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01-1223Council Fite # � l— l.1.�3 �� V��Y�t� Ordinance # Green Sheet # �� ORDINANCE CITY OF SAINT PAUL, MINNESOTA Presented By Refened To �� C � Committee Date : a�, - taa�, 1 An ordinance to amend Section 9A1 Z of the Saint Paul Charter in accordance 3 with Minn. Stat. §410.12 to eliminate the q limitation of six administrative departments 5 6 THE COUNCIL OF THE CITY OF SAINT PAUL DOES ORDAIN: 7 $ Section 1 9 10 Pursuant to Minn. Stat. §410.12, section 9.01 of the Charter of the City of Saint Paul is 11 12 13 14 IS 16 17 18 19 20 21 22 23 24 25 26 hereby amended to read as follows: Sec. 9.01. Executive Departments There shall be an office of the mayor, office of the city attorney, office of the city clerk and such additional executive deparhnents, � as may be established by ordinance. Each executive department so established shall have such functions as are prescribed by ordinance. Excep[ as hereinafter provided, the head of each executive department shall be appointed and removed as provided by Section 3.013, and shall have such educational and professional qualifications as may be prescribed by ardinance. If an executive department so established shall be restricted in function to police activities, then, and only in such event, the chief of police appointed pursuant to Section 12.12 shall be head of such department. Every office, agency or function of city government not otherwise assigned by this Charter or by ordinance shall be included in the office of the mayor, and no power or duty confened by this Charter upon a particular office or agency shall be transfened to any other. PIt�LISNf�� '�117 'UZ i 2 3 4 5 6 7 S 9 10 Section 2 This ordinance shall be effective 90 days a$er its passa�e, approval and publication pursuant to Minn. Stat. §410.12, Subd. 7(2001). �'�I�� a � -��.a Requested by Department of: By: Form Approved b� City By: Appiaved b Mayor :o� Hy: Submission to Covncil PL'8? 1��1i:� �i7ro2 P3opCed by Council: Date yp�_�stc10� P.doption Certified by Couni`1 Seczetary �. Charter Co�nission 10/30/O1 �OMAG7 Pff2SON 8 PFiONE - M han Ril IUST BEOP! COUPICILAGEN�A BY (DATQ �� AsE�GN IiIAA� FOR pqflDlf ORDOt TOTAL # OF SIGNATURE PAGES GREEN SHEET oa.A,�rtmetctoR o t - tza3 No �10 �� 4 , , ., dneawct � arr►nrneav ( �� ❑ uu�xxasxK ole � RIWCMLfEANCA➢R � ❑ AUMCLLiaNlACR6 �11FYORI�M11smi11Mi) � (CUP ALL LOCATIONS FOR SIGNATURE) Pass ordiP.ance , which amends the St. Paul City Charter or PLANNING CObIb11SS10N CIB COMMITTEE CIVIL SERVICE CAMMISSION Hasthis PersoNFirtn everwoYted under a wMraciforthis tlepartmenl? � YES NO Hestlde P�� ever heen e dhi �DbY�'+ Y6 NO Does this peraorvF'm P� a SIdN 1rot �y�ssecsaA CY anY WrreM city employee? YES NO' ia Mis persoMirm a targeRed vendoYt YES NO Ctiarter Amendment needed to more accurately ref�zct the number of City departments. Allows fo .r�;znore flexibility for Cheir creation. More flexibility. �� Y�'� f„,�fi��uF ��e � � 2��1 DISADVANTAGES IF APPROVEO Nisnber of departments will be �eft as an unknown quan��ty de�artments wiZl be in coaiflict with Ch�.ter �. )TAL AMOUNT OF TR0.NSACTIOH 5 COST�REYENU6 BUDf:EfED (CIRCLE CiNk7 `!EE INDING SOURCE ANCW. MFORMATION (IXPWN) ACTNRY NI1MBfiR m' � � � • • , � � � � � � � I � , , , ' , i , ' � � � � �totrr�ra'�o�xn� . � � � � � � � , � � „ � � � � � � �� . � � � � �� ' aelow are � routings forthe sQC mo�`&equmftypes of iioc�mts: corizRncrs,<� ��cex�j couflc�,lz�soiv�ox(��a�ec�s) � � � i � � ,�u�e a�.y � � � � � � i , �pa�m�ncD�,�co� � � , , � z. Depmtu�eatD'aecinx, z. 0fficeofF'm�ciatSeavicesD'qec(ru, ; ' � � �� 3;� CiEy�Attomey� ' � � 3. Gity.Atbosney�;� � ,� 4_ Maya�lXssistant(facca�ntesctsover$25,046) , 4. Magix/As�gt�f ` � � � � � � � � �.,,I3�amI2ights�(�'orconhactsoviaSS(Y.I�bO}' �S..Cit}rCo�1', � � � b� ,� ; 6. O�cu �F' 6. Office�masc�a}Seevices Ac�B ��,=��8 � � � +- � � � ADMINISTRATiVE'ORDERS(BadgetReaisi�), COUNCII.RESOLUTION(e�l'ofl�s�dOrdinaoce.c)- i. 'Acfivirylvfauager�Depmin,�tiA«�oimtaot , 1. De�mentD;tectoc �� 2. Depak�tDdec6or ��,' '. �, � ��, , 2- ' �, ' p� ,.' ��'� � � 3. O�ce'ofF'ma�cial Seivices Diredot ' 3. bfa}!aslAss��t, � � � ' 4 '.'�ty Cle�c ,'� � � � � � 4 �CiFpCoti�l � � � � � 5` OSice, o�E"�al Se�dices Acconnting . � , , t1D1vIII�IISTRATFVE ORDEILS (aIl others) ,.' ' F.XE?CEITIVFs ORDA2 i`. Depa�D¢e� � 1 D�im�Di�� . � , 2.''Cd9AtXome9 � "'' � � 3.C�y`Attotney�.' � � ,. ' , , 3. 08`ice':afFi�ciatSavicesDuectdr 3. Map,or! ',A "s�ant` 4. �CityCleik � � � 4:��Qi(gCt� ,� �� , �; , � � '', � � � � GNATC�REPAGES � �UTAL29FINIBER'OFSI . � �� IndicaYetfie # ofigages om whick stgnatutes'sre req�iired mid prpercl'yp orflag wch of,tLacpages. � �� ,, , „ �i , AGTIOI�FR.F �"� s � � ' � ' � ,: � � � ,�' � � Desen�bewLatt}�epmgecUrequestseeYstoacx�ompli�metfl�'e�rcOnolagical>orderoraodetof�enpottanee sv�iehevetis, ' „ . w � r' � . r � � � ° ' � . �..,,;�. ,, ' ' � � tARR[C 1CIeS�fEIICe'S .� ��4„ �� {lCCt1 �CBC� ��•6 �� ItCmIIly �Wl�t „ � , epjll6pII8OC � J COID�7 �� OUC �8 ' ��.�� .---�---y,L«.� � � �� Y`"",11C�F7RV8fC.�. , � �� . , - ,� �. � .. '� � ,� i' � , �, , , � „ . ,' � � �, , , � � , � � aIIisoxaL s�v1c� corr�acis: `- , " , , ' , � , � � �� ' �ns info�aaonvn7l be � � � � �-.� — ` "- used to det�iiine the ciiy's ltabilityfo�workers epmpmsalion alawvq ta�ces sad ptopec e:v� '' 'seiviceh�riugnite.s. � � � � �. — INiTFATiNGPROBLEM, fSSUE, OPPORTUA7I'fY �� F�spisinflwsjtuati�oicoadifi�sthatcreatedaneedforyo� ,project.or;Gqaest � � � � � `,, , � � , " �, � , � � � � � � O „ ADVA21T.4GES.IEAPPR VED . i � � . �� ,' 7ndicatewhetheitlusis �d ci6zenswili- ��tyus�proect/�acfion, orwhetfier4hereare�ficwaysm �^ � WhichHteCx ofSamtP`auE ' � �� , �� D3SADVANfAOESIFAPX'RO�ED � � � ' � ; ` �� VPhat�Bati•ie effects Ex.majorcLeuge.g"Lo ews4ng oc`Qas�'Pme�.s miShf?tusPmJectf�ue�Produce'sfrtts pacsed e'' tsfficdela7is To�'whdm2 . ,Wliieq?PorLow'Iong? ' '' ,., , � � � � � � � � � ' ��" � � � � � � W6af wt7lbe the negative� af1i� ptomised achon is aot appro,ved? InabrlAyto tagh tratHe �TSe. aacident rate7 Loss,of 'revenue? -, ' � � �� FI�PANCIAL�IluIPACT �' .�, : � � � ' ��, : � ' ; � � � � � ?;If�ngfiY�imasttaHa�fhemfoimstionyonprovidehaetoihe�sneyonaread�sn�mg�atyo6mustanswer " � , iwo,4ucstions; How �cfi is rt gomg to c�l Who is 8�8�'P� , � � � � �� „ ,, � ��, . n „ , � � ' � �� , � � , � � � �, i � r„ „ „ � � , � , � � ��. � � � � � � � � � � , ii �`;iS� r r ' i i { � � � � �, �� , i��,� �, �„� ' �� ,n„� � _„ . + ... � � it., il. � � � CITY OF SAINT PAUL Narm Colentan, M¢yor October 30, 2001 Council President Bostrom Offices of the City Council 3'� Floor City Hali and Court House Saint Paul, MN 55102 Dear Councii President Bostrom: OFFICE OF THE CITY ATTORNEY C!¢yton M. Robinson, Jr., Ciry Attorn¢y Q`_ y ,�,�� c,v,t �;,.rston 400CityHall Telephone:65I26b-8770 ISWestKelloggBlvd Facsimile.�6i1298-5619 Saint P¢ul, Minnesota 55l02 Attached is a draft of an ordinance that amends Sec. 9.01 of the City of Saint Paul Charier. The Saint Paul Charter Commission voted to submit such language to the City Council at its regular meeting on October 15, 200L The Charter Commission approved the language by a majority vote of its members. The language was submitted to the Commission by the Charter Revision Committee, a subcomxnittee of the Commission. After two readings, the Commission voted to submit the ordinance to the Council pursuant to Minn. Stat. §41 Q.12, subd. 7. On behalf of Greg Copeland, Chair of the St. Paui Charter Commission, I ask that the Councii consider the attached ordinance. Truly yours, eghan Riley �� ! Assist ity Attorney Attorney for the St. Paul Charter Commission cs�-Saa3 SAINT PAUL C OMMISSiON a� SAINT PAUL, December 20, 2001 TO: Members of the Saint Paul City Council FROM: The Saint Paui Charter Commission RE: Amending Section 9.01 of the Charter NNESOTA 55102 At the November 28, 2001 City Council meeting, the third reading of the ordinance to amend the City Charter was presented. It was requested that the Charter Commission's reasons for the proposal be provided to CouncIl members in writing. The Charter Commission has reviewed the proposed amendment at its meeting in September and again in October and voted unanimously to recommend the change to strike the words: ". .. not to exceed six (6)" in Section 9.01 REASONS FOR CHANGE 1. It is a"housekeeping" change to make the Charter designation of administrative strucwres consistent with cunent operating practices. 2. Specifically setting the nuinber of departments in the Charter is an artificial limitation on the flexibility needed manage the functions of city government as conditions change. 3. The philosophy for a basic governing charter has been defined by the L,eague of Minnesota Cities as "A city charter shouid deal only with the fundamentals of govemmental organization of the clty and leave the council free to exercise its grant of authoxity by ordinancz." This would include specific lunitations which may become obsolete, or ignored. 4. On the City Web page, under the "Departments" heading there are actually 22 different entities listed. Five of them are formally defined as "departments" but Community Services is not listed at all. Others are very large, manage many assets and function as departmants. For instance, Parks and Recreat3on is named a"Division" yet iYs manager is appointed by the mayor and holds the title of "department director." There is also a"deputy director." 5. In the St. Paul I,eague of Women Voters' study of the City Charter, one of the fmdings from interviewing a large cross-section of off'icials and former mayors who have worked under the City Charter, limiting the number of departments in the Ciry Charter is inflexible and often circumvented in actual practice. In comparing ciues of a similar size, the study found that six is a very small number of departments. 6. In former management theory the thought had been that six departments was the optimal span of control for one chief administrator to manage. Today in St. Paui there aze many more than six non-departments under the adnunistration of the mayor's ofFice. � s PBINTED ON qECVGLED PAPER Council File # O �� .1.�3 �RIGi�JAL Ordinance # Green Sheet # l0 �l l 5 i "'E ORDINANCE Presented By Refened To Committee Date :_ d�.-1�3 1 CTTY OF SAINT PAUL, MINNESOTA An ordinance to amend Section 9.01 2 of the Saint Paul Charter in accordance 3 with Minn. Stat. §410.12 to eluninate the 4 limitation of six administrative departments 5 6 THE COUNCIL OF THE CITY OF SAINT PAUL DOES ORDAIN: 7 $ Section 1 9 10 Pursuant to Minn. Stat. §410.12, section 9.01 of the Charter of the City of Saint Paul is I1 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 hereby amended to read as follows: Sec. 9.01. Executive Departments There shall be an office of the mayor, office of the city attorney, office of the city clerk and such additional executive departments, ' as may be established by ordinance. Each executive department so established sha11 have such functions as are prescribed by ordinance. Except as hereinafter provided, the head of each executive department shall be appointed and removed as provided by Section 3.013, and shall have such educational and professional qualifications as may be prescribed by ordinance. If an executive department so established shall be restricted in function to police activities, then, and only in such event, the chief of police appointed pursuant to Section 12.12 shall be head of such department. Every office, agency or function of city government not otherwise assigned by this Charter or by ordinance shall be included in the office of the mayor, and no power or duty confened by this Charter upon a particular office or agency shall be transferred to any other. PtlBLISH�=� �� i 7 ro2 1 2 3 4 5 6 7 8 9 10 Section 2 This ordinance shall be effective 90 days after its passage, approval and publication pursuant to Minn. Stat. §410.12, Subd. 7(2001). ��`�� C � —��-b3 Requested by Department of: By: Form Approved b City By: Approved b Mayor fo By: gnbmission to Council PEl3Li�t�e.:� 1�117 'D2 Adopted by Council: Date �b� Adoption Certified by Counci Secretary Charter Commission r�m �� 10/30/O1 TOTAL # OF SIGNATURE PAGES GREEN SHEET �'' O � -1a>3 No1Q!��54 � � �.�� «�,.� _ .� 0 �,,.,� !�{'I LI� ❑ ��„� � ,�� . �— ❑ ..w,�.,a,,,,�.a � WvortloRASatsfMrt) ❑ (CLJP ALL LOCATIONS FOR SIGNATURE) Pass ordiasc�ce , which amends the St. Paul Gity Charter aurv ivrv Apprrne („� or rte�ecc PLANNING COMMISSION CIB COMMITTEE CIVIL SERVICE COMMISSION -� � 1. Hes this persoMrm ever xwked uMer a contrac[ for this departmeM? VES NO 2. Has this pewoMrm ever heen a cdY emPbyce'7 YES NO 3. Does this peisoNf,m possess a sld� not noimalypossessetl by any cuirent city employee7 YES � 4. Is this peisaJ(1rm a farpe[etl vendo(7 � YES NO Charter Amendment n2eded tb more accurately ref�ect the rnsnber of City departments. Allows fornRnore flexibility for their creation. More flexibility. (''�/ry,r�ag �°ofiF�� .'p...9u�Y�'��J+..d. t 48 J 3 5H e8 L93�� IVtunbex of departments will be deft,as an unknown quan�s.ty rtAGESIFNOTAPPROVED ' ' � " departments will be in co�iflict with Cha �, �OUNT OF TRANSACTION S COST/REVENUE BUDGEfm (qRCLE ON� YES NO SOURCE ACTNITYNUMBER (EJ�WN) Y CITY OF SA1NT PAUL Norm Coleman, Mayor October 30, 2001 Council President Bosirom Offices of the City Council 3' Floor City Hall and Court House Saint Paul, MN 55102 Dear Councii President Bostrom: OFFICE OF THE CITY ATTORNEY Clayaon M. Kobinson, Jr., C{ry Aatorney O \ -\i. Civil Division 400 Ciry Hall Telephone: 65l 266-8710 I S West Keilogg B[vd. F¢csimile: 651 298-5619 Saint Paul, Mannesota 55102 Attached is a draft of an ordinance that amends Sec. 9.01 of the City of Saint Paul Charter. The Saint Paul Charter Commission voted to submit such language to the City Councii at its regular meeting on October 15, 2001. The Charter Commission approved the language by a majority vote of its members. The language was submitted to the Commission by the Charter Revision Committee, a subcommittee of the Commission. After two readings, the Commission voted to submit the ordinance to the Council pursuant to Minn. Stat. §41012, subd. 7. On behalf of Greg Copeland, Chair of the St. Paul Charter Commission, I ask that the Council consider the attached ordinance. Truly yours, eghan Riley �� Assist ity Attorney Attorney for the St. Paul Charter Commission ��-�aa3 SAINT PAUL CH `�� 'R COMMISSION a� G� 9 � �`�L '=�'s:.,,� x ;� SAINT PAUL, ��n� '�'��`�_�� MINNESOTA55102 - — ��=_� December 20, 2001 TO: Members of the Saint Pau1 City Council FROM: The Saint Paul Charter Commission RE: Amending Section 9.01 of the Charter At the November 28, 2001 City Council meeting, the third reading of the ordinance to amend the City Charter was presented. It was requested that the Charter Commission's reasons for the proposal be provided to Council members in writing. The Charter Commission has reviewed the proposed amendment at its meeting in September and again in October and voted unanimously to recommend the change to strike the words: ". .. not to exceed six (6)" in Section 9.01 REASONS FOR CfIANGE 1. It is a"housekeeping" change to make the Charter desi�ation of administrative structures consistent with current operating practices. 2. Specifically setting the number of departments in the Charter is an artificial limitation on the flexibility needed manage the functions of city govermnent as conditions change. 3. The philosophy for a basic governing cl�arter has been defined by the League of Minnesota Cities as "A city charter should deal only with the fundamentals of governmental organization of the city and leave the council free to exercise its grant of authority by ordinance." This would include specific limitations which may become obsolete, or ignored. 4. On the City Web page, under the "Departments" heading there are actually 22 different entities listed. Five of them are formally defined as "departments" but Community Services is not listed at all. Others are very large, manage many assets and function as deparhnents. For instance, Pazks and Recreation is named a"Division" yet iPs manager is appointed by the mayor and holds the title of "department director." There is also a"deputy director." 5. In the St. Paul I,eague of Women Voters' study of the City Charter, one of the findings from interviewing a large cross-section of officials and former mayors who have worked under the City Charter, luniting the number of departments in the City Charter is inflexible and often circumvented in actual practice. In comparing cities of a similaz size, the study found that six is a very small number of deparrments. 6. In former management theory the thought had been that six departments was the optimal span of control for one chief adminisuator to manage. Today in St. Paul there aze many more than six non-deparUnents under the administration of the mayor's office. � PRINTED ON flECVCLED PAPER Council Fite # � l— l.1.�3 �� V��Y�t� Ordinance # Green Sheet # �� ORDINANCE CITY OF SAINT PAUL, MINNESOTA Presented By Refened To �� C � Committee Date : a�, - taa�, 1 An ordinance to amend Section 9A1 Z of the Saint Paul Charter in accordance 3 with Minn. Stat. §410.12 to eliminate the q limitation of six administrative departments 5 6 THE COUNCIL OF THE CITY OF SAINT PAUL DOES ORDAIN: 7 $ Section 1 9 10 Pursuant to Minn. Stat. §410.12, section 9.01 of the Charter of the City of Saint Paul is 11 12 13 14 IS 16 17 18 19 20 21 22 23 24 25 26 hereby amended to read as follows: Sec. 9.01. Executive Departments There shall be an office of the mayor, office of the city attorney, office of the city clerk and such additional executive deparhnents, � as may be established by ordinance. Each executive department so established shall have such functions as are prescribed by ordinance. Excep[ as hereinafter provided, the head of each executive department shall be appointed and removed as provided by Section 3.013, and shall have such educational and professional qualifications as may be prescribed by ardinance. If an executive department so established shall be restricted in function to police activities, then, and only in such event, the chief of police appointed pursuant to Section 12.12 shall be head of such department. Every office, agency or function of city government not otherwise assigned by this Charter or by ordinance shall be included in the office of the mayor, and no power or duty confened by this Charter upon a particular office or agency shall be transfened to any other. PIt�LISNf�� '�117 'UZ i 2 3 4 5 6 7 S 9 10 Section 2 This ordinance shall be effective 90 days a$er its passa�e, approval and publication pursuant to Minn. Stat. §410.12, Subd. 7(2001). �'�I�� a � -��.a Requested by Department of: By: Form Approved b� City By: Appiaved b Mayor :o� Hy: Submission to Covncil PL'8? 1��1i:� �i7ro2 P3opCed by Council: Date yp�_�stc10� P.doption Certified by Couni`1 Seczetary �. Charter Co�nission 10/30/O1 �OMAG7 Pff2SON 8 PFiONE - M han Ril IUST BEOP! COUPICILAGEN�A BY (DATQ �� AsE�GN IiIAA� FOR pqflDlf ORDOt TOTAL # OF SIGNATURE PAGES GREEN SHEET oa.A,�rtmetctoR o t - tza3 No �10 �� 4 , , ., dneawct � arr►nrneav ( �� ❑ uu�xxasxK ole � RIWCMLfEANCA➢R � ❑ AUMCLLiaNlACR6 �11FYORI�M11smi11Mi) � (CUP ALL LOCATIONS FOR SIGNATURE) Pass ordiP.ance , which amends the St. Paul City Charter or PLANNING CObIb11SS10N CIB COMMITTEE CIVIL SERVICE CAMMISSION Hasthis PersoNFirtn everwoYted under a wMraciforthis tlepartmenl? � YES NO Hestlde P�� ever heen e dhi �DbY�'+ Y6 NO Does this peraorvF'm P� a SIdN 1rot �y�ssecsaA CY anY WrreM city employee? YES NO' ia Mis persoMirm a targeRed vendoYt YES NO Ctiarter Amendment needed to more accurately ref�zct the number of City departments. Allows fo .r�;znore flexibility for Cheir creation. More flexibility. �� Y�'� f„,�fi��uF ��e � � 2��1 DISADVANTAGES IF APPROVEO Nisnber of departments will be �eft as an unknown quan��ty de�artments wiZl be in coaiflict with Ch�.ter �. )TAL AMOUNT OF TR0.NSACTIOH 5 COST�REYENU6 BUDf:EfED (CIRCLE CiNk7 `!EE INDING SOURCE ANCW. MFORMATION (IXPWN) ACTNRY NI1MBfiR m' � � � • • , � � � � � � � I � , , , ' , i , ' � � � � �totrr�ra'�o�xn� . � � � � � � � , � � „ � � � � � � �� . � � � � �� ' aelow are � routings forthe sQC mo�`&equmftypes of iioc�mts: corizRncrs,<� ��cex�j couflc�,lz�soiv�ox(��a�ec�s) � � � i � � ,�u�e a�.y � � � � � � i , �pa�m�ncD�,�co� � � , , � z. Depmtu�eatD'aecinx, z. 0fficeofF'm�ciatSeavicesD'qec(ru, ; ' � � �� 3;� CiEy�Attomey� ' � � 3. Gity.Atbosney�;� � ,� 4_ Maya�lXssistant(facca�ntesctsover$25,046) , 4. Magix/As�gt�f ` � � � � � � � � �.,,I3�amI2ights�(�'orconhactsoviaSS(Y.I�bO}' �S..Cit}rCo�1', � � � b� ,� ; 6. O�cu �F' 6. Office�masc�a}Seevices Ac�B ��,=��8 � � � +- � � � ADMINISTRATiVE'ORDERS(BadgetReaisi�), COUNCII.RESOLUTION(e�l'ofl�s�dOrdinaoce.c)- i. 'Acfivirylvfauager�Depmin,�tiA«�oimtaot , 1. De�mentD;tectoc �� 2. Depak�tDdec6or ��,' '. �, � ��, , 2- ' �, ' p� ,.' ��'� � � 3. O�ce'ofF'ma�cial Seivices Diredot ' 3. bfa}!aslAss��t, � � � ' 4 '.'�ty Cle�c ,'� � � � � � 4 �CiFpCoti�l � � � � � 5` OSice, o�E"�al Se�dices Acconnting . � , , t1D1vIII�IISTRATFVE ORDEILS (aIl others) ,.' ' F.XE?CEITIVFs ORDA2 i`. Depa�D¢e� � 1 D�im�Di�� . � , 2.''Cd9AtXome9 � "'' � � 3.C�y`Attotney�.' � � ,. ' , , 3. 08`ice':afFi�ciatSavicesDuectdr 3. Map,or! ',A "s�ant` 4. �CityCleik � � � 4:��Qi(gCt� ,� �� , �; , � � '', � � � � GNATC�REPAGES � �UTAL29FINIBER'OFSI . � �� IndicaYetfie # ofigages om whick stgnatutes'sre req�iired mid prpercl'yp orflag wch of,tLacpages. � �� ,, , „ �i , AGTIOI�FR.F �"� s � � ' � ' � ,: � � � ,�' � � Desen�bewLatt}�epmgecUrequestseeYstoacx�ompli�metfl�'e�rcOnolagical>orderoraodetof�enpottanee sv�iehevetis, ' „ . w � r' � . r � � � ° ' � . �..,,;�. ,, ' ' � � tARR[C 1CIeS�fEIICe'S .� ��4„ �� {lCCt1 �CBC� ��•6 �� ItCmIIly �Wl�t „ � , epjll6pII8OC � J COID�7 �� OUC �8 ' ��.�� .---�---y,L«.� � � �� Y`"",11C�F7RV8fC.�. , � �� . , - ,� �. � .. '� � ,� i' � , �, , , � „ . ,' � � �, , , � � , � � aIIisoxaL s�v1c� corr�acis: `- , " , , ' , � , � � �� ' �ns info�aaonvn7l be � � � � �-.� — ` "- used to det�iiine the ciiy's ltabilityfo�workers epmpmsalion alawvq ta�ces sad ptopec e:v� '' 'seiviceh�riugnite.s. � � � � �. — INiTFATiNGPROBLEM, fSSUE, OPPORTUA7I'fY �� F�spisinflwsjtuati�oicoadifi�sthatcreatedaneedforyo� ,project.or;Gqaest � � � � � `,, , � � , " �, � , � � � � � � O „ ADVA21T.4GES.IEAPPR VED . i � � . �� ,' 7ndicatewhetheitlusis �d ci6zenswili- ��tyus�proect/�acfion, orwhetfier4hereare�ficwaysm �^ � WhichHteCx ofSamtP`auE ' � �� , �� D3SADVANfAOESIFAPX'RO�ED � � � ' � ; ` �� VPhat�Bati•ie effects Ex.majorcLeuge.g"Lo ews4ng oc`Qas�'Pme�.s miShf?tusPmJectf�ue�Produce'sfrtts pacsed e'' tsfficdela7is To�'whdm2 . ,Wliieq?PorLow'Iong? ' '' ,., , � � � � � � � � � ' ��" � � � � � � W6af wt7lbe the negative� af1i� ptomised achon is aot appro,ved? InabrlAyto tagh tratHe �TSe. aacident rate7 Loss,of 'revenue? -, ' � � �� FI�PANCIAL�IluIPACT �' .�, : � � � ' ��, : � ' ; � � � � � ?;If�ngfiY�imasttaHa�fhemfoimstionyonprovidehaetoihe�sneyonaread�sn�mg�atyo6mustanswer " � , iwo,4ucstions; How �cfi is rt gomg to c�l Who is 8�8�'P� , � � � � �� „ ,, � ��, . n „ , � � ' � �� , � � , � � � �, i � r„ „ „ � � , � , � � ��. � � � � � � � � � � , ii �`;iS� r r ' i i { � � � � �, �� , i��,� �, �„� ' �� ,n„� � _„ . + ... � � it., il. � � � CITY OF SAINT PAUL Narm Colentan, M¢yor October 30, 2001 Council President Bostrom Offices of the City Council 3'� Floor City Hali and Court House Saint Paul, MN 55102 Dear Councii President Bostrom: OFFICE OF THE CITY ATTORNEY C!¢yton M. Robinson, Jr., Ciry Attorn¢y Q`_ y ,�,�� c,v,t �;,.rston 400CityHall Telephone:65I26b-8770 ISWestKelloggBlvd Facsimile.�6i1298-5619 Saint P¢ul, Minnesota 55l02 Attached is a draft of an ordinance that amends Sec. 9.01 of the City of Saint Paul Charier. The Saint Paul Charter Commission voted to submit such language to the City Council at its regular meeting on October 15, 200L The Charter Commission approved the language by a majority vote of its members. The language was submitted to the Commission by the Charter Revision Committee, a subcomxnittee of the Commission. After two readings, the Commission voted to submit the ordinance to the Council pursuant to Minn. Stat. §41 Q.12, subd. 7. On behalf of Greg Copeland, Chair of the St. Paui Charter Commission, I ask that the Councii consider the attached ordinance. Truly yours, eghan Riley �� ! Assist ity Attorney Attorney for the St. Paul Charter Commission cs�-Saa3 SAINT PAUL C OMMISSiON a� SAINT PAUL, December 20, 2001 TO: Members of the Saint Paul City Council FROM: The Saint Paui Charter Commission RE: Amending Section 9.01 of the Charter NNESOTA 55102 At the November 28, 2001 City Council meeting, the third reading of the ordinance to amend the City Charter was presented. It was requested that the Charter Commission's reasons for the proposal be provided to CouncIl members in writing. The Charter Commission has reviewed the proposed amendment at its meeting in September and again in October and voted unanimously to recommend the change to strike the words: ". .. not to exceed six (6)" in Section 9.01 REASONS FOR CHANGE 1. It is a"housekeeping" change to make the Charter designation of administrative strucwres consistent with cunent operating practices. 2. Specifically setting the nuinber of departments in the Charter is an artificial limitation on the flexibility needed manage the functions of city government as conditions change. 3. The philosophy for a basic governing charter has been defined by the L,eague of Minnesota Cities as "A city charter shouid deal only with the fundamentals of govemmental organization of the clty and leave the council free to exercise its grant of authoxity by ordinancz." This would include specific lunitations which may become obsolete, or ignored. 4. On the City Web page, under the "Departments" heading there are actually 22 different entities listed. Five of them are formally defined as "departments" but Community Services is not listed at all. Others are very large, manage many assets and function as departmants. For instance, Parks and Recreat3on is named a"Division" yet iYs manager is appointed by the mayor and holds the title of "department director." There is also a"deputy director." 5. In the St. Paul I,eague of Women Voters' study of the City Charter, one of the fmdings from interviewing a large cross-section of off'icials and former mayors who have worked under the City Charter, limiting the number of departments in the Ciry Charter is inflexible and often circumvented in actual practice. In comparing ciues of a similar size, the study found that six is a very small number of departments. 6. In former management theory the thought had been that six departments was the optimal span of control for one chief administrator to manage. Today in St. Paui there aze many more than six non-departments under the adnunistration of the mayor's ofFice. � s PBINTED ON qECVGLED PAPER Council File # O �� .1.�3 �RIGi�JAL Ordinance # Green Sheet # l0 �l l 5 i "'E ORDINANCE Presented By Refened To Committee Date :_ d�.-1�3 1 CTTY OF SAINT PAUL, MINNESOTA An ordinance to amend Section 9.01 2 of the Saint Paul Charter in accordance 3 with Minn. Stat. §410.12 to eluninate the 4 limitation of six administrative departments 5 6 THE COUNCIL OF THE CITY OF SAINT PAUL DOES ORDAIN: 7 $ Section 1 9 10 Pursuant to Minn. Stat. §410.12, section 9.01 of the Charter of the City of Saint Paul is I1 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 hereby amended to read as follows: Sec. 9.01. Executive Departments There shall be an office of the mayor, office of the city attorney, office of the city clerk and such additional executive departments, ' as may be established by ordinance. Each executive department so established sha11 have such functions as are prescribed by ordinance. Except as hereinafter provided, the head of each executive department shall be appointed and removed as provided by Section 3.013, and shall have such educational and professional qualifications as may be prescribed by ordinance. If an executive department so established shall be restricted in function to police activities, then, and only in such event, the chief of police appointed pursuant to Section 12.12 shall be head of such department. Every office, agency or function of city government not otherwise assigned by this Charter or by ordinance shall be included in the office of the mayor, and no power or duty confened by this Charter upon a particular office or agency shall be transferred to any other. PtlBLISH�=� �� i 7 ro2 1 2 3 4 5 6 7 8 9 10 Section 2 This ordinance shall be effective 90 days after its passage, approval and publication pursuant to Minn. Stat. §410.12, Subd. 7(2001). ��`�� C � —��-b3 Requested by Department of: By: Form Approved b City By: Approved b Mayor fo By: gnbmission to Council PEl3Li�t�e.:� 1�117 'D2 Adopted by Council: Date �b� Adoption Certified by Counci Secretary Charter Commission r�m �� 10/30/O1 TOTAL # OF SIGNATURE PAGES GREEN SHEET �'' O � -1a>3 No1Q!��54 � � �.�� «�,.� _ .� 0 �,,.,� !�{'I LI� ❑ ��„� � ,�� . �— ❑ ..w,�.,a,,,,�.a � WvortloRASatsfMrt) ❑ (CLJP ALL LOCATIONS FOR SIGNATURE) Pass ordiasc�ce , which amends the St. Paul Gity Charter aurv ivrv Apprrne („� or rte�ecc PLANNING COMMISSION CIB COMMITTEE CIVIL SERVICE COMMISSION -� � 1. Hes this persoMrm ever xwked uMer a contrac[ for this departmeM? VES NO 2. Has this pewoMrm ever heen a cdY emPbyce'7 YES NO 3. Does this peisoNf,m possess a sld� not noimalypossessetl by any cuirent city employee7 YES � 4. Is this peisaJ(1rm a farpe[etl vendo(7 � YES NO Charter Amendment n2eded tb more accurately ref�ect the rnsnber of City departments. Allows fornRnore flexibility for their creation. More flexibility. (''�/ry,r�ag �°ofiF�� .'p...9u�Y�'��J+..d. t 48 J 3 5H e8 L93�� IVtunbex of departments will be deft,as an unknown quan�s.ty rtAGESIFNOTAPPROVED ' ' � " departments will be in co�iflict with Cha �, �OUNT OF TRANSACTION S COST/REVENUE BUDGEfm (qRCLE ON� YES NO SOURCE ACTNITYNUMBER (EJ�WN) Y CITY OF SA1NT PAUL Norm Coleman, Mayor October 30, 2001 Council President Bosirom Offices of the City Council 3' Floor City Hall and Court House Saint Paul, MN 55102 Dear Councii President Bostrom: OFFICE OF THE CITY ATTORNEY Clayaon M. Kobinson, Jr., C{ry Aatorney O \ -\i. Civil Division 400 Ciry Hall Telephone: 65l 266-8710 I S West Keilogg B[vd. F¢csimile: 651 298-5619 Saint Paul, Mannesota 55102 Attached is a draft of an ordinance that amends Sec. 9.01 of the City of Saint Paul Charter. The Saint Paul Charter Commission voted to submit such language to the City Councii at its regular meeting on October 15, 2001. The Charter Commission approved the language by a majority vote of its members. The language was submitted to the Commission by the Charter Revision Committee, a subcommittee of the Commission. After two readings, the Commission voted to submit the ordinance to the Council pursuant to Minn. Stat. §41012, subd. 7. On behalf of Greg Copeland, Chair of the St. Paul Charter Commission, I ask that the Council consider the attached ordinance. Truly yours, eghan Riley �� Assist ity Attorney Attorney for the St. Paul Charter Commission ��-�aa3 SAINT PAUL CH `�� 'R COMMISSION a� G� 9 � �`�L '=�'s:.,,� x ;� SAINT PAUL, ��n� '�'��`�_�� MINNESOTA55102 - — ��=_� December 20, 2001 TO: Members of the Saint Pau1 City Council FROM: The Saint Paul Charter Commission RE: Amending Section 9.01 of the Charter At the November 28, 2001 City Council meeting, the third reading of the ordinance to amend the City Charter was presented. It was requested that the Charter Commission's reasons for the proposal be provided to Council members in writing. The Charter Commission has reviewed the proposed amendment at its meeting in September and again in October and voted unanimously to recommend the change to strike the words: ". .. not to exceed six (6)" in Section 9.01 REASONS FOR CfIANGE 1. It is a"housekeeping" change to make the Charter desi�ation of administrative structures consistent with current operating practices. 2. Specifically setting the number of departments in the Charter is an artificial limitation on the flexibility needed manage the functions of city govermnent as conditions change. 3. The philosophy for a basic governing cl�arter has been defined by the League of Minnesota Cities as "A city charter should deal only with the fundamentals of governmental organization of the city and leave the council free to exercise its grant of authority by ordinance." This would include specific limitations which may become obsolete, or ignored. 4. On the City Web page, under the "Departments" heading there are actually 22 different entities listed. Five of them are formally defined as "departments" but Community Services is not listed at all. Others are very large, manage many assets and function as deparhnents. For instance, Pazks and Recreation is named a"Division" yet iPs manager is appointed by the mayor and holds the title of "department director." There is also a"deputy director." 5. In the St. Paul I,eague of Women Voters' study of the City Charter, one of the findings from interviewing a large cross-section of officials and former mayors who have worked under the City Charter, luniting the number of departments in the City Charter is inflexible and often circumvented in actual practice. In comparing cities of a similaz size, the study found that six is a very small number of deparrments. 6. In former management theory the thought had been that six departments was the optimal span of control for one chief adminisuator to manage. Today in St. Paul there aze many more than six non-deparUnents under the administration of the mayor's office. � PRINTED ON flECVCLED PAPER Council Fite # � l— l.1.�3 �� V��Y�t� Ordinance # Green Sheet # �� ORDINANCE CITY OF SAINT PAUL, MINNESOTA Presented By Refened To �� C � Committee Date : a�, - taa�, 1 An ordinance to amend Section 9A1 Z of the Saint Paul Charter in accordance 3 with Minn. Stat. §410.12 to eliminate the q limitation of six administrative departments 5 6 THE COUNCIL OF THE CITY OF SAINT PAUL DOES ORDAIN: 7 $ Section 1 9 10 Pursuant to Minn. Stat. §410.12, section 9.01 of the Charter of the City of Saint Paul is 11 12 13 14 IS 16 17 18 19 20 21 22 23 24 25 26 hereby amended to read as follows: Sec. 9.01. Executive Departments There shall be an office of the mayor, office of the city attorney, office of the city clerk and such additional executive deparhnents, � as may be established by ordinance. Each executive department so established shall have such functions as are prescribed by ordinance. Excep[ as hereinafter provided, the head of each executive department shall be appointed and removed as provided by Section 3.013, and shall have such educational and professional qualifications as may be prescribed by ardinance. If an executive department so established shall be restricted in function to police activities, then, and only in such event, the chief of police appointed pursuant to Section 12.12 shall be head of such department. Every office, agency or function of city government not otherwise assigned by this Charter or by ordinance shall be included in the office of the mayor, and no power or duty confened by this Charter upon a particular office or agency shall be transfened to any other. PIt�LISNf�� '�117 'UZ i 2 3 4 5 6 7 S 9 10 Section 2 This ordinance shall be effective 90 days a$er its passa�e, approval and publication pursuant to Minn. Stat. §410.12, Subd. 7(2001). �'�I�� a � -��.a Requested by Department of: By: Form Approved b� City By: Appiaved b Mayor :o� Hy: Submission to Covncil PL'8? 1��1i:� �i7ro2 P3opCed by Council: Date yp�_�stc10� P.doption Certified by Couni`1 Seczetary �. Charter Co�nission 10/30/O1 �OMAG7 Pff2SON 8 PFiONE - M han Ril IUST BEOP! COUPICILAGEN�A BY (DATQ �� AsE�GN IiIAA� FOR pqflDlf ORDOt TOTAL # OF SIGNATURE PAGES GREEN SHEET oa.A,�rtmetctoR o t - tza3 No �10 �� 4 , , ., dneawct � arr►nrneav ( �� ❑ uu�xxasxK ole � RIWCMLfEANCA➢R � ❑ AUMCLLiaNlACR6 �11FYORI�M11smi11Mi) � (CUP ALL LOCATIONS FOR SIGNATURE) Pass ordiP.ance , which amends the St. Paul City Charter or PLANNING CObIb11SS10N CIB COMMITTEE CIVIL SERVICE CAMMISSION Hasthis PersoNFirtn everwoYted under a wMraciforthis tlepartmenl? � YES NO Hestlde P�� ever heen e dhi �DbY�'+ Y6 NO Does this peraorvF'm P� a SIdN 1rot �y�ssecsaA CY anY WrreM city employee? YES NO' ia Mis persoMirm a targeRed vendoYt YES NO Ctiarter Amendment needed to more accurately ref�zct the number of City departments. Allows fo .r�;znore flexibility for Cheir creation. More flexibility. �� Y�'� f„,�fi��uF ��e � � 2��1 DISADVANTAGES IF APPROVEO Nisnber of departments will be �eft as an unknown quan��ty de�artments wiZl be in coaiflict with Ch�.ter �. )TAL AMOUNT OF TR0.NSACTIOH 5 COST�REYENU6 BUDf:EfED (CIRCLE CiNk7 `!EE INDING SOURCE ANCW. MFORMATION (IXPWN) ACTNRY NI1MBfiR m' � � � • • , � � � � � � � I � , , , ' , i , ' � � � � �totrr�ra'�o�xn� . � � � � � � � , � � „ � � � � � � �� . � � � � �� ' aelow are � routings forthe sQC mo�`&equmftypes of iioc�mts: corizRncrs,<� ��cex�j couflc�,lz�soiv�ox(��a�ec�s) � � � i � � ,�u�e a�.y � � � � � � i , �pa�m�ncD�,�co� � � , , � z. Depmtu�eatD'aecinx, z. 0fficeofF'm�ciatSeavicesD'qec(ru, ; ' � � �� 3;� CiEy�Attomey� ' � � 3. Gity.Atbosney�;� � ,� 4_ Maya�lXssistant(facca�ntesctsover$25,046) , 4. Magix/As�gt�f ` � � � � � � � � �.,,I3�amI2ights�(�'orconhactsoviaSS(Y.I�bO}' �S..Cit}rCo�1', � � � b� ,� ; 6. O�cu �F' 6. Office�masc�a}Seevices Ac�B ��,=��8 � � � +- � � � ADMINISTRATiVE'ORDERS(BadgetReaisi�), COUNCII.RESOLUTION(e�l'ofl�s�dOrdinaoce.c)- i. 'Acfivirylvfauager�Depmin,�tiA«�oimtaot , 1. De�mentD;tectoc �� 2. Depak�tDdec6or ��,' '. �, � ��, , 2- ' �, ' p� ,.' ��'� � � 3. O�ce'ofF'ma�cial Seivices Diredot ' 3. bfa}!aslAss��t, � � � ' 4 '.'�ty Cle�c ,'� � � � � � 4 �CiFpCoti�l � � � � � 5` OSice, o�E"�al Se�dices Acconnting . � , , t1D1vIII�IISTRATFVE ORDEILS (aIl others) ,.' ' F.XE?CEITIVFs ORDA2 i`. Depa�D¢e� � 1 D�im�Di�� . � , 2.''Cd9AtXome9 � "'' � � 3.C�y`Attotney�.' � � ,. ' , , 3. 08`ice':afFi�ciatSavicesDuectdr 3. Map,or! ',A "s�ant` 4. �CityCleik � � � 4:��Qi(gCt� ,� �� , �; , � � '', � � � � GNATC�REPAGES � �UTAL29FINIBER'OFSI . � �� IndicaYetfie # ofigages om whick stgnatutes'sre req�iired mid prpercl'yp orflag wch of,tLacpages. � �� ,, , „ �i , AGTIOI�FR.F �"� s � � ' � ' � ,: � � � ,�' � � Desen�bewLatt}�epmgecUrequestseeYstoacx�ompli�metfl�'e�rcOnolagical>orderoraodetof�enpottanee sv�iehevetis, ' „ . w � r' � . r � � � ° ' � . �..,,;�. ,, ' ' � � tARR[C 1CIeS�fEIICe'S .� ��4„ �� {lCCt1 �CBC� ��•6 �� ItCmIIly �Wl�t „ � , epjll6pII8OC � J COID�7 �� OUC �8 ' ��.�� .---�---y,L«.� � � �� Y`"",11C�F7RV8fC.�. , � �� . , - ,� �. � .. '� � ,� i' � , �, , , � „ . ,' � � �, , , � � , � � aIIisoxaL s�v1c� corr�acis: `- , " , , ' , � , � � �� ' �ns info�aaonvn7l be � � � � �-.� — ` "- used to det�iiine the ciiy's ltabilityfo�workers epmpmsalion alawvq ta�ces sad ptopec e:v� '' 'seiviceh�riugnite.s. � � � � �. — INiTFATiNGPROBLEM, fSSUE, OPPORTUA7I'fY �� F�spisinflwsjtuati�oicoadifi�sthatcreatedaneedforyo� ,project.or;Gqaest � � � � � `,, , � � , " �, � , � � � � � � O „ ADVA21T.4GES.IEAPPR VED . i � � . �� ,' 7ndicatewhetheitlusis �d ci6zenswili- ��tyus�proect/�acfion, orwhetfier4hereare�ficwaysm �^ � WhichHteCx ofSamtP`auE ' � �� , �� D3SADVANfAOESIFAPX'RO�ED � � � ' � ; ` �� VPhat�Bati•ie effects Ex.majorcLeuge.g"Lo ews4ng oc`Qas�'Pme�.s miShf?tusPmJectf�ue�Produce'sfrtts pacsed e'' tsfficdela7is To�'whdm2 . ,Wliieq?PorLow'Iong? ' '' ,., , � � � � � � � � � ' ��" � � � � � � W6af wt7lbe the negative� af1i� ptomised achon is aot appro,ved? InabrlAyto tagh tratHe �TSe. aacident rate7 Loss,of 'revenue? -, ' � � �� FI�PANCIAL�IluIPACT �' .�, : � � � ' ��, : � ' ; � � � � � ?;If�ngfiY�imasttaHa�fhemfoimstionyonprovidehaetoihe�sneyonaread�sn�mg�atyo6mustanswer " � , iwo,4ucstions; How �cfi is rt gomg to c�l Who is 8�8�'P� , � � � � �� „ ,, � ��, . n „ , � � ' � �� , � � , � � � �, i � r„ „ „ � � , � , � � ��. � � � � � � � � � � , ii �`;iS� r r ' i i { � � � � �, �� , i��,� �, �„� ' �� ,n„� � _„ . + ... � � it., il. � � � CITY OF SAINT PAUL Narm Colentan, M¢yor October 30, 2001 Council President Bostrom Offices of the City Council 3'� Floor City Hali and Court House Saint Paul, MN 55102 Dear Councii President Bostrom: OFFICE OF THE CITY ATTORNEY C!¢yton M. Robinson, Jr., Ciry Attorn¢y Q`_ y ,�,�� c,v,t �;,.rston 400CityHall Telephone:65I26b-8770 ISWestKelloggBlvd Facsimile.�6i1298-5619 Saint P¢ul, Minnesota 55l02 Attached is a draft of an ordinance that amends Sec. 9.01 of the City of Saint Paul Charier. The Saint Paul Charter Commission voted to submit such language to the City Council at its regular meeting on October 15, 200L The Charter Commission approved the language by a majority vote of its members. The language was submitted to the Commission by the Charter Revision Committee, a subcomxnittee of the Commission. After two readings, the Commission voted to submit the ordinance to the Council pursuant to Minn. Stat. §41 Q.12, subd. 7. On behalf of Greg Copeland, Chair of the St. Paui Charter Commission, I ask that the Councii consider the attached ordinance. Truly yours, eghan Riley �� ! Assist ity Attorney Attorney for the St. Paul Charter Commission cs�-Saa3 SAINT PAUL C OMMISSiON a� SAINT PAUL, December 20, 2001 TO: Members of the Saint Paul City Council FROM: The Saint Paui Charter Commission RE: Amending Section 9.01 of the Charter NNESOTA 55102 At the November 28, 2001 City Council meeting, the third reading of the ordinance to amend the City Charter was presented. It was requested that the Charter Commission's reasons for the proposal be provided to CouncIl members in writing. The Charter Commission has reviewed the proposed amendment at its meeting in September and again in October and voted unanimously to recommend the change to strike the words: ". .. not to exceed six (6)" in Section 9.01 REASONS FOR CHANGE 1. It is a"housekeeping" change to make the Charter designation of administrative strucwres consistent with cunent operating practices. 2. Specifically setting the nuinber of departments in the Charter is an artificial limitation on the flexibility needed manage the functions of city government as conditions change. 3. The philosophy for a basic governing charter has been defined by the L,eague of Minnesota Cities as "A city charter shouid deal only with the fundamentals of govemmental organization of the clty and leave the council free to exercise its grant of authoxity by ordinancz." This would include specific lunitations which may become obsolete, or ignored. 4. On the City Web page, under the "Departments" heading there are actually 22 different entities listed. Five of them are formally defined as "departments" but Community Services is not listed at all. Others are very large, manage many assets and function as departmants. For instance, Parks and Recreat3on is named a"Division" yet iYs manager is appointed by the mayor and holds the title of "department director." There is also a"deputy director." 5. In the St. Paul I,eague of Women Voters' study of the City Charter, one of the fmdings from interviewing a large cross-section of off'icials and former mayors who have worked under the City Charter, limiting the number of departments in the Ciry Charter is inflexible and often circumvented in actual practice. In comparing ciues of a similar size, the study found that six is a very small number of departments. 6. In former management theory the thought had been that six departments was the optimal span of control for one chief administrator to manage. Today in St. Paui there aze many more than six non-departments under the adnunistration of the mayor's ofFice. � s PBINTED ON qECVGLED PAPER Council File # O �� .1.�3 �RIGi�JAL Ordinance # Green Sheet # l0 �l l 5 i "'E ORDINANCE Presented By Refened To Committee Date :_ d�.-1�3 1 CTTY OF SAINT PAUL, MINNESOTA An ordinance to amend Section 9.01 2 of the Saint Paul Charter in accordance 3 with Minn. Stat. §410.12 to eluninate the 4 limitation of six administrative departments 5 6 THE COUNCIL OF THE CITY OF SAINT PAUL DOES ORDAIN: 7 $ Section 1 9 10 Pursuant to Minn. Stat. §410.12, section 9.01 of the Charter of the City of Saint Paul is I1 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 hereby amended to read as follows: Sec. 9.01. Executive Departments There shall be an office of the mayor, office of the city attorney, office of the city clerk and such additional executive departments, ' as may be established by ordinance. Each executive department so established sha11 have such functions as are prescribed by ordinance. Except as hereinafter provided, the head of each executive department shall be appointed and removed as provided by Section 3.013, and shall have such educational and professional qualifications as may be prescribed by ordinance. If an executive department so established shall be restricted in function to police activities, then, and only in such event, the chief of police appointed pursuant to Section 12.12 shall be head of such department. Every office, agency or function of city government not otherwise assigned by this Charter or by ordinance shall be included in the office of the mayor, and no power or duty confened by this Charter upon a particular office or agency shall be transferred to any other. PtlBLISH�=� �� i 7 ro2 1 2 3 4 5 6 7 8 9 10 Section 2 This ordinance shall be effective 90 days after its passage, approval and publication pursuant to Minn. Stat. §410.12, Subd. 7(2001). ��`�� C � —��-b3 Requested by Department of: By: Form Approved b City By: Approved b Mayor fo By: gnbmission to Council PEl3Li�t�e.:� 1�117 'D2 Adopted by Council: Date �b� Adoption Certified by Counci Secretary Charter Commission r�m �� 10/30/O1 TOTAL # OF SIGNATURE PAGES GREEN SHEET �'' O � -1a>3 No1Q!��54 � � �.�� «�,.� _ .� 0 �,,.,� !�{'I LI� ❑ ��„� � ,�� . �— ❑ ..w,�.,a,,,,�.a � WvortloRASatsfMrt) ❑ (CLJP ALL LOCATIONS FOR SIGNATURE) Pass ordiasc�ce , which amends the St. Paul Gity Charter aurv ivrv Apprrne („� or rte�ecc PLANNING COMMISSION CIB COMMITTEE CIVIL SERVICE COMMISSION -� � 1. Hes this persoMrm ever xwked uMer a contrac[ for this departmeM? VES NO 2. Has this pewoMrm ever heen a cdY emPbyce'7 YES NO 3. Does this peisoNf,m possess a sld� not noimalypossessetl by any cuirent city employee7 YES � 4. Is this peisaJ(1rm a farpe[etl vendo(7 � YES NO Charter Amendment n2eded tb more accurately ref�ect the rnsnber of City departments. Allows fornRnore flexibility for their creation. More flexibility. (''�/ry,r�ag �°ofiF�� .'p...9u�Y�'��J+..d. t 48 J 3 5H e8 L93�� IVtunbex of departments will be deft,as an unknown quan�s.ty rtAGESIFNOTAPPROVED ' ' � " departments will be in co�iflict with Cha �, �OUNT OF TRANSACTION S COST/REVENUE BUDGEfm (qRCLE ON� YES NO SOURCE ACTNITYNUMBER (EJ�WN) Y CITY OF SA1NT PAUL Norm Coleman, Mayor October 30, 2001 Council President Bosirom Offices of the City Council 3' Floor City Hall and Court House Saint Paul, MN 55102 Dear Councii President Bostrom: OFFICE OF THE CITY ATTORNEY Clayaon M. Kobinson, Jr., C{ry Aatorney O \ -\i. Civil Division 400 Ciry Hall Telephone: 65l 266-8710 I S West Keilogg B[vd. F¢csimile: 651 298-5619 Saint Paul, Mannesota 55102 Attached is a draft of an ordinance that amends Sec. 9.01 of the City of Saint Paul Charter. The Saint Paul Charter Commission voted to submit such language to the City Councii at its regular meeting on October 15, 2001. The Charter Commission approved the language by a majority vote of its members. The language was submitted to the Commission by the Charter Revision Committee, a subcommittee of the Commission. After two readings, the Commission voted to submit the ordinance to the Council pursuant to Minn. Stat. §41012, subd. 7. On behalf of Greg Copeland, Chair of the St. Paul Charter Commission, I ask that the Council consider the attached ordinance. Truly yours, eghan Riley �� Assist ity Attorney Attorney for the St. Paul Charter Commission ��-�aa3 SAINT PAUL CH `�� 'R COMMISSION a� G� 9 � �`�L '=�'s:.,,� x ;� SAINT PAUL, ��n� '�'��`�_�� MINNESOTA55102 - — ��=_� December 20, 2001 TO: Members of the Saint Pau1 City Council FROM: The Saint Paul Charter Commission RE: Amending Section 9.01 of the Charter At the November 28, 2001 City Council meeting, the third reading of the ordinance to amend the City Charter was presented. It was requested that the Charter Commission's reasons for the proposal be provided to Council members in writing. The Charter Commission has reviewed the proposed amendment at its meeting in September and again in October and voted unanimously to recommend the change to strike the words: ". .. not to exceed six (6)" in Section 9.01 REASONS FOR CfIANGE 1. It is a"housekeeping" change to make the Charter desi�ation of administrative structures consistent with current operating practices. 2. Specifically setting the number of departments in the Charter is an artificial limitation on the flexibility needed manage the functions of city govermnent as conditions change. 3. The philosophy for a basic governing cl�arter has been defined by the League of Minnesota Cities as "A city charter should deal only with the fundamentals of governmental organization of the city and leave the council free to exercise its grant of authority by ordinance." This would include specific limitations which may become obsolete, or ignored. 4. On the City Web page, under the "Departments" heading there are actually 22 different entities listed. Five of them are formally defined as "departments" but Community Services is not listed at all. Others are very large, manage many assets and function as deparhnents. For instance, Pazks and Recreation is named a"Division" yet iPs manager is appointed by the mayor and holds the title of "department director." There is also a"deputy director." 5. In the St. Paul I,eague of Women Voters' study of the City Charter, one of the findings from interviewing a large cross-section of officials and former mayors who have worked under the City Charter, luniting the number of departments in the City Charter is inflexible and often circumvented in actual practice. In comparing cities of a similaz size, the study found that six is a very small number of deparrments. 6. In former management theory the thought had been that six departments was the optimal span of control for one chief adminisuator to manage. Today in St. Paul there aze many more than six non-deparUnents under the administration of the mayor's office. � PRINTED ON flECVCLED PAPER