that allows us flexibility to meet changing times. If we balkanize our
govemment structure the city will live to regret it.
This proposal may have seemed benign a year ago, when times were good. However, we
have learned a lot of lessons in the last yeaz, and we ignore them at our peril. One of the lessons
is that tight budget times require more flexibility — not less — to control our revenue streams.
When hard times hit, we need to be able to impose hiring freezes and uavel freezes and other
management efficiencies across all of our City agencies. Having one of ow agencies under
independent control ties our hands and leads to uneven treatment.
Finally, just as we haue watched Miimeapolis, there aze others who are watching us as we
debate this. At a time when state policy makers are urging local governments to become more
streamlined, we can hardly afford to send the message to the Capital that Saint Paul is moving
backward.
Mayor Kelly has spoken directly about this proposal with Governor Pawlenty's chief of
staff and tus Finance Commissioner. They both view this as a means to a property tas increase.
At a time when we most need allies at the Capital to preserve our core services and protect our
City, we ought not be creating a new agency with its own constituency for higher taaces and lugher
spending.
In closing, let me say that our library system is strong and will remain strong as an
integrated part of City government. Mayor Kelly will never relent in his commitment to a great
library system. There is no need to create a separate agency; there is no meaningfal benefit from
doing so; and the harm that can come from balkauizing our city services will haunt us in the days
and years to come.
,
�
Saint Paul City Council
Library Funding Task Force
Process and Rewmmendations
Council Task Force Members
�Councilmember
Pat Harris, Chair
�Countilmember
Kathy tantry
BGreg Blees, City
Council Fiscal Policy
Diredar
�Matt Smith, Director
of Financial Services
�Ramsey County
Commissioner
Susan Haigh
�Gina La Force,
Diredor of the
Public Library
� W. Andrew Boss,
Friends of the Saint
Paul Public Library
Board
Friends of the Library Initiative
�Formed a task force in 2001 to discuss
funding options for the Saint Paul Public
Library.
�Met numerous times, studied other
library systems, and conducted polling
of Saint Paul taxpayers
o?
1
o� -i
Friends of the Library Initiative
�Concluded that a dediwted tax levy for
library operations, separate from the
City's General Fund, could sustain the
lib2ry in the future.
�Have the City Council serve as the
Library Board to oversee the levy.
Friends of the Library Initiative
�Retain the Mayor's appointment authority for
the Library Director and veto authority over
the Library Board.
� Have the library levy exist as a sepzrate line
item on the Truth In Taxation Statement.
♦ Raise $1 to 2 million in private endowme�t
funds to support the new system.
Legislative Authority Attained
Special State Legisfation authorizes:
�Creation of a separate Saint Paui
Library Agency.
�Separate listing of the librery levy on
the Truth In Taxation statement.
2
o �,as�
Legislative Authority Attained
�Separation of library funds from other
City funds.
�Creation of a Library Board comprised
of the City Council.
�Gene21 Obligatior. Bonding authority
for Saint Paul's Public Library facilities.
Saint Paul City Council Initiative
�Formed an advisory committee on June
12, 2002 N review recommendations
and the special State legislation.
Council Task Force
�Council Task Force first met on 7uly 30, 2002.
@There were 8 meetings through December
2002.
e Worked with Friends of the Saint Paul Public
Library, the City Attomey's O�ce and Council
Research.
�
o � _,.5�-
Task Force Recommendations
�M independent Public Library Agency
be established and fulfy operational by
January 1, 2004.
�The new Public Library Agency be
funded as an independent govemment
agency separete from the City of Saint
Paui.
Task Force Recommendations
OThe Public Library Agency budget and
tax levy be listed separately on the
Truth In Taxation Statement.
�The Public Library Agency approved
2�04 budget shoutd be a topic for
review and comment at the Truth In
Taxation Hearing.
Task Force Recommendations
�A Saint Paul ordinance, establishing an
independent Public Library Agency, be
approved in the first quarter of 2003.
�DUring 2003, a proposed 2004 budget
for the Public Library Agency should be
prepared in time to certify a maximum
property tax levy.
�
o � -asrr
Task Force Recommendations
�New structure will be known as the
Saint Paui Public Library Board and the
Saint Paul Public Library Agency.
�The elected members of the Saint Paul
City Council be the Library Board.
Task Force Recommendations
OMayor appoints the Librery Director,
subject to the approval of the Library
Board.
�Incorporate the Task Force's thirteen
guiding principles into the Saint Paul
ordinance and the Public Ubrary Agency
bylaws.
Task Force Recommendations
�The Library Agency will have five funds to be
accounted for and audited separateiy,
independent of City Funds
• Public Li6rary Agency Generat Fund
• Public Library Agency Aids and Grantr
Fund
• Rella Havens Memoriai Trust Fund
• Public Library Agency CapiWl Projects
Fund
• Public Library Agency Debt Service Fund
5
D� -a-5 �
Task Force Recommendations
� The Public Library Agency shouid rely
on property taxes as the primary
source for its operating budget.
� No focai government aid will be used to
finance the PubGC Library Agency.
• This ensures financial stabifity, fosters
government a¢ounWbility, and enhances
taxpayer awareness.
Task Force Recommendations
�The Public Library Agency pay an
annual central service charge for
services provided through the General
Fund.
• The Office of Financial Services will set the
amount in a contract to be negotiated with
the Library Board during the annuai budget
process.
Task Force Recommendations
�The City of Saint Paul make a one-time
transfer from the Ciiy`s General Fund to
the Public Library Agency's General
Fund.
• A one-time, $4,000,000, transfer would
create a fund balance and ensure financial
stability for the Public Library Agency.
0
p3_ass
Task Force Recommendations
�Interest earnings would be applied to
the Public Library Agencys General
Fund.
Task Force Recommendations
�The library budget should be a wholly
distinct document culminating from a
distinct process. The library budget
should be adopted in conjunction with
the Gty of Saint Paul's budget process.
Task Force Recommendations
�The Mayor will present the proposed
library budget to the Library Board and
pubiic, at a Saint Paul Pubiic Library,
within one week of the City's budget
address.
7
Task Force Recommendations
The Council Library Funding Task Force
recommends passage and approvai of
an ordinance creating an independent
Library Board and Agency to ensure
general government accountability, as
well as financial stability to a service
that Saint Paul taxpayers have
identified as a priority.
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Council File # d3-a
Green Sheet # �66�0
Ordinance #
Presented b;
Referred To
Committee Date
1 An ordinance creating a separate library agency and establishing its duties, powers and
2 THE COUNCIL OF THE CITY OF SAINT PAUL DOES ORD�1V:
3
ORDINANCE
\IN�T PAUL, MINNESOTA
Section 1
4 A new Chapter 14 of the Saint Paul Legislative Code is hereby enacted:
5 Chapter 14 Saint Paul Librarv AHency
6 Section 14.01 Creation of Agency
7� Pursuant to the authorit anted under Laws of Minn. 2 2 Ch
8 an ind endent libr a enc to be known as the Saint Paul P lic Lib�
9�ol�itic, which shall be a overnmental subdivision of the St e of MinnE
10 �b There shall be a Director of the Saint P
11 and apnroved bv the City Council, and shall be
12 The Director shall report to the Library Board.
13 � The emnlovees of.the Saint Paul Public
14 shall be entitled to all of the riehts and benefit�
15 Section 14.02 LibrarXBoard
16 � There shall be establist
17 Council actine as the Librarv E
18 subiect to veto bv the Mayor a�
19 All actions of the Librar,�
20 the same methods as set forth 1
21 b�
22 bvl
23 �
24 mef
25 � The Librarv Board shall be subiect to the same procedural rules as those established for the Citv Council.
1
4s-asr
Section 14.03. Definitions.
(al Arencv shall mean the Saint Paul Public Librarv Aeencv created herein.
(bl Director shall mean the head of the Aeencv apnointed to the nosiuon bv the Mavor.
(cl Board shall mean the citv council actine as the Librar B� oard.
Section 14.04. Dufies and Authoritv of the Agencv.
/
� The Saint Paul Public Librarv Aeencv shall have the authorit�
readin� rooms, bookmobiles or other extensions and outreach uro�ams.
�b The Aeencv shall be responsible for :
ca�ital improvement plannine for the Saint P�
submitted to the CIB and to the Saint Paul Pi�
the Cit�f Saint Paul's Comnrehensive Plan.
� The Aeencv shall uurchase and maint
medium (print, video, electronic, etcJ.
� The Citv mav transfer anv real or ner:
librarv aeencv.
� The Aeencv shall be authorized to nu
pronertv shall reauire a vote of at least five o1
�f The A enc ma contract with the G�
nrovided throueh Central Services.
�
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�
the li
the n�
15th.
�
� '�he Aeencv shall be authorized to narticipate with other communitv and library
pursue federal and state t�rants, corporate sunport, and foundation and individual ¢rants.
� The Aeencv is authorized to accerot eifts of monev. collection materials and real or oersonal
nronertv to be used for the direct benefit of the Aeencv.
Sec. 14.06 Bondina authoritv.
03 - 2Ss'/
� The library aeencv mav issue bonds in the �rincipal amount authorized bv the ciri council. which
bonds may be issued in anticination of income from anv source. The bonds mav be issued:
S�2
S�2
�
to nav for the acquisition of real or personal nronertv; or
Section 2
This ordinance shall take effect and be in force thirty (30) da� following its passage, approval
and publication. �
Requested by Department of:
By:
Adopted by Council: Date
Adoption Certified by Cou
By:
Approved by Mayor:
By:
Secretaxy
Fosm Approved b City Attorney
BY� ��, C�'-
Approved by Mayor for Submission to Council
By:
Final Report of the Saint Paul Library Funding Task Force
January 2003
�ITY OF
,G�� � 9
1 7,
O , •7
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Executive Summary
D3-as�
During the 2002 session, the Minnesota State Legislature passed and Governor Jesse Ventura signed
special legislation authorizing the Saint Paul City Council and the Mayor to establish a separate library
agency that would have separate accounting and bonding authority.
This legislation was the result of more than one year of study from a task force initiated by the Friends of
the Saint Paul Public Library. The Friends Task Force examined the fixture of Saint Paul's library
system with respect to structure and funding. After several months of analysis, the Friends Task Force
recommended the creation of a sepazate library agency that would adopt its budget and fund the agency
in a manner separate from existing City functions. Further, the Friends Task Force recommended
passage of the aforementioned state legislation authorizing the sepazate function of the library along with
a sepazate listing on the Truth in Tasation Statement.
On June 12, 2002, the Saint Paul City Council unanimously passed a resolution authorizing an official
Saint Paul advisory committee to examine the Friends of the Library recommendations and the state
legislation with the intent of coming back to the City Council with a recommendation for action. The
City Council Task Force was comprised of the following individuals:
• Two Saint Paul City Council Members (one who wili serve as chair)
• One Ramsey County Commissioner
• Director of the Saint Paul Public Library
• One Representative of the City of Saint Paul Financial Services Office
• One Representative of the Friends of the Saint Paul Public Library
• The City Council Fiscal Policy Director
On July 30, 2002, the Saint Paul Public Library Funding Task Force (LFTF) held its first meeting. Over
the next several months, the Council Task Force met seven times and examined a variety of issues with
respect to a potentially separate library structure. While this report examines these issues in greater
detail, below is a sununary of issues addressed by the task force:
• Appointment of the Director
• Budget Orientation and Process
• Fund Balance and Reserves
• Investment Earnings
• Workers Compensarion
• Liability Caps
• Truth In Tasation Statement
• Union Membership
• Library Agency Naming
• Library Adminisiration
• Local Government Aid
• Capital Bonding
• Strategic Planning
• Meeting and Leadership Structures
After deliberating and examining these issues in detail with respect to their financial and policy
implications, the following recommendations are being made for consideration by the Saint Paul City
Council and Mayor:
• The Saint Paul Public Library Agency should be created by city ordinance as a sepazate entity of
the City of Saint Paul.
• The elected members of the Saint Paul City Council be the Saint Paul Public Library Board to
oversee the new independent Public Library Agency.
• The Mayor will retain authority over the appointment of the director with Library Boazd approval
in addition to retaining veto authority over the Library Boazd.
• Library funds will be held and accounted for in a sepazate and fiscally prudent manner.
• The library budget should be a wholly distinct document emanating from a distinct process.
° ,........._.��.,....,.�.,....�� � � � x a
�.�....�."�....�...��C __ __ ' ' _ ' � " :S�e� �"�': ' �55:�;; �'�f:;�:c""''�." E: _
• The library should be independent of State funded Local Government Aid.
• The library should initiate its first-yeaz fund balance through a one-time contribution from the
City's General Fund.
• The library's administration should exist under a Central Service Agreement with the City of
Saint Paul.
• Employees, as the legislation dictates, should remain employees of the City and retain existing
salary, benefits, union membership, and ottter structures.
In addition to these recommendations, the Council Task Force adopted a set of guiding principles that
outline the function and philosophy of the new Public Library Agency. These guiding principles aze
specifically outlined later in the report.
As the guiding principles reveal, and the issue analysis outlines, it is the recommendation of the Saint
Paul Public Library Funding Task Force that under these proposed changes, Saint PauPs library system
can be served with efficiency, enhanced accountability, fiscal prudence, and with a direction towazd a
positive future in the service of Saint Paul's citizens.
FOR QUESTIONS, CONIl��NTS OR A COPY OF THE REPORT
PLEASE CONTACT
Kathryn Krile
at
(651) 266-8588 or kathrvn.krile c(�ci.stpaul.mn.us
�5 �
C�3 '
Final Report of the Saint Paul Public
Library Funding Task Force
January 2003
Friends of the Saint Paul Public Library
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0 3-a5�
Final Report of the
Saint Paul Public
Library Funding Task
Force
January 2003
Submitted by: On Behalf of the Library
Funding Task Force:
Councilmember Pat Harris, Chair
Kathryn Krile, Policy Analyst
Greg Blees, Fiscal Policy Director
Councilmember Pat Aarris, Chair
Councilmember Kathy Lantry
Greg Blees, Fiscal Policy Director
Matt Smith, Director, Office of
Financial Services
Susan Haigh, Ramsey County
Commissioner
Gina LaForce, Director, Saint Paul Public Library
W. Andrew Boss, Friends of the Saint Paul Public
Library Board
Saint Paul City Council
310 City Hall
15 West Kellogg Boulevard
Saint Paul, Minnesota
55102
Questions?
If you have questions about this report, please
contact:
Kafluyn Krile
Policy Analyst, Council Research
(651) 266-8588 or kathr�Ca�ci.stpaul.mn.us
o3-a5g
Final Report of the
Saint Paul Public Library
Funding Task Force
TABLE OF CONTENTS
INTT20DUCTION ......................................................................... 1
FRIENDS OF THE LIBRARY INITIATIVE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
PZTRSUIT OF LEGISLATTVE AUTHORITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
SAINT PAUL CITY COUNCIL INITIA'ITVE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • - • - - - 4
OF THE COUNCIL TASK FORCE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Guiding Principles and Practices .......................................................... 6
Library Agency and Library Board ....................................................... 8
Financingthe Library Agency ............................................................ 9
Background......................................................................... 9
The Role of Local Governinent Aid ..................................................... 10
CentralService Agreement ............................................................ 11
Establishing a Stable and Sufficient Library Agency Fund Balance . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Budget AmendmentProcess ........................................................... 14
Proposed BudgetProcess ............................................................. 14
CONCLUSION.......................................................................... 16
APPENDIX LISTIlVG ..................................................................... 17
0 3�a Ss
Final Report of the Library Funding Task Force 1
INTRODUCTION
The following report is the culmina.tion of work by two sepazate task forces in analyzing
innovative and fiscally responsible alternatives for financing Saint PauPs Public Library
in a way that will allow for an enhanced public focus and more responsive service. The
two committees were the Friends of the Library Task Force (Friends Task Force) and the
Saint Paul Public Library Funding Task Force (Council Task Force).
This document outlines how the study process originated, who was involved, required
special state legislation, and the final recommendations of the Saint Paul Public Library
Funding Task Force. The recommendations being made to the Saint Paul City Council
pertain to the following issues: guiding principles and practices for an independent Public
Library Agency, establishment of a Public Library Agency and Library Board, financing
the new Public Library Agency, and proposed budget process separate from the City of
Saint Paul.
FRIENDS OF THE LIBRARY INITIATIVE
In March 2001, the Board of Trustees of The Friends of the Saint Paul Public Library
began a series of discussions about options for funding the Saint Paul Public Library in
the short and long term. The discussions expanded beyond The Friends' Boazd to include
interested citizens and others affiliated with the City of Saint Paul. What they a11 had in
common was a strong interest in securing a positive future for Saint Paul's Public Library
System.
Over the course of future meetings, the goup poured over numerous ideas, some original
and some from other library systems. Eventually, the group came to the fundamental
conclusion that the Saint Paul Public Library should exist as a sepazate entity within the
confines of Saint Paul City govemment.
As a result of these discussions, the Friends of the Saint Paul Public Library's Board of
D'uectors assembled an official task force, chaired by former Saint Paul Mayor George
Latimer, to continue studying this concept. The Friends of the Saint Pau1 Public Library
Task Force members were as follows:
George Latimer, Chair Former Mayor of Saint Paul
Friends of the Saint Paul Public Library Boazd Member
W. Andrew Boss Friends of the Saint Paul Public Library Board Member
Matt Entenza Minnesota State Representative
Friends of the Saint Paui Public Library Board Member
Susan Haigh Ramsey County Commissioner
Friends of the Saint Paul Public Library Boazd Member
Mike Harris
7ean Hart
Former Saint Paul City Councilmember
Friends of the Saint Paul Public Library Board Member
Friends of the Saint Paui Public Library Board Member
.7anuary 2003
2 Final Report of the Librarv Fundin� Task Force
Ruby Hunt
William Cope Moyers
Ellen Watters
Peter Pearson
Carole Williams
Former Saint Paul City Councilmember
Former Ramsey County Commissioner
Friends of the Saint Paul Public Library Board Member
Friends of the Saint Paul Public Library Boazd Member
Friends of the Saint Paul Public Library Board Member
Friends of the Saint Paul Public Library, President
Saint Paui Public Library, Director
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This �oup exanuned numerous options and methods for financing library systems. They �
looked at the current Saint Paul structure, what other communities aze doing, and •
reviewed best practices. Several individuals made presentations, including Greg Blees, �
City Council Fiscal Policy Director, Clayton Robinson, Saint Paul City Attomey and Ken
Smith, Council Reseazch Policy Analyst. Concurrently, in order to gauge public opinion, �
the Friends of the Library commissioned a public survey in December 2001', to assess the �
conclusions were as follows: �
Seventy-four percent (74%) of respondents would increase taXes just to maintain
the current level of services rather than cut services (1999 results showed 64%).
The typical respondent would support a$19.10 increase in spending for the
library. The 2001 househoid support was $41. This represents a willingness to
increase the library support by 47%. (The 1999 survey results showed a
willingness to increase taxes by $14.80 per property taY payer).
Seventy-five percent (75%) of those surveyed oppose any cuts in property tax
funding which would result in library service reductions.
Over the course of its meetings, each idea was analyzed in detail and reviewed in relation
to Saint Paul's current funding system. After several months of discussion and analysis,
it was determined that an independent agency should be created for the Saint Paut Public
Library that would have a sepazate property tax levy authority. Below is a summary of
ttte recotnmendations from the Friends Task Force:
Create a dedicated properry tas levy for library operations separate &om the
General Fund;
Raise $1 to 2 million in private funds to increase ffie size of an endowment
dedicated to the purchase of books for the Saint Paul Public Library;
`Telephone survey of 500 randomly selected Saint Paul households by Decision Resources.
Minneapolis, Minnesota. December 2001.
ZTelephone survey of SQO randomly selected Saint Paul households by Decision Resources.
Minneapolis, Minnesota. 1999.
January 2003
U3-as�
Final Report of rhe Library Funding Task Force 3
Have the City Council serve as the Library Board to oversee the levy;
Retain the Mayor's appoinhnent authority for the Library D'uector and veto
authority over the Library Boazd; and
Ha�e the library levy exist as a sepazate line item on the Truth In T�ation
Statement.
PURSUIT OF LEGISLATIVE AUTHORITY
In order to move forward with the concept of an independent Public Library Agency, the
Friends Task Force determiued that two critical legislative changes would be required.
First, state legislation was necessary to allow the City of Saint Paui's library to exist as a
sepazate entity. Second, the City Council would need to pass an ordinance ixnplementing
any new form of library structure and financing. The Friends Task Force recommended
both of these major shifts in Saint Paul Public Library policy.
The Friends Task Force deternrined that passage of special state legislation must precede
any proposed City legislation. Therefore, the Friends Task Force worked with the Saint
Paul City Attorney, in particulaz Terry Garvey, to develop proper legislarion. ABer
several discussions and detailed analysis of state law, as well as revisions by the Mayor,
legisiation was developed and prepared for introduction.
On February 6, 2002, the City Council voted to support the introduction of special
legislation giving the City the authority to create an independent Saint Paul Public Library
Agency. (A copy of Council File 02-113 can be found in Appendix B.) The proposed
speciai state legislation would not cause the Friends Task Force recommendations to
become reality, but if approved by the Minnesota Legislature, it would give the City the
authority to implement the recommendations in a manner deemed appropriate by the City
Council and Mayor.
Subsequently, Representative Matt Entenza introduced House legislation and Senator
Richard Cohen introduced Senate legislation. After hearings in several different
legislative committees, where a variety of additional technical revisions were made, the
Minnesota State Senate and House of Representarives passed complementary legislation
authorizing the Saint Paul City Council to impletnent structural changes in the library
system in the following manner:
• Creation of a separate Saint Paul library agency;
• Separate listing of the library levy and budget on the Truth In Tasation statement;
• Separation of library funds from other City funds;
• Creation of a Library Boazd consisring of the City Council; and
January 2003
4 Final Renort of the Librarv FundinE Task Force
General Obligation Bonding authority for Saint Paul's Public Library facilities.
A copy of the special legislation can be found in Appendix A.
The Friends Task Force is one ofmany ways in which the Friends o£the Saint Paul
Public Library demonstrate their commitrnent to the future of Saint Paul's Public Library
System. The Saint Paul City Council also resolved in Council file 02-113 that: "the City
of Saint Paul commends the Friends of the Saint Paul Public Library far their exemplary
work on this issue (state legislation for a separate library authority) and for the many
yeazs of support for Saint Paul libraries."
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The Friends of the Saint Paul Public Library have been committed to the success and �
long-term stability of the Saint Paul Public Library. The Saint Paul City Council, during �
their deliberation process for the 2003 city budget, acl�owledged that the Friends not �
private reading programs to tutor young and disadvantaged readers, but they have :
generously conhibuted millions of dollazs to pursue automation efficiencies and
expanded materials for reading, viewing and listening. Appendix M includes a �
spreadsheet, which displays that for the last five years alone, the Friends haue conhibuted �
$3,488,546 to heip enhance the public library system in Saint Paul. The City Council has •
worked closely with the Friends of the Saint Paul Public Library to meet the challenge •
grants proposed by the Friends to the Ciry in order to increase the volume of materials
that need to be updated to meet the diverse needs of the public library users. �
SAINT PAUL CITY COUNCIL INITIATIVE
Upon passage of the special state legislation, the City Council began its assessment and
analysis of the legislation and any related issues with respect to library structure and
funding. On June 12, 2002, the City Councii established a Council advisory committee to
analyze these issues and report back on its findings and, if agreed upon by the committee,
with a proposed ordinance for City Council consideration. (A copy of Council File 02-
519 can be found in Appendix B.)
The new Council Library Funding Task Force was iniriated with the following members
appointed by Council President Dan Bostrom:
January 2003
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Final Report of the Library Funding Task Force 5
Duector of the Saint Paul Public Library � Carole Williams (7uly through October
; 2002)
Linda Wilcox (Interim)
Representative from the Financial
Services Office
Representative from the Friends of the
Saint Paul Public Library
Gina La Force (Decemb 2002)
Peter Hames (July and August 2002)
Ron Kl ine (Interim)
Matt Smith (October thru December
2002)
W. Andrew Boss
City Council Fiscal Policy Director
Greg Blees
In addition, the following individuals supported the efforts of the Council Task Force:
Katie Krile, Council Research Policy Analyst; Chris Rider, Committee Secretary; John
Marshall, Legislative Aide; Peter Pearson, President of the Friends of the Saint Paul
Public Library; Virginia Palmer, City of Saint Paul Attorney's Office.
On July 30, 2002, the Council Task Force conducted its first meeting at the Rice Street
Library in Saint Paul. Over the next several months, the Council Task Force met seven
times and examined numerous issues pertaining to library structure and funding. As its
first order of business, the Council Task Force drafted a list of guiding principles that
would offer a framework for a new independent public library system and an outline of its
philosophy concerning operations.
The Council Task Force fiu identified a list of issues that required attention as part of
the overatl analysis. The Council Task Force listed the issues, their status under the
existing library structure, options for revisions under the new stnzcture, a preferred
Council Task Force option, and the current status of Council Task Force discussion.
Some of the issues discussed are as follows:
• Appointment of the Director
• Budget Orientation and Process
• Fund Balance and Reserves
• Investment Eaniings
• Workers Compensation
• Liability Caps
• Truth In Tasation Statement
• Union Membership
• Library Agency Naming
• Library Administration
• Local Government Aid
• Capital Bonding
• Strategic Planning
• Meeting and Leadership
Structures
A more detailed table can be found in Appendix C of this report.
January 2003
o3-a5�
6 Final Report of the Librarv Funding Task Force
The Council Task Force arrived at a number of significant conclusions with respect to
library operations and funding. Each conclusion was based on inclusive discussions and
an examination that was both diligent and detailed. In order to move forward with these
recommendations, the Saint Paul City Council passed a resolution officially accepting the
special legislation passed by the Minnesota State Legislature. A copy of this resolution
can be found in Appendix B. The remainder of this report discusses these conclusions in
�eater detail.
RECOMMENDATIONS OF TFIE COUNCIL TASK FORCE
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After review of the Friends Task Force recommendations, the special state legislation, �
and the organization of other library systems, the Council Task Force came to an early �
agreement on the following recommendations, which led to the more detailed i
recommendations found later in the r ort:
Recommendation 1. An independent Public Library Agency be established and fully �
operational by January 1, 2004. �
Recommendation 2. The new Public Library Agency be funded as an independeat
government agency separate from the City of Saint PauL
Recommendation 3. The Public Library Agency budget and tax levy be listed
separately on the Truth Ix Taxation Statement
Recommendation 4. A City Ordinance to establish an independent Public Library
Agency be approved in the fzrst quarter of 2003. An appropriate
public hearing will be held as part of the ordinance process to
gather public comment
Recommendation 5. During 2003, a proposed 2004 budget for an independent Public
Library Agency should be prepared in time to cerlify its
maximum property taz levy by September I S separate from the
City of Saint PauPs budget
Recommendation 6. The Public Library Agency approved 2004 budget should be a
topic for review and comment ai the Truth-In-Taxation Public
Hearing, scheduled to be held on Tuesday, December 9, 2003.
Guiding Principles and Practices
The Council Task Force began its work of creating an independent library agency by
developing a set of guiding principles and practices for a PubIic Library Agency and
Library Board, which were adopted on October 21, 2002. The Council Task Force
believes that the following guiding principles will create a responsive, responsible and
accountable independent Public Library Agency. These guiding principles created the
January 2003
�3 a5g
Final Report of the Lbrary Funding Task Force 7
founc3ation of a new independent agency and began the consensus built3ing that 1ed to the
final recommendations.
Recommendation � That the following thirteen guiding principles be incorporated
into the City Ordinance aad Public Library Agency bylaws.
Saint Paul Public Library Agency will:
1. Be govemed by a seven-member Board of Directors, which will be the seven
elected City Councilmembers. The Boazd will elect its own chairperson and will
establish its own rules for meeting and conducting agency business.
2. Have a Director who will be appointed by the Mayor, with approval by the Library
Board, and serve as a member of the Mayor's Cabinet. The Director will actively
participate in all citywide management uritiatives being undertaken by the
Cabinet The Director will report regularly to the Boazd of Directors of the Public
Libraty Agency and bring programmatic recommendations forwazd to the Library
Boazd and will implement programs as directed by the board.
3. Have its entire staff remain employees of the City of Saint Paul. They will be
subject to all of the requirements and protections of the Civil Service Rules and be
represented by the City's existing bazgaiuing units. Agency employees will be
subject to all federal and state laws and regulations that pertain to municipal
employees.
4. Be responsible for strategic planning, long-term operational planning and capital
nnprovement planniug for the public library system. Appropriate plans will be
submitted to the Saint Paul Plamiing Commission for review, comment and
inclusion in the City of Saint Paul's Comprehensive Plan.
5. Address the library tteeds of the changing ethnic and cultural make-up of our
community through outreach services, appropriate materials (print, video,
electronic tools in the key languages spoken in our community) and the provision
of a trained and multilingual staff.
6. Actively participate and help build a strong regional library network as well as a
national libraty nerivork. This will include initiatives with the Metropolitan
Library Service Agency (MELSA), Ramsey County Library, James J. Hill
Reference Library, and Saint Paul schools, METRONET, MINITEX, Urban
Libraries Council and the American Library Association.
Obtain management services (such as a payroll, human resources, treasuries, labor
relations, accounting, auditing, legal, etc.) through the City of Saint Paul's
existing management services structure as the Library Board deems necessary.
These services will be paid for through a fair, equitable and negotiable central
service charge or through direct billings as deemed appropriate by the City and the
January 2003
8 Final Reoort of the Librarv Funding Task Force
Librazy Boazd.
8. Operate in a fiscally responsible manner. It will pursue automation and new
technologies that enable it to operate cost effectively and efficiently while meeting
the needs of its diverse community.
9. Have its Director annually prepare and transmit a comprehensive budget for `
operations, debt service and capital improvexnents_ The distinct budget document �
will be formally presented to the Mayor, for review and recommendations by June �
15 of each yeaz. The Mayor will then present the proposed library budget to the �
Library Boazd by August 15 of each year. The Library Board wili then take action �
to approve the budget, after a public heating is held, by November 15 of each
year. After the City Council reviews the City budgets, it will be formally adopted 1
by December 21 of each year. �
/
10. Annually participate in the City's Unified Capital Improvement Program and
Budget process. All library capital needs will be identified and prioritized.
Funding recommendations will be made through the City's CIB annual general
obligation or library obligation bonds.
11. Annually participate in the Joant Debt Advisory Committee (representing the City
of Saint Paul, Independent School Dishict 625, Port Authority of Saint Paul,
Ramsey County) in theu work program to manage the general obligation debt that
is attributed to the Saint Paul tax base.
12. In parmership with the Friends of the Saint Paul Public Library, the Public Library
Agency will partner with other community and library organizations to pursue
federal and state grants, corporate support, and foundation and individual
contributions to address the unmet needs of our community, and facilitate new
initiatives such as one-on-one literacy tutoring, homework centers and family
literacy services.
13. Utilize a corps of trained volunteers to assist in meeting the many library needs of
our community.
Library Agency and Library Board
The following recommendations were decisions that the Council Task Force made
conceming the organization and operation of both the Library Board and Public Library
Agency. The recommendations originated from the special legislation, the Guiding
Principles and discussions held by both the Friends Task Force and ffie Council Task
Force.
Recommendation 8. The elected members of the Saint Paul City Council be the
Library Board This Soard is responsible for developing and
January 2003
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Final Report of the Library Funding Task Force 9
adopting bylaws autlining its roles and responsibilities and
meeting schedule. Any City ordinance authorizing an
independent Public Library Agency should require that the
Library Board meet no less than once a month. The guiding
principles may be used in the development of bylaws.
Recommendation 9. The Mayor appoints the Library Director, subject to the approval
of the Library Board The Library Director is responsible for
day-to-day operafions and for alllibrary staff. Library staff will
remain City employees and continue to be represented by existing
City bargaining units.
Recommendation I0. The Zibrary board and Zibrary agency adopt the language used in
the special legislation which identifies each respectively as the
Saint Paul Public Library Board and the Saint Paul Public
LibraryAgency.
Financing the Library Agency
After determining the preferred operation, roles and responsibilities for the proposed
Public Library Agency and Library Board, the Council Task Force analyzed and
concluded the best way to establish an independent financing mechanism to support the
new Public Library Agency. The Council Task Force wanted to make sure any new
financing mechanism would not negatively impact library operations, nor the financial
stability of the City of Saint Paul's General Fund.
This section of the report identifies the Council Task Force's recommendarions for
financing the Public Library Agency beginning January 2004. The issues of establishing
a separate property tax levy, use of local government aid, paying a central service chazge
and establishing an initial fund balance aze all components of deciding what financial
pian would be best for the independent Public Library Agency, particulazly in the
beginning year.
Background: Approved 2003 City Budgets for the Public Libraries
Currently, there are six different City funds which have 2003 budgets for library services.
This section provides information on how each fund currently finances the Saint Paul
Public Library system.
The City of Saint Paul General Fund has four activity budgets for library
services totaling $11,543,684. 'I'his fund finances library operations, including
approximately 176 Full Tune Equivalent positions (FTEs), materials, and facility
maintenance. (Central services provided to the library are currently not chazged to
the library's budget in this fund.)
January 2003
b3-a5�
10 Final Report of the Librarv Fundin2 Task Force
The Library Special Revenue Fund has a budget of $235,000. Any revenues
generated by the public library, such as late fees and fines for damaged materials,
are deposited into this dedicated fund The primary use of this fund is to purchase
materials for library users.
The Library Aids and Grants �nd has a budget of $983,016. Metropolitan
Library Service Agency (MELSA) and grant money flow through this fund, which
provides for two FT'Es, materials and operational support. All money donated by
the Friends of the Saint Paul Public Library is deposited into this fund.
The Rella Havens Memorial Trust Fund has a budget of $23,545, which
provides for 0.5 FTEs.
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• The City's Capital Improvement Budget (CIB) uses general obligation bonding �
services. The 2003 CIB has $3,297,000 budgeted toward the $13 million dollar •
renovarion of the downtown Central Library. The City does not have enough �
uncommitted annual bonding authority to undertake major library improvements.
Thus, the financing for the Ceniral Library renovarion had to be phased-in over
four years.
The City's General Debt Service Fund pays bond principal and interest
payments for outstanding general obligarion bonds. The 2003 budget provides
debt service payments totaling $1,900,000 for past bond issues that directly relate
to library capital improvements.
Recommendation 11. The proposed Public Library Agency have fzve funds for
budgeting purposes. AZI five funds would be accounted for and
audited separately, independent of City funds The fzve funds
would be:
(I) Public Library Agency General Fund (financed with
property taxes and investment earnings.) The City's
existing Library Special Revenue Fund could be merged
into this proposed fund
(2) Public Library Agency Aids and Grants Fund
(3) The Rella Havens Memorial Trust Fund
(4) Public Library Agency Capital Projects Fund
(5) Public Library Agency Debt Service Fund (financed with
proper[y taxes and investment earnings)
The Role of Local Government Aid
Local Govemment Aid (LGA) was created by the State in 1971 to provide indirect
property ta�c relief through the redistribution of income and sales taY revenues fo local
January 2003
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Final Report ofthe Library Funding Task Force 11
nni of govemment. The amount of LGA funding received by local units of government
is based on a distriburion formula determined by the Nlinnesota State Legislature.
One of the issues facing the Council Task Force was whether to include LGA in the
funding of the independent Public Library Agency. Curtently, 6.54%, or $11,444,000, of
the City's proposed 2003 General Fund budget is used to finance librazy operations. It is
the Council Task Force's understanding that the proposed 2003 amount of LGA for the
City of Saint Paul is $75,393,000. Thus, the Council Task Force estimated that if the
library budget currently is 6.54% of the City's total General Fund budget, then 6.54% of
LGA, or approximately $4,900,000 is currently being used for library services.
Based on the previous assumptions, the Council Task Force cazefully cansidered the
implications of relying on annual LGA to finance library operations. LGA would
diversify the financing plan for the Public Library Agency, in addition to lowering the
properiy taxes needed to finance the Agency. However, LGA can be a volatile revenue
source and may be subject to reductions from the State of Minnesota, through either the
acrions of the Legislature in changing distribution formulas or by the governor through
unallotments. The Mayor may also choose to distribute more Saint Paul LGA funds to
the City's General Fund to finance other City departments.
The Council Task Force also studied how using or not using LGA for the Public Library
Agency budget couid affect the property tas levy for the City's General Fund. The
Council Task Force projected how much the properry tas levy might be for the Public
Library Agency through the yeaz 2006, with and without the use of LGA. The projection
ritled "Two Hypothetical Property Tax Levy Options for Establishing a Library Agenc}�'
can be found in Appendix E. The Council Task Force concluded that the combined
results (City of Saint Paul General Fund and Public Library Agency General Fund) for the
tas levy should be the same under either option.
Recommendation 12. In order to maintain financial stability, foster government
accountability and generate taxpayer awareness, the proposed
Public Library Agency should rely on property taxes as the
primary source far its operating budget This proposal has no
effect on the formula for Local Govern�nent Aid revenue from
the State of Minnesota Responsible reliance on property taxes
for Zibrary services would keep the financing plan for the Public
Library Agency as stable as possible.
Central Service Agreement
Currently, the Saint Paul Public Library budget does not pay for central services used by
the library. It is the City's policy not to allocate central service chazges to department
budgets if the budgets aze financed by the City's General Fund. As an independent Public
Library Agency, the City would assess the Library for central service charges to
reimburse the City's General Fund for services rendered to the Library by other City
departments. Such an agreement would outline the cost to a city department, office or
.7anuary 1003
12 Final Renort of the Librarv Fundin¢ Task Force
agency for the use of other city services, such as purchasing, central accounting, payroll,
legai, adniinistrative and legislative oversight. Under this process, full independence and
accountability is achieved for the Public Library Agency.
The 2002 cenhal service charge flat rate for the City of Saint Paul is $3,270 per FTE.
There were approximately 180 Library FTEs accounted for in the 2002 adopted library
budget. Therefore, the approximate yearly charge for the 2002 central service chatge for
the Saint Paul Public Library would have been $588,927. Using an inflation estimate of
2.5°/a, the 2003 esrimate is $603,650 and for 2004 it is $618,741.
Reeommendation 13. TTie Public Library Agency pay an annual central service charge '
for services provided through the Ciiy of Saint Paul's General
Fund The amount should be set in a contract that is prepared 1
by the City ofSaintPaul's Office ofFinancial Services and �
budgetprocess. The final central service agreement should be �
approved by the Library Board when the Board officialLy adopts �
the library budget each December.
Establishing a Stable and Sufficient Library Agency Fund Balance
The Council Task Force spent considerable time creating a responsible financing plan for
the proposed Public Library Agency. One major concem focused upon how any
recommended financing plan would affect the fund balances and cash posirions of both
the Public Library Agency's General Fund and the City of Saint Paul's General Fund.
The Council Task Force looked at five alternative financing proposals to assess the
impact of the decisions over the long term. The forecasts included the following su�
variables in different combinations:
• Include L,ocal Govemment Aid in the financing plan for the Public Library Agency's
General Fund;
• Do not include Local Govemment Aid in the financing plan;
• Have a cash transfer from the City's General Fund to the Public Library Agency's
General Fund be considered a one-time conhibution;
• Have the cash transfer be classified as a recoverable advance (loan), repayable to the
City's General Fund over a ten-yeaz period;
• Have the size of the cash transfer be approximately $4,035,000 to assure the
likelihood of positive month-end cash balances throughout the next ten years. This
amount would also help generate monthly inveshnent eanungs;
January 2003
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Final Report of the Library Funding Task Force 13
• Aa�e the size of the cash transfer be a minimal amount, approximately $2,700,000, to
assure the likelihood of only a year-end positive cash balance.
The Council Task Force believed that it was extremely important for the new Public
Library Agency to have a strong positive cash position. It is particularly important to
have the bond rating agencies' view the Saint Paul Public Library Agency as a fiscally
strong govemmental unit when future library bonding is pursued.
In determin;ng the detailed financials of a cash transfer, the Council Task Force reviewed
five finaucing proposals prepared by the Saint Paul City Council's Fiscal Policy Director.
The Council Task Force analyzed the proj ected 2004 library budget to forecast the impact
of each of the proposals on operating cash, fund balance, and interest eamings for the new
Public Library Agency for an eleven-year period. A suxumary for each of the five
financing proposals can be found in Appendix F. The proposals are listed below:
• Option One: Not using LGA and including a$4,035,000 contriburion from the
City's General Fund to the Public Library Agency's General Fund. Investment
eamings go to the Pubiic Library Agency fund balance.
• Option Two: Not using LGA and including a$2,700,000 contriburion from the
City's General Fund to the Public Library Agency's General Fund. Investment
eamings go to the Public Library Agency fund balance.
• Option Three: Not using LGA and including a$4,035,000 recoverable advance
(loan), from the City's General Fund to the Public Library Agency's General
Fund, repayable over ten yeazs to the City's General Fund. Investment eanungs
go to the Public Library Agency fund balance.
• Option Four: Including $4,931,693 in LGA and including a$4,035,000
contribution from the City's General Fund to the Public Library Agency's General
Fund. Investment earuiugs for to the Public Library Agency fund balance.
• Option Five: Not using LGA and including a$4,035,000 contribution from the
City's General Fund to the Public Library Agency's General Fund. This option is
similar to the first option, except that some of the investment eatvings are used to
finance the budget, helping to lower the taac levy, but ultimately reducing the
Public Library Agency fund balance to a less than prudent posirion.
The financing plan recommended by the Council Task Force is based on Option One
listed above. After further review, however, it was determined that $4,000,000 was a
more accurate amount for the contribution. This $4,000,000 would be a one-time
contribution to create posifive cash balances for the first part of 2004. The Council Task
Force maintains that this would provide long-term financial stabiliry for the Public
Library Agency in addition to accruing interest eaznings on these balances. The projected
cash balances under this option would allow the independent Public Library Agency to
retain a positive balance for 11 months out of the year. The cash contriburion of
January 2003
0 3 as�
14 Final Report of the LibrarY Funding Task Force
$4,000,000, in combination with excluding Local Goverument Aid, establishes the new
Public Library Agency in a fiscally sound manner. In addirion, the Local Govemment
Aid that originally went to the financing of current library operations would now be left
in the City's General Fund for other use.
The following documents were used by the Councii Task Force during deliberations on
this matter.
Appendix G- Fourteen yeaz projection titled "Library Task Force's
Recommendation to the Saint Paul City Council."
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• Appendix H- The projection titled "Year-end Fund Balance Detail for the City's �
General Fund Budget - Projecrion for 12-31-03, with the Creation of Library �
Agency." This looks at how the year-ending 2003 fund balance for the City's �
, >
start-up cash for the proposed Public Library Agency. �
Appendix I-"Projections for Assets, Liabilities and Fund Balance at 12-31-03."
The transfer of $4,000,000 from the City's General Fund to the proposed Public Library
Agency General Fund would have no negative effect on the City's bond ratings. Because
the property talces levied for the proposed Public Library Agency will be a part of the
City's final property tax levy, the bond rating agencies look at the combined assets and
liabilities of all funds for both the City and the Public Library Agency. If the reduced
fund balance of the City's General Fund is combined with the recommended $4,000,000
fund balance for the proposed Public Library Agency General Fund, it would equal the
total fund balance for the City's General Fund before the recommended reduction of
$4,000,000. Thus, there is absolutely no material change to the combined assets and
liabilities of the City and the proposed Public Library Agency, meaning there should be
no effect on the City's bond rating for the proposed transfer of $4,000,000.
Recommendation I4. The City ofSaint Paul transfer, from the City's General Fund,
$4, 000,000 to the new independent Public Library Agency to
ereate a fund balance. All interest earnings ox this balance
would be applied fo the Public Library Agency's General Fund
balance.
Budget Amendment Process
The Council Task Force identified the need to have the Saint Paul Public Library Board
have the ability to consider midyear budget amendments for the Saint Paul Public Library
Agency. The Council Task Force feels strongly that the Library Director should have
ability to propose a midyear budget adjustment, if so requested by the Library Boazd.
This situation would pazallel the budget amendment process now being used by the Saint
Paul Housing and Redevelopment Authority, with one exception: the Mayor would still
January 2003
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Final Report of the Library Funding Task Force 1
have the ability to veto the midyear budget amendment if they believed it to be
unwarranted.
Recommendation I5. Midyear budget amendments may be proposed by the Director of
the Saint Paul Public Library Agency, if so requested by the
Library Board if the Library Board votes to amend the budge�
the Mayor of the City of Saint Pau1 may veto the amendment if
they deem it appropriat� The Library Board may override the
Mayoral veto with fzve or more votes, if deemed appropriate.
Proposed Budget Process
The Saint Paul City Council will be authorized to act as the Saint Paul Library Board
upon passage of a library ordinance, thus beginning the process of implementing the new
Public Library Agency and new financing through the library levy. In order to assure a
smooth transition, the Council Task Force created an annual budget process for the
Library Boazd and Public Library Agency. The intent of the time line is to ensure that all
levy and budgeting deadlines aze met for the Public Library Agency, as well as to ensure
independence from the traditional City budget process. (The inirial proposed transfer of
money as a contribution from the City's General Fund to the Public Library Agency's
General Fund would occur after the final adoption of the 2004 budget and no later than
January 1, 2004.)
Recommendation 16. The library budget should be a wholly distinct document
culminating from a distinct process. The following new budget
process shouZd be adopted for the Public Library Agency in
conjunction with the City of Saint Paul's budget process.
i PROPOSED LIBRARY BUDGET PROCESS
DATE � ACTION
First meeting of the Saint Paul Public Library Boazd to appoint a representative
Library Boazd from the Public Library Agency to the
Joint Debt Advisory Committee
j By April 1 Library Director presents a needs and
resource assessment to the Library Board
i with the Director's priorities
By May 1 Library Board presents Mayor iYs
, priorities for the next year's library budget
I June 15 I Deadline for budget requests to be
I � transmitted to the Mayor
January 2003
16 Final Renort of the Librarv FundinQ Task Force
One week before or one week after the
Mayor's City Budget Address
Presentation of proposed library budget by
Mayor to the Library Board and public at
a Saint Paul Public Library
Septexnber 15
Fust WednesdayofNovember
After the Public Hearing - Before
Novembet 15
By December 21
CONCLUSION
Maximum library levy set
Public hearing for the city and library
budgets
Library Boazd approves the library budget
Formal library budget adopted
The recommendations listed in tlus report represent an inclusive and thoughtful analysis
of Saint Paul's library financing and operation. As the community moves forwazd in a
changing environment, city services must position themselves to respond to citizens in an
efficient manner. When the Friends of the Library sat down neazly two years ago to
assess the future of the library, they did so with a singulaz focus on the quality of Saint
Paul's Iibraries in the future.
What cazne out of that meeting and the numerous meetings thereafter is truly in the best
interests of Saint Paul. These recommendations can afford Saint Paul's library system an
opporLunity to meet the changing face of the City with the quality and accountability that
citizens of a healthy community both eapect and deserve.
The Friends Task Force and the City Task Force urge the Mayor and City Councii to
adopt the recommendations listed in this report and take this important step for the future.
January 2003
p 3 -as�
Final Report of the Library Funding Task Force 1 �
Appendix Listing
Appendig A:
Appendig B:
Appendig C:
Appendix D
Appendix E:
Append� F:
Appendix G:
Appendix H:
Appendix I:
Appendig J:
A copy of the special legislation passed by the State of
Minnesota
Resolutions
1. Council supporting the Friends of the Library Task
Force and introducing special legislation
2. Council creating the Library Funding Task Force
3. Council formally accepting the special legislation
Library Funding Task Force Issues List
Final recommendations of the Saint Paul Public Library
Fuuding Task Force
Two Hypothetical Property Tax Levy Options
Five financing proposals analyzed by the Saint Paul
Public Library Funding Task Force
Library Task Force's Recommendation to the Saint Paul
City Council
Year-end Fund Balance Detail for the City's General
Fund Budget - Projection for 12-31-03
Projections for Assets, Liabilities and Fund Balance at 12-
31-03
Press editorials
Appendix K: Letters of Support
1. Board on Aging
2. Friends of the Saint Paul Public Library
Appendig L:
Appendix M:
Saint Paul Public Library Information
Friends of the Saint Paul Public Library Information
January 2003
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CH aPTER Iro. 390
S.F. I�c. 2572
APPENDIX A
-�N E PuBt-t�C
W N t c H 2 EC.,4 T E
�IN�NC'E StLL
'T o T H E N E t+�l
ST. PA��
� IERA�`/ �EVY Fo�
(ENt48LtNC�
oN�Y�
relating to publie Einancing; providing fot
a�pointment of comzissioners in emtnent domain
p:oceedings; modifying a notiee for pzoposed p:operty
taxes; modifying terminoloqy; delaying the ex�ira:ion
o: a z�o:tgage registry and deed tax in Ramsey and
Eenne�in counties; modifying terss for loans to
political subdivisions and qeneral obligatioa revenue
bonds and zevenue bonds; cequirinq notice and heariag
on certain proposed acquisitions by eondemnation;
establishing limits on bond issuance Por
extraterzito:ial ptojects; pzoviding foz distributioa
of certain fands by Lhe metropolitan council;
anthorizing the issuance of addiiiona2 obligations by
the metropolitan council with ce:tain zestrictions;
authozizing �avr.icipal obligations without an election
to pay to ceconsLrue: streets under eertain
r_on3itzons; p:oviding for distribution of.proeeeds
fron eertain tax-fozfeited lands sales in Rooehiehing
an3 Z[asca cocnties; chanqiny the maximum amount and
extending the peziod in vhich the eity of St. Paul may
issue certzir. bonds; adding autho:ity foz borrowing
money; modifying p:ovision for bands !ssued for
e:ection o: a county jail; a2lovinq levy foz and
issuance o: bonds by Southves: Regional Development
Comnission; defininq teztitory of Cook eounty as a
hos�ital disizict and making it genezally subject to
cha?tez 447; authorizing the eity o£ South St. Paul to
convey parcels of zeal estate for eonstzuetion of
single faaily housinq: authorizin9 the zegion nine
development eormission to inco:porate; allocring Anoka
coun:y to issue capital im�:oveAeni boads for a
speciPie pur�ese; establishing tne Lakes Arez econoaie
authority; p:oviding the authoziLy xith poae: Lo levy
taxes; au:horizing the city of S:. Paul to establish
an independeet lib:a:y ageacy; authorizing the libzary
agency to issue bonds; p:oviding fo: the distzibution
and a?po:tioasc:er.i oP ee:tain tax-:o:feited laad
p:oceeds; a�endiny Minneso:a S:atutes 2000, sections
117.075; 363A.80, subdivision 4; 383B.80, subdivision
e; C65.73; 659.012, subdiv'sion 1; 469.034,
subdivision 2; 469.102, scb2ivision 2; 469.153, by
addir.g a suhflivisioa; 469.155, subdivisions 3, 4, 8;
469.157; 473.252, subdivision 3; 673.39, by adding a
subdivision; 475.58, by addinq a subdivision; 661.23;
kinnesota Sta:utes 2001 Sup�lement, seetion 275.Ob5,
o3-a5�
LE4'lSL�4Tlon1
A
1 final va2ues;
CHAPTER No. 390
S.F. No. 2572
2 (2) the iiers listed below, shoWn separately by eounty,
3 city oz town, state datezmined school tax net of the education
G homestea8 eredit undez section 273.1382, votez a�pzoved school
5 levy, othe: locai sehool levy, and the sum of the special taxing
6 dis:ricts, and ns a total of a21 taxing authorities:
7 {i) the aetual tas for taxes payable in the euzrent year;
8 (ii) the taz change due to spending faetors, defined as the
9 pzoposed tax minus the constnnt spending tas amount;
10 (iii) the tax ehange due to othez factozs, defined as tAe
21 constant spending tax amount minus the actual curzent yeaz tax;
12 and
13
ia
(iv) the pzoposed iax amount.
In the ease of a town oz the state determined sehool tax,
15 the final tax sha12 also be its proposed tax unless the tovn
15
17
ehanqes its levy at a special town meetiag under seetion
365.52. If a school distriet has eertified under seetion
18 126C.17, subdivision 9, that a zeferendua vi21 be 2�eld in the
19 school district at the Novembez general election, the county
20 auditoz must note next to the school district's pzoposed amount
21 that a refezendua is pending and that�,if spproaed by the
22 votess, the tax amoun: may be hiqhez than shovn oa the notiee.
23 In the ease of the city of Minneapolis, the levy for the
24 Y.innea�olis libzary board and the levy for Xinneapolis park and
25 rec:eation shall be lisied separately fzom the zeaaining amount
26 of the eity's levy. in the ease of the citv of 5:. Paul the
27 levy for the St. Paul library aaencv must be listed seaaratelY
28 from the remainiaq aaoun: of the eitv's levy. In the case of a
24 pazcel aheze tax increment or the fiseal disparities azeawide
30 tax under ehaptez 276A or <73F applies, the pzoposed tax levy on
31 the cap:ured va2ve o: the proposed tax levy oa the tax ea�aeity
32 subject to the azeawide tax must each be stated se�a:ately and
33 aot ineluded in the sua of the special taxing distzicts; and •
3C (3) the increase o: decsease be:ween the ioinl taxes
35 payaS2e in the curreat yea: and Lhe total pzo�osed Laxes,
3b ex�:essed as a pezceatage.
APPENDIX A
0
D3—�5�
Section 2 . 5
SeePiea 36
- {a) hotviths:aaZina anv lav o: cF.arter to the con'rerv the
� aiLv couneil of the citv of St. Favl eiay by o:dinaZCe
3 es:a32ish aa inde�endent lib:a:v acencv a o¢blic bodv eoroarate
< a�& oolitic, vhich is_a oove:nmeata2 subdivisioz of the s•nte of
5 Hir.r.eso:a. The_libra:y aaencv is resoonsible fo: a13 2ib-azies
6 and libra:Y o�e:ations vithir. the eitv o: 5` Paul The ae[ions
7 0: the city eouncil as libra:v boa:d aze subiect to mavo-al veto
8 aad ovezride of that veto in the same manne: as othe: actions o:
9
IO
the eity couleil.
(b) A21 eu+�'_oyees of the lib:a:v a-enev are emnlovees o�
12 the eitY of St. Paul.
22 (e) The eitv cav traas`e: anv tea� or r�-SOral D
23 us_d o: to be used for 2ibra:v �creoses to the librarv aaeiey
1< td) TF.e lib;a:v boa:d s4a11 desicaa�e aaona its mesS•rs a
15 chaiz, sec:e:a;y, and treasu:e:. and mav adoo� bvlavs
16 (e) The direeto: o: [he 2ib:arv aaency sha21 be a�oo�nted
27 bv che mavor.
18 (EFFEGTIVE DAT£.J Th°_s section is effeetive ihe dai aftez
19 the aovernine bodv o: St. Pan2 an2 its chief elerica2 officer
20
21
22
tireely �onalete theiz coc�nliance vith Hinnesota StatuLe-
section 6<5.021, subdivisions 2 and 3.
52c. 37. (Sa^. PAUL LSB�r1.4Y AGE\CY TAX L°VIaS; FISCAL
23 kATTE35.)
24 SvSdivision 1. (BIIDG=T TO CIT't.j Anauallv, a! a time fixed
25 bv cha:ie:, resolution, o: o:dinanee o: the eitv the liDrarv
2o boazfl shall sead its budaet to the c:ty council. The bu2qet
27 r�s: include a de;ailed vzitcen estimate of the a:nount o° montv
28 tha: the libra:v boa:d ex�ec:s to r.eed from tke citv to o�e�ate
23 the libra:y aaelcy durinc th_ next fiscal vear in exe�-s o° anv
�
31
ex�ected receiD:s fzom other sos::ees.
Subd. 2. [FISCAL Yr..aR.] The fiscal vea: o: the 1?b:arv
32 aaer.cv resi be th_ sa-=_ as the fiscal vea: o`_ the zitv
33 515d. 3. (CZTY L:JY.) The city s`.a?1, at the zeccest o`
3< the lib:a-v boatd, levv a tax i:+ a�v vea: fo: �he b>ne°it o° the
35 lib:a:y a:ency. The aaount eo2lected flu:s�an` to the 2evv caus•
35 b> Reld b�� tt:e e?tv treasu:e: exelusivelv fo: o�e�a•ion- o• tht �
Sectioa 3� 3n
APPENDIX A D3'25�
e
e
3- �Iibzary x_r.cv.
- CHAPTER No. 390
S.F. No. 2572 APpENDIX A i� 3'a S�
z [EF£ECTIVE DATE.) This sectior. is e_"ec!ive th=_ 2a+ a_te:
3 the caverninq beCV of St. Paui and its chief clerieal office:
4-Li�ae?v coz�plete their eom�liance fiith Minnesoia Statutes,
5 seetion 645.Q21, subdivisions 2 and 3.
6 See. 38. [ST. PAUL LZBRARY AGE'hCY GENERAL 03LIGATION
7 BONDS.J
8 Subdivision 1. (P00.*_it; PROCED6L. ) The librazv aqencv may
9 issue bonds in the nrineioal aaount authorized bv the citv
10 council. The bonds may be issued :n antieination o� ineome fzom
11 a� sovzee. The bonds mav be issued: �
12 (2) to secure funds ,�eeded by the libra:v aoenev tn oay for
13 acauized zeal or aersonal oropertY: or
lt (2) for ea�ital imp:ovements to p:oDertv oaned or used bv
15 the library.
16 The bonds must be in the amount and form and bear interest
17 at the rate set by the eity eoune.�l. Exceat as otherwise
18 nrovided in this section, the issvance of the bonds is ooverned
19 bv Hinnesota Statutes, ehao:er 475. The librarv aaency when
20 issuing the bonds is a mvniciflality under riinnesota Statutes,
-21 chapter 475. Notvithstaadina z�y citv chartez �:ovision or anV
22 aene:al oz snecial lav to t4e contra:y, the bonds enav be issued
23 and sold vithout subraission of the oe�estioa to the electozs of
2< the city, pzovided thai the ordinaaee o° the citv eovneil
25 avthozizing issuanee o: the bonds bv the lib:ary aaency is
26 sub7eci to pzovisions in the citv ehaztez peztainina to the
27 procedure for zefezendnm on ozdinances enaeted bv the citv
28 eouncii.
29 Subd. 2. jOGTSIDE Dr3T LIMI2'.J Bo:,ds issued b;� the libzarv
30 ageney must not be iacluded in the net debt of the eitv of St.
31 Paul. Monev reeeived un@ez this seetioa must not be included in
32 a �e: �a�ita 2init on Yaxinq oz s�endina in the citv ehartez.
33 ihe lib:arv agency is also exea�t fzon the liait.
34 Subd. 3. (PLEDGE.j The bonds must be secured by the pledae
35 of the full faith, cre2i:, and resoi:rces of the :iiv o: St.
36 Paul. The city council must firs: deeide whetRes the issuance
Section 38 37
: CHAP:'r R No. 390
� S.F. ho. 25i2
i���o` cta bor.ds bv the iib:arv aqe�cv�is flzoae: in eaeh cas> and
2 if so, tt4e ataocat of bonds to issue. The eitv eouneil shall
3 eive sDeci;ic consent in an ordinance to the vledae o: the
d citv's�full fait43, credit, and resources. The eitv shall oav
5 the orinciaa] aaount o_° the bonds and the in:eres: on ihem fzom
S taxes 2evied unde: this section to t�ake the navment or from
7 lib:a:y board 3ncome froa anv souzce.
8 jE£FECTZVE DATE.j This saetion is effective the dav aftez
9 the qoverninq body of 5;. Paul and its ehie: elerical officez
10 timelY com�2ete theiz eom�liance with Minnesota Statvtes
11 section 645.021, subdivisions 2 and 3.
12 Sec. 39. [ST. LOUIS COUNTY; FOR?EZTED LAND; P�tOCEn'DS.J
13 Sabdivision 1. [AUTfiO�ITY; PiJ2pOSE5.] Notvithstandina the
14 D:ovisions of Hinnesota Statutes, section 282.08 elause (i)
15 the eountv board o: St. Louis eountv out of tt�e �roceeds from
16 the sale or ren:al o: anv ea:cel of fo:feited land, o: from the
17 sale of anv eroducts fzom that land after nakina ehe pay�nents
18 dizee:ed by Y.innesota Siatutes, section 282.06 clauses (1�
19 (2), and (3), mav anavallv bv resolution a000rtion the balance
20 includina undistributed zecein:s reaainina in the fund on the
21 e:fec['sve �ate of this sectioa as orovided in subdivisions 2 to
22 5.
23 Subd. 2. (TIN3:2 DEVs,LO?!L'h'T; M: N.ORIAL F�i.2E5T5. j No more
24 than 30 �e:cent o: the balance is to be us�d for iimbe�
25 deve2o�nelt on tax-forfeited land anP dedicated meaozial forests
26 to be exoeaded under th? svo?zvision o: the countv board on
27 D:oiects a�o:oved by the cocsaissione: of natural resou-ees
28 Subd. 3. [O:iiE�2 PI7�?OSES.] No nore tha� 20 oe:ceni of ihe
29 balaace is to be us_d foz the follovina puzeoses:
30 (1] aecuisition aad naintenanee o: eoua:v pa:ks o:
31 reczea:ional aceas as de:ined in N.inr.esota Statutes, sections
32
33
396.32 to 398.3b;
{2) land use �la�aina'�:oqrams beinq ca:ried oz ia the
34 coun_y ir.cludinv the eaforcemeat of aav coatrols d�velo�ed in
35 said o:oc:a�; and
30 (3j no �o:e than S4 oer ea�iGa o° the couatv's �o�vlation
Seet:oa 39 38
03 a5�
APPENDIX A
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A�-�.cr� �� - F�b, �,, aoo�
RESOLUTION
OF SAINT,PAUL,
Presented
Referred To
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Council File # O� \��
Green Sheet # Ii0 Z
_ APPENDIX B
Committee Date
1 WHEREAS, the Saint Paul public Library system is an integ�al element in the overall social and economic health of
2 the community; and
3 WHEREAS, the Friends of the Saint Paul Public Library, a local nonprofit advocacy and fundraising organization for
4 the ]ibrary, has been committed to the success of SainT Pau1's tibraries, providing over $9 caiilion of sapport for the
5 libraries over the past five years and advocating for continued City commitment of the library system; and
6 WHEREAS, at the end of 2001, the Friends of the Saint Paul Public Library commissioned a pubiic survey which
7 indicated that 75% of citizens oppose property tax cuts which would result in library service cuts; and
8 WHEREAS, the Friends of the Library convened a task force in 2001 to examine governing and funding mechanisms
9 for the libraries; and
10 WfiEREAS, library systems in Minnesota and across the country often operate under separate taxing authorities
11 and/or separate agency structures; and
12 WHEREAS, in order to enhance tax accountability and focus on the library, the task force and the Board of the
13 Friends of the Saint Paul Public Library recommended that the Saint Paul Public library system operate under a
14 separate levy authority, with the City Council serving as the Library Boazd; and
15 WHEREAS, in order for the City Council and the Mayor to achieve such a system, special enabling authority must
16 be obtained from the Minnesota State Legislature; now therefore be it
17 RESOLVED, that the Saint Paui City Council supports the passage of enabling State Legislation for the Friends of
18 the Library task force recommendations so that the City may begin discussions on the future of the library system
19 and be it that may � clude
a referendum�
20 RESOLVED, that the City of Saint Paul cammends the Friends of the Saint Paul Pubtic Library for eir ext�i '�emp ary
21 w o r k on this issu and for their many years o support for Saint Paul's libraries.
Requested by Department of:
�
Fotm Approved by City Attomey
�
Approved by Mayor for Submission to Council
Adoption Certified by Councit Secretary
By:
sy: �, 0 ��
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Adopted by Council: Date '� �_ (, a-p O�
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APPENDIX B
RESOLUTION
Council File # C a— stc�
Green Sheet # t t 3 80 3
VJHEREAS, the Saint Paul Public Library is an integral element of the general health and welfare of the Saint Paul
community; and
WHEREAS, it is incumbent upon the City Council to provide citizens with a Iibrary system that offers a IeveI of
service indicative of the ability to foster success among children, families, seniors, and all who cross its threshold;
and
WHEREAS, the methodology and slructure for operating and funding libraries varies throughout Minnesota; and
WHEREAS, the Friends ofthe Saint Paul Public Library recendy completed a comprehensive and public-driven study
oflibrary structure and taxation, concluding that Saint Paul should seek authorization from the MinnesotaLegislature
to sepazate its library system in both operational structure and funding; and
WHEREAS, with unanimous support from the City Council, the Minnesota Legislature in its 2002 session passed
authorizing legislation, which would permit the City Council to create a separate Saint Paul Library Agency with a
sepazate property tax levy to enhance accountability; and
WAEREAS, enacting such legislation into City policy involves a variety of complex issues that include asset
ownership, property taxation, bonding polioies� budgets, accounting and auditing, meeting structures and times, and
a host of additional issues; now therefore be it
RESOLVED, that the City Council accepts the legislation as an opportuniTy to examine and implement a new and
positive library siructure and funding plan; and be it further
RESOLVED, that the City Council hereby establishes a task force to analyze and recommend an option with regard
to this opportunity — to be appointed by the Council President and consisting of the following individuals:
• Two Saint Paul City Council Members (one will serve as chair)
• One Ramsey County Commissioner
Director of the Saint Paul Public Libraries
• One representative of the City of Saint Paul Department of Finance
• One representative of the Friends of the Saint Paul Public Libraries
• The City Council Fiscal Policy Director
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and be it further
APPENDIX B
RES OLVED, that tlze City Conncil Research staff will fiunish reseatch and adminis�arive support and that regular
updates will be provided for City Council Members; and be it finally
RESOLVED, that the task force will report back to the City Council with an implementation ordinance for
consideration by Au�ust 2002 and a recommendation for action on the State lea slation.
Requested by Department of:
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Form Approved by City Attorney
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Adopted by Council: Date ��. �- p a�
Adoption Certified by Council Se tazy Approved by Mayor for Submission to Council
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co,m�il Fae # O 2— Q73
APPENDIX B
I�._�.Y��iy Y [�)►`I
Presented By
Referted To
Committee: Date
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i RESOLVED, by the City Council of the City of Saint Paul that Chapter 390, Sections 36,
2 37 and 38, Laws of Minnesota for 2002, authorizing the establishment of an independent library
3 agency, a city Ievy for the operation of the library and bonding authority for the library agency ,
4 shall be and said Act hereby is in all things approved; and be it
6 FURTHER RESOLVED, that the City Council directs the chief clerical officer of the
7 Council of the City of Saint Paul to forwith file with the Secretary of State a certificate in form
8 prescribed by the Attomey General stating the essenrial facts necessary to said approval of said
9 Act hereunder and including a copy of this resolution of approval of said Act.
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Benanav Reguested by Department of:
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Adoption Certified by Couacil Secretary
By:
Appx
Byc
CITY OF SAINT PAUL, MINNESOTA
' _ ��
By:
Form Approved by City Attorne
By' �
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Approved by Mayor for Svbmission to Council
sy:
Green Sheet # I f3 �c�
Adopted by Council: Date �� '3.3 O�
83-as�
APPENDIX C
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� APPENDIX D
Final Recommendations
Saint Paul City Council Library Funding Task Force
Recommendation 1. An independent Public Library Agency be established and fully
operational by January 1, 2004.
Recommendation 2. T'he new Public Library Agency be funded as an independent govemment
agency separate from the City of Saint Paul.
Recommendation 3. The Public Library Agency budget and taac levy be listed sepazately on the
Truth In TaYation Statement.
Recommendation 4. A City Ordinance to establish an independent Public Library Agency be
approved in the first quarter of 2003. An appropriate public hearing will
be held as part of the ordinance process to gather public comment.
Recommendation 5. During 2003, a proposed 2004 budget for an independent Public Library
Agency should be prepazed in time to certify its maximum property tax
levy by September 15 separate from the City of Saint Paul's budget.
Recommendation 6. The Public Library Agency approved 2004 budget should be a topic for
review and comment at the Truth-In-Tasation Public Hearing, scheduled
to be held on Tuesday, December 9, 2003.
Recommendation 7. That the following thirteen guiding principles be incorporated into the City
Ordinance and Public Library Agency bylaws.
Recommendation 8. The elected members of the Saint Paul City Council be the Library Board.
This Boazd is responsible for developing and adopting bylaws ouflining its
roles and responsibilities and meeting schedule. Any City ordinance
authori2ing an independent Public Library Agency should require that the
Library Board meet no less than once a month. The guiding principles
may be used in the development of bylaws.
Recommendation 9. The Mayor appoints the Library Director, subject to the approval of the
Library Board. The Library Director is responsible for day-to-day
operations and for all library staff. Library staff will remain City
employees and continue to be represented by existing City bazgaining
units.
Recommendarion 10. The library board and libzary agency adopt the language used in the special
legislation which identifies each respectively as the Saint Paul Public
Library Boazd and the Saint Paul Public Library Agency.
a 3 -as�
APPENDIX D
Recommendation 11. The proposed Public Library Agency have five funds for budgeting
purposes. All five funds would be accounted for and audited separately,
independent of City funds. The five funds would be:
• Public Library Agency General Fund (financed with properry taxes
and investment earnings.) The City's existing Library Special
Revenue Fund could be merged into this proposed fund.
• Public Library Agency Aids and Grants Fund
• The Rella Havens Memorial Trust Fund
• Public Library Agency Capital Projects Fund
• Public Library Agency Debt Service Fund (financed with property
tases and investment eamings)
Recomxnendation 12. In order to maintain financial stability and foster government
accountability and taxpayer awareness, the proposed Public Library
Agency should rely on properiy tases as the prunary financing source for
its operating budget. This proposal has no effect on the formula for the
I,ocal Govemment Aid revenue from the State of Minnesota. Responsible
reliance on properiy tases for library services would keep the financing
plan for the Public Library Agency as stable as possible.
Recommendation 13. The Public Library Agency pay an annual central service charge for
services provided through the City of Saint Paul's C�eneral Fund. The
amount should be set in a contract that is prepazed by the City of Saint
Paul's Office of Financial Services and should be negotiated by the
Library Boazd during the annual budget process. The final central service
agreement should be approved by the Library Boazd when the Boazd
officially adopts the library budget each December.
Recommendation 14. The Ciiy of Saint Paul transfer, from the City's General Fund, $4,000,000
to the new independent Public Library Agency to create a fund balance.
All interest earnings on this balance would be applied to the Public Library
Agency's General Fund balance.
Recommendation 15. Midyear budget amendments may be proposed by the Director of the Saint
Paul Public Library Agency, if so requested by the Library Boazd. Lf the
Library Boazd votes to amend the budget, the Mayor of the City of Saint
Paul may veto the amendment if they deem it appropriate. The Library
Board may override the Mayoral veto with five or more votes, if deemed
appropriate.
Recommendation 16. The library budget should be a wholly distinct document culminating from
a distinct process. The following new budget process should be adopted
for the Public Library Agency in conjunction with the City of Saint Paul's
budget process.
D 3- as�
�
�wo Hypothetical Property Tax Levy Options For Establishing A Library Agency
� OPTION 1, Use $4.669,219 of "Local Government Aid" For To Library Budget
� OPTION 2 Transfer No "Local Government Aid" Money To Library Budget
� ' APPENDIX E
• OPTION 1 OPTION 2
• 2002 Budget 2002 Budget zoos , 2ooa I 2oas ': zoos
Redisplayed Redisplayed Estimare , Essmate ', Estimate ! EsL'mate
�
.i Librery - 2002 Gen. Fund Operating Budget
2 Library - Central Service Charge - COSTS
. (180.1 FTE's X$3,270 Per 2002 FTE)
a Total SPENDING Plan
•a Percent Change From Pnor Year
.
17,75t,z8o
588,927
Base
�1,157,280
588,927
Base
��,430,062 , 1�,715.814 �� '12,008,709 '; '12,308,927
603,650 ' 618,74� I 634,210 I 650,065
� I
2s% z.s% 2.5% 2.5%
5 Proper[y TaX Financing: Net 7,070,996 1�,740,207 12,033,7�2 I 12,334,555 � �2,642,8�9 � 12,958,992 I
�6 Investrnent Eamings Yes ?? Yes ?? Yes ?? Yes ?? � Yes ?? � Yes ?? I
•7 Local Government Aid 4,669 NO LGA No LGA No LGA No LGA I No LGA '
-8 Total FINANCING Plan 11,740,207 '11,740,207 12,033,712 12,334,555 '12,642,979 '12,955,992 ;
•
� s Current Year Debt Service - LIBRARY CIB Proj.
• �Transfer OutTo City's General Debt Serv. Fd.)
�o Debt Service for New LIBRARY Bonds
'ii Total SPENDING Plan
i2 Percent Change From Pnor Year
�
1,475,334
Yes - future
Base
1,475,334
Yes - future
Base
i
1,899,760 �i 2,282,383
es - futurelYes - futu
2a 8% 20.1 /
2,445,238 � 2,445,238
es-futurel � � �
7.1% 5.6%
� 13 PfOp. Tax FinanCin�g: Net For Librd''y AgenCy ' 1,475,334 ' 7,475,334 I 1,899,760 i 2,282,383 I 2,445,238 I 2,308,598 I
�a Investrnent Earnin s Yes ?? Yes ?? Yes ?? I Yes ?? Yes ?? Yes ??
!15 Total FINANCING Plan ' �,475,334 1,475,334 1,899,760 ! 2,282,383 2,445,238 2,308,598
.
�Library Agency - Both Funds
1� Generel Fund Property Ta� Financing - LIBRARY AGENCY
�17 GenerelFundDelinquencyAllowance-LIBRARYAGENCY
.18 General Fund Certified Ta�c Lery- LIBR4RY AGENCY
i 19 Debt Service Property Ta�c Finanang - LIBR4RY AGENCY
• 20 DeMServiceDelinquencyAliowance-LIBRARYAGENCY
21 Debt Service Certified Tax Levy - LIBRARY AGENCY
•
�zz TOTAL LIBRARY LEVY CERTIFIED
.2s Percent Change From Prior Year
.
•
•
.
.
7,070,996
141,420
7,2'12,416
7,475,334
0
1,475,334
6$7.750 1
71.740.207
234,804
11,975,0'I'I
'1,475,334
0
1,475,334
�,450,3�
ease
12.033.772 � 12.334,555 I �2,642,919 I 72.958.992
�I7Y OF ST. PAUL, GREG BIEES DEPTCS\LIBRARY1Summary_IsolatedLibBud_Rev.123
.
�
1,899,760 I 2,282.383 2.445.238 I 2.308,598 '
p p �I 0 ; 0 i
174,146 I 14,863,629 � 15,341,075 I'15,526,;
54% 4.9% 3.2% 7.2%
Requested by Pai Harris 12/19/2002 71:08:46 PM
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�LIBRARY TASKFORCE'S RECOMMENDATION TO SAINT PAUL CITY COUNCIL
* APPENDIX G
! 2004 Budget Projections For: City's General Fund & Library Agency's General Fund
• 2003 2003 2003
� Pr000sed Chanae Adjusted
� i Mayors Proposed General Fund: Libraries �1,443,684 N,'a3,684
• 2 Mayors Propased Gene21 Fund: NI Other Spending 769,581,360 '(6,000,000) �'i 163,581,360
• 3 Mayors PropOSEd Gene21 Fund: 70TAL Spending 181,025,044 175,a25,044
� a Library Budget As % of Total Generel Fund Budget 6.54%
� s 2003 Adjustment To Remove Street Maintenance Transfers �(6,000,000) i .
�'s Assume 2004 Budget is 2.5°/, Greater Than 2003 Adjusted Budget
�
�
�� 2002 CENTRAL SERVICE CHARGE-ESTIMATE= sss,sz�
� a 2003 CENTRAL SERVICE CHARGE - ESTIMATE @ 2.5% OF 2002 Estimate = sos,sso
� s 2004 CENTRAL SERVICE CHARGE - ESTIMATE @ 2.5% OF 2003 Estimate =
�
�
�io ESTIMATED 2004 LIBRARY OPERATING BUDGET - WITHOUT CENTRAL SERVICE CHARGE
�it ESTIMATED 2004LIBRARY OPERATING BUDGET-CENTRAL SERVICE CHARGE
�iz ESTIMATED 2004 LIBRARY OPERATING BUDGET - WITH CENTRAL SERVICE CHARGE
2004 2004
Chanqe Estimated
286,092 I 11,�
4,OS9,534 '167,670,894
i 4,375,626 � '179,400,670
6.54%
� 4,37 g�gp8 �,
s�saat �
11,729,776
618,741
; 72,348,517
�
�
� TOTAL FUND BALANCE PROJECTIONS - City's General Fund
t ; CITY'S GENERAL FUND:
� � 1231-01 I 12-31-02 12-31-03 �
� ; I I i
; Actual I Estimated I Estimate j
� ' —�
�73 Actual 123�-01 Total Fund Balance 43,723,326 �
�7a Fin. Serv. Office's 8-21-02 Estimates 39,309,676 39,495,259
St5 Adjust $150,000 Amend. for Finance 5�5. Computer (150,000) ('150,000)
�16 Adjusted Estimates I 39,159,676 �I 39,345,25�
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�'.,reg Blees, deptfllibWgency\Fund BaI and Budget EsSmates.WK4
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12/19/2002 11:07:38 PM
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� b3 a5g
� Year-end FUND BALANCE DETAIL For The City's GENERAL FUND Budget
�- PROJECTION FOR 12-31-2003 , WI7H CREATION OF LIBRARY AGENCY
� Assumes $4,000,000 Cash Contribution To Library Agency On 12-31-2003 �PE�� A
� Assume 2004 General Fund Spending Is Reduced By $11,729,777 When Library Budget Is Moved To The Librery Agenc�
� 1998 1999 2000 2001 ' �a• zoo2' �s� 2ooa' �B• 2oos
� RESERVED for: CAFR CAFR CAFR CAFR Est Est No Library
� i Encumbrances ��.eaa.zzo ��,- z.azs,sz� i i.ss+,sai '�, 2.tsa.s7z z,iao.000 z.too.000 �.ssz.sso (737,3a01
2 Imprcst Funds aa.sss 53.oss sa.2�o ! 50.270 50.00o so.000 56.076 , (3,97A)
� 3 AdPdnCES To O[hK Fu11tl5 ��'�, 4.6t1.964 ��, 3.609.fi64 ��, 3.t20.000 � 2.954.400 2.800.000 2,800.000 2.800,000 I NO
� 4 Inventory - Materials & Supplies ' 382.66s ' 9e5.690 �' 389.'173 330.127 3;A,000 330.000 308.4t8 (27,582)
S 5 T�TfiL fZE$ERVE� �I 6,887,512 I I 6,387,976 � 5,535,984 � 5,533,669 5,290,000 5,290,000 5,127,154 �% (762,846)
• 6 PercentofNextYeafsSpenaingPian: 4.3% 3.9% 3.3% 3.1% 3.0% 3.0% �3.1%
� UNRESERVED, DESIGNATED for:
�7 NeztYearsBudgeiPinancing � 3,376,696 l i 6,023,982 5,857,799 I, 10,389,t50 5,746,814 4,375,626 4,191�772 (183�854)
�
�8 POSItiV2C.25hP�OW � 16,000,000 I �6,400,000 t6,800,000 17,600,000 iB 18,000,000 74,000,000 '(4,000,000)
9 Revenue Estimates I I B � 8,200,000 � 8,400,000 i 8,800,000 9,000,000 70.000,000 14000,000
�70 NE[ Unre3liZfd Gain On In�ESYm¢ni5 �, 254,4d5 �'i 0 j 0 t98,568 200.000 200,000 200,000 '�,
��'PI TOR Li2bllily ' 2,500,000 ; 3,000,000 I 3,OW.000 600,000 600,000 600,000 600,000
•u Unemployment Comp. & Severence �, z000,000 z,aoo.000 I z.000.000 � aoo,000 aoo,000 aoo,000 aoo.000
� is NSP RaM Rebate o o � o 0 0 0 0
ia 7echnology Investmenis 8 E-Govemm �,000,000 o j �,soo,000 o aso,000 sso,000 3so,000 I
�15 GASBStatement341mplementation o o �I, soo,000 o ? ? ' �
i :
� 16 Potential Puture Pension Costs � i7as,sss � o o � o 0 0 0 ;
i
�i7 ComoParkCapitalDevelopment o o � o 0 0 0 0 �
18 TOTAL DESIGNATED �I� 40,868,707 35,623,982 I 38,057,799 37,987,718 33,696,8'14 33,925,626 29,741,772 I, (4,183,554)
� 79 Percent of Next Year's SPendin9 Plan: 25b% 21.8 % 22.7% 21.6 % 19.3% 19.4% 17.7�
�20 UNRESERVED, UNDESIGNATED: I 1637135 ��� 7273,379 � 2004257 j 201,939 772,862 129,633 313,487 � 183,854
2t Percent of Next Years Spe�Ming Plan: 1.Oq 0.7% 1.2M 0.1 % 0.1 % 0.1 % 0.2%
� -
�22 TOTAL UNRESERVED: � azsossaz 36837301 40062050 38789657 33,869,676 34.055,259 30,055,259 �(4,000,000)
�23 PercentofNext�earssaenainyP�an: 26.6% 22.5% 23.9% 21.7% 19.4% 19.5% 17-9%
�
�24 TOT(1L FUN� B/�f�NCE: 49393354 '� 43225277 'I 45598034 43723326 39,759,676 39,345,259 35,182,413 (4,162,846)
izs PerceMOfNe�RYeaYSSpenAin9Plan: 30.9% 26.4% 27.2% 24.9% 22.4% 22.5% 21.0%
�
�2s 1231-2002 Total Fund Balance Estimate of $39,309,676 Was Made By George Splichal, F.SO. PccountaM, and Reviewetl By Council on &21-02.
� z7 Splichal's estimate did not indude any uu of fund balance for financing a new Financial Management System; but Peter Hames told the Council a
2s 2002 budget amentlment using $�50,000 of fund balance to replace a SUN Computerwas anticipated, resulting in a 723�-02 balance of $39,159,676.
�29 Mayor's Proposed 2003 Gene21 Fund Budget Does Not Need To Show AT2nsfer In Of $6 million From TheStreet Maintenance Assessment Fund:
�,�}o thus the proposed budget of $181,025,044 can be reduced to $175,025,044. Assumes 2004 Budget Is 2.5°� greater than adjusted 2003 budget
� Next vears suayet vear �s: �I 1999 I 2000 i 2001 �� 2002 2003 Adj 2004 G.B. 2004 G.B. ';
�3t AdopMdSpendinqFOrNeMYear. It59978509 163,608,599 �,t67,7t4,858 175.6 78,729 175,025,044 �75,025,044 '167,W0.894 �� (7,356,150)
.s2 Mext Year's Budgt4 Financing � 3,378,696 � 6,023,982 ; 5,857,799 I j �0,389,950 5,146,814 4,375,626 4,791,772 j
I
�33 °, ofBUtlg. Finantetl With Funtl eal I 2.1% 3.7 3.5% 5.9% 2.9% 2-5% 2•5%
s
�reg Blees, deptfllibWgency\Fund Bal Est at 12-3�-03.WK4 1?J� 9/2002 11:07:09 PM
�
a 3-a 58'
i
�LIBRARY TASKFORGE'S RECOMMENDATION TO SAINT
� Projections for Assets, Liabilities and Fund Balance
� (ASSETS minus LIABILITIES equals FUND BALANCE)
� ' CITY OF SAINT PAUL'S GENERAL
` 1231-01 1231-02 1231-03 ' Librery j
` i Actuai '' Estimated , Estimate Transfers �,
� ASSETS
a3- as�
PAUL CITY COUNCIL
at 12-31-03 AppENDIX I
FUND: I,
1231-03 ;
Revised
n Cash Blnvestments With Treasurer 2a,ssz,�yi zo ,269,676 2o,ass,�se (a,s27,Eao) ts,s2�,a�e
�18 Inteffund Receivable Pooled Cash 1,985,356 2,00a,000 2,000,000 2,000,000
�19 ImprestFunds 6q270 60,U00 60,000 (3,924) 56,076
20 Securities Lending ColWteral 156,139,570 155,000,000 155,000,000 755,000,000
�27 ACCOUnts RecelvdblE 10,364,634 1Q350,000 10,350,000 'IQ350,000
��2 Due From Other Funds 20,570,185 2a,50o,000 20,500,000 20,500,000
•23 Iltventory: Materials & Supplies 33D,127 330,000 330,000 (21,582) 308,418
24 AIIOtherAssets 8,941,037 8,950,000 8,950,000 8,950,000
�35 TOTAL ASSETS: 223,073,253I 217,459,676 217,645,259I (4,653,346� 212,997,913
i LIABILITIES
•26 AGCrued Salal'les Payabl¢ 4,929,974 5,000,000 5,000,000 (327,000) 4,673,000
27 Obligations Under Securities Lending 756,139,510 155,000,000 155,000,000 155,000,000
�28 AGCOUnts Payablf 2,495,156 2,500,000 2,500,000 (163,500) 2,336,500
�29 peferredRevenue 11,709,153 �1,800,OOD 71,800,000 11,800,000
3o All Other Liabilities 4,076,134 4,000,000 4,000,000 4,000,000
�3� 70TAL LIABILIIIES: 779,349,927 �i 178,300,000 178,300,000 (49Q500 177,809,500 �
� FUND BALANCE
RESERVED for:
�32 Encumbrances 2,158,872 2,700,000 2,700,000 (137,340) �,962,660
�33 ImpreSt Funds 60,270 60,000 60,000 (3,924) 56,076
• 34 Advances To Other Funds 2,954,400 2,800,000 2,800,000 2,800,000
35 InVentory-Matef12158Supplle5 330,727 330,000 330,000 (21,582) 308,418
�3s TOTAL RESERVED 5,533,669� 5,290,0001 5,290,000� {162,846) 5,727,154
�j. UNRESERVED, DESIGNATED for:
37 Next Year's Budget Financing 10,389,150 5,146,874 4,375,626 (183,854) 4,191,772
�38 Positive Cash FIoW 17,600,000 18,000,000 18,000,000 (4,000,000) 14,000,000
� 38 ReVenue Estimates 8,800,000 9,000,000 10,000,000 10,000,000
ao Net Unrealized Gain On Investmen� 798,568 200,000 200,00o i00,000
�a7 Tort Liability 600,000 600,000 600,000 60a,o00
42 Technology InvestmeMS 8 e-Goven 0 350,000 350,000 350,000
�a3 Unemployment Comp. & Seroerance 400,000 400,000 400,000 400,000
�44 TOTAL UNRESERVED DESICaNATED 37,987,718 33,696,514 33,925,626I (4,783,854�; 29,74'1,772 �
�a5 UNRESERVED, UNDESIGNATED: 207,939 1n,862 t29,533 183,854 313,487
�as 70TAL UNRESERVED: ! 38,189,657 � 33,869,676 34,055,259 � (4,000,000 30,055,259
•a7 TOTAL FUND BALANCE i 43,723,326I 39,759,6761 39,345,259 (4,162,846a 35,182,473
�as 2004 General Fund Budget Estimafe = � 167,e7o,s9a
as 12-31-03 General Fund's Unreserved Fund Ba1= I 30,055,259 i
�so 17.93%;
I Library Agency '
i General Fund .
� '1231-03 I
� Estimate
4,627,&t0
3,924
21,582
I 4,653,3461
327,000
763,500
490,500
137,340
3,924
0
21,582
162,846
0
4,000,000
4,000,000
0
4,000,000 ;
i 4,162,8461
�si 2004 Library Agency's General Fund Budget Estimate = 12,3a8,5 7
.sz 1-01-04 Library Agency's General Fund's Unreserved Fund Bat = a,o00,00a I
53 ' 32.39% I
�'
�
�
.;reg Blees, deptfVibWgency\Fund Bal and Budget Es6mates.WK4
�
12/19/2002 11:0738 PM
o ���s�
•
�
�
�
APPENDIX J
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raitonat: �t. Yaut libranes / A dedicated levy wouid help
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Publisl�ed Jan 30 2002
St. Paul residents like to keep a firm lid on city taxes. That much is plain
from last fall's election of a mayor who promised not to raise taites in 1us
first year, Randy Kelly.
But St Paul citizens also like their city libraries — so much that a 74
percent majority, as measured by the poliing firm Decision Resources,
are willing to pay higher properiy taxes just to keep library services at
their present level. A hefty majority said they would pay still more to
improve services.
Those poll results have insgired some creative thinking by the Friends of
the St. Paul Public Library. The result is what Friends president Peter
Peazson calls "the most important proposal in our organization's 57-year
history." The Friends aze asking for dedication of a portion of the city's
property tax levy to libraries.
It is a nifty scheme. It c?oe� :�? require the election of a new library
goveming boazd to overs� �:a levy. The City Council would play that
role.
Neither does it mean that taa;es for h'braries would necessarily rise. But
Pearson said his organization hopes that when property taxpayers see the
pittance that goes to libraries as a line on their Truth in Taxation forms,
they will tell their City Council members that they are willing to pay
more.
Further, the Friends azgue, dedicating a portion of the levy to libraries
will ailow the mayor and council members to keep nataa�-increase
promises for the city's operating budget, wlule stiii shoring up lagging
library services.
The lag is serious. The operating budget for St. Paul's downtown and 12
branch libraries has been essentially flat for severat years. It is now half
as lazge as the Minneapolis budget for a downtown library plus 14
branches. The St Paul materials budget in 2000 was half that of
Minneapolis and a quarter that of Hennepin County's .rystem. The
downtown St. Paul iibrary was open a spare 50.5 hours per week before
being closed for renovation.
• The Decision Resources poll commissioned by the Friends found that
patrons aze less than satisfied with the materiaLs and work space the
� libraries provide — even as they report increased library use.
• http:Uwvvw•startribune.com/stories/561/1132632.html
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�Edito�ial: St. Paul libraries / A dedicated levy would help
� �
s
�
D� 5 � Page 2 of 2
APPENDIX J
� The Friends have done much to supplement library resources, raising $6
� million ia a capital campaign that ended last year. But philanthropy
should supplement the support a public institution receives &om
taspayers, not substifute for it It takes politicat will to keep public
• libraries strong. The Friends aze offering politicians an easier way to
exercise their will. Kelly and the council should seize the idea, and ask
� the Legislature for the authori7ation a dedicated levy requires.
�
• Is your calling plcn hopelessly outdc�esl'�t -- -
• - -
• -
, Return to ton
• � Copyri�ht 2002 Star Tribune. All rights reserved.
�
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�
�pJ�www.startribune.com/stories/561/1132632.htm1
� -
1/30/2002
�s�-��
, � �
APPENDIX K
MARCH 13, 2002
TO: MAYOR RANDY I�LLY ANt) MEMBERS OF 'THE ST. PAUL CITY COLTNCII.
FROM: Tf� MAYORS' ADF�ISORY COMMITTEE ON AGING
TOPIC_ LIBRARY FINANCING
A TASK FORCE COMMISSIONED BY THE FRIENDS OF TF� PUBLIC LIBRARY
AND CHAIRED BY FORMER ST. PAUL MAYOR GEORGE LATIIv1ER RECOMMENDED
THAT LIBRARY FUNDING BE REMOVED FROM TF� GENERAL FCTND AND
RESTRUCTURED WITH TI� CITY COUNCIL ACTING AS A LIBRARY BOARD WITH
TI� AUTHORiTY TO LEVY A TAX INCREASE TO MAINTAIN AND IIv1PROVE
LIBRARY SERVICE.
LEGISLATIVE APPROVAL IS NECESSARY AND WE ENCOURAGE Tf� ST. PAUL
LEGISLATIVE LIAISON LOB$Y FOR PASSAGE OF H.F. 3467 (REP. ENTENZA)
AND S.F. 3245 (SEN. COHEI� DURING TI� CURRENT SESSION.
TF� CIRCULATION OF BOOKS AND OTf�R MATERIALS INCREASED IN 2001
EVEN THOUGH Tf� CENTRAI„ LIBRARY WAS CLOSED FOR RENOVATION.
TF� AGE OF TECHNOLOGY AND INFORMATION HAS CREATED A STRONG NEED
FOR Tf� ST. PAUL LIBRARY SYSTEM TO BE AN EFFECTIVE EDUCATIONAL TOOL
FOR ALL CITIZENS OF ST. PAUL.
TI� 1v',P,Y(_`:Z:" r1DVISORY COR�IMITTEE ON AGING RECOIvIIvIENDS THAT =-
THE NEW i A7{ING PLAN FQit LIBRARIES WOULD INCREASE SERVICE AND
ACCOIJ7VTABILITY IN TI� FUTURE AND SHOULD BE SEPARATED FROM Tf�
BALANCE OF CITY FINANCING. _
ti��f ti �^Lf�z
DOLORES ZE I� CHAIR IE WALTON, CO-CHAIR
� � �
• ��i%k' � L��
• ° �
�� THE FRIENDS
•�. of she
• SAINT PAIIL
• PUBLIC LIBRARY
� BOARD OF TAUSTEES
• Jean E. Hart
. Board Cbais
Ruby M. Hnat
• Vica Cbai>, Advomry
Marvia Roger Andersoa
� Yice Cbair, Progrommirsg
Ellea E. Watters
• Vice Cbai�, Prblic Reklioas
Manuel M. LLpez
� Secrclary
Srest A. Brand
• Treasrref
� )alia Adams
Lurliae J. Baker-Kcat
W. Andrew Boss
• Steve Brady
� Catolya J. Srasscaa
DorotLea J. Suras
Lester R. Collias
� Gilbect de la O
C6ery1 Dickson
• Matt Eateaza
Dan Foote
� Snzan M. Hai�
Mike Hsrris
Robert C. Johns
D. Ward Jo6nson, Jt.
� W. Patrick Jndge
Gloria L. Kumagai
. George Latimer
Gaea M. Leraer
� Perrin Lilly
• DeboraL Locke
Margaret M. Marrinaa
x��n��a e. M�cane�,
` x:c;e Mcmatt
William Cope Moyexs
• Richaid H. Niehokon
T6omas H. Paneraon
• Kat6rya Hubba:d Romiaski
D. Sco[t Ross
� Elizabeth B. Streeper
v.n�, v�:�o
• Suzaa Veato
� Jercy Wodfel
Peter D. Pearsoa
• F�icnds P>tsident
Carole L. Witliams
. Lib>ary Direao>
TRUS7EES EMERITUS
� leaane E. Fischer
' 7numaa W. poner
Muy Ida Thomzoa
• Pau! A. Verzet
�325 Ceda� Stseet, Suiie SSS
. �nz pox1, MN 55101-ZOSS
Pbone(6S1) 222-3242
• Fax (652) 222-1988
� friends@thefiiends.otg
s-
�
•
� ��
,
7��e 14_ ��02
Councilmember Pat �Ianis
Sll1Y0 3�(�� �,'liy �3ll
15 West Kellogg Boulevard
Saint Paul, MN 55102 �
�C87 COUIICIIIIIBIii ,
o3-as�
RECEIVED
�uN z o 2002
PAT HARRIS
APPENDIX K
On June 22� 2002, the City Council passed a resoiufion as a part of the consent
agenda to establish a task force to anatyze and re�ommend action relating to
recenfly passed state legislation which allows the City of Sair,i Paul to create an
independent library agency with a dedicated library tax levy.
The Friends of the Saint Paul Public Library are pleased to be listed as one of
the members of this task force which will be appointed by Council President
Dan Bostrom. The Friends has spent the last 18 months reviewing different
funding stTategies for the Saint Paul Public Library and we applaud the
Council's decision to fully explore the opportunity which the new state
legislation offers the City. .
As the task force begins its delibera6ons, we wanted to reiterate the reasons
why The Friends began an exploration of fibrary funding iast year. First and
foremost is the fact that residenu are incredibly supportive of library service
and, therefore, want a stabie form of library funding from fhe city. A
December, 2001 survey found that an overwhelming 74 % of :iaint Paul
residents would raiher increase their taxes than cut library services.' ,An equaily
compelling reason for The Friends' interest in this issue is to create greater
accountability for librnry expenditures to taxpayers, This will be accomplished
by se�uating library spending from other city spending and listing the amount
the ciry spends on library services on a homeowner's Truth-in-Taxation
statement. These are the only motivators for The Friends' interest in library
funding. We are opposed to any structure which would create bureaucracy and
we do not want a new form of library funding to strip the City Council or
Mayor of ffieir respective roles in overseeing public library services in the city.
We look forwazd to participating in the task force meetings this summer and we
anticipate the resulting improvement of library services to Saint Paul's residents
to aneet their life Yong leaming nceds.
S111CCtCly,
� ��- �
ean E. Hart An�ss
Friends' Board Chair Friends' Future Library Funding
Task Force Chair .
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APPENDIX M
ORGANIZATIONAL INFORMA'I'ION
The Friends of the St. Pau1 Public Library is a non-profit organization established in
1945. The mission of The Friends is to expand the Saint Paul Public Library's capacity
to serve Saint Paul's many communities. The Friends accomplishes this by:
• Increasing use of the Librazy through public awareness and cultural programming;
• Advocaring for strona public funding of the Library; and
• Providing private funding to enhance Library services.
The Friends was awarded the Friends of the Library USA's award for Best National
Friends Group in the Large Public Library Category in May 2002. The Friends has five
full-time and three part-time professional staff, as we1139 acrively engaged Board
members and a number of highly involved volunteers who assist the organization.
Membership in 2001 exceeded 1,200 households, or more than 2,500 individuals,
representing neazly 1% of our entire service population of 287,000.
The Friends and the Library have a history of successful parinerships to serve the people
of Saint Paul. Funding secured by The Friends supports the Simuner Reading Program
(SRP), which serves as a destinafion for children that encourages reading, and thus the
retention of reading slalls developed during the academic yeaz. Special outreach
progranis iniriated at the Library with The Friends include a small business resource
center in a disadvantaged neighborhood, the Open Library project to reach ont to Chicano
and Latino populations in the Riverview Branch Library neighborhood, and the Family
Place and Homework Help Center progranmiing documented herein.
The Renewal Campaign for the Saint PauI Public Library, a capital campaign compteted
in 2001, was speazheaded by The Friends as the public-private partnership for the
renovation of the Central Library and the upgrading of technology and services
throughout the system. While securing over $5.8 million for the capital campaign, The
Friends also used their endowment to guazanty a bond sale enabling the construction
schedule to be halved, resulting in a savings of over $1.2 million.
The Friends focuses its attention on four major activity areas. First, The Friends conducts
fundraaising acrivifies for the Library in order to support new initiatives and special
activities such as the project outlined below. Second, The Friends annually conducts a
grassroots advocacy effort to maintain or increase city funding for the Library. In 2001,
The Friends President Peter Pearson received the first annual Harriet Barlow Library
Advocacy Award for his work as both a local and national advocate for libraries, from the
national organization Libraries for the Future. Third, The Friends, in close collaboration
with the Library, conducts public relations and awareness activities so that the Library is
better 3rnown and understood as a resource in the community. Finally, The Friends
conducts almost all arts, humaniries, civic and cultural programs for adults in the Library,
and funds the Youth Services area's programming for children. The Friends were
awarded the American Library Association's 2001 Mazshall Cavendish Excellence In
Library Progran�ming Awazd for the Healing Spirits series.
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