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02-770� � � '�� ; t=`,� 9 t=a S n; Presented Referred To 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Committee: Date An ordinance amending Saint Paul I.egislative Code Chapter 31018 with housekeeping language and adding a fee for a Tasicab Replacement Vehicle license sticker and the required taxicab driver training course. THE COUNCIL OF THE CITY OF SAINT PAUL DOES ORDAIN: Section 1 Section 310.18 of the Saint Paul I.egislative Code is hereby amended to read as follows: Sec. 310.18. License fee schedule. Notwithstanding the provision of any other ardinance or law to the contrary, the following fees are hereby provided for all the licenses listed herein. These fees supersede all inconsistent provisions, including, but not limited to, graduated fee provisions, in these chapters and in other ordinances and laws and include the fee for the license application as part of the license fee; provided, however, that this section does not amend or modify sections 310.09(a) or 310.09(d) of the L.egislative Code with respect to exempt organizations or late fees. Pursuant to section 310.09(b) of the I.egislative Code, these schedules shall be posted in the office of the director of the office of license, inspections and environmental protection. These fees shall be effective for license renewals and new license applications occurring on and after January 1, 1495, ar on the effective date of this sec6on, whichever is later; provided, however, that with respect to a111icenses whose renewal dates occur after the effective date of this new schedule, there shall be no increases in, nor offsets or refunds of, the existing fees paid, or due and owing. 24 (a) ENFORCEMENT LEVEL 1 25 26 27 28 29 30 31 32 33 Chapter/Section No. 167 198.04 316 317 317 323 325 License Description Commercial Vehicle Keeping of Animals (New) Animal Foods Manufacturing & Distribution Amusement Rides Amusement Rides (temporary) Christrnas Tree Sales Close Out Sa1e 1 Fee $66.00 66.00 66.00 66.00 25.00 66.00 66.00 Pl1BL1�H� �7 i7�2 ORDINANCE CITY OF SAINT PAUL, MINNESOTA � Council File # �a-77� Ordinance # Green Sheet # 403380 3� 1 327 Dry Cleaning Pickup Station 2 332 Liquid Fuel Vehicle 3 333 SolidFuel Vehicie 4 336 Private Fuel Pump 5 340 Mercantile Broker 6 345 Peddler (Solicitor/Transient) 7 348 Rental of Clothing & Vehicle 8 349 Rental of Clothes Attire Vehicle 9 350.02 Rental of Hospital Equipment 10 350.02 Rental of Hospital Equipment Vehicle 11 351 Rental of Kitchenware 12 353 Roller Rinks 13 355.01(a) &(b) Secondhand Dealer-5ingle Location 14 357.03 Solid Waste Hauler-Each Vehicle Over One 15 359 Sound Trucks & Broadcast Vehicles 16 359 Sound Trucks & Broadcast Vehicles (Non-profit Organizations) 17 371 Finishing Shop 18 36114 Tow TruckiWrecker Vehicle 19 362 Tree Trimmer-Additional Vehicle 20 372 Tire Recapping Plant 21 �j 22 377 Lawn Fertilizer & Pesticide Application 23 380 `I'anning Facility 24 382 Pet Grooming Facility 25 409.11 Liquor-Outdoor Service Area (Patio) 26 412 Massage Center (Class B) 27 414 Massage Therapist 28 424.02 Gas Stations 29 (b) ENFORCEMENT LEVEL 2 30 Chapter/Section 31 No. 32 320 33 321.03 34 321.03 35 322.02(a) & (b) License Description Bituminous Contractor Rooming & Boardinghouse Rooming & Boardinghouse (Supervised) Bowling Center & Pool Halls 66.00 66.00 66.00 66.00 66.00 66.00 66.00 66.00 66.00 66.00 66.00 66.00 66.00 66.00 66.00 25.00 66.00 66.00 66.00 66.00 66:e6- 66.00 66.00 66.00 66.00 66.00 66.00 66.00 Fee $164.00 164.00 164.00 164.00 �a-��d 2 1 326 Building Contractors 2 327 Laundry & Dry Cleaning Plants 3 332 Fuel Dealers--Liquid 4 333 Fuel Dealers--Solid 5 334 Pest Controi 6 338 House Sewer Contractors 7 342 Oil Bulk Storage 8 347 Pet Shop 9 352 Rental of Trailers 10 355.01(c) SecondhandDealer--Exhibitions 11 356 Sidewalk Contractors 12 362 Tree Trimming (with One Vehicle) 13 364 Veterinary Hospital 14 365.02 Window Cleaning 15 378 Bed & Breakfast Residence 16 401 Motorcycle Dealer 17 405.02(a) Dance or Rental Hall 18 406 Game Room 19 408 Kecycling Collection Center 20 412 Massage Center (Class A) 21 415.04 Theaters and Movie Theaters 22 416 Motion Picture Drive-in Theater 23 426.04 Cabaret (Class A& B) 24 (c) ENFORCEMENT LEVEL 3 25 Chapter/Section 26 No. License Description 27 324 Cigarettes 28 354 Sanitary Disposal Vehicle 29 355.01(d) Secondhand Dealer-Multiple Dealers 30 357.03 Solid Waste Hauler & Vehicle 31 360.03 Public Swimming Pools 32 360.03 Whirlpools 33 361.14 Tow Truck Operator 34 383.02 Vehicle Immobilization Service 35 367 Tattoo Parlors 36 376.04 Tasicabs 164.0� 164.00 164.00 164.00 164.00 164.00 164.00 164.00 164.00 164.00 164.00 164.00 164.00 164.00 164.00 164,00 164.00 164.00 164.00 164.00 164.00 164.00 164.00 Fee 317.00 317.00 317.00 317.00 317.00 317.00 317.00 317.00 317.00 317.00 Da-��d 3 1 381 Cunency Exchanges 2 401.02(a)(1) New Motor Vehicle Dealer 3 401.02(a) Motor Vehicle Parts Dealer 4 401.02(a)(5) Secondhand Dealer Motor Vehicle Parts 5 401.02(a)(2) Secondhand Motor Vehicle Dealer 6 407.03 HoteUMotel--To 50 rooms 7 407.03 Hotel--Each additional room over 50 8 409.07.1 Liquor-Extension of Service Hours 9 412 Massage Center (Class C) 10 413 ConversationiRap Parlor (A & B) 11 415 Mini-Motion Picture Theater--Adult 12 417.04(1) Parking I.ots and Parking Garages 13 417.04(2) Parking Garages (Government) 14 417.04(3) Parking Garages (Private) 15 422 Motor Vehicle Salvage Dealer 16 423.02(b) Auto Body Repair Garage 17 423.02(a) Auto Repair Garage 18 427 Health Sports Clubs (Class A& B) 19 428 Steam RoomBath House (A & B) 2� (d) ENFORCEMENT LEVEL 4 21 Chapter/Section 22 No. License Description 23 331.04 Bakery 24 331.04 Butcher 25 331.04 Catering (A)-Limited 26 Catering (B)-Full 27 Catering (C)-Add on 28 331.04 Day Care Food (A) &(B) 29 331.04 Food Processor (up to 2,000 sq. ft.) 30 331.04 Food Processor (more than 2,000) 31 331.04 Food Salvage 32 331.04 Food Vehicle 33 331.04 Food Vending Machine 34 Food Vending Operator 35 331.04 Food Warehouse/Distributor 36 FoodlBoazding Facility 317.00 317.00 317,00 317.00 317.00 317.00 10.00 317.00 317.00 317.00 317.00 317.00 0.00 0.00 317.00 317.00 317.00 317.00 317.00 Fee $200.00 200.00 225.00 450.00 225.00 25.00 250.00 500.00 425.00 75.00 15.00 75.00 200.00 225.00 �� -»� � 1 Food/Institutional Facility 2 331.04 Grocery (A)-Food Shelves 3 Crrocery (B)-Farmers Mazket 4 Grocery (C)-To 2,000 sq. ft. 5 Grocery (D)-More than 2,000 sq. ft. 6 331.04 Mobile Food 7 331.04 Mobile Food (Non-profit) 8 331.04 Mobile Food (Non-profit, limited) 9 331.04 Mobile Food (I,imited) 10 331.04 Original Container 11 331.04 Original Container-Temporary 12 331.04 Restaurant (A)-0--12 seats 13 Restaurant (B)-More than 12 seats 14 Restaurant (C)-Limited 15 Restaurant (D)-Add on 16 Restawant (E)-Extension 17 Restaurant (E)- Extension (Special Event)-annual (2 or less) 18 331.04 Speciai Event Food Sales-l--3 days 19 Special Event Food Sales-4--14 days 20 Special Event Food Sales-Annual 21 Special Event Food Sales - late fee 22 Special Event Food Sales - emergency fee 23 Special Event Food Sa1es (Non-profit organization) 24 (e) ENFORCEMENT L,EVEL 5 25 Chapter/Section 26 No. License Description 27 409 Intoxicating Liquor-fee waived for government agencies 28 409A1(b) Liquor Catering Permit 29 409.05(b)(1) On-Sale--Over 200 seats 30 409.05(b)(2) On-Sale--Over 100 seats 31 409.05(b)(3) On-Sale--100 seats or less 32 409.25(b) Temporary Liquor 33 409 On-sale Club--Under 200 members 34 On-sale Club--201--500 members 35 On-sale Club--501--1,000 members 36 On-sale Club--1,001--2,000 members 25.0� 25.00 150.00 200.00 500.00 225.00 25.00 25.00 66.00 50.00 25.00 225.00 450.00 164.00 225.00 225.00 20.00 100.00 125.00 150.00 25.�0 50.00 25.00 Fee 0.00 46.00 $5,050.00 4,650.00 4,200.00 46.00 297,00 497.00 647.00 797.00 D� -7�d 5 1 On-sale Club--2,001--4,000 members 2 On-sale Club--4,001--6,000 members 3 On-sale Club--6,000+ members 4 409.05(e) Off-Sale 5 409.07(b)(2) Sunday On-Sale 6 409.11(a)(8) Extension of Service Area 7 409.15(b) Wine On-Sale 8 409.25 Temporary Wine 9 410.02 On-Sale Malt (Strong) 10 410.02 On-Sale Malt (3.2) 11 410.02 On-Sale Malt - fee waived for government agencies 12 410.02 Off-Sale Ma1t 13 410.10(a) Temporary Malt 14 4ll.03 Entertainment--Class A 15 411.03 Entertainment--Class B 16 411.03 Entertainment--Class C 17 411.03 Entertainment Temporary 18 (� ENFORCEMENT LEVEL 6 19 Chapter/Section 20 No. License Description 21 106 Sidewalk Cafe 22 127 Courtesy Benches 23 127 Courtesy Benches transfer 24 225.08 Firearms 25 278 Gambling Hall 26 318 Each MAD over 10 27 IVlusic Machine 28 Amusement Rides to 10 29 Amusement Rides over 10 30 T.V. Units per location 31 341 Milk P1anUService 32 344 Pawn Shops 33 34 376.16 35 36 376.16 (d) Pawn Shop Billable Transaction Fee TaYicab Duplicate Sticker Taxicab Replacement Vehicle Sricker Ta�cicab Driver (new) 997.00 1,997.00 2,997.00 1,�00.�� 200.00 53.00 1,385.00 46.00 445.00 445.00 0.00 160.00 46.00 217.00 527.00 2,500.00 27.00 Fee $25.00 20.00 13.00 317.00 354.00 15.00 15.00 301.00 28.00 28.00 445.00 2,500.00 1.50 16_00 44_00 35.00 Oa-��d � 1 376.16 2 3 4 376.17 a 5 376.17(d) 6 391 7 402 8 403 9 409.24(1) 10 409.05(j) 11 409.05(j) 12 409.05(j) 13 409.04(g)(5) 14 357.03 15 408 16 429 17 198 18 198.02 19 Keeping of More than Three (3) Cats 20 (Renewal) 21 200.03 22 23 24 25 26 27 28 29 30 31 32 33 34 Taxicab Driver Renewal Tasicab Driver Duplicate Taacicab Driver Trainine Course Ta�cicab Driver (provisional) Soliciting Funds--Tag Days Temporary Gambling Bingo Halls Gambling Manager Gambling I.ocation--A Gambling I,ocation--B Gambling L.ocation—C Modification of Pazking Solid Waste Transfer Station Recycling Processing Center Infectious Waste Processing Facility Keeping of Animal-Renewal Keeping of More than Three (3) Cats 25.00 Dog License Dog License--Senior Citizen Dog License--Lifetime (with Microchip) Dog License--Senior Citizen, Liferime (with Microchip) 7 29.00 6.00 �6�6 55_00 5.00 21.00 46.00 179.00 66.00 66.00 66.00 66.00 375.00 1,500.00 750.00 1,500.00 30.00 66.00 10.00 5.00 30.00 15.00 �a- »� � a aoo.os 3 200.08 4 5 6 7 8 9 10 200.15 11 Dog License--Replacement Impounding Fee Unlicensed Dog Dangerous Dog Registration Boarding Fee--Per Day Animal Adoption-St. Paul Resident Animal Adoption-Nonresident Animal-Insfitutional Research Use Keeping of More than Three (3) Dogs Keeping of More than Three (3) Dogs (Renewal) 5.00 30.00 50.00 75.00 7.00 42.00 200.00 200.00 66.00 25.00 �a- ��d 12 13 14 15 16 17 18 Section 2 19 20 21 22 23 2� 25 26 This ordinance shall take effect and be in full force thirty (30) days following its passage, approval and publica6on �� 3� Yeas Nays sent Requested by Department of: 31 Benanav 32 Blakey Office oY License, Inspections nd 33 Bostrom Envi ent 1 Protectapn 34 coleman �f 3$ Harris By ' � 36 Lantry Form ApprOVed by Cit At orney 37 Reiter 39 By � � 4� Adopted by Council: Date O.jC- . .�DO?-- Appr b Mayor fo b' s o to 41 Cou ' ' 42 Adoption Certified by Council 5ecretary 43 1 � �� 44 sy: —� 46 Approv b Mayor.�� 47 48 sY: ��A ,� $ s� �. � �� -.. � OFFICE OF' LTEP Date: a''�'� �toger curtis, Director July ��, Zoo2 GREEN SF 266-9013 NO . 4 0 3 3 8 0 1 EPAR1'MENR• DIRECTOR ITY COONCIL ITY ATTORNEY ZTY CLERR M�SA1 ust be on Council Agenda: � UDGEY' DIRECTOR xx. & McT. svc. nzx. � s soon as possible xox rox �vssxsTrwm> AL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE) CTION REQUESTED: ordinance amending Saint Paul Legislative Code Chapter 310.18 (LIEP fee schedule) with housekeeping language and adding a fee for a Taxicab Replacement ehicle license sticker and the required taxicab driver training course. ECOMMENDATIONS: APPROVE (A) OR AE3ECT (R) ERSONAL SBRVICE CONtRACTS MOST ANSWER 1FiE FOLLOWIN6: PLANNINC COMMTSSION CIVIL SERVICE Has the person/firm ever worked under a contract for this depaitmenC? COiAt4ISSION YES NO Has this person/firm ever been a City employee? CIB COMMTTTEE BUSINESS REVIEN7 YES NO . COUNCiL 3. Does this personlfism possess a skill not noxmally possessed by any Curient City employee? Board of Zoning _ DISTRICT COUNCIL YES NO laia all YE3 answexs on a sepaxate aheet � attacL. Appeals UPPQRTS WHZCH COUNCIL �BJECTIVE? � - INITIATING PROBLEM, ISSUE, OPPORTUNITY (Who, Wh t, When, Where, Why): urrently LIEP charges £or required taxicab driver training courses and for replacement vehicle license stickers. The fees are not listed in Saint Paul egislative Code. A1so, current language is in poor order and staff ecommended re-ordering and eliminating duplicative language. VANTAGES IF APPROVEDi ISADVANTAGES IF APPROVED: ISADVANTAGES IF NOT APPROVED: OTAL AMOUNT OF TRANSACTION $ COST/REVENUE BUDGETED YES N UNDING SOURCE ACTIVITY NUMBER FINANCIAL II3FORMATION: (EXPLAIN) �� e �� Cotxsc� �s�arch Center V AUG 0� 2�� AUG 14 2002 C�`�`i( ATTO��Y 02-77 July 10, 2002, City Council Action Minutes FOR DISCUSSION �/ Page 5 24. Resolution - 02-515 - Approving the appointment, by Mayor Kelly, of Andy Dawkins as Director of the Office of Neighborhood Housing and Property Improvement, Assistant to the Mayor V, effective June 3, 2002. (Laid over from June 26) Withdrawn Yeas - 4 Nays - 2(Blakey, Coleman) 25. Report from Council Research and the Administration addressing the various issues and recommendarions for the STAR Program. (Requested by the City Council on April 17; laid over from 3une 26) A written report was included in the Council Agenda packet. � The City Council requested Council Research to review the responses to the questions addressed by the Administration and report back to the City Council on August 21. (The matter of the RiverCentre debt will be discussed during the Council's budget meetings.) Yeas - 6 Nays - 0 26. Report from the Office of License, Inspecrions and Environmental Protecrion regarding the two events held at Wild Tymes, 33 West 7th Place, on June 28 and 3uly 6. (Report requested by the Council on June 19) A report was presented by William Gunther, Office of License, Inspections and Environmental Protection. (See Suspension Item) 27. Final report from the Martin Luther King Jr. Street Renaming Legislative Advisory Committee. The final report of the Committee was presented by David Godfrey, Council Research Center, and Rev. Bob Battle, Chair. The City Council referred the renaming of Cedar Street and Marshall Avenue to the Heritage Preservation Commission for their review, as well as Cedar Street and Constitution Avenue were referred to the Capitol Area Architectural and Planning Board for their review. A report back to the City Council on August 14 was requested regarding their findings. d 2•�1a� , April 17, 2002, City Council Acrion Minutes page g �- D. Possible changes in State Legislation relating to citizen participation for the STAR Programs: � Pending Legislation would require STAR Board representation based on three members per City Council Ward - Bob Hammer, PED City couid requst merger of both STAR Boards into the City's Long-Range Capital Improvement Budget Committee and task force citizen participation structure to get better coordination and prioritization of all City capital needs - Peter Hames, O�ce of Financial Services V. Escrow Account Management: � �.'-� Inaccurate summary reports - Todd Hurley, Office of Financial Services Review of escrow fees - Todd Hurley, Off ce of Financial Services VI. Other Speakers/Invited Guests: A. B. C. Neighborhood STAR Committee Chair - John Loban (invited) C�ltural STAR Committee Chair - Richard Cook (znvited) Port Authority PresidenUAd-hoc Committee on Economic Development - Ken Johnson (invited) VII. City Council Discussion � The City Council requested Council Research to work with the Administration to address the various issues and recommendations for the STAR Program and report back to the City Council on June 26. Suspension Ttems Motion of Intent - The City Council took action amending the redistricring of - voting precinct boundaries for the City of Saint Paul (Amendment Numbers 5, 6, -:� z.., ��--. 7, 8). - Adopted Yeas - 7 Nays - 0(Written resolution memorializing action to = _ _. _ - = e Z�'yJ pffice of The Mayor Office of Financial Services . Peter Hames, Director SAINT PAUC � AAAA City of Saint Paul Randy C. Ke![y, Mayor 7une 26, 2002 Council President Dan Bosuom and City Councilmembers Third Floor City Hall SaintPaul, MN 55102 160 Gry Ha71 � Te[ephone: (SSIJ 26�8800 IS West Kellagg Bouleva,d Facsi�[e: (651J 266-ffi4I Saint paul, Minnesota 55102-1631 Subject: June 26, 2002 City Council Agenda Item Number 24 Deaz Counci�members: This letter responds to the STAR policy questions in David Godfrey's May 15, 2002 memorandum (see Attachment 3), which you will discuss at the 7une 26 Council meeting. Neighborhood S'TAR Program 1. Should the Adminisuarion and the Council set a policy that changes the mix of loans and grants for the Neighborhood STAR program to put a greater emphasis on loans for projects, so more of the STAR monies aze recycled in future yeazs? Staff recommends no change at this time. Current STAR guidelines set an overall prograrri goal of 60% loans and 40% grants. These are goals rather than hazd and fast requirements in order to ensuce the program's flexibility to accommodate each funding cycle's requests. It should be noted that in the first several yeazs of the STAR program, the mix was 70-3 O loans and grants, with 10% tazgeted for business seed capital loans. This idea was not successful, and the current 60-40 mix was adopted in 1999. We believe the current loan-grant mix accurately reflects the program's needs, and ensures funding in fuhue years. 2. What percentage of Neighborhood STAR funds should be used for commercial, industrial, housing and city-owned capital projects? Should there be a dedicated amount budgeted for affordable housing iniriatives? Subsequent to the City Council STAR policy session, the Mayor and City Council have formally adopted a resolution seriing $5 million, or 60%, per yeaz of Neighborhood STAR funds for the Mayor's housing initiative, the Affordable Housing Fund. Of the 5,000 housing units in the plan, at least 1,000 have been idenrified to be affordable. - ° - = °. _- = _ � - " � � � � � - � - - -�— - - - - STAR Policy Session 7une 26, 2002 Page 2 ez•�70 3. Should the e�cisting private sector dollar leveraging policies be changed to require more funds from outside sources? Additionally, should match requirements be different for loans and grants? Shoutd there be unique maYCh requirements for different Neighborhood STAR project categories (i.e., housing, commercial, industrial and city-owned capital improvements)? The Neighborhood STAR iniriative has maintained a simple requirement, programwide, of a one-to- one match of every STAR dollar with noncity funds. Staff believe this is a good ratio of public-to- private participation, and works well for the vast majority of activiries, whether loans or grants, regazdless of categories. No change is recommended. 4. Should city departments have the ability to request Neighborhood STAR money for city-owned capital improvements without private/outside match? Na While there ?z:ay be exceptions from time to time, the original intent of the STAR program was not to duplicate or re�lace e�cisting city programs but, rather, to provide matching capital funds for the kinds of projects and prograzns that might not otherwise be accomplished. The use of the STAR funds for projects eligible for other city prograzns may dilute the benefit the city derives from the STAR program matching requirements. What staff believes should be done, however, is to review the entire question of what constitutes a match of STAR dollars in order to provide needed flexibility and incentives for participarion by neighborhood and community orgazrizations. The current match requirement promotes neighborhood/ citizen support and commitment to a project 5. Does the city, per the Ad-hoc Comrruttee on Economic DevelopmenYs recommendations, want to set aside a percentage of Neighborhood STAR funds for large economic development projects? Should an "Economic Development Opportunity Fund" be created so funds are available outside the budget cycla? With the Mayor and City CounciPs adopted housing initiative, the amount of funds available for the regulaz STAR program has decreased. Staff recommends reviewing any and all economic development proposals, including any new Opporiunity Fund, as part of the annual STAR process. In the past ihree yeazs, the Mayor and City Council have chosen to set aside $750,000 to $1,�OO,Q00 for out-of-cycle STAR projects. This money has always been available for eligible activities, including economic development activiries. A change of the Neighborhood Investment Iniriarive decision- making process, to include Mayoral review of the projects, should be made. 6. Does the city want to use Neighborhood STAR funds to create simplified programs for reinvesting in the city's existing housing stock? Yes. Please see the response to Question No. 2 above. . �: ; a2- 770 _ STAR Policy Session June 26, 2002 Page 3 7. Does the city want to use Neighborhood STAR funds to establish crearive Snancing programs (i.e., a set-aside revolving loan program) for historic preservation projects? The city is willing to explore any and all programs that will maacimize the use of the STAR funds. Examples could include ]oan floats, interim construction financing and loan guazantees. Staff will work very hazd to impiement the adopted 60% set aside for housing, and is not recommending additional set asides at this rime. Cultural STAR Program 1. Should the policy goveming the mix of loans and grants for the Cultural STAR program be changed to have a greater emphasis on loans for projects, in order to recycle more STAR monies for the future? The Mayor is working on a�ulture and arts strategic plan for Saint Paul. Until it is completed, no change in c��rent policy is recommended. Related to the strategic plan, an in-depth review and analysis of the Cultural STAIt program, since its inception, to determine trends related to needs of arts, culture and entertainment organizarions is needed. It does appeaz that, over time, there have been fewer and fewer requests for loans, which may underscore the need to further examine the need to expand our resources for assistance to organizations in the azea of marketing and promotion, as well as operating costs. We expect to present a plan, that will cover these and other Cultural STAR issues, later this yeaz. 2. What percentage of Cultural STAR funds should be used for orgazuzarional development projects (i.e., operating budget support), capital projects (i.e., construction of theaters, museums, galieries and comedy clubs) and event support projects (i.e., an annual cultural event)? See above answer to No. :. 3. 5hould the existing private sector dollaz leveraging policies be changed to require more funds from outside sources? Additionally, should match requirements be different for loans and grants? Should there be unique match requiremenu for different STAR Cultwal project categories (i.e., organizational development projects, caQitai projects and event support projects)? See above answer to No. 1. 4. In eazly summer, the Council will be asked to raise quesrions and concems regazding the Cuitural STAR Boazd's study of the program's priorities and projects. Not applicable. STAR Policy Session June 26, 2002 Page 4 D2- �l o Policy Issues for Both Neighborhood and Cultural STAR Programs 1. Should there be a comprehensive review of the STAR program's experience with unexpended funds for approved projects that have been completed or delayed? Based on that review, should there be a City Councii-detemvned policy regazding time limits for projects with uneapended funds, so unused money can be quickly reprogrammed to other projects? The STAR program portfolio is generally reviewed twice a yeaz, in conjunction with the small grant and lazge loan and grant funding cycles. As part of this review, all currently-funded activities aze reviewed for rimeliness, completion and fund balances. All acrivities that aze completed, and those that cannot move forward for some reason, aze closed out. The balances are transferred back to the STAR fund pool, and may be zebudgeted as part of the next funding cycle. By example, as part of staff's financial review as described above, funds in excess of the Small STAIZ C'irant program request were idenrified through project complerions and close outs. These funds were returned to the STAR pool, and covered the cost of the small grant cycle. Typically, projects have six months from the day the Mayor and City Council approve them to get under contract with the city, and then two yeazs from that date to complete the activity. That said, a generai nile of thumb is that 99% of all the projects, despite the best plans and intentions, take longer to complete than originally planned. Staff will provide the City Council with an annual review of the STAR program, incorporating a review of fund collections, current status and activity progress. Further, while not recommending any policy changes on rime limits or project completion, staff would e�cplore with the Council any policy changes which would reinforce timeliness and reallocarion of funds. 2. What recommendarions does the Admuustration have for streamluung the application process and the contracting requirements fa: STAR programs? Four years ago, staff eliminated the requirement for pre-applications to the Lazge STAR prog�am, which saved enormous amounts of time and expense for both the applicant and city staff. The timing of the funding cycles currendy is advantageous for completing capital projects in Minnesota Small grants aze awarded in the spring, with construcrion usually occurring in that same construction season. Large STAR loan and grant awards occuc in November, giving applicants the following tluee to six months to finalize their projects, obtain financing, approvals, complete their city agreements and begin unplementation. Each yeaz staff review the program requirements, guidelines and paperwork with a goal of simplifying the program. Staff will continue to e�cplore ways to further sueamline the program and processes, while ensuring fl�at all local laws, rules and regulations aze adhered to. STAR Policy Session June 26, 2002 Page 5 bZ� ")'�D 3. Is there a means for doing periodic reviews of STAR projects? Iiow can implemented STAR projects be evaluated to detemvne the economic and quality impacts they provide to the neighborhoods served and to the city as a whole? Based upon the STAR Boazd's recommendarions, the determinarion of a project's worth is made by the Mayor and City Council at the time the acrivity is approved for funding. Staff maintains an ongoing comprehensive list of all activities financed through the STAR program, tracks expenditures and contract timeliness, and enacts complerion and close-out procedures. What currently is not available is a simple project complerion report, completed by the applicant, which states the initial goals and objectives, and how the activity(ies) met the original expectations. Staff will put together a project complerion format for all STAR acrivities, and ask both our partners and staff for their insight and input. These completion reports would be auailable at any time, and could also be presented as par: of the annual report to the Council as described in Question No. 1. of tivs section. Staff of PED and the Office of Financial Services (OFS) wili work on this issue, and will report back to the City Council on any recommended changes. 4. What is the recommended schedule for paying interest to both STAR programs for money temporarily loaned to the Civic Center debt service accounu? The Administrarion should idenrify recommended interest rate assumptions, repayment yeazs and amounts. The Adm'vustrarion does not recommend a specific repayment schedule at this rime. The bond indenture does require that interest be charged, but the method and interest rate were not specified. Also, sales tax will not be available for interest payments, or any other competing debt services, until the principal on the temporary RiverCentre 3oan has been repa'sd. It is estimated that this principal repayment will not be complete until appro�cimately 2008. The interest catcularion method and rate were not idenrified in the indenture. There aze three main issues to wnsider when calculating the interest expense: Interest Rate Compounding vs. Simple Term. After careful review and discussion with the STAR coordinator, the Administrarion has the following recommendarion. Interest should be calculated based on month end principal balances, using simple interest calcularions, with a 3% fixed interest rate since inceprion of the loan in December 1993. See attached Treasury report, "Tnterest Calcularion for Interim I.oan to Civic Center" (Attactuneni 4). 5. Should the time lines be modified for the STAR boazds to make theu hudget recommendarions so their recommendations can be better coordinated with those of the Capital Improvement Budget Committee? Yes. The Mayor does not receive STAR recommendarions until SeptembedOctober. STAR Policy Session 7une 26, 2002 Page 6 _ ... na.�7o The City Council currently reviews the Lazge STAR loan and grant applicarions at approximately the same time as the annual Capital Improvement Budget. The Mayor's budget is transmitted to the Council in August, and the Lazge STAR recommendations aze transmitted to the Mayor and City CouncIl in late September or early October. The forms, format and presentarion, however, do not match. This is in part because the goals, purpose, guidelines and eligible fund use of each program aze different. Examples include thaY CIB is city department-oriented, provides 100% grants and requires no matching resources. The STAR program provides more loans than grants, and requires matching resources and more detailed financial information. In 2003, staff of OFS and PED will recommend moving up the Large STAR process to better coordinate with the riming of the Mayor's 2004 budget transmittal, and develop a uniform financial presentarion az�d c�cnmon forms and format to be used. 6. Should•the two STAR boards be part of the Long Range Capital Improvement Budget and programtning process so there wili be a more coordinated budget planning and decision-making process? No. This idea has come up in the past, and requires a careful review of the Minnesota State Statutes that authorize each boazd's make up, responsibiliries, membership, jurisdicrions and legal requirements. The first priority is to align the decision-making processes. Then, staff will invesrigate the possibiliries of combnvng all cirizen review processes that provide recommendations to the Mayor and City Council on capital expenditures. '7. Should the reporting practices of the Treasury staff be changed to provide monthly status reporks to the Council on city sales ta�c collections (with history), expenditures and balance updates? See attached Treasury report, "%: Cent Sales Ta�c Report" (Attachment lA). We propose that Treasury send this repoR to the Council each quarter. RiverCentre Debt Obligations and Budget Issues 1. What aze the Administration's recommendations for paying interest to both STAR programs for the money temporarily loaned to the Civic Center debt service accounts? Please identify recommended interest rate assumprions, repayment yeazs and amounts. See response to Question No. 4 in the "Policy Issues for Both Neighborhood and Cultural STAR Programs" section above. 2. What aze the Administration's recommendarions for deferring the $660,000 debt service financing payments from the RiverCentre Operating Budget to the HRA General Debt Service Fund for 2001 through 2008? What annual amounts aze recommended for deferral? What would the interest rate and chazges be? In what yeazs would delayed payments for debt financing and interest be made? STARPolicy Session June 26, 2002 Page 7 h Z-7� o.. �� Knowing the amount of current debt service facing the RiverCentre and tkat current projected zevenue streams aze unable to cover the payments necessary to secvice that debt (See Attachment 5), some restructuring of the debt must be done. It is likely that the recommendation will be to defer the $b60,000 paymems due in 2003-2008 until after all other debt has been repaid. Repayment of the deferred debt will probably occur after 2020. What aze the Administration's recommendations for deferring the $305,OOQ Moose Hockey Loan repayments from the RiverCentre Operating Budget to the city's Genecal Fund for 2002 through 2006? What annual amounts are recommended for deferral? What would the interest rate and chazges be? Tn what yeazs would delayed loan zepayments and interest payments be made? The Mayor believes that this debt should be written off. The asset is gone. If the Council does not change its position, and because the current revenue forecasts show the RiverCentre in need of additional financial assistance, we propose deferring the $305,000 annual payments unri12026-2029. 4. Is the Adminisuation recommending deferring any other debt obligarion in the RiverCentre Operating Budget (i.e., STAR loan for lobbyist for a new auditorium, contriburion to debt service for the RiverCentre Parking Ramp Repair Bonds of 2000, kitchen equipment lease or new tunnel debt service)? If so, what aze the specific debt obligarions and what would be the proposed repayment terms? To avoid deferring any other debt, the Administration will examine the possibility of addirional city revenues that could be lent to the RiverCentre. Although this will probabiy incur addirional debt for the RiverCentre, this would enable the RiverCentre to meet its current debt service and defer some debt into the future, when the RiverCentre should haue the resources to pay for its annual debt service. What aze the projected operating losses for the RiverCentre that justify the debt obligarion defenals being recommended by the tldmir.�strarion? What is the current projected operating loss for 2002? (Please provide updated information since the last estimates were prepazed six months ago for the 2002 adopted budget.) What aze the projected operaring losses for the yeazs 2003, 2004 and 2005? What informarion is available regazding trends in advance bookings for both the azena and the convenrion facility that would justify the projected operating losses? The RiverCentre recently distributed the ficst quarter results to the City Council and the Administrarion via the memorandum dated June 10, 2002 (See Attachment 2). In that document, it is forecasted that at loss of $34,056, including book entries such as depreciarion, will be the 2002 yeaz-end result of operarions for the RiverCentre. This forecasted loss of $34,056 includes a payment of $125,000 as a partial payment for the debt service on the 1982 bonds ($660,000), $400,000 for the 2000 pazking repair bonds, $231,457 for the equipment lease, and $280,485 for the pedesh connecrion projeck 6. When will the RiverCentre Authority and the Administration be recommending to the City Council a revised set of "Priority Policy for the Disfiburion of Operating Income," as recommended by the State Auditor? - - = nZ-�1 a STAR Policy Session 3une 26, 2002 - Page 8 The Ramsey County Authority will receive staff recommendations to revise the distriburion policy during the 2003 budget process. After the Authority's approval, the Mayor will submit the new policy to the City Council. '7. Given that the RiverCentre Authority has hired a]obbyist to obtain the Legislature's approval for a 50% state grant funding of a new Wilkins Auditorium, how does the authority and the Administration propose paying for the city's local shaze for the proposed auditorium? 'The local match requirement was a mistake in the proposed legislarion for a state grant for the new auditorium. The 1oca1 match portion of the iegislation was taken out, according to the discussion held by the legislators at a session adopting this grant. This mistake would have been corrected in January 2003 as part of the revisor's bill but since this legislation has been vetoed by the govemor the local match is now a moot point. Curtently, no plan e3cists for 6uilding a new auditorium but the RiverCenize staff aze looking at alternarives. 1. City Council will be asked to approve a resolurion accepting the 2002 Housing Action Plan. The action plan will oudine how the city will implement its housing plan for this yeaz. The plan will detail specific pro,}ects and, if passed, provide Council approval of the first yeaz of Mayor Kelly's Housing Production Plan. This resolurion will be before the Council on Wednesday, May 15, 2002. - Other Reiated Issues On May 15, the Council laid over C.F. 02-425 Approving the Housing AcHon Plan 2002 to May 22. On May 22, the Council laid over the resolution to June 26. On June 12, the Council, sitting as the Housing and Redevelopment Authority, heazd a presentation on the Saint Paul Housing Producfion Plan 2002-2005 Housing Replacement Plan, and accepted the plan. 2. The Administrarion will present to the Council its Housing Production Plan that will include, among other things, the Mayor's four-yea� plan to use 6Q% of Neighborhood STAR funds for housing producrion This will be formally presented to the Council on May 15, 2002. The Council will be asked, through resolution, to endorse the plan and approve the dedicarion of 60% of the Neighborhood STAR money for housing over the ne3ct four years. Done. On June 5, 2002 the Council passed C.F. 02-510 "Endorsing Saint Paul Housing Production Plan 2002-2005, establishing the Mixed Income Housing Fund, authorizing the use of STAR funds for housing, requesting the Department of Planning and Economic Development to submit an applicarion for the uses in July 2002 for Neighborhood STAR Cyctes 8-11 and authorizing any waivers from the Neighborhood STAR guidelines provided that those waivers aze identified and discussed at the time the project is presented to the Neighborhood STAR Boazd and the City Council." 3. What aze the Adnwustrarion's recommendations for merging the RiverCentre Aathority and the Saint Paul Convenrion and Visitors Bureau? The previous Administrarion had recommended merging the rivo enrities; the current Administrarion is open to tivs and other alternarives. � ,�,�: - _ -= -�---= = -� �-�: = STARPolicy Session 7une 26, 2002 Page 9 Those funds currendy go into the city's general fund. Given ow financiat cucumstances and commitments regazding no property ta3c increases, I would not send those revenues elsewhere. Todd Aurley Howard Orenstein Tony Schertler Gerry Suathman Eric Willems Kichazd Zehring 4. What is the Administration's recommendation for reallocating more of the city's shaze of the Hotel- Motel Tax to the RivecCentre Operating Budget or to support the operating budgeu of organizarions now supported by the Cultural 5TAR program? (LTsing less Hotel-Motel Ta�c in the city's General Fund would result in more reliance on property taxation or a reduction in city services.) Please contact me if you have quesrions about this informarion. Cordially, (�.�� Peter Hames cc: Mayor Kelly Rick Beeson Greg Blees Peter Bufler Aennis Plaherry MarthaFuller Bob Geurs Bob Haznme� Bill Huepenbecker attachments (S) Council Reseazch Policy Malysts Legislative Aides oz-��a H:4Shared�Budget\WPFILES\Y2002\Counci�Council Lctfer STARfollow-up 06262002-2.mpd L � � Q. � � � � ax� � � � r N � � N O fn Y � � V U N � i'e e Di h tD �1: N N h:1A C'I :� �i �i N: o e o V:N C (7: In Cl �: M �' SViNih Of (Oi Ni �:l'� f� co; n; co; v�. � NjN;��Of N ` : f0; �; e- M O: : N V ' ': N � rn; cn; o: t"): N: O: m, r� o; V'i �i �i v< <: n[ N: V: �: i N' c0' rni v€ �-i o 0 rn[ �[ �-[ m o a: m; N; t0 O O]E �[ �i N oD : n: �: h n thi �i Oi tn V : C1 M U V m : : : : : : : : ; : : : � Cp: O; N; fD C'); LL]; thi � i�; V'; o O; t(J; �; f0 N V� ui; V'; 6>; O� V; Ni N; Of d'; �; �; r u]; V'; W e 1� M Q (V:�:cOFC VFNFN;a tntl�;C');iD piQi. t0 p l�. f�ic n;oin':vi OihiaSN Mi�i'd'iN 1� � O O: �; �; Cf O; �; O; O(D'e �: N; C N; �; O; < O N� �. . iN �:M :Cf �:t7 M O� e�e;o�e o`o�e�� e"o;e�e o� � tn; Ni c'J: e�! t7; COe (O; O O: oJ; �i O N; '. 0 � O�il�i�is �i�i0ir NE�inE� Mi �I N � O�Vi(�JiM d'it�JiOih O?I��;q o')i �.� t0 � N° � � i � .�_. � Q U y : i: e i i ::: i > o: o� o� a� o� e� o' O� o; o; O T �Ci; N; N; : N; tC�; Oe . tt�: C: p�: f�: �: t0; tn_ O; (O: V; N; �; N.L., Oi I�e �i O�e i�e <i �i LL]i ci t��. C Ni i6 O 3 � Q y o: o E o' e o' o E o i e o� e� o i e o > tV:� M:(ViNifO (O:V:O�;d' m d— 1�; I�; �-: a� �: N: N: M M; V'; O; N N m� CO: O; �: O� O; �: (O; M(D: e"); e-; 1� O a � 3 £ o �j m ` ' ` ' ` ' ' ' ' 3 o i o i o i e i e i e i o I o f o i o Q T N: (O: m: f�i t0: Oi : : tt�i I� L �' �' �' �' n ' �' �' �' m � � � c6: ai[ cos va ri: n: nt �: ai o 0 0 o � � LL�: th: tti: C')i N: �fii i I�i Ni M ] O: �: O: tn; �; N: tn; O: N: V I�i �i I�i' Mi �i Ni �i �i a?' � N N: N: M; N: tIJ: N; �i �i C')i N � r: rn: m: ot v: rn rni �; M: N � N ` N � �' �' �' �' M ' �' �' h > > .': N: M: a: N: �i ^ i �i �i Q U tn;0>;Ni� t�<Q>eC');O (D;(�;Vil+ O T Oi O; �: O V i�i .-: N N: in: i�: � c � L r" c° .-; n�n! �: �, rn in. n o=. �n OJ;t`�;�:f'! tO:C)iM;� NiOiN;� C t�i �: �: N . V e�i ��: N; N; ('1 O N; O. O: t� N; O; O; C/ (D; �; �; M � i M c-i M c-! Cl � O� N; i�; M; N; N; M; (O; O; � rnt m; �n: �: m: n: u�s �n: �: V: (O; Ni oJi �i t" t`�: (V: c"): � t[)i Oi Ol'v C1: Ot; t0; �: �: N: j�: i�i �e COi COi O; '7: �: N; d E�' O: O! �: r: C): �: (D; O?; 'O U �i Ni v')i d'i �F t0; tOi Nj �i � m . . . : � : : : � oic�'s�n'sr n:rnlo:�o otm;vico o a rn: �s rna en rna oa �: ��[ ot m: m �: �: �: N�; c"): N: � m: W: O: � N t LL9: �: �: Q� �j �>i I�i A Ni �i O: N C �; I�: Ni O� CD: Oi M:O Ri (O: �-: � O O: �: Oe O Oi Oi �"': N tD: (D: M: �D r G �:M r:fh �iCI � m; m€ co's rni vi ni coi c�i �i a C > �: 6�i O>i ME tOE Wi Ni O)E �i � � N; t?: O: �'; I�: N: OJ: tll: O�; N I" pJ? �i W: O]; (D; (D: d': Ni C U� �O: �; �: : N: Np Oi �i h: 4 d£ o's rn rn: o; rn: o n[ c�, �n: < p� �i �i Ne V[ V; tOi tOi �i �i < L : i � d : : ' d Y i '' `Y =. H: a:'C m =i >: Ni j >`: �i �i 7 (� Q gi'i C! �i � a O a+ • :'6 iQi Ni9 h S :N F(n[t! $ £ a-� i L i ' : d = d: d: � d; a; at � o:E`Ei�: d's d€� r U: >: U; Attachment lA - - 02'�? N O O � N � m 0 d .t. C ` C� N Q R � N tll X C o a T N 'C � a U T V � + x - � N E N � U N � d T O .� a c o - d N a � N m U U d � d � w 01 M a °' � � L y C j � _ w � F - ===f�=v_=:. L � Q �a a� � ~ N y a o N O tA 4� _ U � U N � � O N L O C � N a R � U 8 � C � A U @ � � N 7 O .) N 6 C O v v m m a a � m � U � m N N � m C d � O � a T .� C � Attachment 1B n2�'77O N O O N < N � x � r ? G N N 0 r fh m � T O _ 9 9 O r -- - - Attachment 2 02� ��° RIVERCENTR� �cTouchsttme Energy'Place Ray Willcins Audirorium MEMO To; Mayor Keily and City Council Members From: Bill Huepenbecker.��( Date: June 10, 2002 Re: 1 Quarter 2002 RiverCentre Financial Report The following narrative is a summary of the attached 2002 1 quarter spreadsheefs. Piease call me if you have any questions or would like to go over this information in greater detail. Comparison of 1 4uarter 2002 Actuai v. Budget — Spreadsheet 1 Revenues Rent Income shows a positive variance for the 1 quarter. Much of the $103,018 overage is due to higher than anticipated revenue from scheduled events like Kidfesf, Toughman, MN Pouitry Convention and American Summit. However, over 25% of the overage was due to additional bookings. Service Income shows a positive variance. Similar to Rent Income, much of the $93,655 is due to higher event revenue with at least 25% due to additional bookings. Standard Parking shows a positive variance due in large part to increased attendance activity for Roy Wilkins and Touchstone Energy Place. Food and beverage numbers show a positive variance. Concessions had a strong 15t quarter from various shows and concerts. Catering was slightly below budget in January because of a loss of two events but was on budget for February and March and is expected to recover to budget by May. Other income shows a slight negative variance. This is revenue that is miscellaneous and is timing related. Expenses Facility operations show a negative variance of $70,377. PT labor was over budget but is in-line with the additional events at which PT tabor was used. Ops managers have been asked to find areas to reduce PT labor where possible. The heavier event nZ- ��a schedule also escalated the OT labor and some additional operating supplies. YTD is higher than expected in facility ops, and significant effort wil{ be made to get this moce in-line with budget. Event operations are slightly under budget. Marketing budget shows a positive variance. This is due in large part to a timing variance. Overhead shows a positive variance. This is in line with projections The facility continues to show a gross operating profit. However, as the summer months approach you will see the YTD number reduce as the budgeted deficits hit. However our strong start should keep our YTD numbers positive until September. The 1 quarter was budgeted to show a modest profit of $107,621 for net income from operating and non-operafing revenues and expenditures. We posted a positive $718,900, which is a variance of $611,279. Comparison of 1 Q�arter 2002 v. 1� Quarter 2001 - Spreadsheet 1 It is di�cult to do an apples-to-apples comparison of the variance between the actual and budgeted amounts between years. This is due to changes in how revenue and expense items are budgeted. These changes were made to more accurately reflect the great seasonal variance in events, revenues and expenses. The comparison made below and on the last 2 columns of the spreadsheet is based on the difference between the actual dollar amounts in each category for the 1 quarter of 2001 and 2002. Revenues Revenues are $307,008 ahead of last year primarily because of increased bookings and the completion of the parking ramp renovation and Kellogg Boulevard reconstruction projects. Building Rent and S2rvice tncome increases of $77,134 and $131,338 ar� due to higher than anticipated rent from pianned events and additional bookings. Food and Beverage is slightly behind last year. Even with more event bookings in 2002 the loss of the World of Wheels show resulted in $70,000 fewer concession coliections than 2001. Other Income is less than 2001 because of an allocation error that was fixed later in 2�01. This amount will come into balance as we get later into the year when the allocation was fixed. Expenses Overall expenses are $101,383 lower tfian fast year. Combined Facility and Event Operations are higher than the 1 quarter of 2001. This is explained by the fact that the increase in the number of events in the 1 quarter of 2002 aiso means an increase in event costs. _ __ . - - d� ��a �;�. The substantial variance between the two years in Facility Operations and Event Operafions is expiained by the fact that this year the Event Operations expense was split out from the Facility Operations expense. This provides the opportunity fo better track and budget for these cosfs. Typically as more evenfs are booked both revenue and expenses increase. However, in the 1 quarter of 2002 expenses are �ess than 2001. Several factors accouni for this favorable variance including tighfer sta�ng, improved margins and lower overhead. One example of these cost saving measures is the new contract RiverCentre entered into with a difEerent elevator maintenance company. By combining all RiverCentre buildings under one contract and switching to a new vendor, the RiverCentre wiii save $50,000 in overhead this year. 2002 Budget Status — 1� Quarter Actua! ptus IasE 3 quarters as budgeted and forecast - Spreadsheet 2 The difference between the 2002 Net Budgeted and 2002 Net For.ecast columns is that the budget was built around actual and anticipated bookings the forecast is based o�i actual and probable bookings. The spreadsheet shows the appropriate end-of-year comparison between 2000, 2001 and 2002 budget and forecast. So if the 2002 Net Forecast numbers are hit, combined with the strong 1 Quarter, the end-of-yea[ net will be 603,349 ahead of budget and result in a year-end deficit of $34,056 that would come out of RiverCentre reserves. Debt Service Pavments Lump sum debt payments are noted on the far right column in the months they occur. The 2-$200,000 Parking Ramp payments in May and November cover the $400,000 owed in 2002. The 2-$56,000 Equipment Lease (Kitchen Equipment) payments in January and July leave a balance owed of $119,457 that will be paid out ofi the RiverCentre reserves. The yeariy payment amount is $231,457 In 2002, monthly amounts ofi $10,417 are accrued to pay $125,000 of the $660,000 debt owed to the HRA. No payments are being made in 2002 on the Moose Loan Money accrues as it comes in from the $1 event and $5 contract parking surcharges to pay for the annual tunnef and the library connection debt of $225,000 and $84,000 respectively. The overail coliections should be adequate in 2002 to cover these payments. Unanticipated/Unbudqeted Expenses Not inciuded in the spreadsheet are some unanticipated expenses. RiverCentre has been biiled $13,922.00, its pro rata share, to rep{enish the citywide risk retention fund. . - __ = t,a- ��a There is an increased assessment of $10,000 for the Kellogg Boulevard streetlights. There will also be a large bill for Roy Wilkins roof repairs. We are in the process of going out for bids to repair the roof on the north section of Roy Wlkins These items wili impact the year-end bottom line number and increase the doliars used from the reserve fund. 9 A RivxCeN+a C�de�tiai RGCON 'REVENUES' SWGmg Re�d Servkelncome Pa�king RamC FaoE 8 Beve2ge SPO^sarstuP ONer N�wmO TOTALREVENUE 'EXPENSES' FaaTry Operations Event Operations Parku+g Ramp CosLs MarkeCu�g Wwttead AdminisVation Authority Managamrnt Fee � TOTALEXPENSES . , GROSS OPERATNG PROFIT (LOSS) TJON OPERATING' IMerest &panse MgiFea-Quafily Mgl Fee - InceMive #7 M9l Fee.lncentive #2 Mgl Fae • Sponsarships 51 Co�v+eciim Consvuetiu+ SS Connection Conshuaton Opera!'ug Reserva Ramp/Capkal Repaitl FwW Moase DeW HRA OeN parking Ramp Debt Equipment Leaza Debl a;Ve�ce��cay a s� P�n Farihe 3 Months EnEktg M: 2002 tST QUAR7ER SUMMARY Variarxe Actual BWget .Favaabie NNavcac�e) 499,381 3%,3G9 103,016 487.698 393.993 93,655 993,225 941.886 51.339 261,895 777,726 84,769 tW.669 105.813 1,�` 69,424 75,720 (6,2%) 2.419,248 2.090.907 ffi8.341 400.382 329.965 Q0�3T!) 321,604 30.5,420 7J,816 790.783 20.5.735 14,952 37,ffi7 88,592 S6fi65 429,365 526.371 97,006 72.331 92.670 20,279 �8,890 44,985 26,095 46,248 G6,248 � 0 t.511.490 1.679.926 168,436 907,758 470,981 696,7T! 55.579 57.865 2,346 0 O � 0 0 0 0 0 0 0 O 0 82,449 TT,275 (S,t74) t9.690 27,240 1600 0 0 0 0 0 0 0 0 0 31,25f1 31,257 1 0 0 0 0 115,729 �775,729 188.858 303.360 774.502 TOTN. NON OPERATING NET INCOME FROM OP AND NON OP (LOSS) AmortizatiorJDapreciation NEf INCOME (IOSS) 94,807 97,782 2,375 624,093 70,439 613,654 z 2001 t5T QUAftTER SUMMARY Variance aW Butlget Favareble (UMavaaE�e) 422,253 %9.485 52.768 356,310 419.207 (62.897) 924,294 826,753 98,161 264,397 21'1,627 52,770 705.250 760.t25 (54.875) 39,736 75.844 (36.756) 2,112$40 2,062,C91 49.749 455,144 6G6,62C 251,St6 210,642 0 .f210.692) 230.403 239.412 9.C69 7�3,542 139.691 36,749 525.992 3&9.657 (136.335j 91.891 71.763 (20.128) 35$89 39.650 4.361 72,91T 47.7ai .(29.16/) 1.612.873 1.546,857 (66.016) 499,367 575.6�d (76,26� 57,867 57.665 (2) 0 43,750 43.750 0 0 0 74.�7� 0 (74.0'10) 78,320 21,240 2.920 0 0 0 0 700.000 700.000 0 0 294,007 �21,855 (77,152), 93,618 97.783 3,565 t11,142 795.5% (83,854) b2=�� CAMPARISON 77,136 15% 731.338 27°6 68.937 T% (2.502) -0% 2,419 2% 29.688 43% 307.008 13X 14,R2 4°b ;110.962) -35% 39.620 21% 71.615 224Y. 96.627 23% 19.560 27% iQ399 87% 26.669 5E°? 707.383 7X 404J9/ 45% 2,348 A% Q 43.750 700°: 0 0 (8,3�9j -70% (7,320) -7X 0 0 0 (37,250) -100% t00.W0 100°L 0 10.5.749 56% (1.189) -0% 572,351 82°6 +� N � v � L 0 Ll. L � � � � � N L � � N a� � s U s2. � � � 4i. V Q L � � � � L � N � O N � � � � Q T � � N � O � � N �. . � .� A, W � � -a }I � � Q N 0 � N O � _ � � �L � � � U NI .°�. O Z Z R U m N {i � d G Z � N a° an Z �a 7 � � O f� o a N w Z � O w o Q N c c E E m n a a a a d � 9 'O E E K C c m � e � � n R a a a o a `o y Y m Y ❑ O N O C o � o N y N � � d 3 a`� 3 � u� c m °' ° m � m = o �yj o V m Y o a � � Z� o� O N M� O a M�N O N O(�O O O O t0 N � N M O HI vv .N.....�.�`�r N (� Vf EA EPr fA E9 fR fA tA nc�o r=tiv�ui � m W N O 1� � � ti� (fl 61 CO V N c7 t� r�ait�rmou'iui v M N O h N v� �� ln t0 O �� O � O M(O 'V' 61 N t0 .icot�ovovo N� M N f�0 W�t CO P �"' v N v v,v�»u�v>�E»es .-. M N(�O N 61 i�- � O t� O(7 I� O> �C? N tD � M 1� IA 1� (O 1`^ OJ (O 1 � O N � (O � � ` V Vi fR KT � ff3 EA �A � � N N � � s � � � .�.. p N N N C � j d J O d r L��Q(n�ZL' a A � d V v C v c Z � m H � � � rn �� O � ` � �. N '7 N � rn � .�... � �� co O N v �° bi-�7a fR H)' M II w N N z O � ~ � N � Z } � � O ! < •_ � Q y C Q � W _._ .i ---�; - _-.-=------ =... _ >- `� - -- _ - ' ` Attachment 3 ° . ' . f� Z' 'Tlo City of Saint Paul City Council Research Center Room 3�0 City Haii Saint Paul, MN 55102 612 266-8571 INTER-DEPARTMENTAL MEMORANDUM DATE: May 15, 2002 TO: FROM: RE: Saint Paul City Council pavid Godfrey, Policy Analyst f�'" STAR Policy Session Follow-up This memo is in response to the City Council's request to have Council Research summarize the unzesolved policy questions and issues concerning the City's'/z percent sales tas and the STAR program that resulted from the Apri117`� policy session. The following memo oatline these policy questions and details the commitrnent made by the Administration for follow up on these issues. The memo is divided in five parts: (1) Neighborhood STAR program; (2) Cultural STAR program; (3) issues for both Neighborhood and Cultural STAR programs; (4) RiverCentre debt obligations and budget issues; and (5) other related issues. The following issues were raised by Councilmembers, representatives from the Administration and other guest speakers at the policy session. It should be noted that on June 26, 2002, the Administration, led by the Office of Financial Services, will make recommendations relating to many of these issues and questions. It is unclear how the Administration will address these mattecs. Some issues in this memo may be left to the City Council to in;tiate. Neighborhood STAR Program l. Should the Administration and the Council set a policy that changes the mix of loans and grants for the Neighborhood STAR Program to put a greater emphasis on loans for proj ects, so more of the STAR monies aze recycled in future yeazs? 2. What percentage of Nei�hborhood Star funds should be used for commercial, industrial, housing and City-owned capital ptojects? Should there be a dedicated amount budgeted for affordable housing initiatives? 3. Should the existing private sector dollar leveraging policies be changed to require more funds from outside sources? Additionally, should match requirements be different for loans and grants? Should there be different match requirements for different STAR -_.-�_..._ -._ = � -_ _- nz-77� Neighborhood STAR project categories; i.e. housing, commercial, industrial and city- owned capital improvements? 4. Should City Departments have the ability to request Neighborhood STAR money for City-owned capitai improvements without private/outside match? 5. Does the City, per the Ad-hoc Committee on Economic Development's recommendations, want to set aside a percentage of Neighborhood STAR funds for large economic development projects? Should an"Economic Development Opportunity Fund" be created so funds are available outside the budget cycle? 6. Does the City want to use Neighborhood STAR funds to create simplified programs for reinvesting in the City's existing housing stock? 7. Does the City want to use Neighborhood STAR funds to establish creative financing programs (i.e. a set-wside revolving loan program) for historic preservation projects? Cultural STAR Program 1. Should the policy governing the mix of loans and grants for the Cultural STAR Program be changed to have a greater emphasis on loans for projects, in order to recycle more STAR monies for the future? 2. What percentage of Cultural STAR funds should be used for organizational development projects (i.e. operating budget support), capital projects (i.e. construction of theaters, museums; galleries and comedy clubs) and event support projects (i.e. an annual culttiral event)? Should the existing private sector dollaz leveraging policies be changed to require more funds from outside sources? Additionally, should match requirements be different for loans and grants? 5hould there be different match requirements for different STAR Cultural project categories; i.e. organizational development projects, capital projects and event support projects? 4. In early summer, the Council will be asked to raise questions and concems regarding the Cultural STAR Board's study of the program's priorities and projects. Policy Issues for both Neighborhood and Cultural STAR Programs 1. Should there be a comprehensive review of the STAR programs' experience with unexpended funds for approved projects that have been completed or delayed? Based on that review should there be a City Council determined policy regarding time limits for projects with unexpended funds, so unused money can be quickly reprogrammed to other 2 2. projects ? dz-��o What recommendations does the Administration have for streamluung the application process and the contracting requirements for STAR Programs? 3. Is there a means for doing periodic reviews of STAR Projects? How can implemented STAR projects be evaluated to determine the economic and quality impacts they provide to the neighborhoods served and to the City as a whole? 4. What is the recommended schedule for paying interest to both STAR programs for money temporarily loaned to the Civic Center debt service accounts? The Administration should identify recommended interest rate assumptions, repayment yeazs azid amounts. 5. Should the time lines be modified for the STAR boazds to make their budget recommendations so their recommendations can be better coordinated with the Capital Improvement Budget Committee's recommendations? 6. Should the two STAR boards be part of the Long-Ran�e Capital Improvement Budget and programming process so there will be a more coordinated budgec plannino and decision-making process? Should the reporting practices of the Treasury Staff be changed to provide monthly status reports to the Councii on City Sales Tax collections (with history), expenditures and balance updates? RiverCentre Debt Obligations and Budget Issues 1. What are the Administration's recommendations for paying interest to both STAR programs for the money temporarily loaned to the Civic Center debt service accounts? Please identify recommended interest rate assumptions, repayment years and amounts. 2. What are the Administration's recommendations for deferring the $660,000 debt service financing payments from the RiverCentre Operating Budget to the H.R.A. General Debt Service Fund for 2001 through 2008? What annual amounts aze recommended for defenal, what would the interest rate and chazges be, and in what years would delayed payments for debt financing and interest be made? 3. What are the Administration's recommendations for deferring the $305,000 Moose Hockey Loan repayments from the RiverCentre Operating Budget to the City's General Fund for 2002 through 2006? What annual amounts aze recommended for deferral, what would the interest rate and charges be, and in what yeazs would delayed loan repayments and interest payments be made? � 4. Is the Administration recommending deferring any other debt obiigation in the 3 02,- � 7 a RiverCenue Operating Budget (i.e. STAR Loan for lobbyist for a new auditorium, contribution to debt service for the RiverCentre Pazking Ramp Repair Bonds of 2006, kitchen equipment lease or new tunnel debt service)? If so, what aze the specif c debt obligations and what would be the proposed repayment terms? 5. What are the pro,}ected operating losses for the RiverCenter that,}ustify the debt obligation deferrals being recommended by the Administration? What is the current projected opetatino loss for 2Q02? (Please provide updated information since the last estimates were prepazed six months ago for the 2002 adopted budget.) What are the projected operating losses for the yeazs 2003, 2004 and 2005? �Vhat information is available regazding trends in advance bookin�s for both the azena and the convention facility that would justify the projected operating losses? 6. `Vhen will the RiverCenter Authority and Administration be recommendin� to the City Council a revised set of "Priority Policy for the Distribution of Operating Income," as recommended by the 5tate Auditor? 7. Given•that the RiverCentre Authority has hired a lobbyist to obtain the Legislature's approval for a 50 percent state grant funding of a new Wilkins Auditorium, how does the Authority and the Administration propose paying for the City's local shaze for the proposed auditorium? . Other Related Issues City Council will be asked to approve a resolution accepting the 2002 Housing Action Plan. The Action Plan will outline how the City will implement its Housin� Plan for this year. The plan will detail specific projects and, if passed, provide Council approval of the first year of Mayor Kelly's Housing Production Plan. This Resolution will be before the Council on Wednesday, May 15, 2002. The Administration will present to the Council its Housing Production Plan that will include among other things, the Mayor's four yeaz plan to use 60 percent of Neighborhood STAR Funds for housing production. This will be formally presented to the Council on May 15, 2002. The Council �Gill be asked, through resolution, to endorse the plan and approve the dedication of 60 percent of the Neighborhood STAR money for housing over the next four years. What are the Administration's recommendations for merging the RiverCentre Authority and the Saint Paul Convention and Visitors Bureau? 4. What is the Administration's recommendation for reallocating more of the City's shue of the Hotel-Motel Tax to the RiverCentre Operating Budget or to support'the operating budgets of organizations now supported by the Cultural STAR program? (Using less Hotel-Motei Tax in the City's General Fund �vould result in more reliance on property 0 . - =-- cz.='77a taxation or a reduction in City services.) Follofv up items requested by Council at Policy Session On June 26, 2002, the Administration, led by the Office of Financial Service, wili make recommendations relating to the issues and questions raised at the Apri117, 2002 STAR Policy meeting and in this memo. If necessary, they will identity in writing work plans to supply the requested information that cannot be provided by June 26, 2002. Please cali me at 266-8571 if you have any questions about this or any related issues. cc: Legislative Aides Dennis Flaherty, Office of the Mayor Howazd Orenstein, Office of the Mayor Ivlactfia Fuller, Office of the Mayor Peter Hames, Office of Financial Services • Todd Hurley, Office of Financial Services Eric Willems, Office of Financial Services Peter Butler, Office of Financial Services Tony Schertler, Department of Planning and Economic Development Bob Geurs, Department of Planning and Economic Development � Bob Haznmer, Department of Planning and Economic Development Bill Huepenbecker, RiverCentre Authority Richard Zehring, RiverCentre Authority Greg Blees, City Council Fiscal Policy Director Gerry Strathman, City Council Investigation and Reseazch Center Council Research Policy Analysts - Chron file . . . � - � d C V > E NE o� � � °. o a c-+ �FE N d N N y � �Nw U d p V q N � �- u U d i ' _ mmr�m........ y m h V t N ee O U »inwrr�s�s«w.s.sw«« . 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